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HomeMy WebLinkAboutM032293 U:~ cv '"';::o,.Ò~ MINUTES WEEK OF MARCH 22. 1993 Chairman Richard Wojt called the meeting to order at the appointed time. Commis- sioner Robert Hinton and Commissioner Glen Huntingford were both present. Discussion of Al Boucher's letter re: 1994 Bud2et Goals: Community Services Director David Goldsmith asked if the Board concurs with Al Boucher's request to help the County with the 1994 budget process? He also asked if Mr. Boucher would be helping set budget goals or establishing performance standards for measuring how well the budget goals have been met? David Goldsmith asked Mr. Boucher for clarification of his proposal? Al Boucher explained that he will submit a draft set of goals for the various County Departments to begin the budget discussion. He noted that he wants to make the goals a more useful tool for the Department Heads and Elected Officials. Budget Manager Gary Rowe stated that he doesn't feel that Al Boucher must go through him to do this work. He is willing to support whatever the Board says they want done. A good budget request evaluation process needs to be developed. Commissioner Huntingford noted that any help provided for making budget choices will help the Board. David Goldsmith will draft a letter of introduction to all the County Departments for Al Boucher. Memo to Department's re¡!ardin¡! staffing: David Goldsmith reviewed a draft memo to be sent to all County departments regarding staffing changes (i.e. positions budgeted but not filled, employees quitting or retiring). Anytime a change in a budgeted position occurs in the County, the Board will review if the position it is needed, and/or if there is another option for filling the position. David Goldsmith noted that the Commissioners control the budget and the staffing level in each County department. The Personnel Policy is a cooperative agreement with the independently elected officials covering a variety of personnel matters. Coastal Highwav Program Grant: David Goldsmith explained that the EDC has put together a proposal for a Coastal Highway Program grant application to do three things: 1) Fund the Historical Society's request to the TCC to develop an inventory of historic sites in the County and develop a loop tour of 8 sites for a tourism product (the loop would include the West End and Quilcene), 2) Provide $5,000 to assist communities, such as the West End and Quilcene, finance the insert to the TCC Regional Guide, and 3) Add $5,000 to the TCC Regional Guide to upgrade printing and increase the print run. The Hotel/Motel funds could be used as a match for this grant. Gary Rowe reported that the Coastal Corridor project was discussed at the last Regional Transportation Planning Organization (RTPO) meeting. One suggestion was that with the VOL 19 rM;~ 364 Commissioners' Meeting Minutes: Week of March 22, 1993 Page: 2 Timber Summit scheduled for Portland in April, that Jefferson, Clallam and Grays Harbor counties put together proposals specifically addressing the needs to improve the economy in the area. Commissioner Hinton moved to approve the application for the Coastal Corridor Grant as proposed by the EDC. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Katherine Baril. Extension A2ent re: Office Space for Cooperative Exten- sion: Katherine Baril reported that comments from 4-H groups and results of a survey done last year indicate that the main problem with Cooperative Extension programs is the inaccessibility of the office to many people. She suggested that if the County has an option to lease the portion of the Castle Hill Mall where the drug store is currently located, that space would be a more accessible location for Cooperative Extension. Gary Rowe reported that the landlord for Castle Hill Mall has indicated that he will build a building for the drug store, but there has been no date set for that project to begin. Katherine Baril added that the Extension Office does not have to be in Port Townsend. Gary Rowe will continue to look at the whole issue of space for County departments. PUBLIC COMMENT PERIOD: The process for adoption of the final Environmental Impact Statement for Pope Resources projects at Port Ludlow was dis- cussed. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Com- missioner Hinton moved to delete items 2 through 6, 8, 9 and 10, and to change item 1 to "No Objection." Commissioner Huntingford seconded the motion which carried by a unanimous vote. 1. No Objection to Issuance of Liquor License; Qui1cene Grocery Store; Julius Templeton 2. Delete AGREEMENT; Prog'ram Funding for 1993 to Operate a Visitor Information Center; Port Ludlow Chamber of Commerce 3. Delete AGREEMENT; Program Funding for 1993 to Provide Visitor Information Services; North Olympic Visitor and Convention Bureau 4. Delete AGREEMENT; Program Funding for 1993 to Operate a Museum; Quilcene Museum 5. Delete AGREEMENT; Program Funding for 1993 for a Tourism Transportation Study; North Olympic Visitor and Convention Bureau 6. Delete AGREEMENT re: Program Funding for 1993 to Operate a Visitor Information Center; Olympic Gateway Visitor Center 7. AGREEMENT re: Reimbursable Work re: Use of Personnel and Equipment or Materials; Grays Harbor County 8. Delete CONTRACT re: Purchase of One (1) New Shenandoah UL Waste Oil Heater Model WOF-150, and One (1) New Shenandoah Workbench Tank Model WBT-250; Northwest Industrial Equipment, Inc.; Kent, Washington 9. Delete CONTRACT re: Purchase of One (1) New Ingersoll-Rand Double Drum Vibrator Roller, Model DD24; Ingersoll-Rand Equipment Sales; Seattle, Washington 10. Delete Application to Open Right-of-Way, with Conditions; East Arden Street in Irondale; Mike Hensel Applicant I1.Approved Bid Award; Crushing and Stockpiling Various Aggregates For County Roads; Puget Sound Surfaces; Forks, Washington 12. ORDINANCE NO. 02-0322-93 re: Fees for the Solid Waste Division 13. Accepted Recommendation to Reject Claim #C-03-93; Damage to Pipes By Brush Cutter $1,275.00; Norman J. Rose 14. Approved Claim #C-06-93; Pedestal Damaged By Brush Cutter $475.07; U.S. West Communications 15.AGREEMENT re: Landfill and Septage Lagoon Closure; Tri-State Construction, Inc. 16. Final Short Plat Approval SP20-92; Four Lot Subdivision off of Crutcher, Loftus and Cape George Roads; Jerry Lindsey 17.HEARING NOTICE re: Appeal of Mitigated Determination of Non-Significance for the Development of a 20,350 Square Foot Commercial/Retail Complex Proposed by VOL 19 rAr,~ 365 Commissioners' Meeting Minutes: Week of March 22, 1993 Page: 3 W.W.W. Enterprises IZ-57-92; Leonard Heim represented by Broughton & Gianneschi Attorneys At Law; Hearing Set for April 12, 1993 at 2:00 p.m. 18.HEARING NOTICE re: Appeal of Hearing Examiner Denial to Vary from Maximum 10,000 Square Foot Building Size Per the Jefferson County Zoning Ordinance IZ-02- 93; Ralph Ericksen, Applicant; Hearing Set for April 12, 1993 at 2:30 p.m. 19. Application for Assistance From the Soldiers' and Sailors' Relief Fund: Charles H. Norris $500.00 BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS BID OPENING re: To Provide 1800 Tons Liquid Asphalt CMS-2 and 100 Tons Liquid Asphalt CRS-2: Public Works Director Gary Rowe opened and read the bids received for supplying the County with liquid asphalt. BIDDERS BID TOTALS 1. Chevron USA Unit Price includes a $4.00 freight equalization figure. Unit Prices: $102.oo/ton CMS-2 $102.00/ton CRS-2 $ 193,800.00 2. U.S. Oil and Refining Unit Prices: $91.00/ton CMS-2 $91.00/ton CRS-2 172,900.00 Commissioner Huntingford moved to have the Public Works Department check the bids for accuracy and make a recommendation for bid award that is to the best advantage of the County. Commissioner Hinton seconded the motion which carried by a unanimous vote. HEARING re: Proposed Campin2 Fee Ordinance: Warren Steurer intro- duced Al Giersch, Chairman of the Parks Advisory Board. The Parks Advisory Board has recommended an increase in the camping fees to $8.00 per night at the Quilcene, Chima- cum, and Upper and Lower Oak Bay County Parks and $6.00 per night at Lake Leland. A $2.00 electric hookup fee is recommended at all sites with electricity. These new fees will go into effect April 1, 1993. The Chairman opened the public hearing. Hearing no comments for or against the proposed fees, the Chairman closed the public hearing. Commissioner Huntingford moved to approve ORDINANCE NO. 03-0322-93 increasing the fees for camping at County Parks as recommended. Commissioner Hinton seconded the motion which carried by a unanimous vote. Irene Busev. President and Members of the Brinnon Seniors re: Answers to Questions Raised Previously: Irene Busey reported that the Brinnon Seniors have been waiting for answers to the following questions they asked the Board members the last time they met: 1. How is the motel advertising going? Facilities Manager Warren Steurer reported that there is $500 in the budget for advertising, which has been spent. Another advertisement was placed in a National Parks publication for the Olympic Peninsula. There is advertising in the Olympia area phone book Yellow Pages. VOL 19 rAr' 366 Commissioners' Meeting Minutes: Week of March 22, 1993 Page: 4 Warren reported that he has more information that he can provide to the Seniors and that the motel use is up for January and February of this year. 2. What is the status of the roadside sign advertising the motel? Commissioner Huntingford reported that he will call the State Department of Transportation about the roadside sign. Bart Phillips has been approached to include advertising for the motel in the Regional Guide the TCC is preparing. 3. What will be done with the room rental income from the Center? Commis- sioner Huntingford explained that the rental fees are submitted to the County. Any money raised through activities of the Brinnon Seniors of ßrinnon is for them to use as they see fit. 4. Income and expense figures for the motel. Irene Busey reported that they are receiving the expense figures from the Auditor's Office, but they haven't received anything on the income from the motel. She asked if the report the Motel Manager provides to the County could also be provided to them? Warren Steurer stated that a copy will be provided to the Seniors. 5. The Contract with CAC for Senior Nutrition? David Goldsmith reported that he has talked with Tim Hockett of CAC, but he needs more information from the Brinnon Seniors on the additional costs they would like reimbursement for. The discussion turned to the types of costs the Brinnon Seniors want reimbursed (water, heat, electricity, etc.) for increased use of the Center by the CAC. 6. How much money is contributed by the County to the other community centers? Irene Busey reported that she has been informed that the County doesn't contribute directly to the other Community Centers, but the County does contract with CAC for the operation of these centers. Chairman Wojt explained that the money that is paid to CAC for the other community centers is to provide a Director to assure the maximum use of the facility. He understood that the Brinnon Seniors were going to come back to the Board in May to report on what has been done to make the Brinnon Center available to the community at large. 7. Unauthorized meetings with Seniors? Irene Busey read from the Brinnon Seniors of Brinnon by-laws which state that any contact with the Commissioners will be made by the President. Commissioner Hinton and Chairman Wojt both noted that any resident of Brinnon or the County can contact the Board members about any concerns they may have. 8. What is David Goldsmith's relation to the Brinnon Seniors? Chairman Wojt clarified that David Goldsmith works for the Board of Commissioners on various projects. 9. What is Debbie Bergthold's role? Chairman Wojt explained that Debbie Bergthold is the Director of the Olympic Area Agency on Aging (03A) and he had asked her to contact the Brinnon Seniors to discuss Senior programs and services. Dennis Kellev re: Port Townsend Community Center Advisory Board: Dennis Kelley explained that he is representing the Port Townsend Community Center Advisory Board. This Advisory Board oversees the operations of the Community Center and brings any problems to the attention of the County Commissioners. He then intro- duced Harold Gruver a member of the Advisory Board. One issue to be reviewed in 1993, Dennis Kelley continued, is access to the Center. The previous Commissioners asked that a plan be developed for access to the Center on the weekends. Another issue is the acoustics on the main floor of the Center. The Advisory Board is working with the Port Townsend Senior Association on the access issue and a project is being implemented for noise control in the Head Start classroom. The Advisory Board is currently short one member, and Franz Klitza who applied previously has expressed interest in serving, Dennis Kelley reported. VOL 19 rH,367 Commissioners' Meeting Minutes: Week of March 22, 1993 Page: 5 Commissioner Hinton moved to appoint Franz C. Klitza as the citizen-at-Iarge represen- tative on the Port Townsend Community Center Advisory Board, for a two year term (term will expire March 21, 1995). Commissioner Huntingford seconded the motion which carried by a unanimous vote. Discussion of William Eldrid2e's letter re: Chimacum School Districts Letter on Adequacy of School Facilities: Commissioner Hinton stated, in reference to a letter from William Eldridge regarding the Chimacum School District that the School District has been advised regarding the procedures required before the County can implement impact fees. Dave Phinizy asked what the County's liability would be regarding inaction of the School Board to respond to the Planning Department on development projects? Chairman Wojt reported that if the School District writes a letter to the County stating that there isn't any room in their facility for additional students, then the County has to mitigate that impact on any development permits. David Goldsmith reported that the Board is required by the platting statutes to make a finding that there is adequate capacity in school facilities before any plat approval can be granted. Capacity doesn't necessarily mean that there is a need for more buildings. The discussion continued regarding what is considered capacity. The School Board needs to provide the required information in order for the County to properly address the capacity Issue. Gary Rowe asked if the Planning Department is holding up consideration of subdivisions? Commissioner Hinton said that the Planning Department has told the Board that they have not held up any subdivisions, but they have not submitted any to the Board for approval. Commissioner Huntingford noted that the Planning Department is holding plats for approval until they receive a letter from the School District regarding the adequacy of their facilities. Commissioner Huntingford asked if the County has the option under GMA to say that impact fees will be assessed at build out or when the division of the property takes place? David Goldsmith indicated that he will review the Growth Management Act to see which is correct. Commissioner Hinton moved that the Board of Commissioners direct the Planning Department to immediately process all pending permits in the Chimacum School District until all statutory requirements, including but not limited to the Capital Facility Plan, are satisfied and presented to the Board. And additionally encourage the Chimacum School District to actively participate in the present revisions to the County Comprehensive Plan in order to incorporate the necessary capital facilities element into the overall plan. And as an addendum to this, and a direction to the Planning Department, to process all County permits in a timely manner. Commissioner Huntingford seconded the motion. The Chairman called for a vote on the motion. Commissioner Hinton and Commissioner Huntingford voted for the motion. Chairman Wojt voted against the motion. The motion carried. The Board met and interviewed persons interested in serving on the Library District Board of Trustees from 1:30 to 2:00 p.m. PLANNING AND BUILDING Continuation re: Review of Port Ludlow Environmental Impact Statement; Pope Resources: Planning and Building Department Director Craig Ward explained that the Planning Department staff and Susan Thomas met with representatives of the Farris Company after last weeks workshops regarding the changes to the final EIS documents. VOL 19 rAr;ç 368 Commissioners' Meeting Minutes: Week of March 22, 1993 Page: 6 The staff has reviewed all of the submissions addressing these changes, except the one received this morning. Environmental Coordinator Susan Thomas said that the fiscal impact analysis still needs work. She recommended that the Board take time to consider the changes made more carefully. Craig Ward reported that a few more days may be all that is needed for consideration of the changes. He added that some of the concerns haven't been com- municated to the point that the consultants .can write wording for the final EIS that reflects what the County has indicated. The Board then continued their discussion of the various EIS elements where there is still concern. After discussion of the issues and how much more time is needed for review of them, the Board asked that an update of how long it will take to complete this review be given at the 9:00 a.m. appointment scheduled for tomorrow (Tuesday March 23, 1993). Services Agreement for the Environmental Coordinator: Craig Ward reported that a recently approved amendment to the agreement between the County and Pope Resources for the work of the Environmental Coordinator placed a 50/50 split on additional costs up to $1,500.00. This amount has been exceeded by about $1,000 to date, due to the work required for the review of the documents during the past week. David Cunningham, Pope Resources, asked if there is any estimate of the additional costs to be incurred? Craig Ward stated that he will give an update on the anticipated addition- al costs at tomorrow's meeting. Rick Olson and J effrev Delia re: Oyster Growin2 in Jefferson County: Rick Olson and Jeffrey Delia introduced themselves to the Board and updated them on the state of small oyster growers in the County. Discussion of SEP A Lead A2ency Status with City of Port Townsend on CT Pipeline Project: Craig Ward reported that there is a proposal for a pipeline project by the City which will be run through an existing utility corridor. In cases such as this where there is a City project in the County, the agency making the proposal is the assumed lead agency. The County has the opportunity to be the "co-lead" agency if the Board feels that is necessary. Craig Ward asked if the Board wants him to make an administrative determination about lead agency on this type of project or if they want to be advised so that they can determine if the County should be the co-lead agency? Prosecut- ing Attorney Mark Huth reviewed what it means to be the "lead agency" and commenting agency. Craig Ward reported that the County has more responsibility and influence as the lead agency. Commissioner Hinton stated that he feels that he would like to review such requests on a case by case basis and he feels the City should take the "lead" agency role on this par- ticular project. Chairman Wojt concurred that any such requests in the future be reviewed by the Board. Request for Conditional Use Permit IZ-09-93; Place Two (2) Off-premise Directional Si2ns in Conjunction with an Existin2 Home Business Within the General Use Zone; Upper Hoh Road; Garv Peterson/Peak Tours: Commissioner Hinton moved to approve the Conditional Use permit IZ-09-93 as recommended by the Hearing Examiner. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Settin2 Date for Workshop on Draft Critical Areas Ordinance: The Board concurred that a workshop on the draft critical areas ordinance be held from 10:30 a.m. to 12:30 p.m. on Monday, April 5, 1993. VOL 19 rAC' 369 .. Commissioners' Meeting Minutes: Week of March 22, 1993 Page: 7 James Holland. Senior Planner re: Citizen Participation: James Holland submitted a memo outlining the Planning Commission's citizen participation process for the Comprehensive Plan and Community Plan production. The Planning Commission would like to hold a workshop with the Board to discuss this plan. Letter of Support re; Jefferson Community Counselin2 Center Loan Application: Commissioner Huntingford moved to have the Chairman sign a letter of support for the Jefferson Community Counseling Center's loan application to purchase a home for mentally ill adults in Jefferson County. Chairman Wojt seconded the motion. The motion passed. The meeting was recessed at the end of the business day on Monday and reconvened on Tuesday with Commissioner Hinton and Commissioner Huntingford present. Chairman Wojt was not in attendance due to Transit Union negotiations. Continuation re: Review of Port Ludlow Environmental Impact Statements; Pope Resources: After further review of the areas of concern, Craig Ward reported that the Farris Company has indicated that they feel that they can have all of the changes and amendments incorporated into the document and ready for the Board to consider as final by Friday for possible adoption on Monday. Commissioner Huntingford moved to set a special meeting for consideration of releasing the final Environmental Impact Statements for the Inn at Port Ludlow and the Port Ludlow Development program. Commissioner Hinton seconded the motion which carried by a un- animous vote. Wally Pederson re: Setback Between Septic Field and Nei2hbor's Well: Wally Pederson reported that he met with the McNair's as the Board suggested and an agreement was reached to trade three of their lots for three of his lots. Since then the McNair's have withdrawn that offer and are asking that Mr. Pederson purchase these lots. Mr. Pederson stated that he doesn't have the money to purchase the lots. Mr. Pederson noted that he is now at a point of asking if the County is responsible for the septic system permit they approved which cannot be installed because the McNair's drilled a well within 100 feet of the area for the septic system. He explained that the point is that a well can be drilled in three or four days while it takes months for a septic system to be installed. He discussed this matter with Linda Atkins of the Health Department when the well was being drilled and she said that whoever gets done first wins. He asked if a drainfield permit can be changed once it is approved? Mr. Pederson reported that he has offered to run public water to the McNair's property line free of charge, but they don't want public water because it has chemicals in it. The negotiations are at a standstill. Environmental Health Specialist Linda Atkins reported that Mr. Pederson contacted her after he contacted the State Department of Ecology which has regulatory authority over water wells. The DOE was aware that a septic permit was approved for the adjacent property. She reported that the septic drainfield for Mr. Pederson's lots could be recon- figured to allow the system as planned with the residence in the same place. The Health Department can issue a variance for placement of a septic system drainfield 75 feet away from the well. Environmental Health Director Larry Fay explained that as a policy, when a reduction in the well setback is given administrative approval, mitigation requiring an advanced level of septic system treatment is imposed. When variances are requested for the reduction in the setback without an advanced level of treatment, they are reviewed by the Health Board. Larry Fay reported that the Health Department would have no problem giving an ad- ministrative variance for the on-site septic system within 75 feet of the well, but the 1101_ 1 Q . I( ~ ~"''1 , - -u r..,: " ; .... Commissioners' Meeting Minutes: Week of March 22, 1993 Page: 8 reserve drainfield area would need to be placed outside the 100 foot well protective radius. Wally Pederson reviewed what has been offered to the McNair's in the negotiations. Mr. McNair stated that he wants to leave the well he drilled as it is because it is the only place on the property where a well and septic system can be placed to serve these three lots when the property is divided. Mark Huth reported that the County has no authority over well drilling, so once a well is drilled, the County must comply with the on-site septic system placement regulations. Since the septic system had not been installed, the regulations don't allow the septic system to be installed within 100 feet of the well. Either a variance must be requested or the reserve area for the drainfield must be moved. Larry Fay explained that the Health Department has to deal with the conditions that exist at the time the system is installed. The discussion continued regarding the . laws and regulations for well drilling. Mark Huth reported that the Washington Administrative Code (WAC) states that the well driller must notify the State Department of Ecology 72 hours in advance of a well being drilled. Linda Atkins explained that Laurie Morgan from the Department of Ecology felt that since the septic system had not been installed and there were alternatives for placement of the drainfield, she was not going to pursue enforcement action against the McNair's or the well driller. Mark Huth reported that if a septic system is placed to close to a well and there is an aquifer problem in the future, the County would be the responsible party for having permitted the septic system. Commissioner Hinton stated that the burden is on the State DOE to resolve this issue and he asked Mark Huth to write a letter to the DOE asking them to resolve this. The discussion continued regarding the options that Mr. Pederson has for placement of a septic system on his lots, the reasons that the McNair's drilled their well, and what can be done by the County in the future to address the issue of wells being drilled on platted lots and encumbering the use of neighboring lots. The Board then met with Solid Waste Specialist Jeff Frettingham for an update on SWIC/SW AB and after that with Public Works Director Gary Rowe and Warren Steurer to discuss recreation programs. The meeting was recessed at the end of the scheduled business. The meeting was reconvened on Thursday at 2:00 p.m. with all three Board members present to interview persons interested in serving on the Rural Library District Board of Trustees. Appointment to the Jefferson County Library District Board of Trustees: Commissioner Huntingford moved to appoint Anthony Mitchell to a five year term on the Library District Board of Trustees (term will expire March 25, 1998). Commissioner Hinton seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Lorna L. Delaney, Clerk of the Board , VOL 19 rM·371