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HomeMy WebLinkAboutM042693 ... c.¿~ ~ ~ó~ MINUTES WEEK OF APRIL 26, 1993 The meeting was called to order by Chairman Richard Wojt. Commissioner Robert Hinton and Commissioner Glen Huntingford were both present. Prosecutin2 Attorney Mark Huth and Sheriff Mel Mefford re: Domestic Violence Plannin2 Grant: Prosecuting Attorney Mark Huth reported that last year the local Domestic Violence/Sexual Assault Program asked that the County support their grant application to do a Domestic Violence Plan for the County. That application was approved for funding. The Domestic Violence/Sexual Assault program was charged with the development of the plan and the Prosecuting Attorney's Office was charged with ad- ministering the grant. The DV /SA Program hired Lolita Lekha and Theresa Hernandez to do the plan. Problems surfaced in the working relationship between this program and the County agencies involved. The plan is not getting prepared and the system is suffering. In order for the problems to be met the DV/SA program and the County and State agencies need to work together. The DV/SA program has not tried to work with the County/State agencies, instead they have criticized the work those agencies have done. The State Department of Social and Health Services called a meeting of the heads of all the agencies involved and the DV/SA Program to discuss problems and issues after an interim grant report failed to meet the State's standards. Mark Huth reported that it is not the governmental agencies that are causing the problems. Sheriff Mel Mefford stated that he concurs with what the Prosecuting Attorney has reported. County Clerk Marianne Walters stated that she supports this project, but the way that it Was started created a divisive atmosphere. The process did not include any review of what has been done right over the past 15 years. N ow the project is being done in a vacuum because the County and State agencies are not participating. Lorraine Dover State Division of Children and Family Services stated that their department has experienced the same problems with the Domestic Violence/Sexual Assault Program staff. They are ready, willing, and able to work with whoever will be finishing this plan. Mark Huth reported that everyone wants to see this project get back on track. Marianne Walters asked how Commissioner Hinton plans to get this back on track? Commissioner Hinton stated that he will be working with all the parties involved to move forward with the grant work. Redesi2Dation of Property at Airport Cutoff RoadlHi2hwav 20 Intersection: Commissioner Hinton explained that there have been some problems with the redesignation of properties around the Airport C;utoff Road and Highway 20 intersection. He noted that l VOL 19 fA('~ 415 Commissioners' Meeting Minutes: Week of April 26, 1993 Page: 2 the December 28, 1992 Commissioners minutes reflect that the redesignation was approved, but apparently it has not been completed yet. Community Services Director David Goldsmith reported that when the Interim Zoning Ordinance was adopted properties within 660 feet of an arterial intersection were desig- nated as commercial. Since the maps were not clear about the exact boundary of the commercial properties at this intersection, some parcels in one ownership had two different designations. In terms of public policy there is no doubt that the properties surrounding this intersection are used for commercial purposes. Senior Planner James Holland reported that he has been involved in this rezone request since it was first submitted. He reported that since the Board is the appeal body for SEP A, their discussion of this redesignation request may prejudice them to hear an appeal of the SEP A determination, if one is filed. Commissioner Hinton asked why the redesignation of these properties, which are commer- cial, has to go through the SEPA process? James Holland reported that SEPA review is required for non-project actions such as this. Commissioner Hinton noted that the previous Board stated that there was no intent to take away any use of these properties and that they have always been commercial properties. James Holland stated that the last require- ment for this redesignation request is SEP A review. Commissioner Huntingford asked how these properties are different than those in the Tri Area that had their designation corrected after the Interim Zoning Ordinance error was discovered? Those properties did not have to go through any further SEPA review. James Holland reported that the Tri Area had more environmental review, so they were not required to go through the SEP A process. The discussion continued on why these properties can't be redesignated as a correction to the Interim Zoning Ordinance and what can be done to help these property owners through this. James Holland reported that the SEP A determination should be made within the next 10 days to two weeks. Pat Thompson, representing John Hern (Courtesy Ford), stated that the County is request- ing that these property owners provide more information because of the SEP A process. Dick Wiley stated that this area is obviously commercial. His business has been operating for 40 years at this location. Harry Heider stated that the Planning Department is asking individual property owners to do things that are not part of an individual project. He asked why the County doesn't provide the information they are asking the property owners for? James Holland reported that he is doing a lot of the leg work on this SEP A review. Commissioner Hinton asked David Goldsmith to check with a land use attorney regarding whether this redesignation must go through the SEP A process. PUBLIC COMMENT PERIOD: The following topics were discussed: the way services are provided by the County (at the landfill and by the road crew), higher taxes, how committees will be formed to work on community plans, new management for the Solid Waste Division, what areas are defined as communities, and the Commissioners looking at the possibility of replacing some key staff people in the County. APPROVAL OF THE MINUTES: The minutes of April 19, 1993 were approved as presented by motion of Commissioner Hinton, seconded by Commissioner Huntingford. The motion carried by a unanimous vote. VOL 19 ~AGF 416 Commissioners' Meeting Minutes: Week of April 26, 1993 Page: 3 APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commis- sioner Hinton moved to approve and adopt all of the items on the consent agenda as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. 1. AGREEMENT re: Consultant Services; Work on the Development Code EIS; Alpha Engineering Group, Inc. 2. Approval and signing of the Statements of Concurrence/Non-concurrence for the SEP A Review Draft; Ludlow Watershed Action Plan as required by State Department of Ecology Grant #TAX90218 3. RESOLUTION NO. 39-93 re: The Statutory Vacation of a Portion of Lake Avenue; In the Supplementary Plat of Captain Tibbals Lake Park; William Brayton and Diana Honeycutt, Applicants . 4. AGREEMENT No. USTCAP-LG-009-93 re: Grant Funding ($98,957.00) for the Removal and Replacement of Fuel Tanks at the Quilcene Shop; Pollution Liability Insurance Agency (PLIA) 5. Recommendation for Approval of Purchase from Vendor List; One (1) Used, 10 Yard, 2 Axle Pup Trailer; from Kruse Tractor & Equipment Company for their bid total of $7,546.00 6. Recommendation for Approval of Purchase from Vendor List and CONTRACT re: Purchase One (1) 1993 Walton Ramp Trailer, Model AR1010; from The West's Best Tractor Company for their bid price of $3,234.00 7. CONTRACT re: Service Provider; E911 Coordinator; James S. Myers 8. Three (3) Applications for Assistance from the Soldiers and Sailors Relief Fund; Submitted by American Legion #26 (2) - $485.22 and $500, and VFW Post #7014 - $500.00. BUSINESS FROM COUNTY DEPARTMENTS: PUBLIC WORKS HEARING re: Application for Franchise; To Construct. Operate and Maintain an Emuent Line; Trails End Homesite; Wally Pederson. Applicant: Public Works Director Gary Rowe reported that he has nothing to add to the written staff report on this franchise application. He stated that the recommendation for the amount of the construction bond will have to be changed because the length of the pipeline has been changed (increase from 1,700 to 2,300 feet). There is an existing franchise granted in 1992. Chairman Wojt verified that none of the Board members have an interest in the property or project or stand to gain or lose any financial benefit as a result of the outcome of the hearing and can hear and consider this matter in a fair and objective manner Chairman Wojt opened the public hearing. Hearing no comments, the Chairman closed the public hearing. Commissioner Huntingford moved to approve the application for franchise as recommended. Commissioner Hinton seconded the motion which carried by a un- animous vote. Public Works Department Interim Stafñn2 Approval Requests (5): Gary Rowe reported that he has submitted information on the following positions as requested by the Board in their interim staffing policy: a) Recreation Coordinator Position - This was originally proposed to provide enhance- ments to the recreational program and will be funded by fees for recreational programs. This position could also act as a liaison to work with the Little Leagues in the County to determine their needs and how the County can provide assistance to them. ; VOL 19 rAc~417 Commissioners' Meeting Minutes: Week of April 26, 1993 Page: 4 b) I.S.T.E.A. Enhanced Grant Coordinator: The County received a grant from the ISTEA program for a bicycle trail from Port Townsend to Adelma Beach. The grant does not cover construction of the trail, but does cover all of the planning, and right-of-way acquisition etc. This position will coordinate the project, handle the public hearings, and negotiations with property owners for this trail. Commissioner Hinton asked what the County match is for this grant? Gary Rowe reported that the net (because there is State and Federal funding) match is less than 20% or $50,000 on this $500,000 grant. If the amount needed for acquisition is more than the grant funding, then a deter- mination will have to be made about how far this project will proceed. Commissioner Huntingford asked how long this position would be on board? Bruce Laurie estimated about 18 months. Commissioner Hinton asked what happens if there is no money for construction of the trail after doing all the planning? Gary Rowe reported that if the right-of-way is purchased and the trail can't be constructed, the right-of-way would still be there when funding becomes available in the future. He added that if the position isn't funded the Public Works Department will continue to work on the project. c) SecretarylReceptionist: The Bookkeeper is retiring in July and due to employee trans- fers within the Department, the open position will be the Secretary position in the office. d) Solid Waste Specialist: This position is vacant because the employee resigned to take another position in Kitsap County. This position is responsible for Solid Waste planning and projects. Commissioner Hinton asked what would happen to this position if the landfill operations are privatized? Gary Rowe reported that he would have to see what the privatization would entail. The County is required to do a certain amount of planning. e) Advisory Board Coordinator: This is a new position to provide support for the four advisory boards (Solid Waste, Parks, Storm water and Transportation Planning Advisory Board). The person would help coordinate more public outreach with educational workshops. Gary Rowe noted that he realizes there is concern about budget, especially the Current Expense budget and he supports the need to hold the line on staffing in the Current Expense budget. All of these positions are funded through other funding except the Recreation Coordinator which is funded through increased program fees. If there is a way to fill these positions from existing staff in Current Expen~e, he would be willing to explore that option. Commissioner Hinton stated that he feels it is premature to consider all of these requests for positions until more information is available on the status of the budget. Commissioner Huntingford stated that the only position he has concerns about is the ISTEA Grant Coordinator. He would also like to wait awhile before further consideration of these staffing requests. Chris Hertel re: Animal Responsibility in East Jefferson County (Lake Leland area): Chris Hertel reported that he has lived at Lake Leland for 5 1/2 years and has had a recurring problem with other people's livestock on his property. He explained that the County's Animal Responsibility Ordinance refers to the State regulations for livestock and he understands that Animal Control has no way of enforcing the State regulations. He suggested that a way to transport livestock and hold livestock be ad- dressed in the new animal control facility. Commissioner Hinton stated that the Sheriffs Department has authorization to cite individuals in violation of the RCW. He will discuss this problem with the Sheriff and get back to Mr. Hertel. Trying to accommodate livestock at the animal shelter would be expensive. VOL 19 rAG~ 418 Commissioners' Meeting Minutes: Week of April 26, 1993 Page: 5 PLANNING AND BUILDING HEARING re: Appeal of Final Decision of Hearin2 Examiner; Denial of Buildin2 Permit; Ouilcene; Marian Lakeness. Appellant: This hearing has been re- scheduled to June 7, 1993 at 2:00 p.m. Discussion of Concerns; Inner Harbor Division 4; Port Ludlow: Planning and Building Department Director Craig Ward reported that there has been some contro- versy surrounding this development in the local newspaper. He, Associate Planner Jim Pearson and the Prosecuting Attorney have reviewed the record on this development. He cautioned the Board that they may be required to make determinations on the existing permit (whether violations have occurred), SEP A process on revised plats and process for accepting revised plats. Mark Huth stated that today is not the time for the Board to make any determination on whether a shoreline violation has occurred. This is just a meeting for the Planning Department staff to provide information to the Board from their point of view. Actions have been taken and discussions have taken place between Pope Resources and the Planning Department regarding this development. Commissioner Hinton asked who the Board is going to hear from today? Mark Huth advised that the Board not hear from Pope Resources today even though their representa- tives are present. He suggested that staff brief the Board on what has taken place on this development to date. Commissioner Hinton stated that he would rather not hear from just one side, especially if the Board will be hearing more on this later. Jim Pearson suggested that he provide background information. Chairman Wojt noted that a Memorandum has been submitted to the Board with the background information. Mark Huth agreed that if the Board is happy with the background information presented, then the staff should respect that and no further information need be presented. Commissioner Hinton asked if Mark Huth has talked with Pope Resources about the issues? Mark Huth stated that he has discussed the issues with Pope and they don't feel that they have violated the Shoreline Permit. Craig Jones, representing Pope Resources, stated that the issue is whether or not there has been a shoreline violation, which is not for the Board to discuss today. The Board members concurred that they did not want to hear anything further on this matter at this time. Discussion of Workshop Format and Content Includin2 Timeline for Adoption: Draft Critical Areas Ordinance: Senior Planner James Holland presented two proposed timelines for review and adoption of the interim critical areas ordinance. Process #1 has an estimated adoption date of July 19 and process 1A estimates the adoption date at September 6. The main difference is that adoption process 1A includes additional legal review. Commissioner Hinton asked about the timeframe for the Prosecutor's review on takings. Mark Huth reported that if the Board wants independ~nt legal review, his review can be done concurrently. Craig Ward reported that legal review needs to be done before the draft is taken to public hearing and then it will be done after any changes that result from testimony at the public hearing. The discussion continued regarding the process that will work best. Al Boucher suggested that the Planning Commission review the document after any changes that result from the workshops. He recommends that Process 1A be adopted. VOL 19 rAG~419 · Commissioners' Meeting Minutes: Week of April 26, 1993 Page: 6 Commissioner Huntingford asked if there is any way to shorten the timeline in process 1A? Craig Ward reported that the Board doesn't have to hold a workshop with the Planning Commission. The Planning Commission can submit their comments in writing, which would save a week. He reported that the Board will review the Planning Commis- sion recommendation with the Planning Department staff so that any revisions can be made. The Board concurred that process 1A be used with the changes to the timeline as discussed. James Holland asked how the Board would like the workshops on this draft ordinance structured? He suggested that Planning staff provide a 1/2 hour introduction regarding the draft ordinance and how it will work and then 1 1/2 hours of questions from citizens. An announcement will be made that the Board will accept written comments until a specific date. Lois Smith. Juvenile and Family Court Services re: Interim StatT'm2 Approval Requests (2); Senior Administrative Clerk and Juvenile Counselor Positions: Lois Smith, Juvenile Services, stated that a number of the functions provided by the Juvenile Probation Counselor are reimbursed through grants. In the case of the Juvenile Counselor position, a staff person who quit is being replaced, while the Senior Adminis- trative Clerk is a budgeted position that has never been filled. Commissioner Hinton asked what impact there would be to the office workload if the Counselor position was approved and the Administrative Clerk position wasn't? Lois Smith reported that the Juvenile Counselor would have to be trained to do their own support work. Commissioner Hinton reported that the Board is currently trying to assess the budget and County personnel. Commissioner Hinton moved to approve the Juvenile Counselor position at this time. Commissioner Huntingford seconded the motion which carried by a unanimous vote. The Board asked that Lois Smith report back to them on how the workload in her office is going without the Administrative Clerk. Lois Smith asked if the Board would consider making the Administrative Clerk position a regular part time position scheduled to work less than 19 hours per week. The Board asked her to check with the applicants interviewed to see if they would be willing to work part time and to report back to them. Gordon Melin 2. President. Superior Refuse Removal. Inc. re: Providin2 Services to the County: Gordon Meling presented an alternative design for a transfer station which he says will cost less than the one proposed by Jefferson County. He reported that Lewiston Idaho is currently using a transfer station like this and they have a greater volume of garbage than Jefferson County. Public Works Director Gary Rowe noted that the Board is indicating that they want to look at privatization of Solid Waste services. At this point there is not enough information to make a determination regarding what services would or would not be included. The options need to be kept open to allow the best operation for the County. The Board asked Gary Rowe to do some research into privatization and provide more information for their review. Commissioner Hinton stated that he would like to see the privatization of the recycling, drop boxes, and building of the transfer station. Commissioner Huntingford asked Gary Rowe to provide more information on what is involved in doing request for proposals or going to bid for services. Gene Seton complained that there is no charge for dumping at the drop box site in Queets. Appointment to Plannin2 Commission: Mter interviewing persons interested in serving on the Planning, Commission Commissioner Hinton moved to appoint Dick Broders to an unexpired term (expires September 30, 1995) as a District 3 representative. Commissioner Huntingford seconded the motion which carried by a unanimous vote. VOL 19 fA~~ 420 .. Commissioners' Meeting Minutes: Week of April 26, 1993 Page: 7 The meeting was recessed at the end of the business day and reconvened on Tuesday April 17, 1993. All Board members were present to meet with Tom Thompson, Business Representative, Teamsters Union Local #589 regarding the Public Works Department pup trailer classification. MEETING ADJOURNED SEAL: ATTEST: ~~Q .J \JJ~___ Lorna L. Delaney, 1 Clerk of the Board VOL 19 rM,: 421