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HomeMy WebLinkAboutM051793 - c:..t~ "V ~Ö~ MINUTES WEEK OF MAY 17, 1993 Chairman Richard Wojt called the meeting to order. Commissioner Robert Hinton and Commissioner Glen Huntingford were both present. Assessor Jack Westerman re: Assessor's Office Staffine: Assessor Jack Westerman explained that when all County positions were reviewed and rated for the original salary system a number of years ago, the Assessments Operations Manager was placed at the same salary grade as a Senior Planner. The Assessment Operations Manager is now making $7,000 less per year than a Senior Planner. This position currently has supervisory responsibility for all of the functions of the Assessor's Office. He then presented a proposed office re-organization which would place supervisory responsibility for all of the office staff under a Property System Supervisor. This reorganization, Jack Westerman explained, would provide a more meaningful operations layout and is an attempt to keep pay equity with other administrative offices. Chairman Wojt asked what budget impact this new proposal will have? Jack Westerman answered that he hasn't done a budget impact analysis yet. He wanted to see how the Board felt about this before doing all that work. The Assessor will prepare the budget impact analysis and bring it back to the Board next week at the same time. District Court Staffine Level: David Goldsmith reported in response to a question from Commissioner Hinton, that the District Court has been trying to handle additional work created by the installation and implementation of the DISCUS computer system, an increased number of traffic tickets due to County roads being converted to State highways, and the elimination of a 112 time position from that office last year. They are having problems keeping up with the workload and since their filings are higher than expected, they would like to have the part time position re-instated. Once the DISCUS system is fully operational it will save staff time. The Board concurred that the Clerk Hire in the District Court be approved through the end of the month and that David Goldsmith work with the Office Supervisor to find a solution to catching up on the backlog of filings. Prosecutine Attorney re: Special Investieator in Prosecutine Attorney's Office: Mark Huth apologized for not having the report Commissioner Huntingford requested regarding the work done by the Special Investigator for child abuse cases. Commissioner Huntingford asked if the Special Investigator submits a report of his activities for the contract amount he is paid? Mark Ruth reported that investigators do not submit daily reports, which is part of the reason he has not been able to pull this report together in a short time. The special investigator has not been working County cases, because those are handled through the Sheriff's Office. 'f'DC 19 rM.: 492 Commissioners' Meeting Minutes: Week of May 17, 1993 Page: 2 Commissioner Hinton noted that the referrals for these cases come through the State Child Protective Services. Mark Huth reported that the criminal cases are referred from the State CPS. He doesn't feel there is any duplication of services between the Deputy in the Sheriff's Office doing this work and the Special Investigator for the Prosecuting Attorney. Commissioner Hinton moved that the necessary steps be taken to terminate the contract between DSHS and the County for the Special Investigator. Chairman Wojt suggested that Chief Newton be contacted before any action is taken. Commissioner Huntingford seconded the motion. The Chairman called for a vote on the motion. Commissioner Hinton and Commissioner Huntingford voted for the motion. Chairman Wojt voted against the motion. The motion carried. APPROVAL OF THE MINUTES: Commissioner Huntingford moved to approve the Minutes of May 10, 1993 as submitted. Commissioner Hinton seconded the motion which carried by a unanimous vote. PUBLIC COMMENT PERIOD: The following items were discussed: the Parks Advisory Board recommendation for community grant awards; a request from the Conservation District for funding to continue water quality monitoring; and a complaint about the charge for copies in the County Clerk's Office. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Huntingford moved to approve the items on the consent agenda as presented. Commissioner Hinton seconded the motion which carried by a unanimous vote. 1. Approval of Findings of Fact and Conclusions; Open Space Dedication for Preliminary Plat; "The Inn at Port Ludlow"; Pope Resources 2. Approval of Findings of Fact and Conclusions; Maximum Building Size in a Commer- cial/lndustrial Zone; Ralph Ericksen 3. Approval and Signing of "Letter of Notification" for Puget Power to Work on County Property to Extend Underground Electrical Facilities to Serve the Animal Shelter 4. Recommendation from Parks Advisory Board re: 1993 Community Grant Funds; $4,500 to Wild Olympic Salmon; $1,000 to Quimper Babe Ruth League at Seagull Stadium; $18,000 towards Little League Improvements (Based on County Commissioners Little League Field Improvement Plans); $1,500 for Parks Board Emergency Fund 5. PROCLAMATION re: May 24-28, 1993 as Student Citizenship Week 6. HEARING NOTICE re: Appeal of Final Mitigated Determination of Non-Significance; Large Lot Subdivision; Gary Phillips, Applicant; Hearing Set for June 7, 1993 at 2:30 p.m. 7. HEARING NOTICE re: Proposed Ordinance Establishing Surcharges to District Court Filing Fees and Marriage License Fee to Provide Funding to the Peninsula Dispute Resolution Center; Hearing Set for June 14, 1993 at 4:30 p.m. 8. Request for Second Quarter Payment from Hotel/Motel Tax Fund; Jefferson County Historical Society 9. Authorization of Expenditure; Advertisement in the 1993 Olympic Guide for $1,000; Tourism Coordinating Council BUSINESS FROM COUNTY DEPARTMENTS PLANNING AND BUILDING DEPARTMENT Associate Planner Eric Toews re: Discussion of Possible Amendments to SEP A Implementine Ordinance Intended to Expedite Permit Processine: Associate Planner Eric Toews reported that the Planning staff has identified four options changing the SEP A Implementing Ordinance to expedite permit processing: VOL 19 r~r~ 493 Commissioners' Meeting Minutes: Week of May 17, 1993 Page: 3 1. Amend the SEPA Implementing Ordinance (Ordinance No. 06-1014-92) to delete the provisions that require public notice of pending threshold determination. 2. Raise the flexible exempt thresholds (WAC 197.11.800) to their maximum levels. The Board has total discretion to adjust the thresholds within the permissible range. 3. Modify County Ordinance to recognize categorical exemptions within sensitive areas. 4. Modify or delete environmentally sensitive areas from the County's ordinance. Chairman Wojt stated that he understands that the Board would like to make the permit process easier for the public, but he questioned if these changes would still provide protection for the environment? Mter further discussion of the trade offs that will occur with each of these options, Eric Toews report that to make any changes to the Ordinance will require a public hearing and a SEP A Threshold determination. The Board concurred that they would like to look at these options further before considering any action. Consideration of the Shoreline Commission's Recommendation to Approve Shoreline Substantial Development Permit Application SDP93-01: Proposed Dock on the Westerlv Shoreline of the Brideehaven Channel on Hood Canal: Shold Excavatine: Commissioner Huntingford excused himself from consideration on this Shoreline Permit because of a potential conflict of interest. Chairman Wojt asked if this could be a joint use dock? Associate Planner Jim Pearson reported that he originally recommended a provision for joint use of the dock to the applicants. Concern for inference with use of the docks already in this area was brought up at the Shoreline Commission hearing. Joint use docks are usually allowed to be larger than single use docks because they accommodate more than one boat. In this instance, because a larger dock would potentially interfere more with navigation, the joint use condition was not required. The proposal is to place a single use dock (40 feet long) in the middle of the 200 foot piece of property which would allow 80 feet to the property lines on either side of the dock. The Shoreline Commission recommends that the Shoreline Permit be approved. Commissioner Hinton asked if there is a covenant on the Bridgehaven plat that requires specific access to the dock? Jim Pearson answered that he does not know of any such restriction. Commissioner Hinton then asked if approving this dock would be setting a precedent and if there will be navigation problems if more docks are requested in this area in the future? Jim Pearson reported that navigation will have to be considered on any future dock proposals in this area. Each dock application will be reviewed for navigation impacts. Approval of this permit would not be precedent setting because the Shoreline Commission considered navigational impacts. They felt that placing a dock of limited length at the center of the property allows room for navigation to the north or south of the dock. Duane Welles pointed out that the channel where this dock would be located is 160 feet wide and this dock would block 72 feet of it which will interfere with the public use. The channel is subject to an easement which says fl. . .the properties conveyed less easement for water trave~ thirty feet from the centerline of the channel." The precedent in this area is a 40 foot dock (46 feet with a float). This permit violates the Shoreline Management Master Plan by not requiring a joint use dock. This dock is going to create a hazard that will bother people. Jim Pearson explained that the Board can listen to testimony today, even though this is not a public hearing, but in order to take any action other than that recommended by the Shoreline Commission, the Commissioners would have to hold their own public hearing. Commissioner Hinton stated that he sees no problem with navigation, but he is concerned that this project might set a precedent for future docks. Jim Pearson responded to Mr. Welles comments by noting that the Shoreline Master Program says that a joint use dock shall be required unless the County's investigation demonstrates that such facilities are infeasible. 1,'01_ 1. 9 rV~ 494 Commissioners' Meeting Minutes: Week of May 17, 1993 Page: 4 The discussion continued regarding the possibility of the approval of the Shoreline Permit being precedent setting. Jim Pearson explained that the Shoreline Commission reviews each application on an individual basis. Commissioner Hinton moved to approve the Shoreline Permit as recommended by the Shoreline Commission. Chairman Wojt seconded the motion in the absence of Commissioner Huntingford. The motion carried. Consideration of the Shoreline Commission's Recommendation to Approve Shoreline Substantial Development Permit Application SDP93-02: Bie Ouilcene River Flood Control: Construct Gravel Traps for Flood Control: Jefferson County Flood Control District: Commissioner Huntingford excused himself from consideration on this because of a potential conflict of interest. Commissioner Hinton moved to approve the Shoreline Permit as recommended by the Shoreline Commission. Chairman Wojt seconded the motion which carried by a unanimous vote. PUBLIC WORKS DEPARTMENT Carl Jacobson re: County Road Rieht-of-Ways (Cancelled by Public Works and Prosecuting Attorney.) Review Application and Sien Applicant Certification: 1994 Construction Loan Application: Washineton State Public Works Trust Fund: Public Works Director Gary Rowe explained that the County is applying for Public Works Trust Funds to do two road projects - Cook Avenue Extension and Paradise Road. These loans require 30% in County matching funds at a 1 % interest rate. Commissioner Huntingford moved to approve the application and have the Chairman sign the applicant certification as presented. Commissioner Hinton seconded the motion which carried by a unanimous vote. Capital Proiects Proeram Manaeer Frank Gifford re: Animal Shelter Update: Frank Gifford presented proposed drawings of the animal shelter which will be located off Landfill Road (there will be an access road to the left between the Landfill property gate and before the scales.) He then reviewed the plans for the shelter facility and the associated costs. The total estimated cost of the project is $228,000, of that $69,000 is for specialty items required to meet regulations for an animal shelter. This facility will be 2,300 square feet in size. The Board concurred that the project go forward. AGREEMENT re Cooperative Purchasine: Pierce County: Commissioner Hinton moved to approve and have the Chairman sign the cooperative purchasing agreement for equipment and supplies with Pierce County as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Applications for Assistance from the Soldiers and Sailors Relief Fund: Commissioner Huntingford moved to approve the application for assistance from the Soldiers and Sailors Relief Fund presented by American Legion Post #26 in the amount of $500.00. Commissioner Hinton seconded the motion which carried by a unanimous vote. VOL 19 rM/495 Reoreanization of the Shoreline Commission: After discussion of the Commissioner District representation of the Shoreline Commission members, Commissioner Commissioners' Meeting Minutes: Week of May 17, 1993 Page: 5 Huntingford moved to eliminate one position representing Commissioner District #1 and to appoint Barry Graham to a new position representing Commissioner District #2. Commissioner Hinton seconded the motion. After further discussion of membership representation and the role of the Shoreline Commission, the Chairman called for a vote on the motion. Commissioner Hinton and Commissioner Huntingford voted for the motion and Chairman Wojt voted against the motion. The motion carried. HEARING re: Proposed Budeet Appropriation for the Jefferson County Permit Center: Chairman Wojt opened the public hearing on the budget appropriation for the Permit Center. Community Services Director David Goldsmith reported that the Planning and Building Department, Public Works Department and the Health and Human Services Department will each transfer staff or funding to this new department. When the budget is established the appropriate fund transfers will be made. Hearing no public comment the Chairman closed the hearing. Commissioner Hinton moved to approve and sign RESOLUTION NO. 43-93 ordering the budget establishment, appropriation of funds and the transfer of funds to the Jefferson County Permit Center. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Applications for Assistance from the Soldiers and Sailors Relief Funds: Commissioner Huntingford moved to approve two applications for assistance from the Soldiers and Sailors Relief Funds from Am Vets Post #6: one for $44.00 and one for the $240.00 for post space rent. Commissioner Hinton seconded the motion which carried by a unanimous vote. Alan Koch re: Boundary Line Adjustment: Bayview Villaee: Port Ludlow: Alan Koch stated that he resides at 21 Mariner Place in Bayview Village, Port Ludlow. He explained that due to an error made in their escrow, Pope Resources has re-surveyed their lot and submitted a boundary line adjustment to correct the problem. This adjustment has been reviewed and approved by the Homeowners Association. The papers for the boundary line adjustment were submitted to the Prosecuting Attorney who has not taken any action on them. In a phone conversation (April 20, 1993) with Mark Huth, Mr. Koch stated that he was advised that even though there is an administrative procedure for doing boundary line adjustments, the Prosecuting Attorney wanted to set a precedent and develop a procedure requiring the submission of a revised plat map. Mr. Koch stated that he feels he is being used by the Prosecuting Attorney to set a precedent to establish a different administrative procedure. He feels that this is not fair. At the end of this phone conversation, Mr. Huth agreed to consider the matter within a week, Mr. Koch reported. After the week was up, Mr. Huth refused to answer his phone calls so he sent a letter to him stating that at the end of seven days he would be taking this matter to the Commissioners for resolution. Mr. Koch clarified, at the request of Chairman Wojt, that he is requesting an adjustment to the southern property line of his lot. The adjustment would add a small amount of the plat open space to his lot. Pope Resources will transfer a building lot to the Homeowners Association in exchange for this adjustment. The open space that belongs to this subdivision is considerably more than the legal amount required. Craig Jones, Attorney for Pope Resources, explained that the Homeowners Association has agreed to this boundary line adjustment for Mr. Koch's lot. In exchange for the loss in common area of the plat, Pope Resources agreed to deed the Homeowners Association a lot they own in the subdivision. This boundary line adjustment was submitted to the County on March 2, 1993 and it sounded like everything was going fine for its approval. State law and County ordinance both allow for lot line or boundary line adjustments. The Homeowners VOL 19 r~r,: 496 ~ Commissioners' Meeting Minutes: Week of May 17, 1993 Page: 6 Association reviewed this adjustment and the agreement regarding the lot and has approved it. A plat amendment, Mr. Jones explained, is an expensive procedure and the State law (R.C.W. 58.17) allows for exemptions to the plat requirements for the purpose of alteration by adjusting boundary lines between platted or unplatted parcels of land, which do not create additional lots, and not create any lot which contain insufficient area and dimension to meet minimum requirements for building. In this case there is an increase in the size of a platted lot, and there is no problem with the common area because it is not affected, and it is not a building lot. Under the County ordinance, Mr. Jones continued, there is an exemption for land divided solely for the purpose of a minor lot adjustment, provided that the total number of lots are not increased, and the resulting parcels meet the water supply and sewage disposal standards of the local Health Department. This lot already meets those requirements and there are no such requirements for the common area which is not a lot. The number of lots is being decreased because one lot is being deeded to the Bayview Village Homeowners Association for a common area. Mr. Jones then reviewed a copy of the meeting minutes of the Bayview Village Homeowners Association which reflect their action to approve this adjustment. Craig Jones stated that they have been told by the County that they are trying to formulate a new policy to address when boundary line adjustments can be made and when they need to be made as plat amendments. This adjustment only affects one lot and clearly fits within the exemptions for a boundary line adjustment. Commissioner Hinton moved to approve the boundary line adjustment as submitted by Mr. Koch in the Bayview Village Subdivision. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Support for Forest Service Appeals Reeulations: Commissioner Huntingford moved that a letter of support be sent by Western Union hotline to the Forest Service and the House of Representatives indicating the County's support of proposed changes to the Forest Service appeals regulations. Commissioner Hinton seconded the motion which carried by a unanimous vote. Katherine Baril and Pam Rondeau. Cooperative Extension re: Budeet Transfers: Katherine Baril explained that this request is to transfer funds from the budget line for the vacant Extension Agent/Chairman position. This position has not been filled and not all of these funds will be needed. Commissioner Huntingford moved to approve RESOLUTION NO. 44-93 authorizing the budget transfers as submitted. Commissioner Hinton seconded the motion which carried by a unanimous vote. SEAL: VOL 19 rM~ 497