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HomeMy WebLinkAboutM052493 ch~ "V ~Ö~ MINUTES WEEK OF MAY 24,1993 After attending the Finance Committee meeting, Chairman Wojt called the meeting to order. Commissioner Robert Hinton and Commissioner Glen Huntingford were both present. Letters (2) of Thanks for Participation in Wetland Tour: Commissioner Huntingford moved to sign letters of thanks to Dave Phinizy and Joel Fruedenthal, Wetland Specialist for Clallam County, thanking them for their participation in the wetland tour. Assessor Jack Westerman re: Assessor's Office StafT"me Chanees: No action, not present. PUBLIC COMMENT PERIOD: The following items were mentioned: Whether, a public copy can be made available of the comments submitted to the Planning Department or Planning Commission regarding the draft critical areas ordinance; the public notice regarding the Board's wetlands tour of Snow Creek Ranch; and the need to schedule more sessions like the tour to help the public understand how the County's ordinances will be applied. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Huntingford moved to delete Item 4 and adopt and approve the balance of the items on the consent agenda as presented. Commissioner Hinton seconded the motion which carried by a unanimous vote. 1. Call for Bids: Construction of a new Animal Shelter ACF947; Bid Opening set for 2:00 p.m. June 28, 1993 2. RESOLUTION NO. 45-93 re: Dedication of County Property for Public Right-of-Way; Extension of Howard and La Salle Streets over and across Tax Lot 18 (See Minutes of March 15, 1993) 3. RESOLUTION NO. 46-93 re: Dedication of County Property for Public Right-of-Way; West Three (3) Feet of Lot 3, Block 42 of the Plat of Port Townsend Original Townsite (See Minutes of April 19, 1993). 4. Item Deleted AGREEMENT #G9300003 (CZM306), Amendment No.1 re: Shoreline Master Program Education Program; Change in Task 2 of Scope of Work and Reallocation of Budget; State Department of Ecology 5. AGREEMENT, Main~enance and Restrictive Covenant re: Storm water Drainage System; Winberg's Beaver Valley Tracts; Gary E. Winberg 6. Two (2) Applications for Assistance from the Soldiers and Sailors Relief Fund; American Legion Post #26 for $500.00 and $499.96 VOL 19 rAC~ 504 Commissioners' Meeting Minutes: Week of May 24, 1993 Page: 2 CONSENT AGENDA - Continued: 7. Signing of Boundary Line Adjustment Approved February 1, 1993 (See Minutes); Snow Creek Ranch Plat; Dave Phinizy 8. 30 Day Notification of Contract Termination #2243-90589; Special Investigator Services for Prosecuting Attorney's Office; State Department of Social and Health Services APPROVAL OF THE MINUTES: Commissioner Hinton moved to approve the Minutes of May 17, 1993 as corrected. Commissioner Huntingford seconded the motion which carried by a unanimous vote. BUSINESS FROM COUNTY DEPARTMENTS PLANNING AND BUILDING DEPARTMENT Review of County Policy on Forest Land Conversions: Chairman Wojt stated that there are people present who have questions about specific projects that include forest land conversions and he asked Prosecuting Attorney Mark Huth if the Board should hear information on specific projects during this discussion? Mark Huth answered that testimony should not be given on any specific project because it may prejudice the Board in making a decision on that project at a later date. Planning Director Craig Ward reported that this item was placed on the agenda for discussion of the Forest Practices Permit regulations and policy direction from the Board on how to handle situations that arise with regard to those applications. Associate Planner Jim Pearson explained the difference between Class 2, 3 and 4 Forest Practice permits. He noted that the County has a role in Class 4 general permits because of the indication of change in land use. In instances where an applicant states on the Forest Practices Permit that they don't intend to convert the land, but then submit an application for a use that is incompatible with timber production, the State regulations allow the County to impose a six year development moratorium on the property. He further explained that the Forest Practice regulations have been changed to allow applicants for Class 2 or 3 Forest Practices Permits to submit a Conversion Option Harvest Plan. If the plan is approved by the County and followed by the applicant, it releases the applicant from the six year development moratorium in the event the applicant or a subsequent owner decides to convert the property use. The County has adopted a timber land conversion policy for instances when Class 2 or 3 Forest Practice Permits are converted to incompatible uses. This policy requires reforestation and a Conversion Harvest Plan. If these items are completed and approved, the County may lift the moratorium. In Class 4 General Forest Practice Permits the County does not require SEP A review. The Planning Department is asking for policy direction from the Board on how to handle these cases in the future. The Planning Department recommends that the County's Timber Land Conversion Policy continue to be enforced. Craig Ward stated that the major problems occur when subdivision applications are received by the County for properties that have received Class 2 and 3 Forest Practices applications within 6 years from the date of the permit. In the past the County has worked with the property owners where this has happened to allow the County to lift the six year moratorium. The Planning Department is ready to enforce the current County policy. Jim Pearson reiterated that the regulations have changed and a conversion option harvest plan can be applied for with the County before any trees are cut. There is no SEP A review of these plans. This holds the conversion option open for the landowner when they are not sure about their future plans for the property. ; VOL 19 rM::505 Commissioners' Meeting Minutes: Week of May 24, 1993 Page: 3 Dick Broders stated that the definition of conversion includes the statement that a conversion is a change to an "incompatible" use. He feels the County needs to define what an incompatible use is. Bill Marlow asked what purpose the moratorium on Class 2 and 3 permits serves? Jim Pearson reported that the moratorium is to encourage land owners to comply with the law when they apply for a Forest Practices Permit. The discussion continued regarding the Conversion Option Harvest Plan and the County's Conversion Harvest Plan and the differences between them. Jim Pearson noted that the Planning Department will continue implementing the County's Timber Land Conversion Policy as they have been. Processine Recreational Vehicle Park Applications: Craig Ward explained that recreational vehicle park proposals are subject to the Subdivision Ordinance and exempt from the Interim Zoning Ordinance. Because these projects are not subject to the Interim Zoning Ordinance, they are not subject to the requirement that they be located in Commercial zones. Preliminary Bindine Site Plan #BSP-02-92: Three Phase Development of a 13 acre parcel into a 49 space Recreational Vehicle Park: East Side. of Hiehway 20 adjacent to the Olympic Villaee Mobile Home Park (4 Corners): Bruce and Linda Brown: Jerry Smith, Associate Planner, reported that the Planning Commission has reviewed this project, held the required hearing, and is recommending approval of the project subject to conditions. Commissioner Hinton asked about the requirement that an emergency access be developed, and if the State Department of Transportation will allow an access onto SR20? Jerry Smith reported that this is an emergency access and the DOT has not been contacted regarding this condition yet. He reported that this access will not be for general access to the Park. It is only for the use of emergency vehicles. If the DOT will not allow this access, then the applicant can ask the County for a variance from that requirement. Commissioner Hinton moved to approve Binding Site Plan #BSP-02-92 with the conditions as recommended by the Planning Commission. Commissioner Huntingford seconded the motion which carried by a unanimous vote. PUBLIC WORKS DEPARTMENT Review of the ISTEA Enhancement Grant Project: Olvmpic Discovery Trail Phase 1 and 2: Port Townsend Boat Haven to Adelma Beach/4 Corners: Program Manager Bruce Laurie explained that Phase 1 of this project is from the Port Townsend city limits to Nelson's Landing Road and Phase 2 is from Nelson's Landing Road to Adelma Beach. The lAC has awarded two grants (50% matching funds required) for this project to the County. In 1991 the ISTEA grant program was established which can be used for trails or highway enhancements. The County then applied for an ISTEA grant for the balance of the funding needed. The ISTEA grant requires a 20% local match. The lAC funding can only be used for recreational purposes while the ISTEA funding can be used for transportation improvements. Chairman Wojt asked if the alternative truck route can still be done if this trail project is completed? The discussion turned to how this funding can be used and the conditions on the matching funds. Gary Rowe reported that they are requesting more information from the lAC on how the funds can be matched. He noted that the Board has directed that this project not be done if it precludes the alternative truck route to the Mill. VOL 19 rM;~ 506 Commissioners' Meeting Minutes: Week of May 24, 1993 Page: 4 Discussion of the Surface Transportation Proeram (STP) of the Intermodal Surface Transportation Efficiency Act (lSTEA): Selection of Projects for Fundine. Public Workshop Scheduled. and Selection of County Representative: Gary Rowe reported that a public workshop is scheduled to review and select projects to receive STP Program funding within the County. The other eligible municipalities and authorities within the County have designated representatives to attend this workshop, and the County Commissioners need to designate a County representative. Commissioner Huntingford volunteered to be the County representative at the STP workshop. The Board continued their workshop with the Planning and Building Department staff regarding the draft Critical Areas Ordinance after taking a break for lunch. All three Board members were present. Letter of Support for Port of Port Townsend Enhanced Haulout CERB Application: Commissioner Huntingford moved to sign the letter of support for the Port of Port Townsend's CERB application for the enhanced haulout project. Chairman Wojt seconded the motion in the temporary absence of Commissioner Hinton. The motion carried. Request for Payment of First and Second Quarter Allocation $6.100.00 from the Hotel/Motel Tax Fund: North Olympic Peninsula Visitor and Convention Bureau: Commissioner Huntingford moved to approve the payment of two quarterly payments to the North Olympic Peninsula Visitor and Convention Bureau as requested. Commissioner Hinton seconded the motion which carried by a unanimous vote. Letter to City of Port Townsend re: Transfer of County Ownership in Union Wharf: Community Services Director David Goldsmith reported that he has been working on the possible transfer of the County's interest in Union Wharf to the City, since the future use of this facility is governed by the City and the County owns such a small portion of the total facility. Commissioner Hinton moved to have the Community Services Director draft a letter to the City advising them that the County will transfer its interest to the City, and asking the City Attorney to draft the necessary paperwork. Commissioner Huntingford seconded the motion which carried by a unanimous vote. The Board recessed their meeting at the end of the business day. The meeting was reconvened on Tuesday morning. Commissioner Hinton and Commissioner Huntingford were present. Chairman Wojt was out of town at a conference. AGREEMENT #G9300003 (CZM306)~ Amendment No.1 re: Shoreline Master Proeram Education Proeram: Chanee in Task 2 of Scope of Work and Reallocation of Budeet: State Department of Ecoloey: Planning and Building Department Director Craig Ward introduced Ann Murphy of the Marine Science Center. He explained that the County is the grant recipient for the funding of certain Marine Science Center programs. Anne Murphy reviewed the programs provided by this grant: 1. Beach walk - this program is primarily used by visitors to Fort Worden State Park. 2. History of the beaches, the development of the State Shoreline Act and the County's Shoreline Management Master Program. 3. Workshops . with the County Shoreline Planner on the Shoreline Program. This grant amendment is to change the scope of work for the history task (#2) because this part of the program was not interesting to visitors. The task is being changed to make this presentation portable so that it can be taken to community meetings (Le. Board of Realtors, Chamber of Commerce, Rotary.) VOL 19 rAe,' 507 .. Commissioners' Meeting Minutes: Week of May 24, 1993 Page: 5 Commissioner Huntingford moved to approve amendment #1 to the grant agreement with the State Department of Ecology as submitted. Commissioner Hinton seconded the motion which carried by a unanimous vote. The meeting was recessed on Tuesday after the Health Board meeting, and reconvened on Friday morning at 9:00 a.m. All three Board members were present for the continuation of the workshop with the Planning Department on the draft Critical Areas Ordinance. Bid Award: Plannine Consultin2 Services: Craig Ward reviewed the telephone bids received from planning consultants from the County's vendor list to provide the following services: 1) processing subdivision applications and, 2) processing zone change petitions and Open Space Tax program implementation. Commissioner Huntingford moved that the Planning Director be directed to proceed with developing a scope of work and negotiating a contract with Susan Thomas for processing subdivision applications and with Reid Shockey for processing zone change petitions and implementation of the Open Space Tax program. Commissioner Hinton seconded the motion which carried by a unanimous vote. MEETING ADJOURNED SEAL: ATTEST: ...", c/M1ffl -:I D~~ Lorna L. Delaney, Clerk of the Board .. VOL 19 rAU 508