Loading...
HomeMy WebLinkAboutM062193 ch~ <v ~ð~ MINUTES WEEK OF JUNE 21, 1993 Chairman Richard Wojt called the meeting to order at the appointed time. Commissioner Robert Hinton and Commissioner Glen Huntingford were both present. Commissioners' Briefina Session: Public Works Director Gary Rowe discussed the Commissioners' request to enlist support for the budget process. He recommended that the Board talk with Charlie Earl, a consultant who originally worked for Thurston County and currently does consultant work for several other counties and cities. An appointment was made on the agenda for Tuesday, June 29 at 9:00 a.m. Emeraencv Management Coordinator Bob Minty re: Special Events Permit: Olvmpic Music Festival: Emergency SeNices Coordinator Bob Minty explained that a condition of this Special Events Permit is the prohibition of parking on the Center Road, except on the western dirt shoulder, from the festival entrance north to Kessling Road. The applicants have provided a parking plan to meet that condition. Commissioner Hinton moved to approve the Special Events Permit for the Philadelphia String Quartet/Olympic Music Festival. Commissioner Huntingford seconded the motion which carried by unanimous vote. PUBLIC COMMENT PERIOD: The following items were discussed: the Port Townsend Little League contract on the Consent Agenda, the Chimacum School District law suit, County property near Broadspit, County land inventory, and solid waste fees and questions regarding the solid waste operations. APPROVAL OF THE MINUTES: Commissioner Hinton moved to approve the Minutes of June 7, 1993 as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. ~ VOL 19 Hr,~ 663 Commissioners' Meeting Minutes: Week of June 21, 1993 Page: 2 BUSINESS FROM COUNTY DEPARTMENTS PLANNING AND BUILDING DEPARTMENT Plannina Director Craia Ward re: Discussion of Jefferson County Interim Zoning Ordinance 01-0106-92: (Also see minutes of June 14, 1993) Craig Ward stated that the Planning Commission made a recommendation to deny a change to the Administrative Rules of the Interim Zoning Ordinance that would exempt public uses. Their concern was definitions. He explained that the current ordinance gives the Zoning Administrator authority to construe vague or incomplete terms. He said the term IIprivate usesll needs clarification. The proposeddefini- tion is "Private uses are commercial (including service) or industrial activities con- ducted by: private individuals, for-profit organizations; or, non-profit organizations." These would be subject to the Interim Zoning Ordinance. Added definition to the proposed rules would state, ''Activities of public agencies, including those wholly or partially sponsored by City, County, State, Federal or Tribal agencies, with commer- cial or industrial effects equivalent to "private uses" are subject to the provisions of the Interim Zoning Ordinance." The proposal would categorize both private uses and commercial or industrial public uses as a IIconditional usell, which requires a public hearing and slows down the process. Craig Ward's recommendation is to continue to use the existing Administrative Rules which exempt all public sponsored projects. The Planning Commission's concern is to establish policies that can be interpreted consistently. Therefore, if the effects of the public use activity are the same as the private use activity, public uses should come under the same examination. Commissioner Hinton stated that when the ordinance is rewritten, it is important that it is clear and predictable. He suggested that the Board refrain from a decision until after the public hearing on the Interim Zoning Ordinance. Plannina Director Craia Ward re: Discussion of Jefferson County Interim Zonina Ordinance Hearing: Craig Ward explained that the Interim Zoning Ordinance hearing had been scheduled for Wednesday, June 29, 1993. In reviewing this decision, he questioned whether the Board is required to have a public hearing to extend the ordinance? Prosecuting Attorney Mark Huth stated that when the original ordinance was adopted, there wasn't a public hearing because it was adopted under emergency ordinance guidelines. He advised the Board that in extending the deadline of the Interim Zoning Ordinance, public input is necessary. Craig Ward questioned whether the entire ordinance should be published, or if a summary would be adequate? Mark Huth stated that in his opinion, it is necessary to publish the entire ordinance. The Board concurred that the entire ordinance be published at least 10 days before the hearing. Commissioner Huntingford moved to reschedule the public hearing for the extension of the Jefferson County Interim Zoning Ordinance to Tuesday, July 13, 1993 at 7:00 p.m. in the Superior Court Courtroom. Commissioner Hinton seconded the motion which carried by a unanimous vote. PUBLIC WORKS DEPARTMENT Recommendation on Construction of Solid Waste Transfer Station: Public Works Director Gary Rowe reported that the Solid Waste Advisory Commit- tee recommended that the County not give up total control of the current solid waste system. Their recommendation is that the County build a solid waste ~ 9' Be. Ii 1 rM,; Dif VOL Commissioners' Meeting Minutes: Week of June 21, 1993 Page: 3 transfer station and, at that point, have a private company take over the actual operation. If the Board agrees to go out for bids on the facility, the Facilities Department could have the specifications and the call for bids ready within four weeks. Gary Rowe explained the "design/build" bid would combine both the design and construction and the total cost could be more competitive. He added that if they can advertise within the month, they could start building this fall. Commis- sioner Huntingford moved to direct the Public Works Department to go out for designer/builder bids on the solid waste transfer station. Commissioner Hinton seconded the motion which carried by unanimous vote. Hearina Examiner Findings. Conclusions and Recommendation re: Vacation of a Portion of Wharf Street: Supplementary Plat of Port Hadlock: Jefferson County. Applicant: Commissioner Hinton moved to approve Resolution No. 54-93 vacationing of a portion of Wharf Street in the supplementary plat to the Town of Port Hadlock. Commissioner Huntingford seconded the motion which carried by unanimous vote. Hearing Examiner Findings. Conclusions and Recommendation re: Vacation of Approximatelv 385 feet of Holman Road: Between Pattison Street and West Market Street: Port Townsend: Bob Sahli. Applicant: The Hearing Examiner's recommendation is to approve this road vacation, subject to conditions. Commissioner Huntingford moved to approve the Hearing Examiner findings, conclusions and recommendation regarding the vacation of approximately 385 feet of Holman Road, between Pattison Street and West Market Street. Commissioner Hinton seconded the motion, which carried by unanimous vote. The Public Works Department will bring the resolution to the Board to sign when the conditions are met. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: After dis- cussion of several items on the Consent Agenda and the need for more informa- tion about them, Commissioner Hinton moved to clarify the Planning Department Revised Summary Approval condition #7 on item 2, due to a change in Health Department policy, to delete items 4, 5, 9, and 10 from the consent agenda and to approve and adopt the balance of the items as presented. Commissioner Hunt- ingford seconded the motion which carried by unanimous vote. 1. Call for Bids: Oak Bay Culvert Replacement CRO #1050; Bid Opening Set for 2:00 p.m. July 12, 1993 2. Final Short Plat #SP18-90 Marlow Short Plat; Four Lot Short Plat off Jacob Miller Road; William Marlow 3. Request for Payment of $125.00 for Coordination of Community Celebra- tion for Port Gamble S'Klallam Canoe Trip to Bella Bella; Jefferson County Historical Society from the Hotel/Motel Fund 4. DELETE ITEM CONTRACT re: Use and Maintenance of County Property at the Fairgrounds for the purpose of Operations of Little League Functions Principally as Playing Fields; Port Townsend Little League 5. DELETE ITEM Appointment of Bob King to the Solid Waste Advisory Board to an Unexpired Term (Term Expires 10/23/94) and Reappointment of William Michel to the Solid Waste Advisory Board; Two Year Term (Term Expires 6/15/95) 6. GRANT NO. G9200259; Amendment #1 re: Review and Issuing of Permits or Permit Renewals for New or Existing Solid Waste Disposal Sites or Facilities; $9,494.00; State Department of Ecology 7. Applications for Assistance from Soldiers' and Sailors' Relief Fund; 2 from the American Legion Post #26 $465.00 and $167.03 8. Letter to Service Officers of Veteran Organizations re: Statues of the Soldiers' and Sailors' Relief Fund 9. DELETE ITEM AGREEMENT, Intergovernmental re: Annual Renewal To Enable Adult Offenders to Participate in Community Service Work (Litter Control); State Department of Corrections, State Department of Transportation, Clallam County, Olympic National Park and the Town of Forks VOL 1 9 w)~ 665 Commissioners' Meeting Minutes: Week of June 21, 1993 Page: 4 10. DELETE ITEM AGREEMENT No. CA-072092-1; Supplemental Agreement No.1 re: Transpor- tation Plan; Amended Completion Date of June 30, 1994; Heinigar & Ray, Inc. 11. EASEMENT re: County Property near Alder Street in Port Townsend; Relocation of Transmission Line; Puget Power 12. CONTRACT #7000-060812 re: To Provide Services to Clients of the Division of Developmental Disabilities; $384,813 for the 1993-1995 Biennium; State Department of Social and Health Services 13. CONTRACT #1315-92104 re: Cash Advance for Developmental Disabilities and Substance Abuse; State Department of Social and Health Services 14. CONTRACT re: Personal Services for Zone Change Petition Processing Pursuant to the Policies Contained in the Jefferson County Emergency Zoning Ordinance; Shockley/Brent, Inc. 15. Approval of Findings and Conclusions re: Werrion Short Plat, SP-10-92; Private Road Easement Width Reduction on 2 Lot Short Subdivision; Adjacent to Black Bear Road; Maurice A. Werrion, Applicant 16. Approval of Findings and Conclusions re: Woodland Hills Addition No.1, LP-01-93; Private Road Easement Width Reduction on 4 Lot Long Subdivision; Adjacent to Woodland Drive; Dennis and Constance Meyer, Applicants 17. Approval of Findings and Conclusions re: Deer Hollow Long Plat LP-10- 92; (3) Public and (1) Private Road; Road Easement Width Reductions on 30 Lot Long Subdivision; Adjacent to Paradise Bay Road; Pope Resources 18. AGREEMENT re: Reciprocal Maintenance; Additional Manpower, Equip- ment or Materials to Perform Roadway Maintenance Activities; State Department of Transportation HEARING re: Proposed Ordinance Establishina an Amount bv which Fines and Costs Shall be Reduced for Every Day a Defendant is Incarcerated for Non-Pavment of Fines and Costs and Performs Labor: Chairman Wojt opened the public hearing. Prosecuting Attorney Mark Huth explained this propos- ed ordinance will set the amount by which an inmate's fines and costs will be reduced for every day he is incarcerated for non-payment of fines and costs. The proposed ordinance sets the rates for inmates who labor at $40.00 per day, and $25.00 per day for those inmates who don't work. Del Graham asked if F.I.C.A. and benefits were taken out of the payments for the working inmates? Mark Huth stated that the inmates are considered consultants, therefore no funds were taken out. Hearing no further testimony, Chairman Wojt closed the public hearing. Mark Huth added that the effective date of the ordinance would be July 1, 1993 to allow a proper period for a referendum. Commissioner Hinton moved to approve Ordinance No. 05-0621-93 establishing an amount by which fines and costs shall be reduced for every day a defendant is incarcerated for non-payment of fines and costs and performs labor while incarce- rated. In the temporary absence of Commissioner Huntingford, Chairman Wojt seconded the motion which carried by a unanimous vote. Director Bart Phillips. Economic Development Council re: Quilcene Economic Development Strateay Grant Application: Economic Development Council Director Bart Phillips presented a grant application for U.S. Forest Service funds. The $10,000 grant would aid the citizens of Quilcene in preparing an economic development strategic plan. He explained that this planning process begins by outlining the community's strengths, weaknesses, opportunities and threats. An outside consultant would be hired to identify these findings and then the community would come together to define the plan. The State Department of Community Development volunteered to facilitate the process once the findings are identified. Bart Phillips asked that the County submit the grant application on behalf of the Quilcene community. He said the Economic Development Council VOL 1 9 rAk 6GB Commissioners' Meeting Minutes: Week of June 21, 1993 Page: 5 would do the necessary paperwork. He also requested that the County contribute $1 ,000, because the grant requires 20% cash and in-kind match. He explained that when Quilcene has a strategic plan in place, grants from other sources will be available because it is a timber dependent community. Commissioner Hinton moved to support and submit the Quilcene Economic Development Strategy grant application and approve the $1000 matching funds. Commissioner Huntingford seconded the motion. The motion carried by un- animous vote. Bart Phillips stated he will have the letter of application to the Board to sign by the end of the week. Decision re: Appeal of Final Mitiaated Determination of Non-Sig- nificance: Larae Lot Subdivision of 50 acres with 1.500 feet of waterfront. into 8 lots with 34 acres to be held in common ownership as Open Space: Proposal site is on Dabob Bay: Gary Phillips/Pat Handlv. Applicants: (Also see Minutes of June 7 and 14, 1993) Commissioner Huntingford stated that he felt the proponents have tried to meet all the needs of the people who have had objections to this mitigated determination of non-significance. As examples, he cited the fact that 34 of the 50 acres were given to the Land Trust for open space, and that the culvert designs will be formulated by Tim Rymer of the Department of Wildlife. He also feels that the proponents have met the buffer criteria that was brought up in the hearing. He feels that the MDNS is appropriate for the proposal. Commissioner Wojt stated that the appellants maintain that the road is the problem. He asked about the shoreline buffer that the Department of Ecology requested? Jim Pearson explained that Lots 1 to 4 have 200 foot buffers. The buffers on Lots 5 to 8 are less than 200 feet. Prosecuting Attorney Mark Huth clarified that the Department of Ecology buffers were not part of the SEPA issue. He explained that the buffers are a shoreline issue. He stated that the only portion of this project that comes within the shoreline designation is 100 feet of a 3,200 foot road. In his opinion, this 100 foot strip of road does not require a shoreline permit. Commis- sioner Wojt questioned what more information the appellants wanted? Jim Pearson said the appeal requested further wildlife studies, septic approval for each site prior to plat approval, and a stormwater management plan. He explained that septic approval before the plat is approved is contrary to County policies, and added that the proponents have submitted a stormwater management plan that has been approved by the Public Works Department. Commissioner Hinton said that the biggest concern of the appellants is the possible contamination of the shellfish beds below the proposed site. He feels that Gary Phillips and Pat Handly have met the list of concerns that were brought before the Board by the appellants. Commissioner Hinton moved to deny the appeal and approve the findings and conclusions of the Responsible Official on the final Mitigated Determination of Non- significance on the large lot subdivision proposed by Phillips and Handly. Commis- sioner Huntingford seconded the motion which carried by unanimous vote. Mark Huth said he and Jim Pearson would work on written findings and conclusions for the hearing and submit them to the Board for approval. The Board recessed at the conclusion of the scheduled agenda items for Monday and reconvened at 9:00 a.m. on Tuesday June 22, 1993 to discuss the following items. All three Board members were present. VOL 19 PAl,: 667 Commissioners' Meeting Minutes: Week of June 21,1993 Page: 6 Facilities/Parks/Recreation Proaram Manaaer Warren Steurer re: Siting of Sport Facilities: Warren Steurer showed a map that outlines the four locations that have been proposed for the multi-use H.J. Carroll sport facility. The represen- tatives for H.J. Carroll and the Parks Advisory Board had outlined certain criteria for the site. These requirements include: location in the Chimacum/Port Townsend cor- ridor, County owned property, room to expand, eligibility for other funding sources, adequate infrastructure capabilities and approval by H.J. Carroll representatives. After a discussion of the four locations, the conversation centered on the Anderson Pit of approximately 40 acres in the Chimacum area. This is one of the locations favored by the Parks Advisory Board. This County gravel pit fits the criteria. At least 10 acres will be ready to be reclaimed by the end of the year. The Parks Advisory Board has not gone into great detail on the specific uses of the sports facility, because they wanted to be able to deal with the site that is approved by the Board. Warren Steurer asked the Board for direction. Chairman Wojt said that his understanding was the Parks Advisory Board would need to make a recommen- dation and then it would have to go to the Public Works Department and then to the Board. Public Works Director Gary Rowe suggested that the H.J. Carroll Representatives and the Parks Advisory Board subcommittee look at the site. After the field trip, the Parks Advisory Board could put the item on their July agenda. After that, they could come back to the Board with a recommendation. Aareement No. CA-072092-1: Supplemental Aareement No.1 re: Transportation Plan: Amended Completion Date of June 30. 1994: Heiniaar & Rav. Inc.: This supplemental agreement was deleted from the consent agenda because Commissioner Hinton asked for more information. Transportation Projects Manager Bruce Laurie explained that this amendment to the agreement extends the completion date to June 30, 1994. He added that there is no extra cost in extending the timeline. He said the reason the agreement has to be extended is because the Transportation Advisory Board has not concluded their meetings as originally scheduled. Public Works Director Gary Rowe added that consistency in the process is important. Commissioner Hinton moved to approve Agreement No. CA-072092-1, Supplemental Agreement No. 1 to amend the completion date to June 30, 1994. Commissioner Huntingford seconded the motion which carried by unanimous vote. The Board met in Executive Session with Prosecuting Attorney Mark Huth regarding potential litigation from 10:00 a.m. to 11 :00 a.m. MEETING ADJOURNED SEAL: ATTEST: Lorna L. Delaney, Clerk of the Board VOL 19·' 'Aí. ·6, 6'~ ,1.. r.." '.~'