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Home My WebLink AboutM070693 u~ 'V" ~ò~ MINUTES WEEK OF JULY 6,1993 Chairman Richard Wojt called the meeting to order in the presence of Commissioner Robert Hinton and Commissioner Glen Huntingford. COMMISSIONERS' BRIEFING SESSION Auditor Mary Gaboury and Accountant Mary Baldrid2e re: Presentation of Financial Perspective: Auditor Mary Gaboury presented the updated Financial Perspective and Departmental Activity Report for 1989 through 1993. Accountant Mary Baldridge reported on the changes made to the document including a new summary analysis. APPROVAL OF THE MINUTES: Commissioner Huntingford moved to approve the minutes of the June 14 and 21, 1993 meetings as presented. Commissioner Hinton seconded the motion which carried by a unanimous vote. PUBLIC COMMENT PERIOD: Discussion ensued regarding: the possibility of the County being the purveyor of water county-wide in the future, the PUD and City's role in purveying water in the County, and how the designations of Urban Growth Areas will be affected by water. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Hinton noted that he has questions on items 3 and 6. After discussion of item 8, he moved to delete items 3 and 6 from the consent agenda and adopt and approve the balance of the items as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. 1. CONTRACT re: Use and Maintenance of County Property at the Fairgrounds for the purpose of Operations of Little League Functions Principally as Playing Fields; Port Townsend Little League 2. Letter of Support re: Port Townsend Little League Application for Boeing Junior Mariner Field Grant 3. DELETE Final Approval; Art Bishop Short Plat #SP18-92; 2 Lots off of Egg and I Road in Chimacum 4. RESOLUTION NO. 55-93 re: Statutory Vacation of Certain Streets in the Plat of Eisenbeis Bay View Addition; Douglas Bramhall et al 5. CONTRACT re: Replacement of Kitchen Counter Tops, Sinks, Faucets and Kitchen Plumbing at the Quilcene Community Center; for Bid of $3,448.89 to be paid from the Community Center Grant Program; Elmer Taylor, Forest Hill Construction 6. DELETE CONTRAcrs (3) Re: Work at Tri Area Community Center to be paid from the Community Center Grant Program; Total of $3,886.70: Signing Program $940.56 . The Sign Man, Layout and Striping in Parking Lot $649.90 . Rainbow Sweepers, Repair and paint walls, woodwork and ceilings $2,296.25 - James Dill 7. Application for Assistance from the Soldiers' and Sailors' Relief Fund; One application from American Legion Post #26 for $350.00 1 ~ !-yr'è VOL -1.. Û rAG~ uò4 Commissioners' Meeting Minutes: Week of July 6, 1993 Page: 2 THE CONSENT AGENDA - Continued 8. CONTRACT re: Solid Waste Transport and Disposal Services; Regional Disposal Company 9. ADDENDUM re: Upholding a Final Mitigated Determination of Non-Significance and Lead Agency Status Issued April 29, 1993; Gary PhillipslPat Handly Large Lot Subdivision 10. Full Reconveyance re: Promissory Note and Deed of Trust for Septic System Repair Loan; Michael and Lisa Moore 11. Appointment of Bob King to position on the Solid Waste Advisory Board vacated by Agness Walker; to an Unexpired Term (Term Expires 10/23/94) 12. Reject all Bids Opened June 28, 1993; Animal Shelter Construction; As recommended by the Public Works Department BUSINESS FROM COUNTY DEPARTMENTS PLANNING AND BUILDING DEPARTMENT Discussion of Nature of Hearin2 re: Inn at Port Ludlow: Prosecuting Attorney Mark Huth reported that the Board had set a hearing to reconsider the SEP A mitigation on the Inn at Port Ludlow project which said that if the applicant and the School District couldn't agree on mitigation, the Board would decide. The applicants attorneys have questioned what the nature of the hearing should be and they asked that the hearing notice not be published until the Board had a chance to address the nature of the hearing. He further explained that the Board has three options at a hearing, if Pope Resources and the Chimacum School District do not come to an agreement on mitigation: 1) The Board can reconsider the SEPA mitigating condition and set what the mitigation will be. 2) The Board can re-open that portion of the approval and take evidence on the entire issue. 3) The Board could open the hearing and make a new finding or deny the project. Mark Huth recommends that the Board reopen the approval to consider the appropriate provisions for schools and the Fire District and then the Board make a finding regarding these items. Hopefully the Fire District and the School District will settle with the applicant regarding adequate provision for each before this hearing. Commissioner Huntingford moved to set a hearing to consider the finding regarding the ap- propriate provision for schools and fire services as recommended by the Prosecuting Attorney on July 26, 1993 at 2:00 p.m. Commissioner Hinton seconded the motion which carried by a unanimous vote. Final Approval; Art Bishop Short Plat #SP18-92; 2 Lots Off E22 and I Road in Chimacum: Commissioner Hinton moved to approve the final Bishop Short Plat #SP18-92 subject to the correction to the wording in the finding regarding capacity of the Chimacum School. Commissioner Huntingford seconded the motion. Commissioner Hinton and Commissioner Huntingford voted for the motion and Chairman Wojt voted against the motion. The motion carried. Request from Plannin2 Commission to have the Prosecutin2 Attorney at their meetin2 to discuss the Commission's By Laws: Mark Huth reported that he has been asked by the Planning Commission to attend their next meeting for the review of their by-laws. He reported that he is the Attorney for the Commissioners not the Planning Commission, and it is his opinion that the Planning Commission serves at the pleasure of the Board of Commissioners. The Planning Commission does not direct the Planning Department. The Board concurred that Mark Huth attend the Planning Commission meeting. Update on Consultant Contracts for Plannin2 Services: Planning and Building Department Director Craig Ward reported that Susan Thomas has withdrawn from contract negotiations for providing plat processing services to the Planning Department. Reid Shockey had VOL 1 9 rAG~ 685 Commissioners' Meeting Minutes: Week of July 6, 1993 Page: 3 the next lowest hourly rate so the Planning Department is currently in contract negotiations with him for these services. PUBLIC WORKS DEPARTMENT CONTRACTS (2) Re: Work at Tri Area Community Center to be paid from the Community Center Grant Pro2ram; Total of $3.886.70: Commissioner Hinton moved to approve two contracts: 1) The Sign Man for the signing program in the amount of $940.56, and 2) Rainbow Sweepers for layout and striping in the parking lot for $649.90 as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Decision on the Six Year Transportation Plan (Hearin2 held June 28. 1993): Public Works Director Gary Rowe reported that at the hearing last week the Board indicated that they wanted more information on the East Quilcene Road. The only reported accident on this road was in 1985, but safety issues are still a problem. The Public Works Department recom- mends leaving this project at its current position on the six year program. Regarding item #26 the ISTEA project, the Public Works Department recommends that it be moved to Item #11 and all the project after that be advanced one number. The discussion turned to the staffing needs of the Public Works Department to allow more work on this project. Chairman Wojt asked if any work will be done on the ISTEA project in 1993 and 1994 if it is placed at priority number 11? Gary Rowe reported that all of the projects that have first year funding identified, which this one does, will be worked on. He then explained how the depart- ment handles work on the variety of projects that they are responsible for. Commissioner Hinton asked if this funding is on-going? Gary Rowe answered that there are two sources of funding for this project: one is federal and one is State. The State funding is available for the life of the federal act under which it was granted. Commissioner Hinton asked about the matching funds required for this project? Gary Rowe reported that the match for the ISTEA funding is to come from the lAC funding. There is $60,000 in the budget to cover the required match if something happens to the lAC funding. The Public Works Department is working to have the County's match be as little as possible. Commissioner Huntingford moved to approve RESOLUTION NO. 56-93 adopting the six year transportation plan with the proposed change in priority (Item #26 to be moved to position #11.) Commissioner Hinton seconded the motion which carried by a unanimous vote. Discussion of Scope of Work for Bud2et Consultant: Gary Rowe reported that he has met with Charlie Earl regarding his scope of work on the 1994 budget. Mr. Earl has set out a scope of work in which he will help the Board create a final draft of budget goals to be sent out with the budget call in August. It is estimated that this work will cost about $6,000.00. Mr. Earl would be available to do specific work after this scope of work is completed. 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