Loading...
HomeMy WebLinkAboutM071993 --- " û~ 'V" ~ò~ MINUTES WEEK OF JULY 19, 1993 The meeting was called to order by Chairman Richard W ojt. Commissioner Robert Hinton and Commissioner Glen Huntingford were both present when Byron Ruby introduced South Korean Council Member Suh Heungsuk. COMMISSIONERS' BRIEFING SESSION Assessor Jack Westerman re: Policy on Conversion of Desi2nated and Classified Forest Land to Open Space Timber Classification: Assessor Jack Westerman presented a draft policy for handling transfers of property from the designated and classified forest land classification to the open space timber classification. He explained that right now these transfers are treated as new applications for Open Space Timber which require a $325 application fee as well as a full review by the Planning Department and Hearing Examiner. The new policy would require: 1. Completion of an application for the transfer. 2. Completion of an application for Open Space Land or Timber Land Current Use Tax Assessment (RCW 84.34). 3. The submission of a Forest Management Plan (including a map) which addresses restocking, fire protection, insect and disease control, weed control, and any other summary of experience and activity that supports the growth and harvest of forest crops for commercial purposes. 4. An application fee of $100.00 of which $25 may be refunded if the application is denied. There is a $75.00 fee for publication costs. The current Planning and Building Depart- ment fee ordinance will have to be amended to include the fees for the transfer. 5. A hearing in front of the Board of Commissioners before a final decision is made. Jack Westerman explained that the tax is the same for each of these programs, however, the compensat- ing tax calculation is slightly different for the two programs when the property is taken out of the program. Commissioner Hinton moved to have a hearing notice prepared for the addition of a fee for transfers in the Planning and Building Department Fee schedule. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Request for Waiver of Special Event Permit Fee; Airport Daze; Jefferson County Pilot's Association/Fli2htline Services: Community Services Director David Goldsmith asked if the Board would consider waiving the fee for the special events permit for Airport Daze. Commissioner Hinton moved to approve the waiver of the special event permit for Airport Daze. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Commissioner Hinton asked that the ordinance establishing the fee be reviewed and possibly updated to include a waiver option for non- profit organizations. I L '~ ,~. ~1n '¡G 1-1.) r~G~ I U ~, Commissioners' Meeting Minutes: Week of July 19, 1993 Page: 2 APPROVAL OF THE MINUTES: Commissioner Hinton moved to approve the minutes of June 28 and July 6 as read, and July 12, 1993 as corrected. Commissioner Huntingford seconded the motion which carried by a unanimous vote. PUBLIC COMMENT PERIOD: Several questions were answered regarding consent agenda items. The Department of Wildlife letter regarding the listing of several species as endangered and the economic impact that determination may have on the County, the Growth Management Act and how the Commissioners need to pay attention to and balance all of the issues, and when the deadline is for written comments on the Interim Zoning Ordinance, were also discussed. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Hinton asked if anyone other than Pope and Talbot bid on the log purchase at the Animal Shelter site? Valerie Green reported that seven timber companies were contacted but only two made bids. Commissioner Hinton stated that he feels it would be best to hold off on the sale of these logs until later this fall. Valerie Green reported that there is 30,000 to 40,000 board feet of timber down on the site, but the County could wait to sell the timber. The discussion then turned to the requirement for SEP A review and a stormwater management plan for item 3. Commissioner Huntingford moved to delete items 2, 3 and 4 and to approve the balance of the items as submitted. Commissioner Hinton seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 57-93 re: 1993 Budget Transfers; Various County Department 2. DELETE RESOLUTION NO. _ re: Hearing Notice; 1993 Budget AppropriationsÆxtensions; Various County Departments; Setting the hearing for August 2, 1993 at 2:00 p.m. 3. DELETE Final Short Plat Approval; L1urel Hall Short Plat #SP-05-93; Two Lot Short Plat located Off of West Valley Road 4.. DELETE AGREEMENT re: Log Purchase from Animal Shelter Building Site; Pope and Talbot 5. CONTRACT Re: Repair and paint walls, woodwork and ceilings Tri Area Community Center to be paid from the Community Center Grant Program; $2,296.25 The Sign Man 6. Award Bid as Recommended; Oak Bay Culvert Replacement Project CR01050; Seton Construction Inc. of Port Townsend for the low bid of $133,084.78 7. RESOLUTION NO. 58-93 re: Statutory Vacation of a Portion of Charles Street in the Plat of Eisenbeis Bay View Addition; Douglas Bramhall, Applicant 8. Application for Assistance from the Soldiers' and Sailors' Relief Fund; $180.00 from the American Legion Post #26 9. Set Date for Consideration; Planning Department Findings and Recommendation; Preliminary Subdivision LP-03-93; Develop a 20 acre parcel into a 4 Lot long plat; Don Lofall, Applicant; Consideration Date set for July 26, 1993 at 10.35 a.m. 10. Letter to Port Townsend Mayor and City Council re: Rhododendron Festival Association Funding Request BUSINESS FROM COUNTY DEPARTMENTS: PLANNING AND BUILDING DEPARTMENT Discussion of Scope of Technical Support for the Community Plannin2 Committees: Assistant Planner Lesa Barnes asked the Board for guidance on what type of technical support the Planning Department staff can provide to the various community planning groups. Chairman Wojt noted that the community planning committee for the West End received a grant from the State Department of Community Development. Lesa Barnes explained that she feels the Planning Department can provide these groups information that is available in the Planning Department and names of people to contact for more information. She feels with her other responsibilities and work load there is not enough time for her to actually make calls for these groups. She added that she also doesn't know if the Planning Department budget can cover items such as copying and mailing documents. There is a community planning handbook and a goal setting handbook that will be given to each community planning group. Commissioner Hinton noted that he feels these community groups need to draft a budget to identify what their costs will be. Commissioner Huntingford added that he feels the Planning Department can provide VOL 1 9 rAU 711 r. Commissioners' Meeting Minutes: Week of July 19, 1993 Page: 3 information to these committees on where the resources are. The Planning Department will research whether there is any grant money available for these groups. Senior Planner James Holland suggested that if a community group wants to do a survey, they could submit a presentation to the Board regarding what they need to proceed. These requests could be reviewed on a case by case basis. Lesa Barnes then reported that the Planning Department is hoping to have the Community Goal Setting Handbook ready for distribution on Thursday. Discussion of SEP A Lead A2ency on Class IV General Forest Practice Permits: Planning and Building Department Director Craig Ward reported that the State Department of Natural Resources is considering a change to its policy to have the County be the lead agency on Class N General Forest Practice permits. There are currently 35 Forest Practice permit applications that the County has provided the State Department of Natural Resources information on for their SEPA review. There are another 11 applications that the County has not yet responded to. If the County is required to be the Lead Agency it will take a great deal of staff time. On many of these applications the County does not require a permit for any of the application activities. The County's position has been that the DNR be the lead agency on these conversion applications. The County has until July 21, 1993 to comment on this DNR policy change. Prosecuting Attorney Mark Huth reported that on many of these applications the applicant is trying to preserve their conversion option in the future and does not actually have a development or project in mind. The administrative problem is the tip of the iceberg. The litigation that could develop with SEPA is the real problem. The County needs to make sure that the DNR is doing their administrative work up front. Craig Ward reported that he will prepare a letter to the State Department of Ecology and the Department of Natural Resources saying that the County is not ready to accept lead agency status on these applications. PUBLIC WORKS DEPARTMENT Request for Transfer of County Property; Lots 3. 4. 5 and 6 in Block 281 Eisenbeis Addition. near Jefferson Transit Facility on Sims Way. City of Port Townsend; Jefferson Transit: Transit Manager Jeff Hamm reported that in order for changes to be made to the classification of properties surrounding the Transit facility (on Sims Way in Port Townsend) it must be done on a block by block basis. The County owns four lots in Block 281 that the Transit Authority is requesting be transferred to them so they can proceed with their expansion plans for their site. Commissioner Hinton asked, since this request is similar to the one from the Library District, Jefferson Transit provide a plan for the use of this property. Jeff Hamm reported that Transit is going to build on their property once the zoning of the lots can be changed and the street is vacated. Commissioner Huntingford moved to approve the transfer of the lots to Jefferson Transit as requested. Commissioner Hinton seconded the motion which carried by a unanimous vote. Proposed Solid Waste Fee Ordinance: Bill Perk a, Chairman of the Solid Waste Advisory Committee reported that the Committee reviewed Commissioner Hinton's motion and they feel that their initial recommendation, adjusted as recommended by the Public Works Department, to $110.00 per ton is still valid. They don't feel that Solid Waste division can be operated for any less than that. Chairman Wojt reported that he reviewed the Public Works Department figures for solid waste opera- tions. He hates to be the one to talk about raising fees, but the consequences of not raising the fees means that all other aspects of the County budget will be affected. He feels that the discrepancy in the figures, pointed out previously, came about because the request for figures changed over time. Circum- stances changed such as the estimated amount of garbage crossing the scales and the rate charged for long hauling the garbage, which caused the figures to change. Recycling is another issue that must be dealt with, and everyone has to realize that this program will cost money. He recommends that the tipping fee be raised to $110.00 per ton. Commissioner Hinton stated that the recommendation before the Board is for $130 not $110. Chairman Wojt answered that the Board can reduce the figure advertised in the hearing notice, based on the VOL 1 9 rAC; 712 Commissioners' Meeting Minutes: Week of July 19, 1993 Page: 4 comments received at the public hearing. Commissioner Hinton said that he feels there is confusion over what a reasonable rate is. He reported that he is not comfortable with what has been proposed. His recommendation is that a narrative document such as the Budget Perspective originally prepared by AI Boucher be done for the Solid Waste division. Al Boucher has volunteered to work with the Public Works Department to develop such a document. Commissioner Huntingford moved to set the tipping fee at $110.00 plus tax (4.6%). He asked that the Public Works Department look at operating cost reductions, review the recycling program, design the most cost efficient transfer station possible, and develop a self payment program for the drop box at the West End with a $2.50 fee. Chairman Wojt seconded the motion and called for a vote. Commissioner Huntingford and Chairman Wojt voted for the motion. Commissioner Hinton voted against the motion. The motion carried. Katherine Baril. Cooperative Extension re: Extended Satellite Colle~e De2ree Pro2ram: Katherine Baril introduced Bob Butler from Washington State University and reported that a Bachelor of Social Studies degree program through the Cooperative Extension satellite dish will be offered in Port Townsend and 8 people have enrolled. Port Angeles has offered this program for two years. The students can call a 1-800 number if they have a problem. In order to be eligible for the program a student has to have their first 90 hours of college credit which they can get at Peninsula College. The discussion continued regarding Cooperative Extension moving to a more visible facility, the budget cutbacks in WSU programs, and the position vacated by Sally McDole. Katherine Baril concluded by noting that she feels Cooperative Extension is on the cutting edge and they are always trying new ways to "reinvent government. II John Lee. Assistant Director Field Services Division. State Department of Veterans Affairs and Service Officers and Representatives of the County Veterans Or2anizations re: Soldiers' and Sailors' Relief Fund: This meeting was cancelled by John Lee at the last minute. The meeting was recessed at the conclusion of the scheduled business on Monday and reconvene on Tuesday morning with all three Board members present. After the Board attended a Budget Committee meeting, a workshop was held on the Planning Commission report on the draft Critical Areas Ordinance. Mter that the Board members attended a Transit Authority Board meeting and then came back to the Courthouse and met with Charlie Earl, a budget consultant regarding 1994 budget goals. Final Short Plat Approval; Laurel Hall Short Plat #SP-05-93; Two Lot Short Plat located Off of West Valley Road: Commissioner Hinton moved to approve the final Laurel Hall Short Plat #SP05-93 as submitted. Commissioner Huntingford seconded the moti.on which carried by a unanimous vote. SEAL: ATTEST: VOL 1 9 Be; 713