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HomeMy WebLinkAboutM110893 c..¿~ V" c-;::..ó~ MINUTES WEEK OF NOVEMBER 8, 1993 The meeting was called to order by Chairman Richard Wojt in the presence of Commissioner Robert Hinton and Commissioner Glen Huntingford, after the Board attended the parking lot ribbon cutting ceremony for the area in front of Courthouse. Request for Funds; Bicvcle and Pedestrian Desi2n Workshop; Gre2 Bennett: Commissioner Huntingford reported that he discussed this request with the Public Works Department because they are administering the ISTEA grant. This request would be better directed to the City of Port Townsend. Commissioner Hinton added that there isn't any money in the budget to fund this request. The Board concurred that Mr. Bennett be sent a letter advising that the County cannot approve this request at this time. David Goldsmith. Community Services Director re: Discussion of Interim Urban Gro~th Area Ordinance: Community Services Director David Goldsmith advised that he needs clarification on the motion made by Commissioner Huntingford last week: Port Townsend - Regarding the City's request for study areas outside the UGA boundary:, the City ha~n't indicated exactly what areas they want included in this study area. Commissioner Huntingford stated that he assumed the City was asking that the Glen Cove Industrial area be included as a study area. David Goldsmith noted that they may also be referring to the Tibbal's Lake Park plat. Commissioner Hinton suggested that the City be asked to clarify the specific areas and in the meantime the County will set the boundary as proposed. David Goldsmith stated that he will send the City a letter asking for more specific identification of study areas and advise them that the boundary will be set as proposed. The identified areas by the City can be added as study areas later. Port Ludlow: Clarification is also needed on the Port Ludlow UGA boundary. Commissioner Huntingford's motion brought the boundary back to Barker's store, but did not éiPdress the request from Pope Resources to add an area to the west that may be serveq by sewer in the future. David Goldsmith will check to see if this area was included in the Port Ludlow Development EIS. Tri Area: Commissioner Huntingford stated that when he made his motion about not establishing a boundary for the Tri Area, his intent was that everything would stay status quo in this area for the next year or so. He has heard since that this is not the case. David Goldsmith reported that the residential density in areas outside UGA's will be one uµit to the acre. The question of the type of businesses that would be ap- propriate i¡Outside à UGA falls under the County-wide Planning Policies. An ap- propriate .business to locate outside a UGA are those that are local in nature and not regional In nature. f;;(,' {](1 ~ 793 Commissioners' Meeting Minutes: Week of November 8, 1993 Page: 2 Commissioner Hinton stated that he feels the motion made last week was made in haste and has caused confusion. Chairman Wojt stated that he is concerned that there is a division in the Tri Area over something that in the long run will be sorted out in the community planning process during the update of the Comprehensive Plan within the next year. Commissioner Huntingford stated that he didn't understand the full implication of his motion when he made it. He feels that the Board needs to meet with staff and review the issues further. It was not his intention to make every business in the Tri Area a condi- tional use or to actually change the way the Hadlock area is currently developing. Commissioner Hinton moved that the motion made last week be rescinded. Commissioner Huntingford seconded the motion to allow the Board time to look at the Tri Area again. Commissioner Hinton stated that there is concern in the Tri Area regarding UGA's and how that designation will impact the possibility of sewers in the area. He feels that the problems are communication and education. Before any further meetings are held with people from the Tri Area, Commissioner Hinton stated that he feels the County staff should anticipate what the questions and concerns are and develop good, clear answers. Commissioner Hinton restated that his motion is to leave the lines for the Tri Area as they were before the Tuesday motion, but to exclude Kala Point. Chairman Wojt stated that he felt that is what was done by Tuesday's motion. Commissioner Hinton stated that he feels what the Tri Area community wants is well defined in the Tri Area Community Plan and he is not in favor of down zoning and putting commercial developments in as non- conforming uses while studies are being done. Commissioner Huntingford asked if the boundary is being established as an interim boundary until the Planning group comes back to the County with a recommendation? Commissioner Hinton stated that he is suggesting that the boundary be established until the planning committee can make a recommendation. Chairman Wojt asked what happens to the commercial areas if the Ordinance is adopted as presented? David Goldsmith answered that the zoning that is currently in place stays in place. Commercial areas stay zoned as commercial. The only question is what will happen if a new commercial business is sited in an area outside the UGA and there is opposition to it. Existing businesses will remain as they are. Growth will not be encouraged to occur in areas that are not UGA's. Chairman Wojt called for a vote on the motion. Commissioner Hinton voted for the motion. Commissioner Huntingford and Chairman Wojt voted against the motion. The motion was defeated. Commissioner Hinton then moved to schedule a meeting with Planning staff at 8:00 a.m. on Wednesday November 10, 1993 to discuss the Tri Area UGA further. Chairman Wojt seconded the motion and called for a vote. The motion carried by a unanimous vote. PUBLIC COMMENT PERIOD: The following issues were brought up: designation of Urban Growth Areas and how the land use sections of the Community Plans will be affected by these designations; how the County-wide Planning Policies will be applied; and a complaint was made about an Advisory Board member harassing a develo- per. APPROVAL OF THE MINUTES: Commissioner Hinton moved to approve minutes of October 18, 1993 as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commis- sioner Hinton moved to approve and adopt the consent agenda with the exception of item 5 which is to be deleted. Commissioner Huntingford seconded the motion which carried by a unanimous vote. o~ L fÄ~~ 00:1 794 - Commissioners' Meeting Minutes: Week of November 8, 1993 Page: 3 1. Request for Fourth Quarter Payment; Jefferson County Historical Society 2. RESOLUTION NO. 100-93 re: Authorizing Start-up Funding for the Port Hadlock Youth Social and Resource Center 3. CONTRACT re: Services to Be Provided to the Port Hadlock Youth Social and Resource Center; The Coyote Foundation 4. Amended Plat; Due to Boundary Line Adjustment; Snow Creek Ranch 5.. DELETE CON1RACf re: Operation of the Recycling Center; Skookum Services, Inc. CONTRACT re: Operation of the Recycline Center; Skookum SerYices. Inc.: Public Works Director Gary Rowe reported that he submitted a memo regarding the project (see attached). Chairman Wojt asked if the educational program has been discussed with Skookum? Gary Rowe answered that Skookum has agreed to submit an annual plan for the education services as part of this contract. The discussion continued regarding the education component of this contract. Chairman W ojt asked if recycling is done before as well as after the waste goes across the scales? Gary Rowe reported that is correct. Chairman Wojt asked Jim Westall how much the education program has been discussed internally by Skookum? Jim Westall, Skookum Services, stated that they have discussed this program and are ready to work on it as quickly as possible. Molly Pearson, Public Works Department, stated that she has submitted a memo for the record and the Solid Waste Advisory Committee has submitted a recommendation that the education program not be included in the Skookum contract. Bill Perka, Solid Waste Advisory Committee, stated that the SW AC would like to know more about how the contractor will be handling education, because they want to see the program continue. Jim Westall added that Skookum would like to work with the Solid Waste Advisory Committee to make sure the education program is one the County and the SW AC can be proud of. Bernie Pedersen stated that privatization is a misnomer in this case. The County is giving everything to Skookum. There isn't anything in the contract about Skookum paying any rental for the County property, building, or equipment. He asked about the payment of utilities, and future improvements to the building? He asked who is paying for the auditing? There is nothing in the contract about bonding or liability insurance? He feels the County is giving these people taxpayer property and the County is paying the bills. That is why he is against this contract. Public Works Director Gary Rowe reported that they have a complete inventory of equipment which is being reviewed. Jim Westall invited Mr. Pedersen to discuss the contract with him at anytime. Commissioner Huntingford moved to approve the contract with Skookum Services as presented. Commissioner Hinton seconded the motion which carried by a unanimous vote. BUSINESS FROM COUNTY DEPARTMENTS PLANNING AND BUILDING DEPARTMENT Eric Toews re: Rescheduline Hearine Date For Critical Areas Ordinance: Associate Planner Eric Toews reported that a week ago a date was set for the public hearing on the Interim Critical Areas Ordinance for Monday November 22, 1993 in the Superior Court Courtroom. Since the hearing was set, interest has been expressed in having it at a location in the County. The Planning Department has scheduled the Chimacum School Auditorium for Tuesday November 23, 1993 at 7:00 p.m. lu P,~:/ 00 t795 Commissioners' Meeting Minutes: Week of November 8, 1993 Page: 4 The Board concurred with this change in hearing date and place. Written testimony will be accepted until November 30, 1993 at 5 p.m. Eric Toews reported that copies of the proposed ordinance will be available to the public on Wednesday from the Planning Department, and that the full text of the ordinance will appear in Wednesday's newspaper. PUBLIC WORKS DEPARTMENT Application to Open County Road Ri2ht-of-Way; W. Arden Street. Irondale #3; Pierce and Coulter: Bob Henderson, Public Works Traffic Engineering Technician, reviewed this request to open a portion of West Arden Street. Mr. Pierce and Mr. Coulter have requested that the right-of-way be opened to provide access to their lots. There are no licenses currently issued for use of this right-of-way even though a number of adjacent property owners are using it. Mr. Coulter is planning to install a driveway for access plus a cul-de-sac for an emergency vehicle turnaround. The right-of-way does provide access to the creek and therefore cannot be vacated, but this request would only open the right-of- way to the end of Mr. Coulter and Mr. Pierce's lots, which is several hundred feet from the creek. Bob Henderson reported that it is doubtful that the County would ever build on this right-of-way because the centerline of the right-of-way has not been determined and it dead ends at the creek. Neil Morgan stated that he owns the property to the extreme east (Lots 1, 2, 3, 4, and 5 of Irondale #3). They have tried to get this right-of-way vacated, but cannot because this street goes to a stream. Mr. Morgan stated if the right-of-way is opened, he doesn't feel it would serve the community. There would be increased problems with trespass and maintenance, and use by motorcycles. Commissioner Huntingford asked if there is any other access to the lots? After discussion of the terrain of the property along this right- of-way and exactly which road right-of-way is being discussed, Bob Henderson reported that Mr. Coulter has stated that he wants to open the right-of-way 250 feet east from where the road currently stops (to about lot 44). Mr. Higgins, an adjacent property owner, indicated that would take this driveway across the back of his property and another adjacent property owner's property (Mr. Peak's.) He is concerned that people will speed down the road and get lost. He doesn't want that road opened so that it will expose his back yard. Commissioner Hinton suggested that Bob Henderson meet with the applicants and the residents in the area to work this out. Hearin2 Examiner Recommendation re: Petition to Vacate Portions of Pine Street between Blocks 8 and 10; Plat of Phillips Addition; Mark Steward and Ross Ray. Applicants (Continued from November 1. 1993): Administrative Assistant Eileen Simon reported that regarding testimony at the Hearing Examiner's hearing, that the tape of the hearing was reviewed and there was an error as pointed out by Mr. Akeridge. He stated that he had used the right-of-way the previous week, not the previous year. Phil Akeridge added that he also has an 11 foot easement along his property. He stated that this is his ingress and egress to the back of Lot 12. This is also his access for water service to his lot by the shortest route. The alternative water service access is over a greater distance. These are the reasons he would like to see this right-of-way remain open. He reported his insurance rates would go up if this access is vacated. Commissioner Huntingford asked if a late comer agreement could be done on the water utility in the area? Prosecuting Attorney Mark Huth stated that the property owners could do that between themselves. Joan Scales, daughter of Ross Ray stated that all of the proper departments have been notified of this request and hàve indicated that they have no problem with this road being vacated. t ~J PA;,. 00 1- 796 Commissioners' Meeting Minutes: Week of November 8, 1993 Page: 5 Commissioner Huntingford asked where the normal access is to Mr. Akeridge's property? He reported he has access off of First Street, but he does use Pine Street for an access to the back of his property. Commissioner Hinton asked about the legal standing of the 11 foot easement along Pine Street? Mark Huth stated that if this easement is platted and the County vacates it, it would revert back to the adjoining property owners. Chairman Wojt asked if a utility corridor can be preserved if the vacation is approved? Mark Huth indicated it could. Commissioner Huntingford moved to vacate the property as recommended and conditioned by the Hearing Examiner with an additional condition preserving an 11 foot utility easement for water service. Commissioner Hinton seconded the motion which carried by a unanimous vote. Statutory Vacation of a Portion of Cedar A yenue and Third Street; In the Plat of Irvinf! Park Addition; J.C. and Patricia Burris (Continued from November 1. 1993): Prosecuting Attorney Mark Huth reported that when right-of-way is statutorily vacated the County is saying it has no further interest in it. It is up to the adjacent property owners to determine how that property will be apportioned between them. Commissioner Hinton moved to approve RESOLUTION NO. 101-93 ordering the statutory vacation of a portion of Cedar Avenue and Third Street in the Plat of Irving Park Addition as petitioned. Commissioner Huntingford seconded the motion which carried by a unanimous vote. The Board then interviewed Ralph B. Harder and Jamie Halvorson for a position on the Civil Service Commission. Appointment to Solid Waste Adyisory Committee: The Clerk of the Board reported that the Public Works Department has advertised the opening on the Solid Waste Advisory Committee. Marel Harstad, whose term expired, submitted the only application. Commissioner Hinton moved to reappoint Marel Harstad to a two year term (term will expire November 7, 1995) on the Solid Waste Advisory Committee. Commissioner Huntingford seconded the motion which carried by a unanimous vote. HEARING re: 1993 Budf!et Extensions/Appropriations; Various County Departments: Chairman Wojt opened the public hearing regarding the requests for budget appropriations/extensions from the following County Departments: Auditor-Elections $15,700, Permit Center $8,550, Prosecuting Attorney $3,496.00 and the Veterans Relief Fund $10,700. Commissioner Huntingford moved to approve RESOLUTION NO. 102-93 ordering the appropriations/extensions as requested. Commissioner Hinton seconded the motion which carried by a unanimous vote. The meeting was recessed at the end of the business on Monday and reconvened on Tuesday morning with all three Board members present for the following business: License to Open County Road Rif!ht-of-wav; Hunt Road; Gail O'Brien: (See also Minutes of August 9, 1993) Commissioner Huntingford stated that the O'Brien's have had a survey done and they are hopeful that this will solve the problems in the area. There are two different surveys, however. Administrative Assistant Eileen Simon reported that the O'Brien's survey was done by Arnold Wood. A previous survey was done by Alan Carmen and there is a four foot discrepancy between the two surveys. Mrs. O'Brien reported that there is a black pole that has been on the site since the first survey (1981) and it indicates the middle of the right-of-way. This is what Mr. Merritt is disputing. This pole lines up with other poles across the creek that were part of the original survey. 1 J rAr,' 00:1 797 Commissioners' Meeting Minutes: Week of November 8, 1993 Page: 6 County Engineer Bob Nesbit reported that he has reviewed the discrepancy between the two surveys and he stated that there was an error in the first survey, but he doesn't know exactly where it occurred. Mr. Merritt feels that the centerline on the new survey is not correct. Suggestions for correcting this condition were discussed. Commissioner Hinton stated that he doesn't feel its the County's position to dispute a recorded survey. If Mr. Merritt wants to dispute it, he should provide his own survey to prove his point. Bob Nesbit reported that he doesn't know where the error was made, so it can't be determined how the error can be corrected. Mrs. O'Brien stated that there have been three surveys of the area and two of them agree and the third one (done by Alan Carmen) does not agree. Prosecuting Attorney Mark Huth suggested that the centerline be determined by the current survey and then if Mr. Merritt wants to dispute that he can do so in court. Mrs. O'Brien stated concern that if the centerline from her survey is used that is where their fence should be placed. Mr. Merritt has his vehicles parked in this area. She asked how this would be enforced? Commissioner Hinton asked where the water line is located? Mrs. O'Brien reported that it is located on their side of the centerline. They are willing to place a removable portion in their fence where Mr. Merritt's water line crosses the road. Eileen Simon reported that no one currently has a license to use the right-of-way. Mr. Merritt and the O'Brien's have applied for licenses. Mark Huth suggested that the licenses be issued based on the recorded survey the O'Brien's have had done. Commissioner Hinton moved to approve the licenses to open the right-of-way for the O'Brien's and Mr. Merritt referencing the centerline established by the Wood survey. Commissioner Hun- tingford seconded the motion which carried by a unanimous vote. Community Services Director David Goldsmith and Architectural Projects Mana2er Frank Gifford for a reyiew of Animal Shelter plans: After review of the plans for the new animal shelter by Frank Gifford, Commissioner Huntingford moved to advertise for bids on the original design. Commissioner Hinton seconded the motion which carried by a unanimous vote. MEETING ADJOURNED SEAL: ArrEST: ct (}'?AUL ¿ M~ _ Lorna L. Delaney, ~ Clerk of the Board t ~:j rM¡~ 00 1 798