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HomeMy WebLinkAboutM030992 Ii> '" c:..t~ 'V" ~Òh": .. ....... .. ... . ... MINUTES WEEK OF MARCH 9, 1992 The meeting was called to Order by Chairman Larry W. Dennison. Commissioner B. G. Brown and Commissioner Richard E. Wojt were both present. Prosecutine Attorney Mark Huth: 1) Discussion of Letter from Erwin P. Jones. Attorney re: Wilson Eaele Shores Laree Lot Subdivision and 2) Reactivation of the Jefferson County Housine Authority: Prosecuting Attorney Mark Huth came before the Board to discuss the following items: 1. Letter from Erwin P. Jones. Attorney re: Wilson Eagle Shores Large Lot Subdivision: The Wilson's requested an appeal of the determination of significance issued for their large lot subdivision which was not heard previously due to litigation. The Court denied the Wilson's request because they had not exhausted their administrative remedies with the County. This appeal hearing will be a "de novo" hearing which means that the determination will have to be made again from the testimony presented at the hearing. Commissioner Brown moved to set the hearing on this appeal for March 23, 1992 at 2:00 p.m. Commissioner Wojt seconded the motion which carried by a unanimous vote. 2. Reactivation of the Jefferson County Housing Authority The Jefferson County Housing Authority has been inactive of many years. Mark Huth reported that the Clallam Jefferson Com- munity Action Council has asked that this Authority be reactivated to administer a low income housing project for which they have grant funding. Chairman Dennison added that he feels the Housing Authority could also be the focal point for addressing the affordable housing issues of the Growth Management Act. Mark Huth then reviewed the powers of the Housing Authority which is made up of five Commissioners. These Commission members cannot be employees of the County, and they serve for no compensation, but their expenses are reimbursed. Their powers include the ability to acquire, lease and operate low income housing projects, but the Authority is not subject to the public bidding law. Mark Huth will check into this further and report back to the Board later. Public Comment Period: Approximately 20 interested residents addressed the Board during the public comment period. The comments addressed issues ranging from the need for development of a Port Ludlow Community Plan to concerns regarding the Growth Management Act. APPROVAL OF THE MINUTES: Commissioner Brown moved to approve as read the minutes of January 27, 31 (Special Meeting), and February 3, 1992. Commissioner Wojt seconded the motion which carried by a unanimous vote. , I c', ~ iUi_ 18 'À''- 00 . r,,!,e.~ · 333 Commissioners' Meeting Minutes: Week of March 9, 1992 Page: 2 APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brown moved to delete items 7 and 8 and to adopt the rest of the items on the Consent Agenda as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. 1. Comparative Bid Purchase; Oil Furnace for the Clearwater Annex 2. GRANT NO. TAX89133, Amendment No.3 re: Funding for Update of the Waste Reduction and Recycling Segment of the Comprehensive Solid Waste Management Plan (SW0790); State Department of Ecology 3. Comparative Bid Purchase; Installation of a concrete floor and retaining walls; Jefferson County Recycling Center 4. Recommendation to Reject Claim #C-03-92 in the Amount of $2,500.00; Bail Bond Fees; Renee M. Thompson (Whitchurch) 5. RESOLUTION NO. 17-92 re: Vacation of a Portion of Platted Clover Street and Certain Alleys and Lot Lines in Captain Tibbals Lake Park 6. Approval of Request for Signs at the Port Townsend Community Center and Award of Bid for work to David Vane for $540.00 plus tax; Port Townsend Community Center Advisory Board 7. Item Deleted AGREEMENT, Group Endorsement II re: Employee Medical Insurance; Kitsap Physicians Service 8. Item Deleted CONTRACf re: Banking Services; Seafirst Bank 9. Application for Assistance from the Soldiers' and Sailors' Relief Fund; Lester T. Miles $500.00 10. AGREEMENT No. 92-10-04 re: Services to the District Court; Jefferson County AlcohollDrug Center 11. RESOLUTION NO. 18-92 re: In the Matter of Setting Filing Fees for Survey Recording Act; Auditor's Office BUSINESS FROM COUNTY DEPARTMENTS: PUBLIC WORKS: HEARING re: Application for Franchise; For an Irrieation Line in Hiehland Drive and Paradise Bay Road Riehts-of-way; Pope Resources Applicant: Public Works Ad- ministrative Assistant Eileen Simon reported that this franchise application is for irrigation lines that have been in place for a long time under the name Ludlow Utilities which is actually Pope Resources. Pope Resources is withdrawing their application and will do an assignment of this franchise. Recommendation from Solid Waste Advisory Committee re: Increasine Fees for Solid Waste Division - Settine Hearine: Public Works Director Gary Rowe reported that the Solid Waste Advisory Committee has reviewed the Department's request for an increase in tipping fees at the landfill. They recommend that the Board hold a hearing on the proposed fee changes. Commissioner Brown moved to approve the hearing notice setting the public hearing for 10:30 a.m. on Monday March 23, 1992. Commissioner Wojt seconded the motion which carried by a unanimous vote. Agness Walker, Olympic Disposal, asked that the Board make the proposed fees effective 90 days after the ordinance is signed. Roy Sprineer. Clallam Jefferson Community Action Council re; County Property for Self Sufficiency Proiect: Roy Springer reported that a housing needs survey for Clallam and Jefferson Counties was completed in August of 1991. The study found that affordable family housing is a critical need in the County and because of that The Community Action Council has applied for and received funding for a family housing facility with 16 units. They need property for this facility by April 1, 1992. If the County or the City cannot provide the land, there would not be enough grant funding to purchase a piece of land at current market rates and still build the 16 unit facility. Commissioner Brown stated that the biggest problem that he sees with this request, is how the County can convey the land to the Community Action Council which is a private, non-profit corporation. The Board concurred that they are willing to provide the property if the Prosecuting Attorney can find a way that it can be done. '/0t 18 rA(f 00 334 Commissioners' Meeting Minutes: Week of March 9, 1992 Page: 3 DEPARTMENT OF EMERGENCY MANAGEMENT Bob Minty. Department of Emereency Manaeement re: 1) Special Events Permit for the 1992 Port Ludlow Run/Walk and 2) Discussion of Special Events Permit for the Lake Ouinault Rain Forest Mountain Bike Ride: Bob Minty reported that all of the required paperwork has been received from the organizing committee for Port Ludlow Run/Walk to be held on March 28, 1992. Commissioner Brown moved to approve the special events permit as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. He then reported that the Lake Quinault Rain Forest Mountain Bike Ride organizing committee (Rain Forest Village) has an agreement with the State Department of Transportation, and the National Park Service for their portions of this ride. The State has not required them to have insurance, but Prosecuting Attorney Mark Huth feels that they should be required to have insurance for Jefferson County's special event permit. Commissioner Brown moved to approve the special events permit for the Lake Quinault Rain Forest Mountain Bike Ride on condition that they provide the necessary insurance certificate and permit fee. Commissioner Wojt seconded the motion which carried by a unanimous vote. PLANNING AND BUILDING HEARING re: Chanee in Hearine Examiner Recommendation: Convert a Previously Approved Six Unit Sinele-Family Residential Condominium Into a Six Lot Sinele Family Residential Subdivision: The Laeoon at Kala Point #LP03-91: Laeoon Associates: Planning and Building Department Director Craig Ward reported that there were two issues of concern on the Lagoon at Kala Point project: 1) building setbacks and, 2) the cuI de sac width. The Fire District has submitted a letter saying that the cuI de sac width is adequate as long as parking is not allowed along the road. Since Renate Wheeler, the project proponent, was not present Commissioner Brown moved to continue this hearing to March 16, 1992 at 2:00 p.m. Commissioner Wojt seconded the motion which carried by a unanimous vote. Prosecutine Attorney Mark Huth: Discussion of Meetine with State Department of Natural Resources on Forest Practices: Prosecuting Attorney Mark Huth reported that the State Department of Natural Resources would like one of the Commissioners to attend a meeting with their representatives to discuss forest practice permit applications. Jeffrey Dehlia stated that Forest Practice applications have been granted by the DNR to allow Gary Phillips to develop the property upland of his oyster beds. He added that Jim Pearson of the Planning Department has given the lead agency status on this project to the DNR. Chairman Dennison advised that this project should not be discussed until Jim Pearson is present. Mark Huth reported that this discussion is regarding a proposed meeting between the DNR and the County regarding forest practice permits. How SEP A lead agency status will be determined, the County's timber conversion policy, and how the DNR sees that policy, will be some of the items discussed. Commissioner Wojt volunteered to attend the meeting with the DNR, the Prosecuting Attorney, and the Planning Department. Fred Tuso asked if the public would be notified of the meeting? Mark Huth stated that public notice of the meeting would be given. Review Summary of Issues and Guidance on Draftine Resource Land and Critical Area Ordinances for Growth Manaeement (Continued from March 2 and 5. 1992): Craig Ward reported that this meeting is to continue the discussion of policy options for development of ordinances for resource lands and critical areas as required by the Growth Management Act. An ordinance has been drafted for the critical areas and the Planning Commission met last Friday to begin review of it. ')01_ 18 'Ar',~ 00 335 f...". Commissioners' Meeting Minutes: Week of March 9, 1992 Page: 4 The discussion continued regarding the following items: Item 9: Whether or not to allow an opt-in provision for smaller parcels that would not otherwise be designated as forest resource lands. The direction from the Board was to put such a provision in the draft ordinance. Minimum lot size has been much of this discussion. Chairman Dennison agreed that an opt-in provision makes sense, but he feels that there should be a public process for reviewing opt-in applications. Commissioner Brown stated that he doesn't have a problem with an opt-in provision, but he asked what would happen if someone wants to opt-out of a designation? Craig Ward reported that there hasn't been much discussion of opting out. The work groups discussed this, but it was a contentious issue. The minimum guidelines do have some criteria for designations and a hearing process could be developed to allow people to request and then justify, if they want to opt-out of a designation. Chairman Dennison asked how resource lands and critical areas would be protected if there was an opt-out provision and if this process should be developed for the interim ordinance? Commis- sioner Brown stated that he would like to see it in the interim ordinances and in the updated Comprehensive Plan. The discussion continued regarding the reasons, needs, and criteria for the opt-in and opt-out provisions in the Resource Land and Critical Land designations for the interim ordinances. Chairman Dennison stated that because of the short time frame, he feels that these items should be addressed in the update of the Comprehensive Plan and not in the interim ordinances. The scale and accuracy of information on the DNR soil grade maps was then discussed. Craig Ward suggested that an appeal process could be developed and placed in the ordinances that would require a detailed soil survey of the property and an analysis of how that fits with the designation criteria. The Board concurred that an opt-out provision not be included in the interim ordinances and that a redesignation process be developed for these interim ordinances. Item 1: Should designations be based on Optimum Land Use Map? The Board agreed previously that the Optimum Land Use map will not be used for designating resource lands. A performance criteria using criteria such as soil types and parcel sizes will be used. Commissioner Wojt stated that he has not changed his mind on this. Chairman Dennison agreed that the Optimal Land Use maps not be used. Craig Ward stated that using the Optimum Land Use maps would allow people to know if the property is in or out of the designation. Commissioner Brown suggested that it may be best to use these maps, since the parcel specific maps will not be available for the interim. Assessor Jack Westerman reported that specific properties can be checked for their forest soil grade. This information can be provided on an individual basis in a relatively short period of time, but not for all parcels in the County. Chairman Dennison stated that it is his understanding that if the perfor- mance based process is used the designation would be done on a case by case basis when a project is submitted for approval on a property. He added that if the Optimum Land Use maps are used then an interpretation would have to be made of the Resource land boundaries and there are some properties that would not be designated and should be, and others that would be designated and shouldn't be. Chairman Dennison stated that he feels the Forest Land grades and parcel sizes should be used for designation of resource lands in conjunction with other performance criteria and that the Optimum Land Use Maps should not be used. Craig Ward reported that prime agriculture soils and a five acre parcel size will be used for designating agricultural properties. The resource land designations on the Optimum Land Use Maps does not include all resource lands (forest and agricultural lands). Glen Huntingford stated that he feels that there are no long term commercially significant agricultural lands in the County. He suggested that farms be given some incentive to remain farms such as the "right to farm" protection. Commissioner Wojt questioned if a parcel is not designated as agricultural land, if it can have the "right to farm" protection granted to it? Craig Ward reported that when the parcel specific maps are done, the property owners can be notified if their properties meet the criteria for resource land designation. Glen Huntingford stated that AI Latham has some information regarding agricultural lands that the Board may be interested in. \J GL 18 rA~ 00 336 Commissioners' Meeting Minutes: Week of March 9, 1992 Page: 5 The Planning Department staff needs direction soon on developing these policies in order to keep within the time frame established for development, review, public hearings and adoption of these interim ordinances. The discussion continued regarding the deadline for these ordinances, how to develop them, how long it will take to do the parcel specific maps, and the possibility of waiting to make policy determinations until the mapping is complete. Craig Ward reported that it is hard to make determinations, even on a parcel specific basis, from the Optimum Land Use Maps. Craig Ward stated that the resource land designations will be made on performance criteria, independent of the Optimum Land Use Maps. He asked if the Board wants to wait until the maps are done to make the designations? This discussion will be continued to next Monday (March 16, 1992) at 2 p.m. Craig Ward reported that the Planning Commission needs some direction on their review of the draft ordinances. James Holland, Senior Planner, reported that the Planning Commission would like a clear timeline. He presented two alternatives and reviewed them. These timelines would include two Planning Commission meetings per week. Alternative 1 would be a complete and thorough review of each component. This timeline would be completed on April 30. In Alternative 2 a review of the substantive issues would be made by the Planning Commission which would be finished on April 9, 1992. The Board asked that the Planning Commission review these timelines at their meeting tonight. James Holland will report back to the Board. The Board recessed their meeting at the conclusion of the consideration of the agenda items. They reconvened their meeting on Tuesday at Noon at the Barlow's Art Studio in the West End for a workshop on the Growth Management Act. All three Board members were present. The Board also held a Growth Management Act Workshop at the Queets/Clearwater School Library that evening. The meeting was then reconvened on Thursday morning. The Board conducted interviews of three County residents who expressed interest in serving on the Port Townsend Community Center Advisory Board. In the afternoon they held a workshop with the Public Works Department on the County's Capital Improvement Plan. CONTRACT re: Bankin2 Services; SearIrSt Bank: Commissioner Brown moved to approve the contract for banking services with Seafirst Bank as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. CONTRACT re: Renewal of Workers Compensation Insurance Covera2e for County Employees; State Department of Labor and Industries: Commissioner Brown moved to approve the contract renewal with the State Department of Labor and Industries for the Workmen's Compensation Insurance for all County employees (Account ID 004-360-01-2 and 004- 360-00-04). Commissioner Brown seconded the motion which carried by a unanimous vote. JEFFERSON COUNTY BOARD F COMMISSIONERS SEAL: 1 ':, .,,,.4"'....__....,'" , 1\.' '...,' 't ~t1,1~ .",~" ~~",:'!' -, l1li" ;, .:;:;2 ßtJ.. . . . \ , . ~.f .'."\'.~'.. ...............1. 4.....................'1,...... ,...1..." . :".. . ¡ ." ot .'._ .' ".. .~ ,:,"\,-,~. " -' . .. 'Ii '. ~\.,... ,*" . ~ ~ . ~,.. ,,. .... ..-~ ·50" ~" "" ATIEST: . ~~~¡jljJd~ ~ Lorna L. Delaney, a Clerk of the Board Vûl 18 00 33'7 rA~~