Loading...
HomeMy WebLinkAboutM040692 MINUTES WEEK OF APRIL 6,1992 The meeting was called to order by Chairman Larry W. Dennison. ommlSSlOner B. G. Brown and Commissioner Richard E. Wojt were both present. The oard met in Executive Session with Prosecuting Attorney Mark Huth regarding potentiallitiga ion, and then they met in a briefing session with Community Services Director David Golds ith. Discussion of Meetin! with Stormwater Advisory Board: Chair an Dennison explained that he met with Chairman Perry Spring of the Stormwater Adviso Committee. The Advisory Committee has asked that the Commissioners attend their next me ting on April 15, 1992 at 7:00 p.m. to discuss the focus of the Committee in the future. ublic Works Director Gary Rowe reported that he will invite a representative from the DOE 0 discuss the new Puget Sound Water Quality Authority stormwater regulations. PUBLIC COMMENT PERIOD: Public comments were made on he following items: sea planes landing on County lakes, a question on an environme al checklist, discussion of the State requirements for approval of water systems and the len th of time it takes for that approval, and discussion of Growth Management issues. BUSINESS FROM COUNTY DEPARTMENTS: PUBLIC WORKS BID OPENING re: One 1 New Electronic "SAM" As halt Distributor: Public Works Director Gary Rowe reported that the advertisement for this bid opening was not published on the correct dates. He suggested that this bid call be re-sched led to allow for proper publication. Commissioner Brown moved to approve the bid call s tting the bid opening for the SAM asphalt distributor for April 20, 1992 at 10:30 a.m. Com issioner Wojt seconded the motion which carried by a unanimous vote. *'" Hearin Examiner's Findin s Conclusions and Recommendation re A lication for Vacation of Count Road Ri ht of Wa . 30 b 150 Foot Portion 0 East Price Street; Doris Stuteville: The request, Administrative Assistant Eileen Simon ported, is to vacate 150 feet of Price Street in the plat of Irondale to allow enough room for a septic tank VOL. 18 ¡A~ ·00 370 Commissioners' Meeting Minutes: Week of April 6, 1992 Page: 2 drainfield. She reviewed the Hearing Examiner's findings and conclusions on this request and the recommendation that it be denied. Commissioner Wojt moved to deny this road vacation as recommended by the Hearing Examiner based on his findings of fact. Commissioner Brown seconded the motion which carried by a unanimous vote. BID OPENING re: One (1) New Medium Duty Ramp Trailer: Gary Rowe opened and read the bids received on the medium duty ramp trailer. All bids include sales tax. BIDDERS: Smith Tractor 1992 Trail King TK24 Sahlberg Equipment 1992 Interstate 24TDT Buz's Equipment 1992 Buz's Equipment Model Mike Pacific Utility NC Machinery 1992 General Engines Eager Beaver Model 12HDB J & K Associates 1992 Butler Model B-24-22 Star Rentals & Sales 1992 Holden Industries TDO 2422 Bride & Sons, Inc. Trail Eze D12 R22 Case Power and Equipment Eager Beaver 12HDB 1992 BID TOTALS: $ 9,691.22 10,170.80 11,728.40 No bid 9,737.80 9,451.30 9,161.92 9,770.08 10,798.04 Commissioner Brown moved to have the Public Works Department check the bids for accuracy and make a recommendation for bid award that is to the best advantage of the County. Commissioner Wojt seconded the motion which carried by a unanimous vote. BID OPENING re: One (1) New Service Body and Crane: Gary Rowe opened and read the bids received on this new service body and crane. All bids include sales tax. BIDDERS: BID TOTALS: Pacific Utility Equipment $ 19,476.05 Stahlwart Model 132 BCD Crane SC3800EH Allied Body 18,872.24 Reading Body Works Service Body 1992 Crane Model S132BA Commissioner Brown moved to have the Public Works Department check the bids for accuracy and make a recommendation for bid award that is to the best advantage of the County. Commissioner Wojt seconded the motion which carried by a unanimous vote. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Wojt moved to approve and adopt the items on the consent agenda as presented. Commis- sioner Brown seconded the motion. The motion carried by a unanimous vote. 1. RESOLUTION NO. 24-92 re: Re-establishment of Jefferson County Cash Drawer Amounts and Petty Cash Accounts: Various County Departments 2. RESOLUTION NO. 25-92 re: Re-activating the Jefferson County Housing Authority 3. Accept Resignation; A.C. "Chet" Dalgleish, David G. Douglas, and Archie L. Barber, Jr.; Jefferson County Board of Equalization and Approve Publication of a "Help Wanted" Notice for new members. YüL 18 ¡~ 00 371 Commissioners' Meeting Minutes: Week of April 6, 1992 Page: 3 4. RESOLUTION NO. 26-92 re: Withdrawing as a Provider of Mental Health Services and Transfer to the Peninsula Regional Support Network Assets, Liabilities and Services Delivery Responsibilities 5. CONTRACT re: CH0940 Jefferson County Courthouse Renovation Project, Phase Four - Re-roofing and Masonry Restoration; Queen City Sheet Metal and Roofing, Inc. 6. AGREEMENT re: Prosecuting Attorney Services; City of Port Townsend 7. Approval of Posting Notice of Comparative Bid Purchase; Gardiner Community Center Floor Repair 8. AGREEMENT re: Services Provided for 1992 Funding; Economic Development Council of Jefferson County 9. Approval of Application for Assistance from the Soldiers' and Sailors' Relief Fund; Billy W. Norris $500.00 10. RESOLUTION NO. 27-92 re: Repealing and Revoking Certain Licenses to Use Right- of-Way; Along Beaver Valley Road (County Road #941507) and Flagler Road (County Road #952707); State Roads as of April 1, 1992 11. RESOLUTION NO. 28-92 re: Conveying a County Road to the Quinault Indian Nation: Queets Cannery Road 12. Approval of Fireworks Stand Permit; Nesses Corner Road and lrondale Road, Port Hadlock; Equitese Pony Club 13. Recommendation for Bid Award; 3 Axle Truck; To Farwest Truck Sales, Inc. APPROVAL OF THE MINUTES: Commissioner Brown moved to approve the minutes as read for February 10, 18, 24, and March 3, 1992. Commissioner Wojt seconded the motion which carried by a unanimous vote. PLANNING AND BUILDING Approval of Plat Alterations; SP13-90 Coyle Peninsula Properties II; Minor Chan2e to Easement: Planning Department Permit Technician Michelle Grewell explained that all of the lot dimensions for this plat are the same. This plat amendment makes a minor change to the easement. Every department has reviewed and signed off on this plat alteration. Commissioner Wojt moved to approve the plat alternations as presented. Commissioner Brown seconded the motion which carried by a unanimous vote. Request for Extension of Comment Period; Adequacy of Draft Environmental Impact Statement; Teal Lake Center: Associate Planner Jerry Smith reported that in November of 1990 a determination of significance was issued on the Teal Lake Center a planned commercial mall, located at Teal Lake Road and Highway 104. The Planning Department issued notice that comments on the draft EIS would be accepted until March 23, 1992. Several individuals, agencies, and interest groups have requested verbally that the comment period be extended. Groups such as the Olympic Environmental Council, the State Department of Transportation, the Port Gamble Fisheries, State Department of Fisheries, the Public Works Department, Fire District #3, and the Health Department made this request. SEP A rules allow for an extension of the comment period, Jerry Smith noted, but the request must be made in writing prior to the end of the comment period. Most of the agencies requesting an extension have submitted comments during the comment period. Commissioner Brown stated that the County can ask for information on any items in the draft EIS that they feel is inadequate. Prosecuting Attorney Mark Huth reported that because a request for an extension of the comment period was not received before the comment period expired, the Board has nothing to take action on today. Jerry Smith asked if the County can ask the applicant to address comments received after the comment period expired? Mark Huth reported that the Board can ask for more information during the review of the draft EIS. VQL 18 rA~~ 00 372 Commissioners' Meeting Minutes: Week of April 6, 1992 Page: 4 Application for a 90 Day Temµorary Permit for a Recreational Vehicle Park; Snow Creek Ranch; D.L.P. Associates. Inc.: Jerry Smith reported that this application is for a temporary (90 days) Recreational Vehicle Park as described in County Resolution No. 62- 87 (Temporary Self Contained Recreational Vehicle Parks). He then referred to the copy of the map of the Snow Creek Ranch, which was platted in 1962. This proposal is to use 45 of the platted lots for overnight parking spaces for 100 recreational vehicles. Each site will be served by an existing approved water system. The RV's will use an existing dump station on the site for this 90 day period. The applicant intends to submit a proposal for a permanent R V Park. Jerry Smith continued by reporting that Resolution #62-87 requires an approved access from the State Department of Transportation. The applicant has received and submitted this approval. Approved sewage disposal is also required, and the applicant has indicated that the dump station on the site will be used for sewage disposal. Jerry Smith then noted that letters have been received from adjacent lot owners expressing concerns about impacts from traffic, both foot and vehicular, trespass of overnight occupants on adjoining private properties, loud parties and trash being left behind. Chairman Dennison asked if the applicant has met all of the conditions set out in Resolution No. 62-87? Jerry Smith reported that the Planning Department has not been able to confirm that the applicant has met all of these conditions. Dave Phinizy, Snow Creek Ranch, stated that they intend to put in a new dump station (currently under design) as well as 17 additional septic systems. These septic systems are ready to be installed as soon as Health Department approval is received. He noted that the concerns expressed by adjacent property owners are probably warranted, but there would be the same concerns for any type of further development on this property. The new dump station is being installed to forego any problems with the existing dump station on this site. There will be full hookup sites for 36 recreational vehicles, with the balance of the sites to be used by self contained recreational vehicles. Mr. Phinizy noted that the lots in this plat are approved under the County Subdivision ordinance for single family residences, if the septic system setbacks can be met. If this project isn't approved then he will pursue that as an alternative. He added that there are bathrooms and showers in the barn already approved for use. He further reported that there are two approved septic systems on the property now. One serves the barn with its showers, bathrooms and proposed laundry and kitchen facilities and a second system is for the dump station. He reported that the water system was developed to serve all 117 platted lots. There are currently 37 lots under separate private ownership in the plat. Chairman Dennison asked if anyone present wanted to comment on this proposed project. Williene Harris stated that the concerns of the property owners are regarding the temporary overnight RV parking which they feel will definitely impact the adjacent permanent residences due to vehicular traffic, foot traffic, and trespass across private property to the creek. She added that she would have no problem with the project if the RV's were placed by the barn. She asked if the water system can handle that many people? David Phinizy reported that the water system is approved for 167 hookups. There are 90 RV lots and another 37 lots currently served by the system. The original plat included both permanent residences and RV lots. He added that he owns 78 of the lots in this plat and that he could under the provisions of the Subdivision Ordinance, rent, lease or sell them as he sees fit. Commissioner Brown asked Mr. Phinizy if he plans to have 45 lots with space for parking two RV's on each lot? Mr. Phinizy stated that is correct. This would leave 33 lots that would not be utilized in the plat. Mr. Phinizy answered that these lots are primarily across the Highway along the lake. Dale Thorson asked how Mr. Phinizy will govern the people renting the R V spaces from going through private properties to access the creek? Mr. Phinizy stated that there is a portion of the creek surrounded by private property. To the north and to the southwest he owns the adjacent property (140 acres) that has a portion of the creek running through it. He will make it clear by using a system of directional paths and signs, instructions upon arrival YO~ 18 fALy£ 00 370 Commissioners' Meeting Minutes: Week of April 6, 1992 Page: 5 and check in as well as a full time staff that will be made very clear to R V renters that they are not to trespass on private property. Robert Power asked why the temporary 90 day permit is being requested? Mr. Phinizy stated that he is using this temporary approval to access some revenue this season and then he will go through the necessary process for a permanent development. Ray Towne stated that he is concerned about items that were left off the map such as where the community clubhouse is, etc. Mter discussion of the Homeowners Association and its status, Chairman Dennison and Commissioner Brown advised that the County does not have any authority to enforce covenants on a plat. Mr. Phinizy stated that he will work on getting the Health Department approval and work to resolve the issues with the property owners in the area. Assistant Planner Eric Toews re: Proposals from Consultants for Implement- in2 the Review of "Grandfathered" Parcels; Open Space Public Benefit Ratin2 System Pro2ram: Associate Planner Eric Toews stated that at the end of January a pilot project was done to help estimate the cost of implementing the Open Space Public Benefit Rating System on grandfathered parcels. Three grandfathered parcels were reviewed in the pilot project and all three parcels had a lower benefit rating than the property owners expected. All three property owners have decided to drop out of the program. The pilot project and setting up the review process cost between $9,000 and $10,000. This cost included locating the agreements for these parcels, making a site inspection of the property and then re-rating the parcel under the new system. Two proposals have been received for doing the work to implement this program, Eric Toews continued. Pat Rubida estimates $13,936.00 to do this program implementation based on 450 hours of work. Quadra Engineering would have three individuals work on this project and they estimate it will take 490 hours at a cost of $19,600.00. The program needs to be implemented and that requires that the grandfathered parcels be evaluated. If the program implementation is to proceed the Planning Department recommends that Pat Rubida be selected to do this work. Eric Toews then suggested that an alternative would be to hire an Assistant Planner for approximately 5 1/2 to 6 months to work on this project. That person could be used to do some other work in the Planning Department, if the project proceeded faster than anticipated. Commissioner Brown asked how many Open Space Tax agreements there are to be reviewed? Eric Toews reported there are 32 agreements. Commissioner Wojt suggested that the grandfathered parcels be evaluated by the Hearing Examiner, like a new application, and then a comparison of the two ratings could be made. Jeff Chapman, Assessor's Office, explained that there is a different process for handling "grandfathered" parcels. Mter discussing the proposals, the alternative, and the budget for this work, the Board concurred that the Budget Manager work with the Planning Department to determine if the cost of this program can be absorbed in the Planning Department's current budget and if not, where the money will come from for the program. Assistant Planner Eric Toews re: Staff Recommendation; Amendin2 the Draft Subdivision Ordinance: Treatment of Family Gift Exemptions: Eric Toews reported that the issue of the exemptions in Section 3 of the newly proposed Subdivision ordinance does not include the family gift exemption because there is no basis for such an exemption in State law. The public has expressed concern and asked that this exemption be re-instated. Subdivision ordinances from other counties were reviewed and it was found that no other County had a family gift exemption. Some counties do have more streamlined subdivision review procedures for two lot short plats. Even in the Counties that have these streamlined procedures, the preparation of a survey and filing a plat are required. There is no way to VQL 18 íA~ 00 374 Commissioners' Meeting Minutes: Week of April 6, 1992 Page: 6 relieve applicants of those requirements. Separate, less rigorous, design and improvement standards can be set for these two lot subdivisions. The time period for review and approval would probably be identical for this simplified two lot short plat, as it is for a larger short plat. The Planning Department staff suggested the following alternative courses of action for the Board to consider: 1) adopt the draft Subdivision Ordinance in its current form without further revision, 2) revise the chapters of the draft Subdivision Ordinance pertaining to short plats and large lot divisions to waive many of the design and required improvement standards for two lot short or large lot divisions, or 3) revise those provisions within the draft Subdivision Ordinance pertaining to short plats and large lot divisions, involving four (4) or fewer parcels, to waive many of the design and required improvement standards for divisions made by gift among members of an immediate family. Eric Toews reported that the Planning Department staff recommends that the Board adopt the proposed Subdivision Ordinance as written. If the Board does not choose that alternative the Planning Department suggests that new standards be developed for these two lot short subdivisions. Commissioner Brown stated that he wants to review the options presented before making a decision on how to proceed. Eric Toews reported that the current draft of the Subdivision Ordinance has not been through the SEP A process yet and that will take at least three weeks. Mter further discussion of the three options and the impacts of each, the Board concurred that this be placed on the April 13, 1992 agenda. Adoption of Amendment to the Ener2Y - Facilities Element of the Jefferson County Comprehensive Plan: The public hearing on this change to the Comprehensive Plan was held last summer, Associate Planner Eric Toews reported. The Planning Commission made a number of changes to the language and then sent a report and the recommendation to adopt this amendment t.o the Board. All of the procedural requirements for enacting this amendment have been completed. Commissioner Wojt moved to approve RESOLUTION NO. 29-92 adding language to the Jefferson County Comprehensive Plan Energy, Conservation and Facilities element to discourage the siting of oil pipelines within Jefferson County. Commissioner Brown seconded the motion which carried by a unanimous vote. Shoreline Substantial Development Permit #SDP91-0022; Construction of a Fence to Prevent Seal Use of a SlOU2h and Upland Haulout Area at DosewaUips State Park in Brinnon; Washin2ton State Parks and Recreation Commission: Associate Planner Jim Pearson reported that this application is to construct a fence at the Dosewallips State Park estuary. This fence is to prevent use of the area by seals. It is hoped that if the seals are kept out of this area, the fecal coliform will be reduced and the area can someday be opened to shellfish harvesting again. The Shoreline Commission reviewed this permit and found it consistent with the Shoreline Program and recommends approval. Commissioner Wojt asked what impact this project would have on the Chum salmon that use this slough? Jim Pearson reported that the Department of Fisheries is not sure how much the Chum salmon use this particular slough. The fence will be raised off the bottom and the mesh will be large enough to allow most fish to pass through it. Commissioner Wojt moved to approve SDP91-0022 based on the findings of fact and recommendation of the Shoreline Commission. Commissioner Brown seconded the motion which carried by a unanimous vote. James Holland. Senior Planner re: Temporary Re-allocation of Staff for Growth Mana2ement Pro2ram: Senior Planner James Holland reported that the Assistant Planner for Growth Management will need time off for family reasons. Mter reviewing the situation, .VOL 18 íA~£ 00 375 · > Commissioners' Meeting Minutes: Week of April 6, 1992 Page: 7 The Planning Department found that if the Assistant Planner works three days per week and another Clerk is hired for the other two days per week (to handle the administrative duties), the work load will be covered. He stated that this arrangement will not cost the County any additional money and the staff would still be able to function at the same level of effectiveness. The Board concurred that the Planning Department proceed with the plan as suggested. Memo re: Interim Ordinance Completion: Commissioner Brown reported that the Board is scheduled to discuss the resource lands ordinance policy issues on April 14, 1992 at 2:00 p.m. He asked if the meeting could be changed to 9:00 a.m. The Board concurred that the meeting be changed to 9:00 a.m. on April 14, 1992. James Holland reviewed the two memos he submitted to the Board earlier regarding the completion of the interim Growth Management Ordinances. MEETING ADJOURNED JEFFERSON COUNTY BOARD OF COMMISSIONERS p.-'''' ,/..:,'f tOw." /~:.~~ , ." .i . ,^,~" y ;'...·.'....t. ',... ~. J.P; ... .,. ..# ... .... . " '" ,... ',\ '0 ......" .. ¡. ~ ./1 " . ",,";-j .... ';.~ ATTEST: '~~\'o/.' ..,,~ ,,,,.J '~[lf' ').i// dt~a~C1fo;' Lorna L. Delaney, ~ Clerk of the Board SEAL: 'VOL 18 rAG£ 00 37&