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HomeMy WebLinkAboutM042092 <T c-::::..ðh": ./ ...... MINUTES WEEK OF APRIL 20,1992 The meeting was called to order by Chairman Larry W. Dennison. Commis- sioner B. G. Brown and Commissioner Richard E. Wojt were both present. The Board met in a briefing session with Community Services Director David Goldsmith. County Redistrictin2: David Goldsmith presented the report from the local Redistricting Committee. He reported that the population figures were received by the County in September which means that the redistricting must be finished by May 21, 1992. Mter reviewing the census figures, the Committee found that Commissioner District #2 will have to be reduced in size to meet the legislative criteria that states "Each Commis- sioner District shall be as nearly equal in population as possible. fl. The Committee has proposed two options which they feel are the least disruptive, continue the pattern for Commissioner Districts set up during the 1970's and will accommodate future growth in Districts 2 and 3. Discussion ensued regarding the urban/rural mix of Districts 2 and 3 in each of the options presented and the geographical area encompassed in each option. The Board then discussed the hearing process, the process for the Port and the PUD to do their own redistricting, and the best option to present for public hearing. Commissioner Brown stated that he feels Option A is the best because it doesn't put any more area in district 3 which already has the largest land area of any district. Chairman Dennison noted that it also appears to be the least disruptive option. Commissioner Wojt stated that he feels Option B better represents areas with similar lifestyles. Commissioner Brown moved to adopt Option A as the preferred alternative for redistricting and set the public hearing on the plan for May 4, 1992 at 11:00 a.m. Commissioner Wojt seconded the motion which carried by a unanimous vote. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Com- missioner Wojt moved to amend the consent agenda to include item 11, delete items 4 and 5 and to approve the balance of the items as presented. Commissioner Brown seconded the motion which carried by a unanimous vote. 1. Bid Award re: Liquid Asphalt; To Chevron USA for their bid of $228,060.00 2. Reject Bids re: Service Body with Crane; All bids rejected because they were all ap- proximately $6,000 over Engineer's Estimate. 3. AGREEMENT re: Consultant for Project SW0790; Update of the Comprehensive Solid Waste Management Plan; Thomas/Wright, Inc. " ~K 18 (J[J 398" Commissioners' Meeting Minutes: Week of April 20, 1992 Page: 2 4. Item Deleted AGREEMENT re: Consultant for Project SWI025; To Prepare a Request for Proposals for Transportation and Disposal of Municipal Solid Waste 5. Item Deleted AGREEMENT re: Consultant for Projects SW1022 and SW1023; Closure and Post Closure Plans for the Landfill and Septage Lagoon 6. CONTRACT re: Purchase of One 1984 Kenworth Three Axle Truck, Model C510; Kenworth Motor Truck 7. Approval of Request for Payment of Second Quarter Allocation $5,000; Jefferson County Conservation District 8. Reappointment of Member of the Jefferson County Library Board of Trustees; Five Year Term; Edward Markusen (Term Expires April 1, 1997) 9. Reappointment of Member of the Tri Area Community Center Board of Directors; Two Year Term; Will Garris (Term expires March 4, 1994) 10. PROCLAMATION re: National Victims Rights Week; April 26 to May 2, 1992 11. PROCLAMATION re: Spring Rally '92 Week - April 18 to 26, 1992; To Com- memorate Earth Day on April 22, 1992. APPROVAL OF THE MINUTES: Commissioner Brown moved to approve the Minutes of March 9, and 16, 1992 as read. Commissioner Wojt seconded the motion which carried by a unanimous vote. BUSINESS FROM COUNTY DEPARTMENTS: PUBLIC WORKS BID OPENING re: One (1) New Electronic "Sam" Asphalt Distributor: Public Works Director Gary Rowe opened and read the bids received as follows: BIDDERS: BID TOTALS: Bear Cat Manufacturing, Inc. Salhberg Equipment $45,421.00 Does not include tax 36,380.18 including sales tax Commissioner Wojt moved to have the Public Works Department check the bids for accuracy and make a recommendation for bid award that is to the best advantage of the County. Commissioner Brown seconded the motion which carried by a unanimous vote. The Board met in Executive Session with Prosecuting Attorney Mark Huth regarding potential litigation. EMERGENCY MANAGEMENT Bob Minty. Risk Mana2ement Coordinator re: Special Events Permit Application; Rally Located at a Site off Kennedv Road in Port Hadlock; Rhododend- ron Festival Weekend May 16 & 17. 1992; ABATE Motorcycle Club: Risk Manage- ment Coordinator Robert Minty introduced Joel Keeney Coordinator for the Hadlock Chapter of the ABATE Motorcycle Club. Mr. Keeney reported that ABATE has verbal approval to use property owned by Wally Bowman for this rally in addition to the original rally site. The property is 2/10th of a mile long and 490 feet wide (approximately five acres). He added that the Club has a million dollar liability insurance policy to cover the rally. Jefferson County and the Rhododendron Festival will be listed as additional insured on that policy. He also reported that he has met with the Environmental Health Depart- ment and the Club has agreed to everything they require. This is a private event for the ~WÜL 18'" . . ) .. "... . r"",4::: 00 399 Commissioners' Meeting Minutes: Week of April 20, 1992 Page: 3 State members of the ABATE Motorcycle Club and their guests. Commissioner Brown pointed out that allowing guests will increase the number of people at the rally. Mr. Keeney reported that they don't expect more than 10% of the members to bring guests. He then asked why Mr. Bowman has to give written permission for the use of his property? Prosecuting Attorney Mark Huth explained that written permission is required to protect both the property owner and the Motorcycle Club. The County must have the insurance rider in hand, naming the County as an additional insured, before the permit can be approved. Bob Minty continued by noting that he has received two letters from residents who live along Kennedy Road stating that they have no objection to the rally. Commissioner Brown stated that these two residences are closest to the property being used for this rally. The arrangements for on-site first aid were then reviewed. Mark Huth reviewed the conditions for the issuance of this permit according to the County's Ordinance: 1) Written plan for water suVplv and health facilities - the Health Department, Bob Minty reported, has submitted a letter which addresses sanitary facilities for the rally. Mr. Keeney reported that there are three outside water spigots at the house which will be used to provide the participants with potable water. Com- missioner Brown stated that the Health Department needs to add how the water will be addressed to the letter they submitted concerning sanitary facilities. 2) Food Service - Mr. Keeney stated there will be a hot dog stand on the site and that he has applied for a temporary food service permit for it. If this permit is not approved then there will be no food available at the site. 3) Fire Protection - Joel Keeney reported that he has talked with Dick Shuff, Fire Chief, about the bon fire they are planning. The Fire Chief agreed that they could have an eight foot bon fire area. ABATE has agreed to dig a pit, eight foot in diameter, and line it with rock for the fire. Commissioner Brown report- ed that the County needs the details and approval of this plan in writing from the Fire District. 4) No permit can be issued unless it is shown to the Sheriff that adequate traffic and crowd control personnel are in attendance for the duration of the event - Joel Keeney stated that he doesn't understand why all of his security people need to be deputized when this event is on private property? Commissioner Wojt noted that traffic control will be necessary from the County road on to the site and from Rhody Drive (a State Highway) onto Kennedy Road. Mark Huth added that Mr. Keeney needs to provide a letter from the Sheriff which indicates that this provision of the ordinance has been met. 5) Scale drawing showing adequate parking facilities are made available and that there is adequate ingress and egress - Bob Minty stated that one of the concerns for the original site proposed was whether there is adequate room for parking the number of motorcycles expected. Bob Minty will review the revised proposal including the use of the adjacent property to see if the parking requirements can be met. 6) Applicant consents to having law enforcement. health. and fire officials come on the site during the event to check that the conditions of the permit are being met. Mark Huth reported that this consent should include the reasons that the regulatory agencies will be entering the site. 7) No entertainment or assembly will be allowed between 2 a.m. and 7 a.m. - Mr. Keeney noted that they have to abide by the State liquor laws as well as this County permit. The Liquor permit requires that the music and assembly be shut down at 2 a.m.. Mr. Keeney reported that he has 24 people who are trained in crowd control who will be on the site during this event. In order to allow Mr. Keeney time to make the arrange- ments and to provide documentation that all the provisions of the County's Ordinance have been met, the consideration of this permit will be put on the May 11, 1992 agenda. LvaL l' ,D Cr'we;;: fin ',~ 00 o ¡ ·H~;.~ IlllCi ~ Commissioners' Meeting Minutes: Week of April 20, 1992 Page: 4 PLANNING AND BUILDING Shoreline Substantial Development Permit #SDP92-0002; Fisheries Enhance- ment Project to Improve Spawnin2 and Juvenile Rearin2 Habitat on a Tributary of the B02achiel River; Washin2ton State Department of Fisheries: Assistant Planner Jim Pearson reported that this project proposed by the State Department of Fisheries is to build a wooden check dam on a spring fed tributary of the Bogachiel River. ,The dam will raise the level of the tributary to improve fish spawning and juvenile rearing habitat. About 100 cubic yards of gravel will be placed by hand in the channel to enhance spawning habitat. He further reported that there are wetlands in the area that will be flooded by this project and a wetland mitigation plan has been submitted which was reviewed by the State Depart- ment of Ecology. The Planning Department has reviewed this permit and found it to be consistent with the goals, policies, and performance standards of the Shoreline Program and recommends approval of the Shoreline Permit with one condition. The condition is that the project be carried out consistent with the wetlands mitigation plan. Commissioner Wojt moved to approve shoreline permit #SDP92-0oo2 as recommended with the condition as proposed. Commissioner Brown seconded the motion which carried by a unanimous vote. Introduction of Environmental Coordinator for Poµe Resources EIS; Susan , Thomas: Jim Pearson introduced Susan Thomas who will be contracting to do the environmental coordination for the development of the Environmental Impact Statement for the Pope Resources Inn at Port Ludlow project. Discussion of Protection of Aquaculture Resources; Growth Mana2ement: Senior Planner James Holland reported that aquaculture is defined as agriculture in several State statutes. The question of whether or not aquaculture should be addressed in the interim critical areas ordinance has been discussed by the Planning Department staff. Two options for dealing with aquaculture in these interim ordinances are proposed: 1) move the "right to practice aquaculture" provisions to the resource lands ordinance conservation section or 2) remove this provision from the interim ordinances and address aquaculture through the Shoreline Management Program and the new legislation when it is developed. The Planning Department recommends that the Board adopt option 2. The Board concurred that the Planning Department proceed with Option 2 and remove the "right to practice aquaculture" provision from the interim ~rdinance. MEETING ADJOURNED SEAL JEFFERSON COUNTY BOARD OF COMMISSIONERS ~~ ~ CV Lorna Delaney, Clerk of the Board ATTEST: ~VOL 18 pr,:: On 4· O· ~ fiM\.._ U . ¿