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Home My WebLink AboutM060892 MINUTES WEEK OF JUNE 8, 1992 The meeting was called to order by Chairman Larry W. Dennison. Commissioner B.G. Brown and Commissioner Richard E. Wojt were both present. The Commissioners met in a briefing session with David Goldsmith, Community Service Director; Gary Rowe, Budget Director; and David Specter, Health Department Administrator, regarding the Health Department budget extension request. PUBLIC COMMENT PERIOD: There were no public comments. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brown moved to approve and adopt the items on the consent agenda as presented. Commis- sioner Wojt seconded the motion which carried by a unanimous vote. 1. CONTRACT re: Legal Representation in Mental Health Cases on Behalf of the Peninsula Regional Support Network in Jefferson County; Case Law Office, Inc. P.S. 2. MEMORANDUM OF UNDERSTANDING re: Planning and Land Use Regulatory Issues; Grays Harbor County; Quinault Indian Nation 3. AGREEMENT, Water Quality Improvement Loan #92-001-14; Exhibit A - Rehabilitation Measures; Exhibit B - Premises; Exhibit C - Promissory Note; Exhibit D - Deed of Trust; Alice E. Stratton 4. AGREEMENT re: Jefferson County Human Services Child Care Services for Substance Abuse Program; Good Beginnings Child Care 5. License to Use and Maintain County Property; For a Visitor Information Center; Port Hadlock & Port Ludlow Chambers of Commerce 6. Notice of Public Hearing; On Six-Year Transportation Improvement Program; Setting Hearing Date for June 22, 1992 at 11:00 a.m. 7. CONTRACT re: Conveyor System For Handling and Sorting Recyclable Materials at the Jefferson County Recycle Center; REM Conveyor Systems, Inc., Airway Heights, W A 8. AGREEMENT re: Community Service Program For Six to Eight Adult Offender Work Crews to Participate in Litter Control; State Department of Corrections; State Department of Transportation; Clallam County; Town of Forks 9. AGREEMENT re: Consultant Services to Prepare a Draft and Final Environmental Impact Statement For the Jefferson County Development Code; John C. Mauk, Environmental Planner 10. Application for Assistance from the Soldiers' and Sailors' Relief Fund; Brinnon VFW Post #10706, $240.00 vùt~ 18 r ~,;,cOO 693 Commissioners' Meeting Minutes: Week of June 8, 1992 Page: 2 BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS Appeal re: Administrative Decision; Denial of Road Approach Permit: Oak Bay Road. Port Ludlow: Mark Moriarity: Prosecuting Attorney Mark Huth reported that the Attorney representing Mr. Moriarity is not available today and asked if the Board could postpone this appeal for two weeks. Commissioner Brown moved to re-schedule this appeal to Monday June 22, 1992 at 11:45 a.m. Commissioner Wojt seconded the motion which carried by a unanimous vote. FACILITIES MANAGEMENT Discussion of Lease of Second Floor Space In the Multi-Service Buildine:: Jefferson Community Counseline: Center: Facilities Manager Frank Gifford reported that the Jefferson Community Counseling Center has submitted a request to lease 2,686 square feet of space on the second floor of the Multi-Services Building for their offices. He added that the request includes a proposal for the tenant to do approximately $18,000 worth of paint, patch and miscellaneous minor improvement work to prepare the space for occupancy. He then reviewed suggested terms: three year lease term with an option to renew, an escalating lease payment with $.3912/square foot/per month rate in the first year plus an amount for electricity, water, sewer and garbage, etc. He recommended that the lease document be drafted by the Prosecuting Attorney. Chip Barker, Jefferson Counseling Center, then explained his request for a lease rate that is less than that proposed by Facilities Management. Commissioner Brown added that the State is responsible for providing mental health services and the request for a reduced lease rate would mean that the County would be subsidizing the mental health program in the County. The discussion continued regarding the two proposed lease rates, the Board's intent for leasing the space in the Multi Services building, the County's subsidy of Mental Health programs in the past and in the future, and the administration of mental health programs of a non-profit corporation instead of the County. Gary Rowe noted that from a budget standpoint it is better, if a program is to be subsidized, that the subsidy be clearly identified in the budget. Chairman Dennison noted that the County's main goal is to see that mental health services are available in the County. The Board members concurred that a lease be drawn up by the Prosecuting Attorney. The lease amount will be determined after review of the County's costs for this space which will be provided by Frank Gifford. Review and Make Recommendations on Jefferson County Parks. Campe:round Host Orientation Guide: Frank Gifford reported that he is going to start advertising for Campground Hosts, if the Board has no recommendations for changes to the Orientation Guide. The Board concurred that he proceed with advertising for these positions. SUPERIOR COURT Discussion of Chane:e in the Law Related to Service of Domestic Violence and Anti-Harassment Protection Orders: Superior Court Judge William Howard reported that all anti harassment and domestic violence protection orders will be handled by Superior Court. The law has just changed to allow service of these orders by publication, if the County Commis- sioners authorize the funding for this type of service. These orders must be published three times, which will cost approximately $250.00. If the respondent is out of County/State then the vat 18 rA~t 00 694 Commissioners' Meeting Minutes: Week of June 8, 1992 Page: 3 County continue with the method currently used to serve these orders. The Board concurred with the Judge's recommendation. HEALTH Hearin2 Notice re: Proposed Bud2et Extensions: Commissioner Brown moved to approve and sign Resolution No. 46-92 approving and setting the hearing for the budget extensions requested by the Health Department for June 22, 1992 at 11:30 a.m. Commissioner Wojt seconded the motion which carried by a unanimous vote. PLANNING AND BUILDING State Environmental Policy Act Determination: Lar2e Lot Subdivision LL12-90 Ea2le Shores; Seven (7) Lot Subdivision of a 38 Acre Waterfront Parcel; Off of Lindsav Hill Road: Geor2e and Sharon Wilson (See also Minutes of March 23. 1992 and May 18. 1992): Associate Planner Jerry Smith reported that a summary of all the materials presented at the March 23, 1992 hearing (dated May 13, 1992) and an addendum to that summary dated May 27, 1992 has been provided. Chairman Dennison added that a report of a site visit made by several staff of the State Department of Ecology has been received. Chairman Dennison asked if the decision the Board makes today will start the 15 day comment period? Mark Huth reported that a 15 day comment period would begin from the date that the Board issues a threshold determination. Chairman Dennison stated that the information provided leads him to believe there is a need for a determination of significance and that further study must be conducted on: slope stability, drainage, and the impacts from the proposed rock bulkhead. In response to Commissioner Wojt's question on considering information submitted previously, Mark Huth reported that all the information previously submitted can be considered. Chairman Dennison pointed out that there are differing professional opinions presented by Roats Engineering and the State Department of Ecology. Gregory Roats, Roats Engineering, stated that he disagrees with the DOE report on a number of technical issues. He will be responding to that report during the comment period. He reported that the characterization by the DOE that the wave action in this area is relatively low is incorrect. He added that tight lining of the road system drainage and careful control of the home site drainage can mitigate any problems. Chairman Dennison added that he is not prepared to look at mitigation until more empirical evidence is provided on the issues identified. Mark Huth advised that the Board has the option of asking the applicant to submit more information before a threshold determination is made. Commissioner Brown cautioned that if more information is provided and the issue is still not adequately addressed, a Determination of Significance could still be required. Chairman Dennison added that if an EIS is required the information will be provided to the County by a consultant chosen by the County. He reminded everyone that the purpose of the SEP A process is to gather information upon which mitigation is designed. The discussion continued regarding the information presented, how more information will be provided and if mitigation can be proposed to allow the project to go forward without further environmental impact. Commissioner Wojt asked how the following can be addressed by mitigation: road width and construction, drainage in the valley, septage handling when homes are built, and the water quality of the bay? Mark Huth reported that the road and individual septic systems will have to be constructed to County standards and must comply with current regulations. He reported that if the applicant sees that a DS is likely (before the threshold determination is made), they may request to be allowed to clarify or change features of the proposal to mitigate the impacts which led the agency to consider a DS likely. vot 18 fAG€ 00 695 Commissioners' Meeting Minutes: Week of June 8, 1992 Page: 4 Erwin Jones, Attorney for the applicant, stated that his client is aware that there are problems that should be dealt with and he is aware that at least one Commissioner feels that a DS is likely. He requested that the applicant be allowed to change the proposal to meet the concerns expressed by the Board to this point. He added that he will put this request in writing. Commissioner Brown moved to grant the request and direct that a formal written request be submitted. Commissioner Wojt seconded the motion which carried by a unanimous vote. Reauest for Extension of Resolution 89-86. Emere:ency Moratorium on Filine: and Processin2 Substantial Development Permits for the Growth and Culture of Fish in the Marine Waters of Jefferson County: Jim Pearson, Associate Planner, reported that the work on changes to the aquaculture section of the Shoreline Management Plan has not been completed yet. Commissioner Brown moved to extend this moratorium for an additional six months or until such time as the changes to the Aquaculture Section of the Shoreline Management Master Plan have been made, whichever comes first. Commissioner Wojt seconded the motion which carried by a unanimous vote. Discussion of Process and Administration of Resource Lands and Critical Areas Ordinance: Planning and Building Department Director Craig Ward reported that last week two alternatives were discussed by the Board regarding the implementation of the Resource Lands and Critical Areas ordinances. The Planning Department has further explored the alternative which uses existing regulations and permits (Alternative 2) and tries to minimize implementation costs. He then reviewed an expansion of Alternative #2: Add Provisions of Uniform Building Code. Chapter 70 1. Class IV Forest Practices Permit Conversions conditioned through SEP A 2. UBC Chapter 70 - Two Tiers: (Exempts most single family residences). · Regular permit - grading or filling of less than 5,000 cubic yards which will use standardized criteria ("cookbook" requirements). Would not require that an engineer be hired. · Engineered permit - grading and filling more than 5,000 cubic yards which will require a plan from a licensed engineer. Site with a Critical Area or Environmentally Sensitive Area - must conform to ordinance standards. 3. Recommended exemption changes: · SEPA Threshold (grading and fills) raised from 100 to 500 cubic yards. · UBC fills only, raised from 50 to 100 cubic yards. Triggered Bv Existing Permit Only: 1) Resource Lands: Amend Comprehensive Plan and Emergency Zoning Ordinance. 2) Critical Areas: Unified Environmental/SEP A Review · Mapped ESA's and SEP A process (Critical Area standards apply). · Other CA's and Unmapped ESA's (CA standards as conditions on permit. (ESA maps amended to include wetlands, fish and wildlife habitats and some geological hazards. James Holland, Senior Planner then reviewed the fiscal impacts anticipated for implementation of this amended alternative. An additional 2 1/2 staff would be needed if the UBC Chapter 70 provisions are added at a cost of $80,791.00 per year. If the UBC Chapter 70 portion of the alternative is eliminated only two full time staff would be needed at an estimated cost of $65,194.00. If no enforcement of the ordinance is done only 1 1/2 staff positions would be needed to implement this alternative. Chairman Dennison asked the other Board members what direction the Planning Department should be given to proceed with the amended alternative. Commissioner Brown stated that he feels the clearing and grading issues can be dealt with in the update of the Comprehensive Plan. Commissioner Wojt stated that he feels the clearing and grading issues need to be addressed, but he is not sure if this approach will address the needs identified. vot 18 rA!;~ 00 696 , ' Commissioners' Meeting Minutes: Week of June 8, 1992 Page: 5 Chairman Dennison directed the Planning Department staff to continue to refine the amended alternative, determine if an additional Omnibus Ordinance is necessary, and to have the Storm Water Advisory Committee review this proposal. They should also estimate direct and indirect costs for this alternative. The meeting was recessed at the end of the business day on Monday and reconvened on Thursday June 11, 1992, all three Board members attending. AGREEMENT re: Desismatin2 the Distribution of Funds to be Received from the State for the Sale of Real Property on Dabob Bay the County ACQuired by Deed: H.J. Carroll. William White and Olive Paddock: Commissioner Brown moved to approve the agreement with H.J. Carroll, William White and Olive Paddock which outlines the distribution of funds received by the County from the sale of property on Dabob Bay to the State Department of Natural Resources. Commissioner Wojt seconded the motion which carried by a unanimous vote. MEETING ADJOURNED r;(JMM~d Mt Lorna L. Delaney, Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS ./tì~ 18 fA!;~ 00 697