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HomeMy WebLinkAboutM090892 r - ~ " i:h~ v> ~ò~ MINUTES WEEK OF SEPTEMBER 8,1992 The meeting was called to order by Chairman Larry W. Dennison. Commis- sioner B. G. Brown and Commissioner Richard E. Wojt were both present. Fred Tuso. representin2 G.A.B.. Inc. and Prosecutin2 Attorney Mark Huth re: Discussion of Franchise Approved for A2ricultural Irri2ation Line: Gardiner Beach Road: Prosecuting Attorney Mark Huth reported that when he started to draft the findings and conclusions for the Board on this franchise he noticed that the water rights permit was issued to G.A.B., Inc. in conjunction with the Jefferson County Agricultural Research Center. He wrote to Mr. Tuso to clarify that this is not a County sponsored project and asked Mr. Tuso to change the name to avoid confusion in the future. Commissioner Wojt asked how the name would cause the County any problems? Mark Huth reported that if there is ever a question on this project, the name could cause confusion over whether the project is sponsored or funded by the County. He then presented a copy of a letter from the Department of Ecology which indicates that their approval of the surface water permit was based on the use of the water, not on whether the project was or was not sponsored by the County. Fred Tuso took exception to Mr. Huth's concerns about the name and presented a copy of the State incorporation papers which identify the Jefferson County Agricultural Research Center as a non-profit organization. He added that there are several profit and non-profit corporations that use Jefferson County in their name. Chairman Dennison asked if the Prosecuting Attorney's recommendation is that the name be changed before the franchise is approved? Mark Huth reported that issuance of the franchise cannot be conditioned on the name being changed, but the County can request that this be done. Commissioner Brown stated that it is his understanding that the franchise is in the name of G.A.B., Inc., not the non-profit corporation. The non-profit corporation is part of the agricultural project being done by Mr. Bandy. . The Board concurred that the Prosecuting Attorney draft and present the finding of fact for this franchise as applied for and approved previously. Fred Tuso expressed frustration with the County's franchise process which he feels is a long drawn out one. He reported that most Counties issue a franchise for 50 years, not just 25 years as is done in Jefferson County. Mter the Commissioners' Briefing session the Board met in executing session with Prosecuting Attorney Mark Huth regarding litigation. in j,ð .~ 00 885 Commissioners' Meeting Minutes: Week of September 8, 1992 Page: 2 PUBLIC COMMENT PERIOD: William Michael representing Wild Olympic Salmon requested that water quality monitoring be done on Chimacum Creek. He suggested that possibly the grant for the Discovery Bay Watershed Action Plan be amended to include monitoring of Chimacum Creek. The Board advised that the scope of work for the Discovery Bay Watershed Management Plan probably could not be changed to include this work and suggested that the Conservation District be contacted about this request. APPROVAL OF THE MINUTES: Commissioner Brown moved to approve the Minutes of August 3, 1992 as corrected. Commissioner Wojt seconded the motion which carried by a unanimous vote. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commis- sioner Brown moved to approve and adopt the items on the consent agenda as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. 1. Recommendation for Bid Award; One (1) Landfill Compactor; To N.C. Machinery 2. RESOLUTION NO. 78-92 re: Establishing a Name for a Private Road; Adjacent to Child's Short Plat; Bobcat Lane 3. RESOLUTION NO. 79-92 re: Establishing a Name for a Private Road; L. Lee Valley Road 4. RESOLUTION NO. 80-92 re: Establishing a Name for a Private Road; Elkhound Pass Road 5. Application to Lease; Publicly Owned Aquatic Lands at Indian Island Park; State Department of Natural Resources 6. CONTRACT re: Reimbursement to Recreation Program for Eligible Clients; State Department of Social and Health Services 7. Applications for Assistance from the Soldiers' and Sailors' Relief Fund; John H. Peterson $75.00 and Paul A. Anderson $150.00 8. Request for Payment of Third Quarter Allocation of $2,500; Hotel/Motel Fund; Olympic Peninsula Gateway Visitor Center (payable under the Port Hadlock Chamber of Commerce Contract) 9. CONTRACT re: Health Department Services for September 1992 to August 1993; Chimacum School District 10. CONTRACT re: Professional Services for the Health Department Dental Program; Cyndi Newman I1.No Objection to Renewal of Bed and Breakfast Liquor License; Weatherford Bed and Breakfast Inn, Port Ludlow 12. No Objection to Issuance of Special Occasion Liquor License; At the Port Ludlow Community Center on September 12, 1992; Smitty's of Port Angeles 13. Rescind Approval (See May 6, 1991 Minutes) for a Waterline Franchise; Olele Point Road; Petitioner Advised it is no longer Needed; Tom and Barbara Hermsen 14.POLICY re: Approval of Contracts 15. POLICY re: Use of Satellite Receiving Equipment 16. HEARING NOTICE re: County-Wide Planning Policies; Hearing Set for September 21, 1992 at 4:00 p.m. 17. Sign Findings of Fact (Approved August 24, 1992); Modified Mitigated Determination of Non-Significance; Olympic Vista Large Lot Subdivision #LL02-91; Morgan Bryant Appointments to Two Vacancies on the Solid Waste Advisory Committee: Commissioner Brown moved to appoint Jim Worthington (term will expire December 2, 1993) and Marel Harsted (term will expire October 23, 1993) to the Solid Waste Advisory Committee. Commissioner Wojt seconded the motion which carried by a unanimous vote. VOL 18r~T>~ 00 8Ç'~' U'iJ Commissioners' Meeting Minutes: Week of September 8, 1992 Page: 3 BUSINESS FROM COUNTY DEPARTMENTS EMERGENCY MANAGEMENT Special Events Permit: Quilcene Fair and Parade: Emergency Services Coordinator Bob Minty reported that the organizing committee for the Quilcene fair and parade has submitted all of the information requested. The Sheriff's Department has issued the parade permit for those portions of the parade on County roads. The State has also permitted the parade for the portions on State highway. Bob Minty reported that the insurance certificate for the event has not been received yet, however. Commissioner Brown reported that the insurance has been taken care of and the insurance document will be forwarded to the County. Mari Phillips, President of the fair, stated that the fair has always had insurance through the School District. She then asked what the $100 permit fee is used for? Commissioner Brown reported that these fees go into the County general fund and are used to pay for staff time to review the permit. Commissioner Wojt moved to approve the issuance of the special events permit for the Quilcene fair and parade. Commissioner Brown seconded the motion which carried by a unanimous vote. FACILITIES MANAGEMENT Discussion of Rental Rates for the Spaces at the Gardiner Community Center: Dick Howe, President of the Gardiner Community Center Board of Directors came before the Board to discuss the rental rates for spaces in the Community Center. Commissioner Brown reported that setting rental rates was left to the Directors of the Community Centers so that the rates reflect the needs of the community that is being served. Dick Howe reported that the Gardiner Community Center is used by many people who do not live in the community. Frank Gifford, Facilities Manager presented a summary of the rental rates for all the Community Centers. Dick Howe added that anyone can appeal the rental fee to the Gardiner Community Center Board if they feel aggrieved by it. Commissioner Brown noted that many of the users of this center are from Diamond Point in Clallam County. Clallam County was asked to fund a portion of the cost of running this community center, but they have declined. Frank Gifford reported that his recommendation is for the Board to adopt these rental fees as presented. Commissioner Wojt moved to adopt the rental fees for the Gardiner Community Center as presented. Commissioner Brown seconded the motion which carried by a unanimous vote. SOLID WASTE Discussion of a Bio-Solids Compostin2 Facility: City of Port Townsend: Port Townsend Mayor John Clise updated the Board on the City's plans for a facility to compost septage and bio-solids (sludge) at the County's landfill as outlined in a Memoran- dum of Understanding between the City and County. This facility is a good environ- mental solution to the problem of disposing of septage and bio-solids. The City Council will be making a SEP A determination on the project tonight and will be reviewing a draft vot 18fAŒ 00 8Ð~' . . - Commissioners' Meeting Minutes: Week of September 8, 1992 Page: 4 intergovernmental agreement. The Health Department will begin their review of this plan next week. Bob Wheeler, City Public Works Director, then gave a presentation on the plans for this facility. He reported th~t bio-solids is the new term fm: sludge from the City's waste treatment plant. The overall cost for this facility is estimated at $2 million, while the construction is estimated at $1.7 million. The State may provide 100% of construction funding if it can be proved that this is a hardship case for the County and the City. Mter further discussion of the composting process, Bob Wheeler reported that the City would like to consider doing some composting, on a limited basis, on a portion of the site this fall. This would require paving a portion of the project site. The City is the lead agency for this project. There will be a 15 day comment period once the SEPA deter- mination is made and all agencies (including the County) will be notified to submit com- ments. PLANNING AND BUILDING Bindin2 Site Plan. Rain Crow Industrial Center and Ri2ht-of- W ay AGREE- MENT re: Four Lot Subdivision off of Otto Street: Buildin2s Plus. Inc. Casey McKinney. President: Michelle Grewell, Permit Technician, reported that a 60 foot easement was granted by Buildings Plus, Inc. to the County to provide access to the property to the west of this subdivision which would be landlocked because Highway 20 is a limited access road. Casey McKinney and Mark Huth have signed the agreement for the transfer of this right-of-way to the County. The binding site plan has been reviewed and approved by the required County departments. Commissioner Brown moved to approve the binding site plan and the road right-of-way agreement as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. Discussion of Discovery Bay Water Quality Grant: Community Services Director, David Goldsmith reported for Planning Director Craig Ward, that a group of interested Discovery Bay watershed residents have met to discuss the grant for the development of a Watershed Action Plan. David Goldsmith suggested that the following areas be considered: 1) doing specific projects to correct problems in the watershed, 2) review and address the pertinent issues of concern in the Discovery Bay watershed, 3) do water quality monitoring, and 4) reduce the expense of paperwork and the creation of false expectations. The State Department of Ecology wants the Port Ludlow Watershed Action Plan completed before a grant is approved for the Discovery Bay Watershed. During the time it will take to complete the Port Ludlow plan, the Planning Department is going to look at ways to restructure the grant or obtain an alternative funding source to do what is needed and can be implemented easily, David Goldsmith reported. Dave Phinnizy, who was at the Discovery Bay meeting, reported that the people present indicated that they want to work on ways to do some things in the watershed with as little governmental assistance as possible. The Board concurred that work on the Discovery Bay Watershed Planning Grant be suspended until the work is finished on the Ludlow Bay Watershed Action Plan. The Planning Department is to explore alternatives for the work and the grant funding. Reschedule of Hearin2 on the Proposed Buildin2 Code Ordinance: The Clerk of the Board reported that at the August 3, 1992 meeting a hearing was set for VOi_ 18 HTE 00 8S8 .þ ':, Commissioners' Meeting Minutes: Week of September 8, 1992 Page: 5 October 5, 1992 for public comment on the proposed Building Code Ordinance. This date was selected to allow the Board time to have a workshop to review the proposed or- dinance, make any changes they feel are necessary, and re-advertise. Due to scheduling conflicts for the Board members, the Clerk proposed that the workshop be scheduled for September 24, 1992 (2:00 to 5:00 p.m.) and the hearing be set for October 19, 1992 at 2:00 p.m. The hearing notice and the draft text of the ordinance will be presented for approval by the Board on their October 5, 1992 agenda. Commissioner Wojt moved to set the hearing on the draft Building Code Ordinance for October 19, 1992 at 2:00 p.m. Commissioner Brown seconded the motion which carried by a unanimous vote. Letter of support: Port Townsend Public Library: Commissioner Brown moved to sign a letter supporting the Port Townsend Public Library's grant application for funding of a Marine Resource Center. Commissioner Wojt seconded the motion which carried by a unanimous vote. Letter of Recommendation: Appointment of Jefferson County Representative to the Olympic Private Industry Council: Commissioner Brown moved to have the Chairman sign a letter recommending that Robert DeLong be appointed to serve as a Jefferson County representative on the Olympic Private Industry Council. Commissioner Wojt seconded the motion which carried by a unanimous vote. Proclaimin2 the Month of September as "JEFFERSON COUNTY WALKS AGAINST AIDS MONTH" Commissioner Brown moved to approve RESOLUTION NO. 81-92 proclaiming the Month of September as "JEFFERSON COUNTY WALKS AGAINST . AIDS MONTH" and urging all citizens to join this effort by walking on September 26, 1992 or by contributing to the Columbia-Olympic AIDS Task Force. Commissioner Wojt seconded the motion which carried by a unanimous vote. Claim #C-09-92: Dama2e to Vehicle from Drivin2 on an Oiled Road: Jerrv Jacobs: Mter discussion of the validity, amount, and the fact that there was only one cost estimate submitted for this claim, Commissioner Brown noted that the Risk Manager recommends that the amount of the claim be reduced from $107.90 to $50.00. Commis- sioner Brown moved to approve the claim at the reduced amount of $50.00. There was no second to the motion. Commissioner Wojt moved to reject the claim. Chairman Dennison seconded the motion. Commissioner Wojt and Chairman Dennison voted for the motion. Commissioner Brown abstained from voting. The motion carried. Application for Assistance from the Soldiers' and Sailors' Relief Fund: Commissioner Brown moved to approve the application for assistance from the Soldiers' and Sailors' Relief Fund submitted in the amount of $500.00 for Michael P. Ryan. Commissioner Wojt seconded the motion which carried by a unanimous vote. The Board then met in Executive Session with Lois Smith, Director, of Juvenile and Family Court Services, to discuss a personnel matter. Appointments to the Transportation Advisory Board: Commissioner Wojt moved to appoint the six persons who have volunteered to serve on the Transportation Advisory Board: Bill Marlow, Michael Cavett, Marsha Harris, William Leavitt, Larry VOL 18 rA~~ 00 8Ð~) .. Commissioners' Meeting Minutes: Week of September 8, 1992 Page: 6 Mulvey and Scott Walker. This Advisory Board will serve for the time necessary to develop a Transportation Plan for the County. Commissioner Brown seconded the motion which carried by a unanimous vote. MEETING ADJOURNED JEFFERSON COUNTY BOARD OF COMMISSIONERS .,. , vat 18 rA~}£ 00 8!JO