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HomeMy WebLinkAboutM092892 i:h~ v> ~ò~ MINUTES WEEK OF SEPTEMBER 28, 1992 The meeting was called to order by Chairman Larry W. Dennison. Commis- sioner B. G. Brown and Commissioner Richard E. Wojt were both present. There was no Commissioners' Briefing Session Representatives of the Brinnon Senior Center re: Rental of Space at the Brinnon Senior Center by the ClaUam Jefferson Community Action Council: Three representatives of the Brinnon Seniors of Brinnon and three representatives of the Senior Nutrition Board came before the Board to discuss the agreement for lease of the kitchen and dining room facilities at the Center by Clallam Jefferson Community Action Council. Commissioner Wojt suggested the wording of the agreement be changed to "other nutrition programs" in places where it now says "other programs." Commissioner Brown asked how the contract with CAC interferes with the services provided to the seniors at this Center? Anita Reynolds stated that the Seniors have a brunch once a month and having the cook come in early would interfere with that. She said the wording "other programs" should be replaced with "the ECAP Program" and she asked that the hours for dining room use be stated explicitly as 4 p.m. to 7 p.m. so there won't be a misunderstanding in the future when the Seniors want to use the dining room for their programs. One of the Senior Nutrition representatives reported that the Seniors use the Dining Room for Bingo. During Bingo they use the kitchen for coffee and popcorn, etc. and there has never been a conflict between this activity and the Senior Nutrition Program. Commis- sioner Brown stated that since there hasn't been a problem, he doesn't feel there is a need to make the contract more specific. He noted that it is in everyone's best interest to utilize the facility as much as possible. The discussion continued regarding the use of the Brinnon Senior Center for other nutrition programs sponsored by Clallam Jefferson Community Action Council. The Board will consider these requests and check with the Prosecuting Attorney and CAC to see if the proposed wording changes will meet their needs. PUBLIC COMMENT PERIOD: Posting notice of the speed limit in Port Ludlow Bay and a rumor that the County intends to close the drop boxes for garbage collection in Brinnon and Quilcene were discussed. .. 18~. 00 947 Commissioners' Meeting Minutes: Week of September 28, 1992 Page: 2 APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commis- sioner Wojt moved to delete item 5 and approve and adopt the balance of the items on the consent agenda. Commissioner Brown seconded the motion which carried by a unanimous vote. 1. PROCLAMATION re: Employee Recognition Week 2. AGREEMENT re: To Provide Periodic Sampling of a Public Water System that Serves the Quilcene Community Center, Quilcene Park and Logger's Landing Restaurant; Public Utility District No. 1 of Jefferson County 3. RESOLUTION NO. 87-92 re: Establishing the Name for a Private Road in the Brinnon Area; Wildwood Shores 4. RESOLUTION NO. 88·92 re: Revising a County Project Designated as CN0512; Construction on new alignment and new intersection with SRI01; Clearwater Road 5. DELETE ITEM AGREEMENT re: Use of Kitchen and Dining Room Facilities at the Brinnon Senior Center; ClaJlam Jefferson Community Action Council 6. LOAN AGREEMENT NO. 92-003-16; Water Quality Improvement Fund; Exhibit "A" Rehabilitation Measures; Exhibit "B" Premises; Exhibit "C" Promis- sory Note; Elmer and Betty Hughes 7. Accept Resignation; Stormwater Management Advisory Committee; Jack McAnally 8. CONTRACT #91-6001322; Reimbursement to Recreation Program for Eligible Clients; State Department of Social and Health Services APPROVAL OF THE MINUTES: Commissioner Brown moved to approve the minutes of September 14, 1992 as written. Commissioner Wojt seconded the motion which carried by a unanimous vote. BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS Discussion of Bio-Solids Facility Lease and Interlocal A2reement with City of Port Townsend: Prosecuting Attorney Mark Huth explained that the first step for this project is the approval of an agreement with the City for this facility at the County's Landfill. A draft interlocal agreement was presented for the Board's review. The City needs approximately 15 acres of property at the landfill. This would include a runoff treatment area. The City is to obtain all of the permits, be lead agency under SEP A for the project and do all of the construction. The City will own and operate the facility and they have requested right of first refusal if the County proposes to sell the landfill property at a future time. The County will continue to control the access to the landfill site, run the composting facility, and accept tipping fees. The City will have access and operate the bio-solids composting facility seven days per week. The City will be responsible for security at the landfill when County personnel are not on duty. The City will accept all of the septage from the County, except at certain times which are temporary in nature and identified in the agreement. Yard wastes are required as part of the composting process and they will accept all yard wastes at no charge. The septage dump fees will be collected by the County, and turned over to the City. Efforts will be made to educate County residents on the need to have their septic tanks pumped every five years. This agreement will run for 20 years with an 18 month notice to terminate the agreement before the term is up. The lease for the property is being developed, but Mark Huth reported that the interlocal agreement can be approved before the lease is finalized. The boundaries of the area to be leased still need to be defined. The City has suggested that they would accept County '\ ~. 18, fA¡~ 00 948 Commissioners' Meeting Minutes: Week of September 28, 1992 Page: 3 septage at this facility in lieu of paying rent to the County. Whether this is acceptable will need to be determined by the Board. Commissioner Brown asked if it will be the County's responsibility to take care of the septage if and when the City can't accept it for a period of time? The mechanism for this type of situation needs to be defined in this agreement. He also questioned the collection of fees and what would be done with them if the septage can not be processed at the City composting facility. Mayor John Clise stated that if the City doesn't go ahead with the composting facility at this site, the County will still be faced with the problem of disposing of septage. This project is a solution to the problem of the City having to treat it's sludge and the County having to treat it's septage. He agreed that what will happen when and if the City's facility can't accept septage and sludge needs to be addressed in the agreement. The discussion turned to the fee charged for dumping septage. Chairman Dennison suggested that the language be changed to say that mutually acceptable capital amortiza- tion and operating costs will determine the fee, instead of stating a specific fee. Commis- sioner Brown agreed that the fee should be based on a specific formula for meeting the needs of the project as well as the capital needs of the future. Mayor Clise stated that he agrees with a formula being developed for these fees and asked that wording be added to note that the formula can be reviewed to see if it meets capital needs as they become apparent. Commissioner Brown reiterated that he wants the agreement written so that it clearly states that a fair share is being paid by all the people that are benefiting from the project. Public Works Director Gary Rowe reported that the value of the lease and the value of the project need to be worked out and identified in this agreement. These issues will be worked out and the agreement re-drafted to address them and then the agreement will be brought back to the Board for their review. PLANNING AND BUILDING Plannin2 Commission Findin2s. Conclusions. and Recommendation: Petition for Zone Chan2e under the Interim Zonin2 Ordinance: 1.1 Acre Parcel Located Near Rhody Drive and Irondale Road Intersection: Zoned as General Use to General Commercial: W.W.W. Enterprises and John Shortley: Senior Planner James Holland reported that the Planning Commission has reviewed the W.W.W. Enterprises/Shortley application for a rezone of a portion of lots 89, 90, 91 and 92 of the Seventh Avenue Acre Tracts in the Hadlock area. The application is to rezone these lots from the General Use designation to a General Commercial designation. Commissioner Brown asked if the access to these lots has been resolved? James Holland reported that the access issues have been resolved. Commissioner Brown moved to approve the recommendation of the Planning Commission to rezone this property as requested. Commissioner Wojt seconded the motion which carried by a unanimous vote. Shoreline Substantial Development Permit #SDP92-0006: Construct a Boat Sewa2e Holdin2 Tank Pumpout System: Quilcene Boat Haven: Port of Port Town- send: Associate Planner Jim Pearson reported that this Port of Port Townsend project is to install a septic pumpout station at the Quilcene Boat Haven. The purpose of this project is to protect the water quality in Quilcene Bay and Hood Canal by providing a means of disposing of sewage generated by boaters. This project is a primary use in an urban designated area, on a shoreline of Statewide significance. The Planning Department finds that this project is consistent with the relevant goals, policies and performance standards of the Shoreline Management Master Program and recommends approval of the shoreline permit. 'lt1. 18 F nn 9A9 ,. . ~f.~ U: ~ . ';t: , · - Commissioners' Meeting Minutes: Week of September 28, 1992 Page: 4 Commissioner Wojt moved to approve the shoreline permit for this project as recom- mended by the Planning Department. Commissioner Brown seconded the motion which carried by a unanimous vote. Shoreline Substantial Development Permit #SDP92-0004: Project to Sto1J Beach Erosion: Port Hadlock Dock and Boat Launch: Port of Port Townsend: This Port of Port Townsend project, Jim Pearson reported, includes measures to stop bank erosion and the accretion of sand on the boat launch at Port Hadlock. A plank groin will be built on the pier to the north of the boat launch to stop the movement of sand. Wolf Bauer developed this proposal for the Port of Port Townsend. There is some uncertainty about whether this project will get the desired results. The Shoreline Commission discussed alternatives to this proposal such as continuing to remove the sand, and moving the launch, but felt this proposal can be conditioned to develop information on the impact of this project on the spit. Commissioner Brown moved to approve shoreline permit #SDP92-0004 with the conditions as recommended by the Shoreline Commission. Commissioner Wojt seconded the motion which carried by a unanimous vote. Shoreline Substantial Development Permit #SDP92-0012: Construction of a Building for Vehicle Stora2e: At the Point Whitney Shellfish Laboratory: State Department of Fisheries: Permit Technician Michelle Wood reported that this proposal is to construct a 60 by 30 foot building for vehicle storage at the Point Whitney Shellfish Laboratory. The Planning Department recommends approval with one condition which says "Exterior lighting shall be hooded and directed in a manner so as to not affect adjacent property owners." Commissioner Brown moved to approve the shoreline permit with the condition as recommended. Commissioner Wojt seconded the motion which carried by a unanimous vote. * * * AGREEMENT re: Use of Kitchen and Dinin2 Room Facilities at the Brinnon Senior Center: Clallam Jefferson Community Action Council: Commissioner Brown moved to approve the agreement with the Clallam Jefferson Community Action Council including a change in the wording from "other programs" to "other nutrition programs." Commissioner Wojt seconded the motion which carried by a unanimous vote. JEFFERSON COUNTY BOARD OF COMMISSIONERS ~~a/J![)jl~ Lorna L. Delaney, Q Clerk of the Board . -.' 1'. \ f")~ 8 ~At~ 00