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Home My WebLink AboutM100592 û~ <;;;? ~~ MINUTES WEEK OF OCTOBER 5, 1992 Chairman Larry W. Dennison called the meeting to order. Commissioner B. G. rown and Commissioner Richard E. Wojt were both present. ommissioner Brown noted that the City can use their utility fees as they see fit and he is c ncerned that these dumping fees don't get mixed in a fund with the other City utility f; es. He wants to see these fees put in a separate fund so that assurance can be given to unty residents that they are paying only their fair share of the costs of this facility. P blic Works Director Gary Rowe reported that the County will keep books on the fees c llected for dumping septage. He then explained the Appendix which outlines how the d mping fees will be determined. Commissioners' Briefin2 Session: Prosecuting Attorney Mark Huth submitted a amended interlocal agreement for the City's composting facility at the County landfill. e reported that changes have been made to address the concerns noted by the Board embers the last time this was discussed. A paragraph has been added to address what ill happen if the City cannot accept the County's sludge for a period of time in an e ergency. ter in the Da: Commissioner Brown moved to approve the amended interlocal A reement with the City of Port Townsend for a biosolids composting facility at the unty's Landfill. Commissioner Wojt seconded the motion which carried by a unanimous v te. ark Huth stated that he will talk with the City about adding a paragraph about a separate a count for the fees and then bring the final agreement back to the Board for their c nsideration later today. PUBLIC COMMENT PERIOD: Members of the Board of Directors of Park a d Recreation District #1 (foandos Peninsula) thanked the Board for their help in the mpletion of the Coyle Community Center. The discussion then turned to the Big Q ilcene River (see below). '~~!ti:; . ... ti,. 00 958 Gravel Removal from the Bi2 Ouilcene River: Roger Short reported that he is re resenting the ~esidents of Quilcene in presenting a proposed project to develop four gr vel traps on the Big Quilcene River. He added that he has visited the Dungeness River an talked with people involved in the gravel trap project on that river. There are o erating gravel traps on the Dungeness that are working very well. He stated if a project it .. Commissioners' Meeting Minutes: Week of October 5, 1992 Page: ~ to install gravel traps on the Big Quilcene River is considered the following questions need to be answered: Q. Who would be the applicant: Dan Newman, the County or the Department of Natural Resources? Q. Who owns the gravel taken from the river? Q. Can a shoreline permit exemption be granted for this project on a temporary basis so that work can be done this year? He added that a title search will be necessary to determine who the property owners are along the river. The discussion continued regarding whether a permit for working in the river has been applied for by the County and if there is enough time this year to do this type of project. Roger Short explained that they would like to install two gravel traps near along the river and two above Mr. Newman's house. He reported that they are ready to make an applica- tion for this project. Chairman Dennison asked Gary Rowe if he has reviewed this plan being presented by the property owners? Gary Rowe answered that he has not, and asked the Board for direction on what the County's role should be in this project. He reported that a permit was applied for by the County, but it was not received until the first of September which was too late to do any work. Shoreline Planner Jim Pearson reported that the work done on the river last year was clearly an emergency which is allowed by the Shoreline Program. He stated that he hasn't reviewed this proposal to see if it would require a shoreline permit. Chairman Dennison added that this project will be discussed more by the County depart- ments involved at a meeting tomorrow morning. He suggested that the property owners look into access for the project, if the gravel taken out of the river can be sold some- where and getting the property owners in the area interested in working on these problems through the Flood Control Districts that are already in place. BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS Bud2et Mana2er Garv Rowe re: Discussion of 1992 Bud2et Reductions: Budget Manager Gary Rowe reported that he has analyzed the 1992 budget and has received proposed cuts from some of the County Departments. The current spending level is $634,000 and the target spending level is $602,723.00. The proposed cuts will help keep the reserve cash balance at a level of one month's expenditures which is necessary for cash flow and emergencies. The following are his recommendations: 1. Initiate non-personnel cuts identified in responses from departments, immediately. Initiate personnel related cuts identified in responses from departments (or further iden- tified) on November 1, 1992. 2. Require departments to identify additional cuts in order to achieve the monthly spending limits identified. Based on the proposals, initiate cuts acceptable to the Board. 3. Place a temporary freeze on hiring. Based on review of job requirements for each position, attempt to place qualified employees in unfilled positions to reduce the number of laid off employees. 4. Review budget reductions further during preliminary and final budget reviews to determine which budget cuts should be made permanent. At the same time identify programs to determine priority. Based on review, consider cutting programs in order to restore funding to mandated service areas. 5. Establish a committee of department heads, elected officials, and staff to identify areas in which programs could be streamlined, revamped or improved in order to increase efficiency in service delivery. .. 18.,. .00 95& .. Commissioners' Meeting Minutes: Week of October 5, 1992 Page: 3 Chairman Dennison asked that the Budget Manager follow up with the departments that have not responded to the request for proposed cuts. Mter discussion of the proposed cuts that must be made and how best to make them, Commissioner Brown stated that he would like to review the proposed cuts from all departments before any final determination is made. The Board concurred that the Budget Manager begin to implement these recom- mendations and that David Goldsmith review the unfilled positions as well as the an- ticipated RIF's to see if employees can be shifted instead of laid off. Desi2natin2 An A2ent for the State Hazard Miti2ation Grant Pro2ram Application: Commissioner Brown moved to approve Resolution No. 89-92 designating Robert Nesbitt as the County's agent for the State of Washington hazard mitigation grant program application. Commissioner Wojt seconded the motion which carried by a un- animous vote. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commis- sioner Brown moved to adopt and approve the items as presented on the consent agenda. Commissioner Wojt seconded the motion which carried by a unanimous vote. 1. Letter to the Local Government Caucus for the Chelan Agreement; Appointing Commissioner Richard Wojt as the representative from Jefferson County 2. RESOLUTION NO. 90-92 re: Granting a non-exclusive franchise on county road rights-of-way; For a private agricultural irrigation water line; Gardiner Beach Road and Rondelay Road, Gardiner; G.A.B., Inc. 3. RESOLUTION NO. 91-92 re: Statutory vacation of a portion of unopened Second Street in the plat of South Port Townsend; Kenneth and Cynthia Larson 4. Denial of the request to establish Olympic View Drive as a name for a private road 5. Call for Bids; Indigent legal defense services and conflict case services; Superior and District Court for 1993; Setting bid opening for October 26, 1992 at 11:30 a.m. 6. Reappointment to the Storm water Advisory Board; Dale Leavitt; To a three year term (Term will expire 7/16/95) PLANNING AND BUILDING Letter from the Plannin2 Commission re: Plannin2 Commission Respon- sibility in Reviewin2 and Reportin2 to the Commissioners on the Interim Ordinances Required for GMA: Senior Planner James Holland reported that the Planning Commis- sion has submitted a letter advising the Board that the context of their work in reviewing the first draft of the interim ordinances for GMA has changed, and they feel that their draft report is based on a version of the interim ordinances that no longer exists. James Holland asked the Board how the Planning Commission should proceed? Should they proceed with reviewing the amended interim ordinance draft and then make a report on that draft? James Holland reported that he feels the Planning Commission review and report can be completed and submitted to the Board by the end of this month. Robert Greenway, Planning Commission Member, stated that he feels the Planning Commission can meet the deadline as suggested by the Planning Department. 'II. 18';a 00 957