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HomeMy WebLinkAboutM011491 .- MINUTES Week of January 14, 1991 The meeting was called to order by Chairman Larry W. Dennison. Commissioner B. G. Brown and Commissioner Richard E. Wojt were both present. HEARING re: Proposed Budoet Appropriations/extensions: Various County Departments: Chairman Dennison opened the public hearing to discuss of the budget appropriations/extensions requested by the Assessor, Building, Operating Transfers for Capital Improvement, Cooperative Extension, Facilities Management, Health, Planning & Community Development, Other Grants - Bay Monitoring Project, Water Quality, Port Townsend Community Center, Prosecuting Attorney, Coroner, Recreation, Treasurer, Veterans Relief Fund and Law and Justice Funds for the Prosecuting Attorney. The Clerk explained that some of the requests are for less than was advertised and the District Court found that they didn't need the amount they requested. The total amount needed by all requesting Current Expense departments is $924,966.74. Hearing no comments for or against the requested appropriations/extensions, Chairman Dennison closed the hearing. Commissioner B. G. Brown moved to approve RESOLUTION NO. 6-91 ordering the budget appropriations/extensions as requested and detailed on the request forms submitted. Commissioner Wojt seconded the motion which carried by a unanimous vote. Tom Beavers. ERA Real Estate re: Proposed Development of Property at Middlepolnt: Tom Beavers· came before the Board to explain that he is trying to meet all regulations of the County and the State on his proposed development at Middlepoint. He has met with David Goldsmith and representatives of the State to make sure that everything is done in accordance with the regulations for large lot subdivisions. He has heard that the Friends of Middlepoint are having meetings with the Board to discuss this proposed development and he has not been informed when they are scheduled. He expressed concern because he feels that the Planning Department doesn't even want to take his money to file the application for the subdivision, due to the controversy raised at these meetings. Tom Beavers stated that he has asked to talk with the Friends of Middlepoint, but they don't want to talk with him. Chairman Dennison reassured Mr. Beavers that the Board will deal with his application according to the rules. Commissioner B.G. Brown stated that the Board has always operated under an IIOpen Doorll policy which means that anyone can call up and make an appointment to be on the meeting agenda. APPROVAL OF MINUTES: Commissioner B. G. Brown moved for approval of the Minutes of December 3, 1990 as presented. Chairman Dennison seconded which carried by a unanimous vote. \}Q.L 17 fMf- 00" 3&.. , . Commissioners Meeting Minutes: Week of January 14, 1991 BUSINESS FROM COUNTY'DEPARTMENTS: Page: 2 PUBLIC WORKS Claim for Damages #C-17-90: Judy Fredrickson: Public Works Director Gary Rowe reported that this claim is for a lost wedding ring. The Small Claims Court has ordered that the County pay for the ring. Commissioner B. G. Brown moved to approve the claim as ordered by the Small Claims Court. Commissioner Wojt seconded the motion which carried by a unanimous vote. . Updating the Official County Road Loa: Addition of Florence Street. Flamingo Road. Pelican Place: All located In the One Hawkeye Park Subdivision: Administrative Secretary Eileen Simon reported that this resolution will update the official county road log to include three roads that are all within One Hawkeye Park: Florence Street, Flamingo Road and Pelican Place. Commissioner B. G. Brown moved to approve RESOLUTION NO. 7- 91 updating the Official County Road Log as requested. Commissioner Wojt seconded the motion. The motion carried by a unanimous vote. Public Notice re: Consultant Services for 1991 and 1992: Gary Rowe reported that consultants for a full range of architectural and engineering services are used by the County. This notice will allow the County to publish "Requests for Statements of Qualifica- tions," for these services as they are needed during 1991. Commissioner B. G. Brown moved to publish the notice for consulting services. Commis- sioner Wojt seconded the motion which carried by a unanimous vote. AGREEMENT re: Temporary· Help: Karl L. Norton: Kari Norton is replacing an employee who is on a leave of absence, Gary Rowe reported. Commissioner B. G. Brown moved to approve the Temporary Help Agreement with Kari Norton as submitted. Commissioner Wojt seconded the motion which carried by a unanimous vote. Letter to Harvey Gauntlett. Jefferson County Parks & Recreation District #1 re: Fundlna Options for Building a Community Center: Gary Rowe submitted a letter sent to Harvey Gauntlett outlining several options for funding a community center on the Coyle Peninsula. The building construction costs range from $118,491 to $193,096 depending on the type of building. The County proposes a $40,000 cash contribution as well as a service contribution for architectural and contract management work. FACILITIES MANAGEMENT Proposed Lease Agreement for Space In the Castle Hili Mall: Peter Simpson and Russ Lasse of Clallam Jefferson Community Action Council and Carter Breskin and Frank Gifford of the Public Works Department were present when Gary Rowe reported that he has a copy of a proposed lease back from the bank that manages the Castle Hill Shopping Center property. Since the space needs of the departments located at the Multi-Services Building exceed the amount of space available, it is felt that leasing space in the Castle Hill Mall is one solution to consider. He reviewed several options for the use of this space if the lease is approved. Discussion ensued regarding this space. Gary Rowe reported that the proposed lease does not include any leasehold improvements by the owner. After discussion of the options, Chairman Dennison stated that more information is needed before a decision can be made on this lease. Gary Rowe added that once the details of the lease are worked out and it could be ready for signing as early as next week. . VOL 17 rA~f m 33 , , Commissioners Meeting Minutes: Week of January 14, 1991 Page: 3 The Board met in Executive Session with the Mental Health Advisory Board regarding personnel at 1 :00 p.m. PLANNING AND BUILDING Commissioner B. G. Brown called the meeting back to order after the lunch recess, in the presence of Commissioner Wojt. Chairman Dennison was not present for a part of the afternoon. State Environmental Policy Act Review and Threshold Determination: Walker/Dillon LonG Subdivision: Division of an ExIstinG 5 Acre Parcel into two 2 1/2 Acre Residential Lots: Cape GeorGe Road. North of Chew Chase Golf Course: John S. Walker. Applicant: John Walker was present when Associate Planner Jerry Smith reviewed the environmental checklist for this subdivision of a five acre parcel into two residential lots of two and one half acres each. One lot will have access off of Cape George Road with the other having access off of Alain DeChantal Road (a private road). Two variances are being requested for this subdivision: 1) to allow private roads, and 2) to vary from County road standards (paving). The Public Works Department will review and make comments on this long plat application and the variances requested. With regard to the slopes on this site, Jerry Smith explained that due to the lower density (two lots) being proposed for this property, the Planning Department does not feel there will be a detrimental environmental impact from this subdivision. Commissioner Wojt moved to issue a determination of non-significance and lead agency status for the Walker/Dillon Long Subdivision as submitted. Commissioner B. G. Brown seconded the motion. The motion carried by a unanimous vote. Plat Amendment. Roose Short Plat (SP17-89): RelocatinG a Portion of Platted Common Access RiGht-of-waY: 20 Miles Southeast of Port Townsend Adjacent to Highway 104 (Shine Area): Donald Roose: (See also Minutes of December 24, 1990) Jerry Smith reported that he did not have all of the details on this proposed plat amendment on December 24, 1990. The Clerk reported that the hearing on December 24, 1990 was not opened, closed or postponed. Due to this procedural error, Commissioner Wojt moved to approve a hearing notice re- setting the public hearing on the Roose Short Plat amendment for February 4, 1991 at 2:30 p.m. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. HEARING NOTICE re: Proposed Ordinance Establishing a HearinG Examiner: Planning and Building Department Director David Goldsmith presented a proposed ordinance to establish a Hearings Examiner to deal with land use permits required by the County Development Code. Commissioner Wojt moved to set the public hearing on this proposed Ordinance for February 25, 1991 at 3:00 p.m. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. CraiG Ward re: Establishing the Growth Management Task Forces: Senior Planner Craig Ward asked the Board if they had any additional input on the process for establishing the Task Forces as required by the Growth Management Act? He added that he still feels that the process he originally outlined is appropriate and he will proceed in that manner if the Board agrees. Discussion ensued regarding the comments received at the public forum held on January 8, and the public perception of the process. Chairman Dennison noted that concern has been expressed to him because the Planning Department is setting the agenda for these task forces, facilitating their meetings and then reviewing their final recommendations. The Planning Department staff should be a participant in the process and not be facilitators of it. VOl 17 fAGEOO" 34. ",.j¡ ~ Commissioners Meeting Minutes: Week of January 14, 1991 Page: 4 The discussion turned to how the membership of the task force groups can be balanced. Commissioner B. G. Brown stated that the Board must get on with the establishment of these Task Forces and the process, even if it isn't perfect at this time. Chairman Dennison asked Craig Ward to check with Cooperative Extension to see if they have any staff available who could facilitate the work of the Task Forces. Craig Ward will report back to the Board on Monday. *** APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner B. G. Brown moved to adopt and approve the following items on the consent agenda as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 8-91 re: 1990 Budget Transfers; Various County Departments 2. RESOLUTION NO. 9-91 re: Cancellation of Unclaimed Warrants 3. CONTRACT DC-Ð41-83, Amendment 9; Detention of Juvenile Offenders; Kitsap County 4. AGREEMENT re: Indigent Defense for Superior and District Courts for 1991; Clallam Jefferson Public Defender 5. Approval of the Treasurer's Statement of Receipts and Disbursements for the period October 1, 1990 to December 31, 1990 Bob Bates. Jefferson County Fair Board re: Grant Application to the Washington State Fund for Agricultural Fairs for Construction of a Building at the Fair- grounds: Jefferson County Fair: Bob Bates of the Jefferson County Fair Board presented a grant application for the Board's approval. He reported that this grant would provide $27,423.00 in funding to allow the Jefferson County Fair to install one of the buildings they purchased from the Port last year. The building will be used as an Art Building and will be rented when not in use by the Fair. .. Commissioner Wojt moved to approve and sign the grant application to the Washington State Fund for Agricultural Fairs as requested by the Jefferson County Fair Board. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. Sheriff Mel Mefford re: Law Enforcement Firing Range: Sheriff Mel Mefford came before the Board to discuss a proposal to develop a permanent law enforcement firing range behind the jail. Commissioner B. G. Brown asked if a permanent range could be established at the County. landfill? Sheriff Mefford reported that the Sportsmen's Club has notified an law enforcement agencies that their use of that range has been terminated and has set out some conditions for use, if their use of the facility is to be reinstated. Some other agencies have violated some of the conditions for using the range. The Sheriff added that they would like to be able to set up some permanent barricades at this range. They would only need a space 50 by 100 feet. The Board advised that the lease agreement with the Sportsman's Club will be researched. Chairman Dennison added that the Board needs to contact the Sportsmen's Club about their lease of this property. County's Emeroencv Plan: The County's emergency plan needs to be reviewed in light of the events in the Middle East, Sheriff Mefford reported. Fort Worden would be a holding area if there is a call up of the National Guard. With regard to the peace demonstrations, he added that he hopes there is good communication with the demonstration organizers so that the demonstrations remain peaceful. Julie Jaman and the Friends of Mlddlepolnt re: Proposed Development In the Mlddlepolnt Area: Nine Middlepoint area residents were present when Julie Jaman presented. and read a statement from the Friends of Middlepoint regarding the proposed development of property owned by Tom Beavers. The group is urging that the County do a State Environmental Policy Act review of this property immediately. Information was Vßl 17 rAGE 00· 3S < . Commissioners Meeting Minutes: Week of January 14, 1991 Page: 5 provided on a law suit that determined that the Thurston County Commissioners could protect an area within a proposed development where eagles were found to be perching. Chairman Dennison asked what the Thurston County case was about? Debaran Kelso reported that in Thurston County a perching and feeding site for Eagles was protected even though the County had no ordinance stating specifically that they had this authority. The Court indicated that the SEPA process gives ''substantive authority" to the County to allow them to do this. Chairman Dennison stated that any action the County takes must be based on the County Comprehensive Plan, and the status of Eagles as an endangered species. Debaran Kelso stated that Thurston County protected a particular area of the site being developed. The Board directed that this information be forwarded to the Prosecuting Attorney for his review. Chairman Dennison explained that the first step in the SEPA process requires that the developer submit an environmental checklist on a proposed project. The Board would then review it and determine if an environmental impact statement is needed to provide adequate information. Commissioner B. G. Brown added that an EIS can be all inclusive or it can be defined to just provide more information on a portion of the project. The only function of an EIS is to give the information needed to make an informed decision on a project. In response to a question about what the Board indicated they would do regarding Mr. Beavers project, Chairman Dennison stated that Mr. Beavers was asked and has stopped the required road building on the site. He has put an amount of money in escrow to assure that this work will be done in the future, if the project is approved. Sebastian Eoaert: Sebastian Eggert asked what happens to habitat that is threatened or possibly destroyed during the time that the SEPA process takes? The discussion turned to the forest practices regulations, and how many trees can be removed before a permit is required. Debaran Kelso stated that there is no preliminary plat approval in this County. Commissioner B. G. Brown stated that a preliminary plat approval is required in this County for any subdivision that creates lots smaller than five acres in size. The large lot subdivision regulations are in the process of being amended to include a preliminary plat approval process. The large lot subdivision regulations were adopted on an interim basis. The SEPA process will be triggered because Mr. Beavers has applied for a Forest Practices Permit, Chairman Dennison stated. Jerry Busic: Jerry Busic asked if the environmental checklist that is reviewed is the one that the developer fills out? Chairman Dennison stated that it is. Mr. Busic added that since the last time this group came before the Board more than 5,000 board feet of timber has been dropped on this site. A caterpillar has been into the site and a circular road was pushed into it. He noted that he is frustrated that development activity is going on before there is a chance for anyone to determine if this habitat should be protected. Chairman Dennison asked Mr. Busic and the other members of the audience if their expectation is that Tom Beavers will not be allowed to develop this site and it would remain a wilderness area? He added that the only way that this or any area will remain a wilderness is if someone buys it for that purpose. David Janos: David Janos stated that it appears that the County has a flawed process and the Board can change it. He asked why. the preliminary plat approval process can't be added to the large lot subdivision regulations? The Board indicated that these changes are being worked on, but they will take time. When changed the new regulations will not apply to projects that have already been started. Debaran Kelso: Debaran Kelso asked if there is a mechanism for interim protection of the property until the SEPA process is started? Julie Jaman asked that the residents of Planning Area 2 (as defined by the Comprehensive Plan) be aided in beginning the community planning process. . VOL 17 rAGf 00.··· 38 . .. Commissioners Meeting Minutes: Week of January 14, 1991 Page: 6 Tom Beavers: Tom Beavers stated that the impression is being given that in order to develop this property he is trying to go around the law. He added that he is mandated by law to do all the things that he has done (surveying, checking for soils for on-site septic systems, etc.) to be allowed to apply for a large lot subdivision. Before he purchased the property he asked the Planning Department if what he has planned is within the law, they indicated it was. He also asked if there were any endangered species on the property and they indicated there were none noted on the maps they have. The discussion continued regarding Mr. Beavers plans for his property and the concerns of the area residents. The meeting adjourned and was reconvened the next day after the Health Board meeting. All three Board members were present. LABOR AGREEMENT re: For the Period Januarv 1. 1990 throuah December 31. 1993: U.F.C.W. 1001: Commissioner B. G. Brown moved to approve and have the Chairman sign the labor agreement with the U.F.C.W. #1001 including the Appendices and Exhibit A as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. MEETING ADJOURNED :\ JEFFERSON COUNTY BOARD OF COMMISSIONERS \. \ 'I, "-"--""'Ò-_'.~,.....,.._II¡>, \, ~Y' . . r., \., ,'./ 'J. .t.f¡,,', srI....,: Co. . ,,,..rf':. ~J ~\. . ~ t" .' '",~ ;. ". \ ~. ·.l ."'\'",-". '\',~.. "JD ':':'\\}' ./,' . ,/If f."; \ i\ 4':')<' . - " I ", '. '.. ... .~\\ ..':'i ! ¢ . " 41'· ,\ \ <~\-);\:'\\':'~" >',' ,.;.: \ ..\t-~..~:* ."~ .1 '\ ~ \1f"'~.' ".~, ;,' \"'" - -' --, . . '" ,- .,'" ,.- ~. .'\,.- A TTE'¡:)'f'" .~ " )" ". / ':t~~~~~_~.;;..~~Jr ~4 d t2Æ~ Lorna L. Delaney, Clerk of the Board ~ B. G. Br ember val 1 7 rAGf 00 3"1