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HomeMy WebLinkAboutM020491 (, L MINUTES WEEK OF FEBRUARY 4, 1991 The meeting was called to order by Chairman Larry W. Dennison. Commis- sioner B. G. Brown and Commissioner Richard E. Wojt were both present. APPROVAL OF MINUTES: Commissioner Brown moved to approve the minutes of December 10, 17, and 24, 1990 as read. Chairman Dennison seconded the motion which carried by a unanimous vote. BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS AGREEMENT and Request: Reimbursable Work: Washinaton State Depart- ment of Fisheries: Public Works Director, Gary Rowe, reported that this agreement is for the Department of Fisheries to purchase 400 cubic yards of quarry rock from the County's Quilcene gravel pit. Commissioner Brown moved to approve the Agreement and the individual request for reimbursable work for the State Department of Fisheries. Commissioner Wojt seconded the motion which carried by a unanimous vote. Purchase Reaulsltion: Three (3) 3/4 Ton Reaular Cab 1991 DodaeD250 Pickups with a Wide Box: BBC Dodae. Inc. (from State Contract): This purchase requisition is for three 3/4 ton pickups to replace pickups for the County shop that are past their life expectancy. This purchase is made from the State contract for a total of $36,799.80. Commissioner Brown moved to approve the purchase of the three vehicles as requested from the State bid and authorize the Chairman to sign the purchase requisition. Commissioner Wojt seconded the motion which carried by a unanimous vote. HEARING NOTICE re: Petition to Vacate a Portion of 6th Avenue in the Plat of Irondale No.1: Commissioner Brown moved to approve the hearing notice for the petition to vacate a portion of 6th Avenue in the Plat of Irondale No.1, setting the hearing date for March 11, 1991 at 10:30 a.m. Commissioner Wojt seconded the motion which carried by a unanimous vote. '.'01.. '17 rt, ·n" r~[.~ u i ~42 Commissioners' Meeting Minutes: Week of February 4, 1991 Page: 2 Renewal Application Group Retrospective Ratina Plan {Accounts #004.360- 01-2 and 004. 360-00-4: State Department of Labor and Industries: Gary Rowe reported that these applications are an annual update to enroll the County in the retrospective rating program administered by the State Department of Labor and Industries. Commissioner Brown moved to approve the applications with the State Department of Labor and Industries for retrospective rating of the County's industrial insurance. Commissioner Wojt seconded the motion which carried by a unanimous vote. FACILITIES MANAGEMENT Lease of Space at the Castle Hili Mall: Great Northwest Bank: Deputy Prosecuting Attorney, Mark Huth, reviewed the lease for space in the Castle Hill Mall. The lease is for a five year term with an option to renew for another five years. Gary Rowe added that the County will provide custodial type maintenance, with the owner providing building maintenance. The County will pay a "Triple Net" fee which is a prorated share of taxes, insurance and costs associated with maintenance of the common areas of the building. The County will lease 7,168 square feet. Commissioner Brown noted that if, for example, a water main ruptured, Section 8B would require that the County share a portion of the expenses for this type of overall maintenance. Mark Huth stated that type of cost would probably be included in the Triple Net fee the next year, or the owner could raise the rent. In a commercial lease the property owner protects themselves from any liability. The Board directed the Deputy Prosecuting Attorney to re-negotiate the items discussed to the best advantage of the County. PLANNING AND BUILDING Reauest for Emeraencv Exception to the Jefferson County Development Code (Tabled January 28.1991): To Continue Operation of the Shotwell Gravel Pit: Hastinas Avenue and Cape Georae Road: Lakeside Industries. Applicant: Commissioner Brown moved to bring this matter off the table for discussion. Commis- sioner j'Vojt seconded the motion which carried by a unanimous vote. Deputy Prosecuting Attorney Mark Huth presented a packet of information submitted by Doug Hartwich, Attorney, representing Lakeside Industries. He reported that he and Mr. Hartwich met after the 'last meeting. They agreed the best way to proceed would be to . ask the Board to consider granting the emergency exception for a specific period of time and to include conditions on that approval. The conditions for approval of the emergency exception would include a request that a conditional use permit application be submitted as well as other conditions to be formulated from the concerns expressed by neighboring property owners at the last meeting. Some suggested conditions to be included would cover such items as: quick response by Lakeside if anything is found to be out of compliance, traffic access and control program, shore power being installed, procedures to be implemented for handling and storing hazardous materials at the site, etc. This emergency exception would only be granted for the bidding process. Doug Hartwich stated that the emergency exception is to allow Lakeside to enter into the bidding process. If the contract is secured, they will have until May before any actual work is done at the site. Lakeside plans to redesign the road approach to the site and to provide dust control, and noise monitoring. He suggests that all of these conditions be set out in the emergency exception. All of these conditions would be applied to the operation of the site now and during the time that the IIgrandfatheredll status is determined or an application for the conditional use permit is acted upon. Mr. Hartwich added that he feels that conditions for dust, noise, air pollution, etc. are a police power of the County and any operation is subject to these conditions. YOL,¡' 17 rþ:,;on '143 ~ . Commissioners' Meeting Minutes: Week of February 4, 1991 Page: 3 Chairman Dennison stated that he sees conditions as being preventative not remedial. Commissioner Wojt stated that it was suggested by Mr. Breskin that a model of the site be developed to determined how to buffer the site most effectively. He asked if Lakeside would be willing to do this? Doug Hartwich responded that they are willing to look into anything that is proven to be of assistance. George Peabody added that if Joe Breskin would be willing to assist in making the model, since he has some expertise in this field, he would be willing to make a model. Chairman Dennison asked if the "emergency" has been deffned? Mark Huth reported that since Lakeside has not received a ruling on the grandfathering issue or the conditional use permit they are not able to bid on jobs that have come up in a very short period of time. The Highway 104 project was to go to, bid in 1993 and it has been moved up to this year, which Lakeside had no way of knowing. The discussion turned to noise monitoring. Mark Huth stated that the Board requested that there be noise monitoring and Lakeside's counter proposal is that noise monitoring be done if there is a complaint. Chairman Dennison stated that he doesn't agree that noise monitoring only be done if there is a complaint. That hasn't worked for the County in the past. Doug Hartwich noted that as long as the operation stays within the noise limits at the property boundary which are set by law, there is no violation. The County can do noise monitoring at any time. Commissioner Brown stated that if the County can do this, then it will be incorporated as a condition of the approval. Commissioner Brown moved to grant the emergency exception as requested and that the details of the conditions of the approval be worked out between the County's legal counsel and Lakeside Industries and brought to the Board at a later date for final adoption. Carter Breskin: Carter Breskin asked if a condition could be included to hold the County harmless in case the County is sued by a property owner for granting this emergency exception? Doug Hartwich agreed that Lakeside would hold the County harmless for any suits arising out of the granting of the emergency exception. Carter Breskin stated that she and her husband would be glad to work with Lakeside I ndustries on a model for the site as discussed earlier. Commissioner Wojt seconded the motion. Chairman Dennison called for a vote on the motion. The motion carried by a unanimous vote. HEARING re: Plat Amendment, Roose Short Plat (SP17-89): Relocatina a Portion of Platted Common Access Riaht-of-way: 20 Miles Southeast of Port Townsend Adlacent to Highway 104 (Shine Area): Donald Roose (See also Minutes of December 24. 1990): Chairman Dennison opened the public hearing for the plat amendment request to the Roose Short Plat, located in the Shine area. Associate Planner Jerry Smith explained that there is a shared access easement which provides access to a total of seven lots. Three of the lots are located in the Roose short plat and four are located in the House Short plat. Both plats were approved at the same time by the County and the Roose Short Plat was recorded. Shortly after the recording of the Roose Short Plat, but before the recording of the House Short plat a problem with the location of part of the access easement was discovered. The easement was adjusted to compensate for an encroachment due to a setback of an existing structure on Lot 2 of the Roose Short Plat. The easement adjustment was made on the House short plat and the short plat was recorded. This plat amendment would adjust the easement on the Roose Short Plat to coincide with the easement on the House Short Plat. Don Roose: Don Roose introduced Bill House and then reported that this plat amendment is to rectify an inconsistency in the two adjoining short plats. The current owners of Lots 1 and 2 of the House short plat purchased the property with the adjustment already shown. :"¡':, VOl. 1 7 r~r,~ on :'-44 ~ . Commissioners' Meeting Minutes: Week of February 4, 1991 Page: 4 Commissioner Wojt moved to approve the amendment the Roose Short plat as petitioned with the Statement of Findings and Conclusions as presented. Commissioner Brown seconded the motion which carried by a unanimous vote. Final Short Subdivision: Lanae Short Plat SP9-90: 2 Lot Residential Sub- division: Intersection of Cape Georae Road and ,Hastinas Avenue: Cecil Lanae: This short plat is located on the Cape George Road Wye, just east of the Shotwell Pit, Jerry Smith reported. The plat subdivides 2 1/4 acre$ into two lots. All the appropriate departments have reviewed and signed off on this shbrt plat. I I , Commissioner Brown moved to approve the final! Lange Short Plat #SP9-90 as presented. Commissioner Wojt seconded the motion ~hich carried by a unanimous vote. i I Discussion of Draftina a Policy re: Road V~cations Involvina Conservation Easements: Commissioner Wojt moved to direct thø Planning Department to draft a policy on allowing Conservation Easements in sen~itive areas to be used as road vacation compensation. Commissioner Brown second,d the motion which carried by a unanimous vote. I I I Discussion of Policies relatlna to Clearina and Gradlna: Senior Planner Craig Ward explained that there have been several ocCasions lately where the County's policy regarding clearing and grading of properties h~s been questioned. There are proposed changes to the Forest Practices Act that will change how the County conditions Class IV Forest Practice applications unless the Co~nty has adopted a clearing and grading ordinance. Chapter 70 of the Uniform Building Code, if adopted by the County, would give the County the authority to regulate grading; but it does not address clearing. The discussion continued regarding interim regulations~ what department would enforce this ordinance, and what department would issue the permit. i , After further discussion, Craig Ward recommended th~t the Board allow him to draft a clearing and grading ordinance for consideration. It was a consensus of the Board that Craig Ward work with the Public Works Department oh drafting a clearing and grading ordinance. * * * Application of Assistance from the Soldiers' and Sailors' Relief Fund: Commissioner Wojt moved to approve the application for assistance from the Soldiers' and Sailors' Relief fund submitted for Peter H. Jones in the amount of $500.00. Commissioner Brown seconded the motion which carri.d by a unanimous vote. , i APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brown moved to adopt and approve the items on tha consent agenda as submitted. Commissioner Wojt seconded the motion which carried I by a unanimous vote. 1. CONTRACT re: Roofing for the Brinnon Senior Center; Fields Roofing 2. 1991 Dance Ucense: Whistling Oyster Tavern and the Resort at Port Ludlow 3. Request for Payment; $3,825.00 for the Housing Needs Survey; Clallam Jefferson Community Action Council I MEETING AOJetJRNEQ >t!¥~!J' '< - ~¡},..' .,,~t.'\, "- .~. <i,'> "r:.,' ..... ..,oM. . > \., - ~-__ ~~1. :!IF.. <C,,:,! . oJ 1:- SEAL: ~-'. "" -~~'.J, ~. \ ~ . \ 1 .""f" ~. \ ::t" """ i . · ,"" "",.; ,r- "" . ¡. . -l ' .' -, \~. """ . I!" ",1' \ . !" . ,. !4l #.. .' .~ : '\ : -J.¡ fI' t .;!> _ . ../ A TTEST:<' .~-.;, .,..-;i'. ~ ~./ o(g " Lorna L. Delaney, Clerk of the Board ¡ JEFFERSON COUNTY BOARD OF COMMISSIONERS ~:r;~--/~ Larry . I ennison, Chairman I VOL 1 7 rM,~ O~ I l45 , ,'0;", "'!C.,;,,"""''''''.....