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HomeMy WebLinkAboutM030491 ;,. -Ii .. MINUTES WEEK OF MARCH 4, 1991 The meeting was called to order by Chairman Larry W. Dennison. Commissioners B. G. Brown and Commissioner Richard E. Wojt were both present. Discussion of Notice from Port of Port Townsend re: Appointment of a Port Commissioner: Commissioner Brown suggested that the same process be used for this appointment that was used when the Board had to appoint a Fire Commissioner for one- of the Districts. Each candidate was interviewed and a time was set to take a vote on the appointment. A written ballot was used, the Clerk announced the winner, and then the Board appointed the winner by a unanimous vote. Commissioner Brown moved to use the process as described. Commissioner Wojt seconded the motion which carried by a unanimous vote. APPROVAL OF MINUTES: The minutes of February 11, and 18,1991 were approved as corrected by motion of Commissioner Wojt seconded by Commissioner Brown. The motion carried by a unanimous vote. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Wojt moved to adopt and approve the items on the consent agenda as submitted. Commissioner Brown seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 13-91: Order of Vacation; a Portion of Old Church Road in Wor- thington's Addition to Quilcene; Pleines 2. CONTRACT re: Purchase of High Volume Duplex Copier; Olympic Copier Systems (Bid Awarded February 25, 1991) 3. Appointment of Alita (Cathy) Lorecki to an unexpired term on the Tri Area Community Center Board of Directors. Her term will expire August 31, 1991 4. RESOLUTION NO. 14-91: Re-establishment of Jefferson County Petty Cash Accounts 5. RESOLUTION NO. 15-91: Authorizing the Jefferson County Planning & Building Department Director to Sign the Centennial Clean Water Fund Grant Application and Administration Documents 6. RESOLUTION NO. 16-91 re: Authorization of the Human Services Department Administrator to approve the Mental Health Program Policies and Procedures for the Jefferson County Community Counseling Services 7. AGREEMENT and Request for Payment of Funds re:Services for 1991 Funding; Jefferson County Peninsula Development Association 8. Application for Assistance from the Soldiers' and Sailors' Relief Fund; Herschel L. Atkinson $86.00 ; ",')' l\o"~ 208 1'~," ".- f1.n . r ;-:)~ lJ,-.r ,> , , Commissioners' Meeting Minutes: Week of March 4, 1991 Page: 2 BUSINESS FROM COUNTY DEPARTMENTS: PUBLIC WORKS Appointment of Board Representative; Reaional Transportation Plannin2 Or2anization: Commissioner Wojt moved to appoint Commissioner Brown as the Board's representative on the Regional Transportation Planning Organization. Commissioner Brown seconded the motion which carried by a unanimous vote. Hearin2 Notice re: Proposed Revisions to Jefferson County Ordinance No. 4-87 "Jefferson Counw 911 Eme11!encv Locator System Ordinance:" Commissioner Brown moved to approve the hearing notice setting the hearing for the proposed revisions to the Jefferson County 911 Emergency Locator System Ordinance for March 25, 1991 at 10:30 a.m. Commissioner Wojt seconded the motion which carried by a unanimous vote. BID OPENING re: For One (1) New or Used 1991 Dod2e Dynasty: Public Works Director Gary Rowe opened and read the bid received at 10:34 a.m.: BIDDERS: National Car Sales, Seattle Alternate 1 Alternate 2 Alternate 3 Alternate 4 1991 Dodge Dynasty 1990 Buick Century 1990 Oldsmobile Sierra 1990 Pontiac 6000 BID TOTALS: $13,664.58 10,333.10 10,928.20 9,900.03 Commissioner Brown moved to have the Public Works Department review the bids for accuracy and make a recommendation for bid award that is to the best advantage of the County. Commissioner Wojt seconded the motion which carried by a unanimous vote. Chan2e Private Road Name from Delphi Place to Salal Lane; Cape Geor2e: Bob Henderson, 911 System Coordinator for the Public Works Department, explained that this road name was accepted as Delphi Place, but the people living there now don't like that name, and they have petitioned to have it changed to Salal Lane. There is a Salal Avenue in the County. Commissioner Brown moved that the petitioners submit an alternate name. Commissioner Wojt seconded the motion which carried by a unanimous vote. Establishin2 a Name For a Private Road; Vapor Trail Road; Glen Cove Area:· Bob Henderson reported that based on the information the Public Works Department has currently, this road is just a driveway which would mean there is no need to name it. He recommended that the petitioner be asked for his plans for the future in this area. Commissioner Brown moved to table this request for more information. Commissioner Wojt seconded the motion which carried by a unanimous vote. Establishin2 a Name for a Private Road; Kala La200n Drive: There is a Lagoon Drive and a Kala Drive already established and this name could cause confusion for emergency services personnel, Bob Henderson reported. The Public Works Department recommends that this name not be approved. Commissioner Brown moved to deny this request as recommended. Commissioner Wojt seconded the motion. The motion carried by a unanimous vote. Revisin2 a County Road PrQiect CR0953; Chimacum Road Improve- ment Proiect: Gary Rowe reported that this project revision includes $56,500 in federal aid 'VOL 17' t~C~ 00·'·, ~9 Commissioners' Meeting Minutes: Week of March 4, 1991 Page: 3 funding and $27,000 has been added to the total cost of the project. This improvement project goes from the Port Hadlock intersection toward Church Lane which is located near the County shop. Commissioner Brown moved to approve the following items for the revision of this road project. Commissioner Wojt seconded the motion which carried by a unanimous vote. Commissioner Brown'then moved to authorize the Chairman to sign the documents that require only one signature. Commissioner Wojt seconded the motion which carried by a unanimous vote. a. RESOLUTION NO. 17-91 revising County Road Project CR0953 b. Approval of Federal Aid Prospectus; Chimacum Road Improvement Project CR0953 c. AGREEMENT re: Chimacum Road Improvement Project CR0953; State Department of Transportation Authorizin2 a Loan from the Capital Improvement Fund to the Port Townsend Community Center Construction Fund: Gary Rowe reported that this loan will allow the Port Townsend Community Center project to carry the funding forward since the funds from the Farmers Home Administration have not come in yet. Commissioner Brown moved to approve RESOLUTION NO. 18-91 authorizing the loan as requested. Commissioner Wojt seconded the motion which carried by a unanimous vote. GRANT #TAX89133; Amendment No.2; Solid Waste Mana2ement Plan; State Department of Ecolo2Y: This grant amendment extends the completion date from December 31, 1990 to April 30, 1991 for the Solid Waste Management Plan, Gary Rowe reported. Commissioner Brown moved to approve the grant amendment as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. Hearin2 Notice; Application for Franchise; Construct and Maintain Sewer System; Cotton Construction: Commissioner Brown moved to approve RESOLUTION NO. 19-91 setting the public hearing on this franchise for a sewer system in east Jefferson County as requested by Cotton Construction for April 1, 1991 at 10:30 a.m. Commissioner Wojt seconded the motion which carried by a unanimous vote. Approval of Proposal for Assistance in Preparing a Request for Proposals (RFP) for Septa2e Treatment; Paul S. Runnin2 & Associates: Paul Running estimates that assistance in preparing an RFP for septage treatment would cost approximate $5,000.00, Gary Rowe reported. He noted that this firm has done this type of work for other counties. Chairman Dennison asked that other firms be contacted about providing this service to see if this cost quote is competitive. Judy Gunter and Members of the Library Board of Trustees re: Presentation of Library District Annual Report: Joan Linderoth, Chairman of the Library District Board of Trustees introduced Judith Gunter, Library Director and Ed Markusen, Board Member. She then submitted the 1990 Annual Report to the Board. She reported that there has been a 10% increase in usage and a 5% increase in circulation. 9,000 library cards have been issued. She thanked the Boård for their support of the Library. PLANNING AND BUILDING State Environmental Policy Act Review and Threshold Determination; Construction of a Concrete Boat Ramp; Griftith Point Road. Marrowstone Island; Arthur Price: Associate Planner Jim Pearson explained that this project is to build a 25 foot long by 9 foot wide concrete boat ramp in Killisut Harbor on Marrowstone Island. There is a low bank and rock shelf to the water in this area. The concrete ramp will be on piers so that the water and sand can flow through it. This ramp is for private use. Jim Pearson then reviewed the environmental checklist. VGL J '7' ¡- "-,r.W' 1 ¡".'" 0·····"""· 'U ,21.() , , , Commissioners' Meeting Minutes: Week of March 4, 1991 Page: 4 The discussion turned to the cost of building this project, which the project proponent states won't exceed $2,500.00. Because it is less that $2,500 it will qualify for a Shoreline permit exemption. Shoreline permit exemptions are approved administratively by the Planning Department. Jim Pearson reported that the exemption is from the process, not from the reg~lations. Commissioner Brown moved that a determination of non-significance and lead agency status be issued on this project. Commissioner Wojt seconded the motion which carried by a unanimous vote. Appointment to the Plannin2 Commission from District No.1: Associate Planner Jerry Smith reported that one response was received from the advertisement of this vacancy. The Board has already interviewed this applicant. Commissioner Brown moved to appoint Robert Greenway to the unexpired term (Dan Titterness term expires 9/30/93) on the Planning Commission. Commissioner Wojt seconded the motion which carried by a unanimous vote. State Environmental Policy Act Review and Threshold Determination; Edensaw Lumber ExPansion to Construct a 7.140 Square Foot Warehouse; Seton Road. East of Otto Street; Jim Ferris and Charles Moore: Jerry Smith reported that Edensaw Lumber is adding a 70 foot by 102 foot metal warehouse at their wholesale lumber operation on Seton Road. He then reviewed the environmental checklist for this project. Commissioner Brown moved to issue a determination of non-significance, and lead agency status for the Edensaw Lumber expansion project. Commissioner Wojt seconded the motion which carried by a unanimous vote. Plannin2 Commission Recommendation; Proposed Amendments to the Subdivision Ordinance: Jerry Smith presented a copy of the proposed amendments to the Subdivision Ordinance with the recommendation from the Planning Commission that the Board adopt and approve them. . Senior Planner Craig Ward noted that there are some items that were not covered in these amendments such as: condominiums, open space standards, and cluster housing density bonus. Since these appendices are not included, there is a question regarding how to proceed. Chairman Dennison asked how substantive changes that were made by the Planning Commission after their hearings will be handled? The Deputy Prosecuting Attorney has not approved these amendments yet, Eric Toews reported. He added that he will develop a memo explaining all the changes that the Planning Commission made in the document since their public hearings and will be forwarding it to the Board at a later date. Craig Ward added that it appears that the Board will have to hold their own public hearing on this document, and the Planning Department recommends that this be done. Discussion of How to Proceed with Hearin2 Examiner Ordinance: Assistant Planner Eric Toews asked the Board for guidance on how to proceed with the proposed Hearing Examiner ordinance. He reported he will summarize the comments received at the public hearing and make recommendations on how and if they can be addressed in the ordinance. A workshop on the proposed ordinance is scheduled for Tuesday March 12, 1991 from 9 a.m. to Noon. Discussion of Public Forums for Jefferson County Growth Mana2ement: Craig Ward explained that after the meetings that have been held, it appears that the public is not ready to discuss resource lands and critical areas without knowing what the Growth Management Act will mean to the County. He noted that he suggests that forums be held to cover three topics: 1) Patterns of Growth, 2) Economics of Growth, and 3) Growth Management. One forum on each topic would' be held in the north part of the County and one would be held in the south part of the County. Facilitators would be used to guide the discussions at the meetings after. a presentation is made about each subject. More than one facilitator may be needed per meeting. These forums would be followed by forums on ---------~- !V9.~ . . ¡i:2j.1', ' 17 t~,G~ OOè" '. " . Commissioners' Meeting Minutes: Week of March 4, 1991 Page: 5 wetlands, forestlands, agriculture, minerals, fish and wildlife, aquifer recharge and geologic/flooding. A proposal outlining the number of forums and how they will be handled has been sent to persons and firms that could facilitate such a process. They were asked to give a cost estimate for this work. Responses have been received from two people. Costs for these forums are estimated to run at least $10,000.00, assuming that only one professional facilitator is used per meeting. Chairman Dennison suggested that the Growth Management forum could be eliminated and be incorporated within one of the other forums, He added that a process committee may be needed (to be made up of people who are familiar with how governmental processes work) to oversee this whole process. Commissioner Wojt suggested that one forum on each topic be held in Chimacum. Chairman Dennison asked Craig Ward to fine tune this proposal and bring it back for the Board's consideration at a later date. Bart Phillips. Economic Development Council re: Request for Support of Application for A Coastal Counties Revolvin2 Loan; Edensaw Woods Lumber: Bart Phillips, Director of the Jefferson County Economic Development Council, reported that Edensaw Woods Lumber is requesting a $50,000 capital improvement loan from the Coastal Counties Revolving Loan Fund, to finance the expansion of their operation. Commissioner Wojt moved that the Board supports this loan application and authorized the Chairman to sign the IIGovernmental Informationll form for the Coastal Counties Revolving Loan Fund. Commissioner Brown seconded the motion which carried by a unanimous vote. 1991 Dance License; Nancy's Place: Commissioner Brown moved to approve the 1991 Dance License for Nancy's Place. Commissioner Wojt seconded the motion which carried by a unanimous vote. MEETING ADJOURNED JEFFERSON COUNTY BOARD OF COMMISSIONERS .__.......--">:: -......-...-o:.-,~ . ..~«. .~. 'f¢ Ð "',~ , /' '; "- ..' ' ., ,., ." I " . ,........ ~ ¡> > SEAL: <"}<:j, ""ê .. .. .. , .' 'J.\ <' 7..· .oiL' . .'... 0 .". -' ¥' ....: '.' ~.. .,.... ..' .I' "'. \ "". '.' . .':.'. .r1 / '~."'.... .. : 'i\,,~,~ . ,h. .. "~'." - ..'." -¡ . f,"/ )'.' '," .. · ". . '1( . ~ .' II:' ,4;·'f i "1". - Or ~. ..l ¡¡¡;-~J .... .. "þ<~' ....../l ATTEST: ?:~. SON t) j;./ . ~--- ...-"* . ~a .1t1A~ [orna L. Delaney, . Clerk of the Board [ VQl 17 r~r,~ 00 ".2 -__ ___u