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HomeMy WebLinkAboutM032591 ;-4",.., ....... ~ ./ MINUTES WEEK OF MARCH 25, 1991 The meeting was called to order by Chairman Larry W. Dennison at 10:00 a.m. in the presence of Commissioner B. G. Brown and Commissioner Richard E. Wojt. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brown moved for adoption and approval of the consent agenda items as submitted. Commissioner Wojt seconded the motion which carried by a unanimous vote. 1. Letter to Department of Natural Resources re: ReConveyance of County Trust Land; Gibbs and Beausite Lake Area 2. MEMORANDUM of Understanding; Establishing Pacific County as the Coastal Counties Recipient of CZM Funds; Jefferson and Pacific Counties 3. AGREEMENT #6-91-15002, Amendment 1; Professional Services of David R. Goldsmith; State Department of Community Development 4. GRANT No. Tax 89033 Amendment No.3; Additional Time for Adoption and Approval of Local Haz~rdous Waste Management Plan; State Department of Ecology BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS HEARING re: Amendments to Ordinance 4-87; 911 Emer2enCY Locator System: Public Works 911 System Coordinator, Bob Henderson, reported that the proposed changes in the 911 Emergency Locator System Ordinance are needed to make the system work more efficiently. He then summarized the changes as follows: · Application Processing time - increased from 5 days t01 0 days. · Paragraph added to describe how the system works in large plats, This will be worked out with the Fire Districts. · Public Works can petition the Board to change a road name when they discover a problem area. · The process for naming a new road or re-naming an existing road has been revised to be more efficient and fair. All property owners who have addresses along the road can petition for a new road name. Previously absentee property owners had a chance to have input in the process. · The petitioners are given two chances to come up with an acceptable road name before the County Commissioners choose the name. 1/,....) , l'l. ~-""" 1¡ 1i ;.~ ". ~ n,~ ~, 1 255 " , Commissioners' Meeting Minutes: Week of March 25, 1991 Page: 2 Chairman Dennison opened the public hearing and asked for testimony for or against this proposed ordinance. Mel Herrod. Jefferson County Fire District #4: Mel Herrod stated that he would like the County to get away from giving addresses on private commonly shared driveways. If a person needs the· emergency services of the Sheriff or an ambulance there is no way to know what address is for what residence because the numbers are all at the beginning of the driveway. Some of these driveways branch more than once. He suggested that if a driveway has more than one address on it, the County require the road be named. Bob Henderson stated that right how there can be up to five addresses issued from a private road approach. When the sixth address is applied for, the requirement is that the road be named. Gary Rowe suggested this problem could be handled by limiting the length of a driveway. Viroil See. Jefferson County Fire District #6: Virgil See stated that the numbers indicate the distance the house is from the intersection, but when you have four or five numbers on a private road you are at a loss to know what number is assigned to each individual house. For example Pond Road forks four times so that 391 Pond Road doesn't tell you what fork the house is located on along that road. Public Works Director, Gary Rowe, stated that a short plat with less than five lots would have addresses off the main road. The subdivision would have to go over the threshold identified in the ordinance before the roads are given private names. Another problem, Gary Rowe added, is the signage requirement for private roads. There is no mandated requirement for a sign on a private road. Installation of a road sign is left up to the property owner. This problem could also be addressed in the ordinance. Gary Rowe noted that if the Fire Department or the Public Works Department feels there is a safety hazard caused by the addressing or road name they can come to the Board and ask that the addresses be revised to correct the problem. The only expense in this ordinance is for the initial application and the cost of one sign. Commissioner Brown stated that when this system was first implemented the County paid the expense of the address number plates and the Fire Districts installed them. If these changes are important for the emergency services providers then the County will have to bear the expense. Mel Herrod stated that the Fire District's can work with the current problems, if the County could stop it from happening in the future. If a person on a private driveway comes in for another address to be assigned the County could ask that they put a number on their home as well as at the beginning of the road. Chairman Dennison asked if the changes in the ordinance address this and if the ordinance could be amended to require that a number be placed on each residence (or the beginning of the driveway that goes directly to the residence) as well as at the beginning of the main driveway? Gary Rowe stated that some language could be added to the ordinance to address this problem. Hearing no further comment for or against the proposed ordinance, Chairman Dennison closed the public hearing. Commissioner Brown moved to have the Public Works Department draft language to address the concerns raised and bring the draft back before the Board for consideration. Commissioner Wojt seconded the motion which carried by a unanimous vote. LICENSE No. 1-3-91 re: To Use and Maintain County Ri2ht-of-Way; Intersection of Cape Georsæ:e & Nelsons Landin2 Roads; Juellanne Dalzell. Applicant: Gary Rowe stated that Juellanne Dalzell is requesting a license to use a portion of right-of-way for pasture. Commissioner Brown moved to approve the license as submitted and as recommended by the Public Works Department. Commissioner Wojt seconded the motion which carried by a unanimous vote. VOL 256 1 7 rA(;~, 00 Commissioners' Meeting Minutes: Week of March 25, 1991 Page: 3 Open Ri2ht-of-Way Permit for Madrona Lane; William & Louise Halvorson. Applicants: This request is to open county road right-of-way for access to property on Madrona Lane in the Plat of Madrona Vista (Shine area), Bob Henderson reported. The Public Works Department recommends approval of opening the right-of-way to minimum County private road standards provided that several conditions are met. Commissioner Brown moved to approve the permit to open right-of-way as recommended. Commissioner Wojt seconded the motion which carried by a unanimous vote. CONTRACT Amendment re: Jefferson County Courthouse Renovation. Phase IV; Duarte Bryant. Architecture: Gary Rowe reported that this contract amendment is for the roofing project for the Courthouse, which is being done with Farmers Home Administration funds. The FmHA requires the changes suggested to this contract with the architect. Commissioner Brown moved to approve the contract amendment with Duarte Bryant as submitted. Commissioner Wojt seconded the motion. The motion carried by a unanimous vote. LEASE re: Office Space at the Castle Hill Mall: Gary Rowe reported that the lease for the Castle Hill Mall is ready for signing and if the lease is not approved today the owners have advised that they will actively market the property. Discussion continued regarding purchasing versus leasing the property. The Board asked that a leaselpurchase option be discussed with the property owners. Deputy Prosecuting Attorney Mark Huth will draft a letter to the property owners regarding this matter. At 2:00 p.m. the Board met in Executive Session with Mark Huth regarding potential litigation. The regular meeting resumed at 2:15 p.m. PLANNING AND BUILDING Mark Huth re: Update on Subdivision Ordinance: Deputy Prosecuting Attorney, Mark Huth, reported that the proposed subdivision ordinance has been reviewed by the Assessor's Office for their involvement in the subdivision process. It has become apparent that additional provisions are needed to address issues such binding site plans, open space, and inclusion of the Assessor's Office as an agency for review. The Board has two choices on these revisions: 1) they can refer the revisions back to the Planning Commission for review, a public hearing, and a recommendation, or 2) the Board can accept what the Planning Commission has done, and hold their own public hearing on these revisions, before the ordinance is considered for adoption. Craig Ward stated that the Planning Department recommends that the Board refer these changes back to the Planning Commission so that they can hold a public hearing on them. Commissioner, Wojt moved to send this proposed ordinance revisions to the Planning Commission for their review, public hearing and recommendation. Commissioner Brown seconded the motion which carried by a unanimous vote. Preliminary Plat A1,>proval #LP5-90; Inner Harbor Villa2e Revised; Between Paradise Bay Road and Port Ludlow Inner Harbor. West of the Plat of Ludlow Point VUla1!e. Division 1; 28 Lot PrQiect; 14 Detached Sin21e Family Residences and 14 Zero Lot-line Attached Residences; Pope Resources. Applicant: Assistant Planner Jerry Smith reported that the applicant has asked that the review of this preliminary plat be rescheduled to next week because their representative can not be at this meeting. He further noted, as required by ordinance, that the Planning Commission is recommending preliminary approval of the plat subject to 17 conditions. VOl 17 rAr;. on 257 Commissioners' Meeting Minutes: Week of March 25, 1991 Page: 4 State Environmental Policy Act Review & Threshold Determination; #CC4-91 Construction of a 6.400 Square Foot Retail Sales Buildin2; Hadlock. Buildin2 Supply. 901 Ness' Comer Road. Port Hadlock. Morris James. Applicant: Jerry Smith reported that this environmental review is of a project proposed by Hadlock Building Supply for a new retail sales building. He then reviewed the environmental checklist. Commissioner Wojt suggested that a note be made on the checklist that chemical compounds, paint, herbicides and pesticides are stored on the site. Since pages 7 and 8 of the checklist were not available, Commissioner Brown moved to table action on this threshold determination until next week so that all of the pages of the checklist are available for review. Commissioner Wojt seconded the motion which carried by a unanimous vote. Final Short Re-plat; Boy Short Plat SP24-90; East Ouilcene Bay; Re- division of Lot 1 into ·Two Lots; Jim Boy & Colin Thompson. Applicants: Jerry Smith reported that Lot 1 of the existing Hoy Short Plat is being divided into two lots. All required departments have reviewed and signed off on this re-plat of the Hoy Short Plat. Commissioner Brown moved to approve the final re-plat of the Hoy Short Plat as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. DISTRICT COURT District Court Jud2e Maihan and Office Supervisor Sue Dillin2ham re: Request for Additional Staff: District Court Judge, Tom Majhan, and Office Supervisor, Sue Dillingham, came before the Board to discuss their request for increasing a part time position to full time. The workload impact that has resulted from the "Seattle v Hein" decision, the State Department of Licensing driving records access, and the use of the collection agency for collection of fines, was discussed. Sue Dillingham explained that due to the use of the collection agency a letter is sent to anyone who has not paid their infraction within 30 days. If there is no response the. file is copied and sent to the collection agency. This is additional work that has never been done before. Chairman Dennison noted that this staff increase may be funded from Law and Justice funding. After discussion of the budget impact, the Board asked that a summary of the costs for this increase of a part time employee to full time, be provided. There is also a cost for another computer because the two part time employees share one computer, Sue Dillingham added. The Board asked that the computer costs also be provided. Tom Madsen re: Olympic Discovery Trail: Eleven interested persons were present when Tom Madsen reported that the National Park Service (NPS) had a meeting on the Olympic Discovery Trail last week. He complained that the notice for this meeting was published after the meeting was held. The NPS and the Peninsula Trails Coalition have distributed a newsletter stating that the meeting was the forum for public input on this issue. Mr. Madsen reported that he and other property owners did not receive this newsletter and added that the newsletter did not mention anything about the Board's position on condemnation of property. Chairman Dennison reiterated that condemnation is not an issue because the Board has gone on record stating that they would not agree to any plan that would use condemnation as a method for acquiring property for this trail. GeorQeanna Broders: Georgeanna Broders stated that the Board has said that the County will not condemn, but will the Board oppose any action by the State or federal government if they indicate that they would condemn property for this trail? VGl 1 7 rA~~ 00 258 Commissioners' Meeting Minutes: Week of March 25, 1991 Page: 5 Tom Madsen added that it has been stated that the trail may be turned over to the NPS or State Parks. He stated that the Board agreed to settle some issues at a public workshop on this trail. These issues haven't been answered and statements have been made by the NPS representative that contradict what has been said by County staff. Commissioner Brown stated that the workshop is to help get the concerns stated and answered. The discussion turned to the planning process Which Tom Madsen claims is not allowing public input. He feels the planning process should not include planning for a trail across anyone's property unless the property owner agrees to it. Chairman Dennison added that the Board's position is that no one's property will be considered for a trail unless the property owner wants it to be considered. Ellen Wood: Ellen Wood stated concern that there may· be some agency that can go over the head of the County Commissioners in this process. Chairman Dennison added that where the County has authority, they will not allow property to be taken for this trail. GeorQeanna Broders: Georgeanna Broders said that Chairman Dennison's statement sounds good, but she hasn't heard an indication that the Board will oppose someone going over the Board, if that happens. Chairman Dennison stated that he is against condemnation of property by the state or the federal government for this trail. An unidentified young woman asked if the County has expressed their wishes to the NPS or the State? Chairman Dennison stated that he has discussed the Board's decision on condemnation of property for this trail with Charley Sundberg of NPS. Tom Madsen stated that the trail is being considered as more than a trail. Views, control of adjoining land and the utility easement aspects are being considered. Commissioner Brown stated that he wants to make sure that anyone that says they are speaking on behalf of the County is stating the view of the Board. Commissioner Wojt noted that the workshop will take place at Gardiner, with all three County Commissioners in attendance, but a date has not been set yet. Chairman Dennison added that the NPS is simply a facilitator in the trail planning process. Ron Olson. Executive Director and Bob Sokol. President. Port Townsend Chamber of Commerce re:' Request for Fundin2 for the Destination Washin2:ton Advertisement: Bob Sokol submitted a copy of the Destination Washington advertising that was just printed for 1991. Ron Olson reported that the numbers of reader response cards generated from this advertisement has increased to 3,374. The advertisement cost is $8,167.57. The Chamber is asking that the County pay half ($4,083.89) of this cost. Commissioner Brown stated concern about the County paying half of the cost when less than half the amount of the advertising space is devoted to the County. Of the two page advertisement, most of the space is for Port Townsend businesses. The only reference to the County is Hand Jefferson County" in the heading at the top of the page. Bob Sokol responded that the Chamber has tried very hard to balance the pictures in the heading and the schedule of events to include County items. Commissioner Brown stated that the advertisement is very nice and that Destination Washington is a quality magazine, but the benefit of the advertisement for the County is still a concern. Chairman Dennison stated that the main concern of the County is how to draw attention to certain areas of the County that need the growth, such as Quilcene. Commissioner Wojt moved to table action on this item until an evaluation can be completed of the tourism promotion needs of the County. Commissioner Brown seconded the motion which carried by a unanimous vote. Department Heads re: Community Services Director Position: Human Services Administrator, Ella Sandvig; Recreation Director, Warren Steurer; Planning and Building Department Director, David Goldsmith; Senior Planner, Craig Ward; and Health Department Administrator, David Specter came before the Board to discuss the newly created position of Community Services Director. VOL 1 7 I'M," 00 259 ~. Commissioners' Meeting Minutes: Week of March 25, 1991 Page: 6 Health Department Administrator, David Specter came before the Board to discuss the newly created position of Community Services Director. Chairman Dennison asked these Department Heads to state their major concèrns? He noted that articles and editorials in the newspaper have contained wrong information and assumptions. He then explained that the scope of the duties of this position have been set up in a very general way. Ella Sandvig asked how the decision was made to call the position "community services" Director? The title was meant to designate the departments that provide community services, Chairman Dennison responded. After discussion of the job description, Chairman Dennison stated that he sees one of the duties of this position as coordinating these department heads. Commissioner Brown stated that it will be made clear before this position is filled what the role will be and how that will relate to the Department Heads. There are some things that still need to be worked out. This position is under the direction of the Board and serves at their pleasure. MEETIN~ ~URNED >. :--....:;§ -.~ "j'.>'~ ~ í V r D ~" v~ Ii, ;/ c:. .:J~''''''''~~ ." . ~ ,!%., "...' ,," t ,f¡¡ \ · ." :,;¡ llJ. J SE N;..;t:::>. '+'. ,- .... .' ".."".",,- '. ' t'S1£Ì .~,"...t-..."; l? fl.! '" ,......'.~.' .<. " "':.' 401: I ' ,,~i 'flf(~.....~~ ~~~ ;,'.'i:··:':"_::-:'-~~_'~··~ '-~ 'i ". '~., 'i . 0.. ".~. ""....'. ' ,I.',¡'.... ï....· . ; "' ;':~\K';·····"·· ~..," . ': ~ " .... \.J '~'l .,f·_ I, ì tI ' "". ,."- "1 \,' \. - -... t '..-' _'::' '. r ... .; \. ',~~.,'-~...., 1..'''-;\' ~. .~, ". ;~"1' i ~ .- iJi#t.' .'" J'~. . ..1 .. ATT' f~ í~!.,,~.;d..... .¡ jl" ... ' JEFFERSON COUNTY BOAR OF COMMISSIONERS :.'''1' 17 f~r,: on 260