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HomeMy WebLinkAboutM040891 It '- 'C7 ./ MINUTES WEEK OF APRIL 8, 1991 At 10:00 a.m. the meeting was called to order by Chairman Larry W. Dennison. Commissioner B. G. Brown and Commissioner Richard E. Wojt were both present. Auditor Mary Gaboury re: 1992 Bud2et Schedule: Auditor Mary Gaboury reviewed the proposed 1992 budget calendar and asked the Board to adopt the alternate date for the 1992 budget process. BUSINESS FROM COUNTY DEPARTMENTS: PUBLIC WORKS Establishin2 a Name for a Private Road; Tealview Court in Kala Point; Renate Wheeler. Petitioner: 911 System Coordinator Bob Henderson reported that Renate Wheeler has suggested the name of Tealview Court for a private road in the Kala Point Development. The only other road name in the County that is similar is Teal Lake Road. Renate Wheeler stated that her first choice is Kalalagoon Court, which would be spelled as one word. The Kala part of the name should indicate that the road is located in the Kala Point development. In the past the Board has not wanted to name a road a name that is similar in any way to another, Bob Henderson explained. He added that all emergency calls go into one dispatch center and the Dispatcher then has to decide what Fire District to dispatch to the call. Renate Wheeler added that the main road into the area, is Sailview Drive. In the past roads off of a main road are given the same name with the designation of Court. She stated she would be willing to have this road named Sailview Court. After further discussion of the road names and which suggested name would be the least confusing, Bob Henderson noted that he could review these names with the Emergency Services personnel for their input. Renate Wheeler noted that there will be a road sign with the road name on it and an additional sign that will say lithe Lagoon." Chairman Dennison stated that if the development is called the Lagoon, there could be some confusion with Port Ludlow's Lagoon Drive. Bob Henderson reported that calls go into the dispatch center on lines from each separate phone prefIX. Port Ludlow calls would come in on the 437 prefix while Kala Point calls would come in on the 385 prefix. Commissioner Brown moved to approve RESOLUTION NO. 27-91 establishing the name of Kalalagoon Court. Commissioner Wojt seconded the motion which carried by a unanimous vote. ~ VOL Ö-· . ..,., ". 1, 'F" .(]" .\., - r..,,_ ,v 28?¡· , \ Commissioners' Meeting Minutes: Week of April 8, 1991 Page: 2 Petition to Vacate; A Portion of 6th Avenue in Irondale; Janice Stahl. Petitioner (Tabled on March 11. 1991): Public Works Director Gary Rowe reported that this petition to vacate was tabled by the Board because there were differing recommendations from the Planning Commission and the Public Works Department regarding the need for this right-of-way in the future. He noted that the Public Works Department reviews each vacation petition to determine if the right-of-way is going to be needed in the future for the County road system. He then read portions of the Subdivision Ordinance, the Vacation Ordinance and the Tri Area Community Plan regarding vacation of county road rights-of-way in a plat. The circulation, plan prepared for this area several years ago was then reviewed. This plan, Gary Rowe added, identifies platted streets that are needed for circulation, which is not the same as the need for access to lots. Commissioner Wojt asked which of the streets along Sixth Avenue have been vacated? Gary Rowe answered that none have been vacated. The lots located in the area where the vacation is requested would not have an access problem if this vacation is granted. Janice Stahl stated that her septic tank and drainfield are currently located on the portion of the right-of-way in the vacation request. In response to a question from Chairman Dennison regarding vacating only a portion of the requested area, Gary Rowe reported that the Board can reduce the area to be vacated. The discussion then turned to the possibility of reserving a portion of the right-of-way for public use (utility and/or trail) in the future. Commissioner Brown stated that if a portion of the right- of-way is to be saved, it has to be shared equally by each property owner. Janice Stahl stated that she has an agreement with her neighbors that they will deed her their portion of the vacated right-of-way. She is willing to leave part of the area for public purposes (utilities and trails). Gary Rowe added that the location of the portion set aside for public purposes needs to be defined. Commissioner Brown moved to bring this vacation request off the table. Commissioner Wojt seconded the motion which carried by a unanimous vote. Commissioner Wojt moved that this petition to vacate right-of-way be approved on the condition that a fifteen foot public use (utility/trail) corridor be reserved, which the Public Works Department will define. Commissioner Brown seconded the motion which carried by a unanimous vote. Three (3) Hearin2 Notices: Chan2e in Road Names: Bob Henderson reported that all of these road names need to be changed because the names match previously established road names. Commissioner Brown moved to set the hearings for all three road name changes for May 6, 1991 beginning at 10:30 a.m.: Change Beach Drive abutting Oak Bay Waterfront Tracts Change platted road names in Paradise View Estates Change platted road names in Oak Bay Waterfront Tracts Commissioner Wojt seconded the motion which carried by a unanimous vote. Hearin2 Notices re; Two (2) Applications for Franchise: Olele Point Road: These two application for franchise are for placing pressurized sewer effluent pipe (Hermanson) and a waterline (Donovan) on the Olele Point Road right-of-way, Gary Rowe reported. Commissioner Brown moved to Resolutions setting these two hearings for May 6, 1991: RESOLUTION NO. 28-91setting the hearing for Hermanson for 10:45 a.m. RESOLUTION NO. 29-91 setting the hearing for Donovan and Durgan for 11 :00 a.m. Commissioner Wojt seconded the motion which carried by a unanimous vote. 'VOL 17 '.r:-t1n ~' t,·:, \,J ¡ 288 .. Commissioners' Meeting Minutes: Week of April 8, 1991 Page: 3 Bid Call; One (1) 10 yard Dump Truck: Commissioner Brown moved to approve the bid call and set the bid opening for one 10 yard dump truck for 10:45 a.m. on April 22, 1991. Commissioner Wojt seconded the motion. The motion carried by a unanimous vote. *** Orabelle Connally and Robin Rickman. National Or2anization for Women (NOW) Affirmative Action Committee re: Afflrmative Action and Procedures for Hirin2 Director of Community Services: Orabelle Connally submitted and read a letter regarding the advertising and hiring process being used by the County for the Director of Community Services position. Robin Rickman stated that there seems to be lack of policy in general for this process. She asked why the process is being hurried and how the County recruited women and minorities? She also stated that the personnel skills were not included in the job announcement, even though they are in the job description. Chairman Dennison stated that the County has followed its' policy for advertising this position as well as for the hiring process. Superior Court Jud2e William E. Howard re: Adoption of Indi2ent Defense Standards for Jefferson County: Superior Court Judge William E. Howard reported that the standards for indigent defense endorsed by the State Bar Association have been followed where possible in the development of the proposed County standards. Commissioner Brown stated that the County negotiates a contract with the Clallam Jefferson Public Defender for indigent defense services each year and asked if that contract would meet these standards? Judge Howard stated that the Clallam Jefferson Public Defender's Office has reviewed these proposed standards. After discussion of how a person is determined to be indigent, the Board directed the Clerk to draft a resolution to adopt these standards. The Board met with Gary Rowe and Carter Breskin regarding the format of the workshop to be held on April 17, 1991 on the Olympic Discovery Trail. This workshop will be held 'at the Gardiner Community Center at 7:00 p.m. Assessor Jack Westerman and David Goldsmith Plannin2 & Buildin2 Department Director re: Adjacent Property Owner Lists and Map COPyin2: Planning and Building Department Director David Goldsmith reported that recently complaints have been received regarding the cost of developing lists of adjacent property owners for certain Development Code approvals. The Planning Department staff used to develop these lists for applicants but with the increase in their workload the staff can no longer handle this work. The Board implemented a requirement that these lists be complied by the Title companies. The complaints have started since the title companies have raised their fees for this work. Commissioner Brown asked what has changed for the Title companies that has made them raise their fees? David Goldsmith reported that he doesn't know if the Title companies were subsidizing this service when it was first implemented, or if they are making money on these requests. Assessor Jack Westerman stated that whoever develops these lists needs to have knowledge of how to read property descriptions. Pending segregation of property within the radius being searched should be included for this type of list. He added that the Assessor's office doesn't have the personnel to make copies of maps and the public has been told that they no longer provide this service. They also would not have enough staff to provide this service. Chairman Dennison asked why a third party has to do this work? If the applicant is required to provide this information they could be given the choice to do it themselves or go to the VGl 1 7 rAt;E 00 289 ~ Commissioners' Meeting Minutes: Week of April 8, 1991 Page: 4 Title company for the information. David Goldsmith discussed the problems that can come up if the notification of adjacent property owners is not done properly. Commissioner Brown and Chairman Dennison asked how much of this work there is? David Goldsmith reported that currently there are 38 short plats filed that need these adjacent property owner lists and Jack Westerman added that he has a Realtor that wants a complete set of County maps. After further discussion of the requirement, the Board asked that an hourly cost for County staff to provide this service be developed. Tom Beavers re: Middlepoint Property: Tom Beavers came before the Board to update them on his Middlepoint property. He stated that he is going along with the recommendations from the Planning Department and the State Department of Wildlife. These recommendations include four helicopter fly overs of the property with a Wildlife Biologist. A biologist will walk the beach also. Tom Beavers added that he is frustrated with the system. Before he purchased the property he asked the Planning Department if there were any threatened or endangered species on it and they indicated there were not. Mr. Beavers presented a study that was done of falcons in the area and he noted that it indicates there are none on his property. He advised that even though he has this study, he is still getting letters from the State Department of Wildlife saying there are falcons on the property. He added that it is not an easy job to disprove that there are falcons on this property. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brown moved to adopt and approve the items of the consent agenda as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. 1. CONTRACT NO. 91-10-17 re: Professional Services; Evaluation of Administration of Mental Health Services of the Human Services Department; Jane Crigler and Associates 2. Resignation from the Stormwater Management Advisory Board; Tish Parmenter 3. AGREEMENT No. 91-10-16 re: Substance Abuse Prevention Program Grant from Human Services Department; Chimacum School District #49 4. Statement of Receipts and Disbursements; for the Period January 1 to March 31, 1991 5. Applications for Assistance from the Soldiers' and Sailors' Relief Fund; Marjorie J. Stretch $500.00 and Elmer Assman $500.00 6. RESOLUTION NO. 30-91 re: Establishing the Dates of 1992 Budget Submissions, Review Hearings and Final Adoption David Specter. Health Department Administrator re: Request for Staff"m2 Increase for the Maternity Support Services Pro2ram: Health Department Administrator David Specter reported that the volume of clients for this program have exceed expectations and anticipated revenues. The costs for this program are reimbursed by a State grant. After reviewing the program statistics and report, Commissioner Wojt moved to approve the request from the Health Department for increased staffing as presented. Commissioner Brown seconded the motion which carried by a unanimous vote. PROCLAMATION re: SPrin2 Rally 1991 Week; April 13 to 21. 1991: Commissioner Wojt moved to approve the Proclamation for Spring Rally '91 Week (April 13 to 21), to call on the citizens of the County to join in the cleanup, recycling and beautification effort and to continue their dedication to such efforts throughout the year. Commissioner Brown seconded the motion which carried by a unanimous vote. Re2Ïonal Growth Mana2ement Strate2Y Meetin2 with the City of Port Townsend: The Board met with three City Council members (John Clise, Norma Owsley, and Jean Camfield), City Planner Dave Robison; and Planning Department staff members David Goldsmith, Director; Craig Ward, Senior Planner; David Young, Associate Planner; Public Involvement Coordinator, Janette Force. Craig Ward reviewed mapping strategy, public involvement efforts, and dates that major decisions will have to be made to meet the July 1993 deadlines as set in the Growth Management Act. VOL 1 7 fAGE 00 290,' ~ , . . . 'I*' . . Commissioners' Meeting Min01èS: Week of AprilS, 1991 Page: . 5 The · meeting was recessed at the, end of the .business day. and 'reconvened at 8:00 a.m. on Tuesday April 9, 1991, with all Board members present., The eoardmetinExecutive Session, to interview, candidates'.fo[ the position of" Director ,of Community, . Services. , JEFFERSON COUNTY BOARD. OF COMMISSIONERS ~, VOL 17 rAGf 00 ~1ì ',." .