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HomeMy WebLinkAboutM051391 " ~ MINUTES WEEK OF MAY 13,1991 The meeting was called to order by Chairman Larry W. Dennison in the presence of Commissioner B.G. Brown. ' Commissioner Richard E. Wojt was out of town at a conference. The Board met in Executive Session with Senior Planner Craig Ward and Deputy Prosecuting Attorney Mark Huth regarding potential litigation. BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS Updatlna the Official County Road Log: Changing the Name of Beach Road to Beach Drive: Gary Rowe, Public Works Director, reported that this road name change was discussed at the hearing last week, but action on it was tabled. 911 System Coordinator Bob Henderson reported that the 911 system and the residents of this area call this road Beach Drive, but the Official County Road Log lists it as Beach Road. Commissioner Brown moved to take the matter of changing the name of Beach Road off the table. Chairman Dennison seconded the motion which carried by a unanimous vote. Commissioner Brown moved to approve RESOLUTION NO. 41-91 to change the Official County Road Log name for Beach Road to Beach Drive. Chairman Dennison seconded the motion which carried by a unanimous vote. Establishing a Name for a Private Road: Misty, Ridge Road: Discovery Bay Area: This private road is located off of Casselary Road, Bob Henderson reported. Commissioner Brown moved to approve RESOLUTION NO. 42-91 establishing the name of Misty Ridge Road for a private road in the Large Lot Subdivision known as Sky View Heights. Chairman Dennison seconded the motion which carried by a unanimous vote. Establishing a Name for a Private Road: Mariah Lane: Cape George Area: This private road is located off of Luck Road in the Cape George area, Bob Henderson reported. Commissioner Brown moved to approve RESOLUTION NO. 43-91 establishing the name of Mariah Lane as suggested. Chairman Dennison seconded the motion which carried by a unanimous vote. VOL 17 '¡f-OO, .,' t r' -~ ~ ',~ 41"),,) . Ã3fi.JJ , .. Commissioners' Meeting Minutes: Week of May 13, 1991 Page: 2 Establishing a Name for a Private Road: Carroll Street Extension: Chimacum Area: This private road comes off of Old Anderson Lake Road in the Chimacum area, Bob Henderson reported. The platted right-of-way is called Carroll Street and the word IIExtension" has been added to this name to denote that it is not part of the County Road. Commissioner Brown moved to approve RESOLUTION NO. 44-91 establishing the name of Carroll Street Extension as recommended. Chairman Dennison seconded motion which carried by a unanimous vote. Application to Open Right-of-Way: 15 Foot Wide Alley in Irondale Addition: Michael and Denise Coxen. Aþplicants: GarY Rowe reported that this request is to open a portion of a 15 foot alley between Blocks 38 and 39 in the plat of Irondale Addition. The applicant wants to open the alley for access. The property owners and neighbors say that use of two of the lots in the area is impossible with the alley in its current alignment. The alley is 15 wide, with a grade from 0% to 7%. The Public Works Department has reviewed this request and recommends that it be approved with the following conditions: 1) That the right-of-way be located and the centerline staked by a licensed surveyor, 2) A copy of the completed sUlVey be filed with the County, 3) Applicant shall construct the alley to an overall width of 15 feet from shoulder to shoulder. Surfacing shall be done with materials that conform with standard Washington State Department of Transportation specifications, 4) Applicant shall present proof that the timber, or compensation for the timber, if any, has been provided to the adjacent property owners, and 5) Applicant shall work with the City Water Department to relocate the existing water line onto the edge of the platted alley's right-of-way. Commissioner Brown moved to approve the application to open the 15 foot alley with the conditions as recommended by the Public Works Department. Chairman Dennison seconded the motion which carried by a unanimous vote. AGREEMENTS (2) re: Storm Repair Maintenance Area 1 (West End of Jefferson County): State Department of Transportation: These agreements, Gary Rowe reported, are for federal aid relief funding for the Upper Hoh Road and the South Shore Road. One agreement is for $72;053 with $67,957 in federal aid and the other is for $318,775 with $318,215 in federal aid. Commissioner Brown moved to approve and sign the agreements with the State Department of Transportation as submitted. Chairman Dennison seconded the motion which carried by a unanimous vote. Claim for Damages #C-01-91: Gordon Decker. Claimant: Gary Rowe reported that this claim is for damage to a contractor's (Gordon Decker) truck. After investigating the claim and reviewing it with the Prosecuting Attorney, the recommendation is that the claim be denied. Commissioner Brown moved to deny the claim as recommended. Chairman Dennison seconded the motion which carried by a unanimous vote. PROCLAMATION: National Public Works Week. May 19-25. 1991: Commis- sioner Brown moved to proclaim the week of May 19 to 25, 1991 as National Public Works Week. Chairman Dennison seconded the motion which carried by a unanimous vote. l VaL 17 fAG~ on 424 Commissioners' Meeting Agenda: Week of May 13, 1991 Page: 3 FACiliTIES MANAGEMENT Call for Bids: Courthouse Roofing Pro~ Commissioner Brown moved to approve the call for bids and set the bid opening for the Courthouse Roofing project for June 10, 1991 at 11:00 a.m. Chairman Dennison seconded the motion which carried by a unanimous vote. PLANNING AND BUilDING Shoreline Setback Variance Reauest: North Beach Drive at Bridgehaven: David and Marti Mathis: Marti and David Mathis were present when Associate Planner Jim Pearson reported that this shoreline setback variance is for the placement of a pre- constructed sun porch on the Mathis home at Bridgehaven. Shoreline setbacks are either measured from the ordinary high water mark or determined by averaging the setback of adjacent residences. There is rip rap in front of the Mathis house while. the two adjacent houses have bulkheads in front of them. When there is a bulkhead it is used as the measuring point for determining setback. One of these houses is about 8 feet back from the bulkhead and the Mathis house is setback in line with that house. The Mathis's calculated their setback as 9 feet 6 inches. They are asking for a setback variance to allow their sun porch to be left as constructed. The house is setback 18 feet 8 inches from the shoreline. Jim Pearson explained the that the measuring point for the setback for this residence is confusing. The criteria for granting setback variances was then reviewed. Chairman Dennison stated that the first criteria regards a hardship being caused by the property, not by the applicants own actions. He added that he doesn't see the hardship in this request. Jim Pearson reviewed letters from the adjacent property owners who have both stated that they do not object to the structure. The Planning Department has measured the setback from the toe of the bulkhead. The Mathis's used this area where the vegetation changed as the point to measure from for determining their setback. They determined they would need a one foot setback variance. Mr. Mathis stated that he purchased his modular home from Evergreen Modular Homes in Tacoma and asked them to install the sun porch at the time the house was placed on the lot, they wouldn't do it then. He stated that he didn't know he needed a permit to put on this porch. He didn't even know they needed a final inspection because the builder told them the house was complete. Chairman Dennison stated that whether a permit is required or not, setbacks on the lot must be met. Mr. Mathis concluded by noting that they felt they were in compliance with the setbacks by their measurement. Chairman Dennison asked what the house setback is? Jim Pearson reported the house is setback 10 1/2 feet according to the building permit. Mr. Mathis stated that the house is actually setback 18 1/2 feet. They thought the sun porch was included in the setback calculation. The adjacent house on one side was built after the Mathis home was built, Jim Pearson reported. This has changed the calculation of the setback if the averaging method is used. Mr. Mathis reported that the way the sun porch is built, would mean that it would have to be torn out board by board. Chairman Dennison noted that the issue is the hardship criteria. Jim Pearson added that the entire Wilson house (adjacent to the Mathis home) is within eight feet of the water. Only a portion of the Mathis house (because of the way that it is placed on the lot) is approximately seven feet from the shoreline. Commissioner Brown asked if this setback would have any impact on other houses in the area? Jim Pearson reported the sun porch is glass and since the shoreline curves away on one side, there is no impact on the adjacent houses. l Val 17 rA~£ 00 425 Commissioners' Meeting Agenda: Week of May 13, 1991 Page: 4 Commissioner Brown noted that since there has been a change in the method of calculating shoreline setback since the house was built, he moved to approve the setback variance as requested. Chairman Dennison seconded the motion which carried by a unanimous vote. Certificate of Compliance and Conditional Use for the Conversion of an existing Barn to a Bicycle Hostel: Located adjacent to Gardiner Beach Road in Gardiner: William and Patricia Goldfoos. Applicants: 19 interested area residents were present when Associate Planner Jerry Smith reported that this proposal is to convert a barn in the Gardiner area into a bicycle hostel. The Planning Commission reviewed the proposal, took public testimony and made some findings based on that review. They concluded that the proposal would be contrary to the overall goals of the Gardiner Community Plan and they recommend that the Board deny the application for conditional use. Jerry Smith added that the written findings of the Planning Commission are not yet available because of computer problems. A letter has been received from Irwin Jones, Attorney for the Applicant, asking that the Board over turn the recommendation of the Planning Commission and grant the permit. The Planning and Building Department recommends that the matter be tabled until the Prosecuting Attorney can review Mr. Jones comments and the Planning Commission findings and make a recommendation to the Board. Commissioner Brown stated that without the Planning Commission findings and recommen- dation the Board doesn't have enough information to make a decision. He asked if the applicant and their attorney were at the Planning Commission hearing to give testimony? Jerry Smith reported that they were both present at that hearing. Commissioner Brown moved to table action on this project until 4:00 ·p.m. on Monday, May 20, 1991 to allow time for the Planning Commission findings to be prepared. Irwin Jones asked that he be provided a copy of the findings and any other information that is available. Norman Lynn also asked for a copy of this information. Chairman Dennison advised them to notify Jerry Smith at the Planning Department for copies of this information. Timberland Open Space Classification: 14.35 Acre Parcel located at the Southern End of the Coyle Peninsula: Tom Date. Applicant: Jerry Smith reported that an application for current use tax assessment for placing a 14.35 acre parcel located on the south end of the Toandos Peninsula into the Open Space Timberland designation has been received from Tom Date. The Planning Commission reviewed the application and recom- mends approval subject to the condition that an updated Timber Management Plan be submitted to the County Assessor every four years. Commissioner Brown questioned how much an inspection and update of the timber management plan would cost the applicant? Jerry Smith reported that he did not know. Commissioner Brown stated that he doesn't know what benefit will be derived by reviewing this every four years? Chairman Dennison stated that the benefit is that the County will be assured that this property is being managed according to the plan approved to allow this designation. Who will monitor that this update is submitted in four years, Commissioner Brown asked? Jerry Smith, reported that the Assessor and the Planning Department will monitor that this is done. Commissioner Brown moved to approve the Current Use Tax Classification requested by Tom Date as recommended and conditioned by the Planning Commission. Chairman Dennison seconded the motion which carried by a unanimous vote. Review of Planning Commission Findings re: Modifications to the Prelimi- nary Plat of Teal Lake Village: Pope· Resources. Applicant: Teal Lake Village, Jerry Smith reported, was granted preliminary plat approval in November of 1990. This is a report of the Planning Commission findings on modifications made to that preliminary plat. There were 110 lots in clusters with a contiguous open space area and one main access point in VO!. 17 tV' ßo. 426 -- Commissioners' Meeting Agenda: Week of May 13, 1991 Page: 5 the original plat. The modified plat reduces the number of lots from 110 to 105, reconfigures the open space and relocates the access point to Teal Lake Road. The required traffic impact study, Jerry Smith continued, has been submitted to the Public Works Department for their review. The re..alignment of the access to Teal Lake Road is being proposed in light of that study. The Public Works Department has inspected the site and submitted a letter regarding this modified preliminary plat. The Planning Commission recommendation is that this modified plan is still in compliance with the original plat approval and the original 17 conditions of approval still apply. Commissioner Brown moved to issue preliminary plat approval for the modified preliminary plat of Teal Lake Village with the original 17 conditions as submitted. Chairman Dennison seconded the motion which carried by a unanimous vote. Environmental Review and Threshold Determination: Boat Launch: Nebel Road. East of Gardiner Marsh: Discovery Bay: Rodney Snyder: Associate Planner Jim Pearson reported that this environmental review is of a Shoreline Permit for an 8 foot by 89 foot boat launch on the property owned by Rodney Snyder in Gardiner. The Snyder's are applying for a Shoreline Permit for this ramp even though it was already installed (without a permit) by the previous owner. Jim Pearson stated that part of the ramp has buckled and the applicant is proposing to cap (cover the area with more cement and anchor it with rebar) the area that is damaged. Jim Pearson stated that there are no houses or boat ramps further down the beach on the east side of the launch that would be harmed by this blocking of the littoral drift. Jim Pearson then reviewed the environmental checklist. After making a site inspection, he noted that the ramp cracked in the middle because of the wave action. It is estimated that the ramp is eight years old. As far as the interruption of the littoral drift, Jim Pearson reiterated that this does not appear to be a problem. Commissioner Brown moved to issue a determination of non-significance and lead agency status for the Snyder boat ramp at Gardiner. Chairman Dennison seconded the motion and asked if Jim Pearson is concerned about the littoral drift? After further discussion of the impact of this ramp on the littoral drift, the Chairman called for a vote on the motion. The motion carried by a unanimous vote. DISTRICT COURT District Court Judge Tom Malhan and Others re: Law and Justice Funding of AGREEMENT #90-10-11 for Services Provided by the Human Services Community Alcohol/Drug Abuse Center to the District Court: Deputy Prosecuting Attorney Mark Huth reported that $26,000 in Law and Justice Funding was budgeted to go to the District Court to allow them to contract with the Alcohol and Drug Abuse Center to provide alcohol counselling services for the Court. Mark Huth asked if the Human Services Department can substantiate the cost of the services being provided to District Court? Ella Sandvig advised that Human Services has determined the cost of providing the services and can provide documentation for that fee. District Court has been billed the services provided during the first quarter. After further discussion of the services being provided and the Human Services Department workload, Commissioner Brown moved to approve the Agreement between the Human Services Department Community Alcohol/Drug Abuse Center and the District Court for professional services. Chairman Dennison seconded the motion which carried by a unanimous vote. *** 1 427 vot - 7' f¥' 08-- Commissioners' Meeting Agenda: Week of May 13, 1991 Page: 6 APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brown moved to adopt and approve the items on the consent agenda as submitted. Chairman Dennison seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 45-91 re: Deferring the Effective Date of the Jefferson County Hearing Examiner Ordinance No. 1-0318-91; Deferred to June 17, 1991. 2. RESOLUTION NO. 46-91 re: Accepting the Renovation of the Fort Worden Balloon Hangar as a Completed Project 3. Request for Payment of First and Second Quarter Allocation of Hotel/Motel Tax Funds; Port Townsend Chamber of Commerce 4. Call for Bids and Setting Bid Opening Date; Furnishing an engineering plain paper copier for the Assessor's Office; Setting the bid opening for May 28, 1991 at 10:30 a.m. in the County Commissioners Chambers 5. AGREEMENT, Amendment re: Extension of Time; Southwest Washington Inter-County Solid Waste Advisory Board (SWIC SWAB); Pacific, Cowlitz, Grays Harbor, Lewis, Mason, Thurston, Wahkiakum and Jefferson Counties 6. Accept Resignations from: Chuck O'Conner and John Clise - Solid Waste Advisory Board Jerry Busic - Alcohol/Drug Abuse Advisory Board MEETING ADJOURNED / JEFFERSON COUNTY BOARD OF COMMISSIONERS < .. ~~ , ~ ~,v ,. I). '., S .~, rc;~' J J ~~,'l\.. .r,: , I. · ;~.: '", '~~/' ; ::\' I.: \ ... ',_ '. - . '" I , .' '. ~. : t. ." 'if' . . ~, ;\ .' A-ricST. .. ,l (;, , ...s ' . .1 I L&\ .1--: ~'~/:;;;~ .c. ,/ _fJJ" ~·(O.·n >4 . \¥~~~:'~ Lorna L. Delaney, ~ Clerk of the Board () Larry W. Dennison, Chairman vm. ' t 7 ¡~r~ fJ~, 428