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HomeMy WebLinkAboutM062491 ,. , MINUTES WEEK OF JUNE 24. 1991 Chairman Lérry W. Dennison called the meeting to order at the appointed time in the presence of Commissioner B. G, Brown and Commissioner Richard E. Wojt. APPROVAL OF MINUTES: Commissioner Wojt moved to· approve the Minutes of May 28, 1991 as corrected, Commissioner Brown seconded the motion which carried by a unanimous vote. BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS HEARING re: Application for franchise; Septic Effluent Svstem on Blue Jav Lane: AI Schoenfeld Applicant: Public Works Administrative Assistant Eileen Simon reviewed the agency responses from the Health Department, Public Works, and Public Utility District No.1. Public Works recommends approval of this franchise application to install, operate, and maintain a pressurized effluent transport pipe in the right-of-way of Blue Jay Lane in Division 3 of Bridgehaven. There is no conflict between the proposal and the Jefferson County Comprehensive Plan; area properties would be served by a community sewage system; the effluent line is needed to transfer septic tank effluent to the drainfield; the installation and maintenance of the septic system is in the interest of public health and safety; and Public Utility District No. 1 intends to acquire and manage the system. Eileen Simon explained that the Board may waive the 150 percent bond requirement if the Public Utility District No. 1 assumes management of the system. Chairman Dennison opened the public hearing for comments for or against approval of the franchise application. Jim Samuels: Jim Samuels explained that he lives on Blue Jay Lane. He asked if this type of effluent system has been proven in this area and if the ground perks where the drainfield is supposed to go? . He noted that the ground around this area does not perk. Eileen Simon stated that the Health Department offered their comments regarding their standards. Public Works Director Gary Rowe noted that the Public Works Department has never requested information on Health Department permits in franchise cases, He explained that franchises are generally direct results of the applicant going to the Health Department to request a permit to put in this type of community drainfield, At the time of application the applicants are informed by the Health Department that they also need a franchise to place their lines within the County right-of-way, VCLt t 7 r :r/ OOr,~ ~M~ é '<-.Ii d Commissioners' Meeting Minutes: Week of June 24, 1991 Page: g Sam Swanson. Shold· Excavatina: Mr. Swanson explained that he has been working with Mr. Schoenfeld and the proposed drainfield has the only suitable soils in the area south of Blue Jay Lane. A perk test was done, engineers inspected the property, and he believes a permit has already been granted by the Health Department. Gary Rowe added that pressure effluent pipes have been used in the County and it is well proven that they work. He noted that the franchise does require bonding in case there are any problems. The recommendation is to have the bonding portion waived, assuming that Public Utility District No.1 (P.U.D.) will take the system over. Chairman Dennison asked what would happen if the Public Utility District didn't take over the system? Eileen Simon added that the surety bond has to be provided in the amount of $11,000 to the County, but the bond may be waived if the system becomes part of a licensed public utility. Commissioner Brown noted that a condition can be set stating that at such time as a contract is entered into with P.U.D., then the bond would be waived. Mr. Swanson clarified that the bond is for replacement of the system if it fails in the future. The bond remains in effect until the system is installed and approved. The surety bond would have to be maintained if the system remains private; if the P.U.D. maintains the system, then the bond may be discontinued. Kathleen Samuels: Mrs. Samuels asked where the drainfield site is located on the map? She noted that creeks may be close to the drainfield site, and she is concerned with runoff. Sam Swanson: Mr. Swanson pointed out the drainfield area on a map and explained that the site is outside of the shorelines area and that there aren't any creeks on it. He noted that a permit wouldn't have been issued if the soil wasn't appropriate. Jim Samuels: Mr. Samuels asked if this type of system has been tested on similar sites? Sam Swanson: Mr. Swanson stated that the system has been used at Kala Point. He noted that no more houses will be constructed. than the system is designed to support. i ! Hearing no further comment for or against this franchise application, Chairman Dennison closed the publici hearing. Commissioner B. G. Brown moved for approval of the franch- ise as requested! with the condition that the bond remain in effect until the Public Utility District No. 1 tak~s over operation and maintenance of the system. Commissioner Wojt seconded the mqtion which carried by a unanimous vote. ! HEARING re: Chanaina the Name of a Certain County Roads on the Official County Road Loa; Yarr-Johnson Road to Yarr Road: Oak Bav Area: Gary Rowe reviewéd the application to change the name of Yarr-Johnson Road to Yarf Road. Chairman Dennison opened the hearing, Hearing no public comment for or against the name change, Chairman Dennison closed the public hearing. Commissioner B, G. Brown moved to approve RESOLUTION NO. 65-91 Changing the Name of Yarr-Johnson Road to Yarr Road on the official County Road log. Commissioner Wojt seconded the motion which carried by a unanimous vote. CONTRACT. Amendment No.2. Work Order No. 41070 re: Economic Enaineerlna Services (EES): Phase 2. Task 3 & 4: Gary Rowe expiained that the amendment to this contract would raise the authorized compensation to $39,000. The continuance of Phase 2 of the overall Integrated Data Management System is for wetland data acquisition, GIS development and County-wide wetland mapping. The work to be done is part of a grant project approved through the Department of Ecology. Commissioner B. G. Brown moved for approval of Contract Amendment No. 2 to attach- ment A. Commissioner Wojt seconded the motion which carried by a unanimous vote. AGREEMENT. Amendment No. 1 to Contract Aareement No. CCCC2358 re: Utter Control: State Department of Corrections & State Department of Transportation: Gary Rowe reported that the County previously signed an agreement that expires June 30,1991. The request is for an extension of the contract through June 30, 1992 with the terms as stated in the original contract. Commissioner 8, G, Brown moved for approval of Amendment No. 1 to the contract agreement. Commissioner Wojt seconded the motion which carried by a unanimous vote. . VOL 17 fALf 00 ~~~1"'""1 /dw Commissioners' Meeting Minutes: Week of June 24, 1991 Page: ª AGREEMENT. Reimbursable Work re: Brinnon School District; extension of Drainaae System: Commissioner B. G. Brown moved for approval of the reimbursable work agreement with the Brinnon School District for a drainage system. Commissioner Wojt seconded the motion which carried by a unanimous vote, FACILITIES MANAGEMENT BID OPENING re: Desian and Installation of the Heatina. Ventilation and Air Conditionina (HV AC) Svstem for the Jefferson County Corrections Center: Rea- uest for ADDENDUM TO BID CALL: Re-Settina the Bid Openlna for Julv 8. 1991 at 11:00 a.m.: Gary Rowe, explained that it is to the County benefrt to extend the request for bids. He stated that the bidders did not have enough time to work on the designs necessary for bidding. Commissioner Wojt movèd to extend the bid opening for the design and installation of the HV AC System at the jail to July 8, 1991 at 11 :00 a.m. Commissioner Brown seconded the motion which carried by a unanimous vote. Call for Bids re: Renovation of Masonry Boiler Flue: Jefferson County Multi Service Buildina: Commissioner B. G. Brown moved to set the bid opening for the renovation of the masonry boiler flue at the Jefferson. County Multi Service Building for July 22, 1991 at 11:00 a.m. Commissioner Wojt seconded the motion which carried by a unanimous motion. BID OPENING re: Roof at Hadlock Shop: Public Works Director Gary Rowe opened and read the bids received for the roof at the Hadlock Shop, noting that these base bids include tax: SPEC HOLDERS: BID TOTAL: $18,543.76 24,516.00 33,203.00 12,860.00 $ 16,385,60 1) Schmitt Sheetmetal, Port Angeles 2) Del Hur Industries, Port Angeles 3) Uncoln Construction, Tacoma 4) Price-Aire, Port Angeles Engineer's Estimate: Commissioner Brown moved to have the Public Works Department check the bids for accuracy and make a recommendation for a bid award most advantageous to the County. Commissioner Wojt seconded the motion which carried by a unanimous vote. Discussion of Bids Received on the Courthouse Renovation: Re-rooflna & Masonry Restoration (See Minutes of June 10. 1991): Frank Hall reported that bids were opened two weeks ago from two contractors for the renovation and replacement of the courthouse roof. The Engineer's Estimate of $297,149.00 did not include sales tax. Frank Hall stated that research was done on the· bids and procedures, and his recommen- dation is to proceed with the roof project, and not to try to cut the project cost down to the Engineer's Estimate by only doing part of the job. He noted that separating the metal roof or dome portion of the job from the slate roof portion would increase the overall cost. Frank Hall explained that re-bidding would be necessary either to apply for a FmHa loan to offset the project cost, or to get other bids for next year's construction season. Architect AI Bryant was present to discuss the cost estimates and alternatives to copper roofing. He explained that the cost of copper materials changes on a daily basis and that the complexity of the roof structure requires custom work. Other available materials cost less than copper initially, but the maintenance and labor costs exceed that needed for copper. There are also historical impacts on the building if a change is made in the roofing material. Mr. Bryant noted that he doesn't believe putting off the work until next year will decrease the cost of the renovation, IÀ"t no 1--:'~0e:-" VQ.L 11 rA~t u ... / .. )~J Commissioners' Meeting Minutes: Week of June 24, 1991 Page: ~ If the County were to apply for FmHa funds the needed documentation would take a couple weeks, and the project is estimated to take 100 days. Gary Rowe· explained that there is some leakage in the building but the damage is considered minor, although the extent of the damage is not known. He noted that a year won't make a big impact on the condition of the courthouse, A general discussion was held regarding funding sources (FmHa/bOnds), scaffolding, brick work, construction season, complications of delaying the roof project, alternatives, and re- bidding. Commissioner B. G. Brown moved to reject all bids on the roof repair and renovation. Commissioner Wojt seconded the motion for discussion. Commissioner Wojt asked if the Public Works recommendation was to accept the bid? Frank Hall said that this was not the recommendation. After further discussion about potential building damage during the year, the motion carried by a unanimous vote, Gary Rowe will draw up a revised schedule for the courthouse roof project. ******* Brent Shirley. Mayor: Andrew Patten. Northwest School of Wooden Boat Buildina: Janice Pederson. Maritime Bicentennial: and Scott Swantner. Wooden Boat Foundation re: Maritime Bicentennial Yawl Construction: Brent Shirley explained that the Hotel/Motel tax funding is being sought to fund the IIUltimate Celebration II in 1992. The reason the City and County are involved is the potential of building a vessel locally which would represent Jefferson County. Some funds are available for the project, but an additional allocation is needed. The City Council appropriated $4,000 and the same amount is being requested of the County. Half the funding needed is being raised privately. Andrew Patten explained that the International Maritime Bicentennial is planning a re- enactment exploration, "WAKE OF THE EXPLORERSH expedition, from May through September of 1992. The voyage, which would begin in Port Townsend, is to include a number of coastal towns within Canada, Washington, and Oregon. The Jefferson County Bicentennial Committee has begun to fund the creation of a Jefferson County vessel, which would belong in Port Townsend during the re-enactment and for various youth activities within the puget Sound area. It was determined that the design of this 25 foot boat is better than that of the originally planned 17 foot rowing skiff, from the point of view of historical and educational value, and later usage. The construction cost of a boat seven feet longer is not much more and the dependability of the boat is better. The total cost of construction is estimated between $25,000 and $35,000. Scott Swantner reported that the Wooden Boat Foundation would own the boat which would be considered an ambassador of the community. The vessel may be utilized in educational programs, maritime research through native culture, coastline exploration, and seamanship training. Details for the future use, maintenance, insurance, and inspections of the boat need to be worked out. After further discussion, Commissioner Brown moved to allocate $4,000 to the Bicentennial Committee budget in 1992 toward construction of the vessel. Commissioner Wojt seconded the motion which carried by a unanimous vote. PLANNING AND BUILDING State Environmental Policy Act Review and Threshold Determination: expansion of the Jefferson County Ubrarv: Port Hadlock: Jefferson County Ubrarv District: Judy Gunter, Ubrary Director, was present on behalf of the Jefferson County Ubrary. Associate Planner, Jerry Smith reported that the additions and remodel to the Jefferson County Ubrary are needed as the use of the library has exceeded expectations. ,VOL 17 rMÆ 00 - P~,~I~ ¡!, ~'~ L'i: Commissioners' Meeting Minutes: Week of June 24, 1991 Page: .Q. The expansion of 5,412 square feet would almost double the existing space. The expansion site is at Ness' Comer Road and Cedar Avenue in Port Hadlock as part of the existing building. Jerry Smith reviewed the Environmental Checklist for the proposed project noting that: (1) The sand and gravel site was regraded during 1984 and that there will be some cutting of the soil on site. The contractor is obligated by law to protect the exposed cuts. (2) Erosion and emissions will be minimal during the construction season. (3) The closest body of water is Chimacum Creek which is 1/4 mile southwest from the site. There are no surface water withdrawals or diversions and the area is not within the 100 year flood plain. (4) Domestic sewage may be generated. This is to be handled with an on site septic system and drainfield, which is subject to Health Department approval. (5) The water runoff is expected to increase due to the 10,000 square foot enlargement of the impervious surface area, including parking. The Public Works Department recommended a mitigative measure for a drainage plan to address the impacts that may occur. (6) The area is void of natural vegetation. Any disturbed landscaping will be replanted. (7) This site isn't the location of any known threatened or endangered species. (8) The construction would be short term, limiting the noise from 7:00 a.m. to 6:00 p.m. on weekdays. (9) The existing facility is designated as residential in the Tri Area Community Plan and the Development Code. (10) The site is not classified as environmentally sensitive. (11) The new structure would be designed to match the existing building with wood siding and shingle roofing, and the height. Jerry Smith explained that the mitigative measures are designed to address the drainage impacts so that they do not affect adjacent properties or rights-of-way, to re-establish the existing landscape that may be disturbed, to assure that security and other lighting does not create glare to passing traffic or adjacent properties, and to assure that the parking and loading areas are in accordance with the Jefferson County parking standards. Commissioner Brown moved to approve the mitigated determination of non-significance as recommended by the Planning Department. Commissioner Wojt seconded the motion which carried by a unanimous vote. Slanlnc;l of Mltiaative Determination of Non Slanlficance (approved June 13. 1991): Captain Vancouver Estates. Larae Lot Subdivision and Class IV General Forest Practice Permit: Sections 31 and 32. Township 31 N. Ranae 1 West. SWof McCurdy Point (Middlepoint): Tom Beavers: Eight area residents were present for the signing of the mitigative determination of non significance. Attorney Chuck Henry, representing Tom Beavers, was also present. Associate Planner Jim Pearson explained that Attorney Chuck Henry and Deputy Prosecu~ ting Attorney Mark Huth have· read the mitigative measures. The term Ilbaselinell was in question as Chuck Henry stated that i1baselinell has a different, more technical meaning than was intended in the mitigated measures. Jim Pearson stated that the intent was to study the pre-development water runoff from the site to enable an assessment of the runoff impact in the future. Tom Beavers pre-signed the Mitigated Determination of Non- Significance with the deletion of "baselinell. Chuck Henry agreed that the substitution of "studyll for IIbaselinell would be appropriate and acceptable to Tom Beavers, The deletion of "should" and "may" and the substitution of "shall II with regard to the Eagle Nest mitigations was discussed, As the intent of the County is that the applicant notify subsequent owners of the eagle nest and requirements, the Board concurred that the language be altered, as discussed. Discussion ensured regarding the process, the language, and the validity of consultants paid for by the proponent. The Board informed those present that a fifteen day comment period would begin from the date of the mailing of the mitigated determination of non- significance. This process was reviewed. and interested indMduals were directed to the Planning Department to be on a mailing list for the project. . VGL 1 7 rACE 00 ~} /·'~-.:;fl .,¡ _........~ Commissioners' Meeting Minutes: Week of June 24, 1991 Page: § Commissioner Brown moved to approve and sign the mitigated determination of non significance and lead agency status with the changes as agreed on. Commissioner Wojt seconded the motion which carried by a unanimous vote. Amendment to Existina Bindlna Site Plan: Brlnnon Beach Recreational Vehicle Park: Chet Dalaleish. Secretary/Treasurer. Brinnon Beach Estates North. Inc. (Hearina held and matter tabled January 7. 1991): Proponent A Chester Dalgleish and his Attorney Chuck Henry were present when Jerry Smith reviewed the proposed amendment to the existing binding site plan for Brinnon Beach Estates North. He explained that approval of the amendment would allow the combining of lots 20 and 21, and the combining of lot 22 with adjacent Tax 10 and Tax 26, fQr permanent residential parcels. The Planning Department concern is that this amendment mixes one type of site with another. The recommendation is that this amendment be an exception and be granted single family residence use with the creation of parcels. Any future, significant proposals to amend the plat would be subject to the stricter criteria of the subdivision ordinance. Sewage disposal permits have been approved by the Health Department for the proposed change to single residence parcels, Commissioner Brown moved to approve RESOLUTION NO. 68-91 declaring restrictions for the amendment of the Brinnon Beach Recreational Vehicle Park binding site plan as recommended, with the condition that any further proposals for changes to the site plan be subject to the Subdivision Ordinance. Commissioner Wojt seconded the motion which carried by unanimous vote. Discussion re: Grant Aareement No. G9200011 for Chimacum Creek Mapping and Shoreline Resource Protection Plannina Proiect: Jim Pearson reported that there is community interest regarding preserving the wildlife habitat and the aesthetic character of Chimacum Creek. The exact creek location is not known so the creation of a mylar overlay of the topography has been proposed. The overlay would aid in identifying the properties with the creek in order to find ways· to protect the resources, and preserve public access to the creek. The total grant is $4,000.00 with a 50% local match which would come out of Planning staff time. Commissioner Wojt moved to approve the grant agreement between the State Department of Ecology and the County Planning and Building Department. Commissioner Brown seconded the motion which carried by a unanimous vote. ******* Human Services Administrator Ella Sandvia and Sheriff Mel Meffordre: Law and Justice Fundina & Contracts: Ella Sandvig and Mel Mefford were both present to discuss the following: 1) 1991 - 1992 CONTRACT; Peninsula Regional Support Network; Human Services and Kitsap County. This contract was presented for approval. The Board submitted the contract to Deputy Prosecuting Attorney Mark Huth for review. 2) A request for Law and Justice Funding in the sum of $9,230 (for the remainder of 1991) to pay for Human Services to the Sheriff's Department. The funding was approved by the law and Justice Committee. The Board concurred that the funding through Law and Justice is appropriate. An agreement between the Sheriff's Department and Human Services will be signed and submitted to the Commissioners' Office. 3) 1990 CONTRACT No. KC-042-90-E, Amendment E; Peninsula Regional Support Network; Human Services and Kitsap County. Commissioner Wojt moved to sign the 1990 amended contract agreement. Commissioner Brown seconded the motion which carried by a unanimous vote. VOL 17 rMl DO I-~~ ,t' 0)). . :: ..',_'.-..J Commissioners' Meeting Minutes: Week of June 24, 1991 Page: Z APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Wojt moved to approve and adopt the items on the consent agenda as submitted. Commissioner Brown seconded the motion which carried by a unanimous vote. 1. Letter of Support for CJS Grant Funding from the State; Juvenile and Family Court Services 2. HEARING NOTICE re: Certificate of Compliance and Conditional Use for the Conversion of an Existing Barn as a Bicycle Hostel; Located adjacent to Gardiner Beach Road in Gardiner; William and Patricia .Goldfoos, Applicants Setting the hearing for July 17, 1991 at 7:00 p.m. in the Gardiner Community Center 3. CONTRACT: One (1) Mita 1824ZS Engineering Copier for the Assessor's Office; United Business Machines of Washington, Inc. 4. RESOLUTION NO. 66-91 re: Establishing the Name For a Private Road: Salmonberry Lane; Coyle Area 5. RESOLUTION NO. 67-91 re: Establishing the Name For a Private Road: Kingdom Way; Just Outside Port Townsend City Umits 6. 1991 CONTRACT 1191-10-23: Human Services and Skookum Jump Rope Company 7. CONTRACT #220D-82253: Regional Support Network services for Mental Health; State Department of Social and Health Services, Application for Assistance from the Soldiers' and Sailors' Relief Fund: Commissioner Wojt moved for approval of the application for assistance from the Soldiers' and Sailors' Relief Funds for Ernest G. Emel $500, Commissioner Brown seconded the motion which carried by a unanimous vote. 1990 AGREEMENT #90-10-23: Jefferson County Human Services and Skookum Jump Rope Company: Commissioner Wojt moved to approve the contract award in the amount of $2,880 for Group Supported Employment for those with develop- mental disabilities with Skookum Jump Rope Company. Commissioner Brown seconded the motion which carried by a unanimous vote. Kathryn Jenks re: Discussion of County Information Process: Kathryn Jenks discussed issues of notifying the public of hearings and discussions in an equitable manner. She suggested that the Board not give special notice to specific groups, but just give impartial notification in the County legal newspaper, as those who are interested will attend. Commissioner Dennison explained that the Board is interested in gathering diverse opinions from the community from all groups interested in the issues. Kathryn Jenks gave a brief history of the City of Port Townsend's process in regard to the Townsend Meadows development, She explained that the process of utilizing an impartial third party, the State Department of Ecology, to assess the elements of the project and the information gathered, was an appropriate way of handling the issue. Ms. Jenks suggested that the County consider using the same process of impartial professionals in controversial land issues, She pointed out that hiring impartial people is a good model to follow as this eliminates the question of the validity of comments and studies paid for by opponents and proponents. .VûL 17 rAtE 00 t-7~"'01 ri'i.:,U. Commissioners' Meeting Minutes: Week of June 24, 1991 Page: ª The Board recessed and reconvened each day of the week through June 28, 1991 for Aquaculture Workshops and Budget Meetings. JUNE 27, 1991: Membership in Southwest Inter-County Solid Waste Advisory Board (SWIC SWAB): The Board concurred that the County will remain in the Southwest Inter-County Solid Waste Advisory Board. The County will not be a host County or go over the amount previously committed to SWIC SWAB. CONTRACT re: Peninsula Reaional Support Network (PRSN): Mental Health Services: Kitsap County: Commissioner B. G. Brown moved to approve the Peninsula Regional Support NetWork contract for Jefferson County comprehensive mental health services through Kitsap County. Commissioner Wojt seconded the motion which carried by a unanimous vote. JUNE 28, 1991: Grant Application for CZM Prolect Assistance: Coastal Counties Coordination Proaram: Department of Ecology: Commissioner Richard Wojt moved to issue a letter of support pledging $4,263,00 in cash and $1,000,00 in-kind for this CZM Grant. Commissioner Brown seconded the motion which carried by a unanimous vote. MEETING ADJOURNED / JEFFERSON COUNTY BOARD OF COMMISSIONERS '.,'>. .. 1 .',f.. "" " ''I " " .' '/ ' , ~ . "1 ">'1»:..... J '" ~-\ " Os ,\ .. ."... l\ .> j:J I . " J.o'" J '. .'" - I'. 'I! I *".~ ,...-, ,,:' .... /' .. _ .'" " C1lI \\ . .... _.. ~'I. ... .' I ,," . .' ii' I. rC -" . ... '. ¡'i:t:",V~.ff,~~ ,.....1 ( ~"'~,' ,;.-. ~ .." .. .... ".', · ,. r ,- :""'.,,,.: '<.'Î ) 1\ ~ ATTEST:"'~, . ~~C'"' W enmson, halrman ~ CVIðI ({ .;J Lorna L Delaney, Clerk of the Board . VOL 1 7 rAí,t 00 ~ ",;! l't1 j '--. ,eil .-- ._~4 ~,_