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HomeMy WebLinkAboutM070191 , I, MINUTES WEEK OF JULY 1, 1991 After meeting in Executive Session with Craig Ward and David Goldsmith from 9:30 a.m. to 10:00 a.m. regarding a personnel matter, Chairman Larry W. Dennison called the meeting to order at the appointed time. . Commissioner B.G. Brown and Commissioner Richard E. Wojt were both present. BUSINESS FROM COUNTY DEPARTMENTS: PUBLIC WORKS BID OPENING; 1991 Pavement Marklnas MT0971: Public Works Director Gary Rowe opened and read the bids received for the 1991 pavement marking program: BIDDERS: BID TOTALS: $108,385.00 99,840.00 Apply-A-Line, Pacific Stripe Rite, Auburn Engineer's Estimate 98,337.50 Commissioner Brown moved to have bids checked for accuracy and that a recommendation for bid award that is to the best advantage of the County be provided by the Public Works Department. Commissioner Wojt seconded the motion which carried by a unanimous vote. Later in the day: Commissioner Brown moved to award the bid to Strip Rite, Inc. of Auburn as recommended by the Public Works Department. Commissioner Wojt seconded the motion which carried by a unanimous vote. Reauest for Use of County Roads;. Filming of Television Commercials; Sieael/Nelson Films: Bob Henderson, 911 System Coordinator reported that a request has been received from Siegel/Nelson films for permission to film automobile commercials for television on several County roads (Thorndyke, Paradise Bay, Dabob-Coyle, Andy Cooper, South Point, and East Quilcene Roads) on July 17, 18 and 25,1991. They will have four deputies each day filming is done to provide traffic control services. Commissioner Brown asked what advantage this proposal is to the County in relation to the inconvenience it causes the residents of the County? Bob Henderson reported that the County receives no permit fee from the Company or any mention in the commercials. It was suggested that a County employee be present, at the film company's expense, to keep track of the traffic situation. .VOl .' i 7 rAr¡ 00 ¡AJ-- , tip]' Commissioners' Meeting Minutes: Week of July 1, 1991 Page: 2 After discussion of the problems that this can cause for travelers, the Board discussed possible conditions if the request is approved. The following were suggested: 1. Thorndyke and Paradise Bay Road not be used. 2. No more than a 3 minute traffic delay will be allowed. 3. The film company will pay the wages for a County employee other than a Sheriff's deputy, to be present at the site each day to oversee the County's interest. Commissioner Brown moved to approve the request for use of County roads with the conditions as suggested. Commissioner Wojt seconded the motion which carried by a unanimous vote. HEARING re: Six Year Transportation Improvement Plan: Gary Rowe explained each of the projects on the Six Year Transportation Improvement Plan: 1 & 2 Beaver Valley Road - Two improvement projects on Beaver Valley Road. Beaver Valley Road will be transferred to the State next year. 3. Chimacum Road ~ This improvement project is a continuation of the Hadlock intersection project. 4. Bridge Guard Rail Project - This project is to bring existing bridge approach rails throughout the County to current standards. 5. Airport Cutoff Road/SR 20 Intersection - This intersection improvement is being done before Airport Cutoff Road is transferred to the State. The County is considering managing this project for the State. 6. Transportation Plan - Growth Management laws have indicated a need for a County-wide transportation plan in conjunction with the regional transportation plan. 7. Annual Overlay and Chip Seal project. 8. Paradise Bay Road - This road is currently classified as a local access road. A request is being made to re-classify it as a major collector which will make it eligible for RAP funding. 9. Old Hadlock Road - This would improve the intersections of Old Hadlock/Lopeman Road; Lopeman/Chimacum Roads and the south end of Old Hadlock Road at Chimacum Road. 10. Dosewallips Road - This is to reconstruct the first 1/2 mile of this road. 11. Mill Truck Route - This is a multi-jurisdiction project which will align and improve existing routes to provide access for trucks to the Port Townsend Paper Company Mill. 12. Irondale Road - This project will add shoulders to match other portion of the road. 13. South Discovery Road - Since part of this project is within the City limits the City has been contacted to help with funding. 14. Oak Bay Road - This project includes shoulder widening and paving from Paradise Bay Road to Beaver Valley Road. 15. Cook Avenue Extension - A traffic impact analysis will be the start of this project to improve this road from the City limits to Hastings Avenue. 16. 5th Avenue - This road is classified as an access road, but functions as a local collector road. 17. South Discovery Road - The project would include paved shoulders and guardrail. 18. 7th Avenue - Improvements will be made between Irondale Road and E. Moore Street to the same standards as 5th Avenue. 19. Clearwater Road - This project is to overlay the existing road. 20. Duckabush Road - This project would re-construct the first mile of road from US Highway 101. 21. Safety Projects - This funding is held to take care of safety matters that come up during the year. Chairman Dennison opened the public hearing for comments on this program. Hearing no comments the Chairman closed the hearing. Commissioner Brown moved to approve RESOLUTION NO. 70-91 adopting the Six Year Transportation Improvement Program as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. Approval of an Reauest for Proposals (RFP) for Septaoe Manaaement: Solid Waste: Gary Rowe reported that this request is for qualified contractors to provide treatment and disposal services for septage generated within the County for a 20 year period. Jefferson County will provide up to five acres at the County landfill to be developed by a contractor as a septage receiving station. Proposals will be accepted until Noon on Monday, August 5, 1991. Commissioner Brown moved to approve the request for proposals for septage management as submitted, with a deadline of Monday August 5, 1991 at Noon. Commissioner Wajt seconded the motion which carried by a unanimous vote. VOl 17 fAí,Ç OD , Y'1'l':".'P'· (¡.)u Commissioners' Meeting Minutes: Week of July 1, 1991 Page: 3 CONTRACT Amendment #3; Integrated Data Management System Develop- ment; Economic and Engineering Services. Inc.: Gary Rowe reported that this contract amendment includes the following tasks: Provision for project assistance, funding strategies, long range staffing plan development, groWth management applications, integration with the County Road Information System (CRIS), il11tegration with the County's System 36 computer, and assessment and development of a long range GIS system. This amendment will increase their contract by $60,000 to a tot~1 of $99,360.00. ! Commissioner Brown moved to approve: the contract amendment with Economic and Engineering Services as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. CONTRACT re: Engineering for Chlmacum Road Protect (CR0953); AES Consultants of Silverdale: Road Projects. Manager Bruce Laurie reviewed this contract for the engineering portion of the Chimacum Ftoad project with AES Consultants of Silverdale. The contract is for a total of $20, 138.96~ Commissioner Brown moved to approve the contract with AES Consultants as submitted. Commissioner Wojt seconded the motion which carried by a unanimous vote. ¡ I FACILlTIESI MANAGEMENT Discussion. of OHANA Foundation Reauest; Use of Second and Third Floor of the Pioneer Bulldling: Gary Rowe reported that a request had been received from the OHANA Foundation to use the upper two floors of the Pioneer Building (1020 Water Street) for a youth center. He noted that the upper floors of the building are not currently in any condition to be used and would have to be upgraded. Frank Gifford reported that there is substandard electric service to these floors. I I The first floor of the building, Gary Rowe ~eported, was upgraded by the leaseholder. The lease payments have been used to improve the exterior of the building. This year the roof will be repaired. There may be a "first right of refusal" clause in the lease agreement for the down-stairs portion of the building. Commissioner Brown stated that one of the most limiting factors in the use of the upper portions of .the building is the lack of a fire escape. Joan Best stated that she would be planning to seek grants to provide funding to make the building useable for this project. The County's contribution would be the building itself. Chairman Dennison suggested that Joan Best work with the Facilities Management staff to determine what the requirements for the building would be to provide this program. Gary Rowe asked that the Board set priorities for the use of the these spaces because there have been other informal requests for the use of the building in the past. Joan Best suggested that the Board have a public hearing about this project to determine if it would be a good use of the space. Gary Rowe asked how the Board would like the staff to proceed? Chairman Dennison stated that it appears that the Board has to decide if this program would be an appropriate use of the building before anything else is done. A list of potential uses, and costs for renovation and estimated revenues for each, can be provided, Frank Gifford added. Building Inspector Mike AJax and Prosecuting Attornev Mark Huth. re: Qullcene School: prosecuting Attorney. Mark Huth, explained that Dr. Brad Jefferies, Superintendent of Quilcene Schools is present to discuss the building survey done for the Quilcene School District. Mike Ajax, the Building Inspector, has reviewed the survey but feels that he does not have the expertise to. determine if this report and its' recommendations are appropriate or adequate. This report was done by a licensed structural engineering firm named AHBL located in Tacoma. Mike Ajax explained that the County may bear some liability with regard to these buildings because this report has been submitted which indicates that these buildings have structural problems. Mark Huth explained that the County may have some enforcement liability. ~V(l. 17 f".n r A~ lih..; ....'.\t.=.-.·.~.·.. ,. , );JJ Commissioners' Meeting Minutes: Week of July 1, 1991 Page: 4 Commissioner Brown stated that he didn't see anything in the report that says that the use of the buildings would be life threatening. David Goldsmith restated the question as; are the buildings unsafe for current occupancy? Commissioner Brown asked what the County's choices are? Mark Huth stated that more information is needed on whether or not the deficiencies in the buildings present a life threatening situation and if the suggested improvements in this report need to be made before the building is occupied again. If the enforcement authority is the County's it would make sense for the County to pay for a report to provide the necessary information, Mark Huth added. Dr. Jeffries stated that the School District had the facilities study done because a grant was obtained from the State. Even though the recent bond issue has failed, the School District is working on a plan to make the necessary improvements to the building. Dora Whittaker, Chairman of the School Board stated that they did not ask that the County be involved in this matter. Someone from the community contacted Mike Ajax. Chairman Dennison explained that the County does not want to shut down the Quilcene School. Commissioner Brown moved to have the Planning and Building Department work with AHBL Structural Engineers to provide the information requested regarding the safety of the Quilcene School buildings. Commissioner Wojt seconded the motion which carried by a unanimous vote. PLANNING AND BUILDING Certificate of Compliance; Conversion of an existinG Residence Into a Six (6) Bedroom Bed and Breakfast; Gardiner Beach Road. Gardiner: William and Patricia Goldfoos Applicants (Tabled on June 17. 1991): Commissioner Wojt moved to take this matter off the table. Commissioner Brown seconded the motion which carried by a unanimous vote. Jerry Smith reported that the Board had noted concern at their June 17 meeting about the Planning Commission recommendation on this project. The Planning Department volunteered to provide verbatim minutes of that hearing, but due to a problem with the tape recorder there is no tape of the meeting. The transcript provided was developed from the shorthand notes taken by the Planning Commission Secretary. Jerry Smith further reported that the Planning Commission recommendation is to approve this certificate of compliance. Chairman Dennison reported that a letter was received from Erwin Jones, Attorney for the applicants, which asked questions about DAppearance of Fairness.1I Mark Huth, Prosecuting Attorney, reported that the problem with no tape of the Planning Commission hearing is that there is not a proper record for review. Mr. Jones has raised an "Appearance of Fairness" issue regarding one of the Planning Commission members as well as the letter just received regarding the Board members on the same issue. Mark Huth then recommended that the Board hold their own hearing on this Certificate of Compliance. He added that if the Board is going to address this matter today, they should answer the Appearance of Fairness concerns before starting their deliberations. If they are going to hold their own hearing at a later date, the Appearance of Fairness questions should be answered by the Board members as part of the record of that hearing. Commissioner Wojt moved to set a public hearing on this issue on the same night that the hearing for the Bicycle Hostel Certificate of Compliance is scheduled. Discussion followed regarding the letters from Mr. Jones and if the information he is requesting could be developed by July 17. Commissioner Wojt restated his motion to set a public hearing for this matter on July 17, 1991 at 8:30 p.m. at Gardiner Community Center. Commissioner Brown seconded the motion. Commissioner Brown stated that he does not want to have to postpone these hearings another time and again questioned if the information being requested by Mr. Jones could be developed by that time. Mark Huth said that it could. Mark Huth asked Mr. Jones if he is demanding an answer to his letters prior to the hearing? Mr. Jones stated that he would like an answer. Commissioner Brown stated that he is only \ 'ítt.. ·17· no rA(;'~ -!..X. 1)c"'J~~ ,uiU Commissioners' Meeting Minutes: Week of July 1, 1991 Page: 5 interested in doing what is necessary to meet the law. Mark Huth restated that legally the Board does not have to answer these questions until the hearing is held. Chairman Dennison called for a vote on the motion. The motion carried by a unanimous vote. State Environmental Policy Act Review and Threshold Determination; SDP91- 0005 Construct Dock and Pier for Recreational Use (Same as DNS Issued on Adioinina Lot- McLauahlin): Lot 20 Ludlow Point Villaae Division I; W.E. Foust: Associate Planner Jim Pearson reported that this project is to build a dock for private, non-commercial use in conjunction with a single family residence. Mr. Foust's property is next door to Fred McLaughlin's property which was issued a DNS for a slightly larger dock. Jim Pearson recommended that the Board adopt the McLaughlin threshold determination for this project. Commissioner Wojt asked if this lot was one of the lots in this Subdivision that was subject to the non-proliferation policy? Jim Pearson stated that this was one of the three lots that was exempted from that policy. Commissioner Brown moved to adopt the existing threshold determination issued to Fred McLaughlin. Commissioner Wojt seconded the motion which carried by a unanimous vote. State Environmental Policy Act Review and Threshold Determination; SDP90- 0011 Place Mooring Buoy for Private Recreational Use (Same as DNS Issued on SDP89.Q013 - De Beauchamp. et an; Mystery Bay; Vernon Mathisen: Jim Pearson reported that this proposal, submitted by Vernon Mathisen, is to place a mooring buoy in Mystery Bay for private recreational use. Jim Pearson recommended that the Mitigated Determination of Non-Significance issued to DeBea.uchamp, et al be adopted for the Mathisen project. Commissioner Brown stated that if the environmental checklist identifies the impacts of this buoy as well as the others, he would move to adopt the MDNS issued on the DeBeauchamp, et al project. Commissioner Wojt seconded the motion which carried by a unanimous vote. ReQuest for a Variance; From Road Rlaht-of-Way Construction Standards. Includina a Variance from a Condition of Summary Approval to Implement an Erosion Control Plan; Mats Mats Area Frontina on Oak Bay Road and Jefferson Avenue; Ken Thompson and Ellen Thiesen. Applicants (Continued from June 17. 1991): Craig L. Jones, Attorney for Ken Thompson and Ellen Thiesen presented the Board with a proposal regarding this request for variance. Jerry Smith reported that at the June 17 meeting regarding this issue the Board had asked for more information from the Public Works Department on their recommendation and its apparent conflict with the requirements of the County Ordinances. Gary Rowe explained that the Public Works Department recommended that the applicants participate in future improvement of Jefferson Avenue by securing an additional 10 feet of right-of-way for the length of the road to their short plat. Prosecuting Attorney Mark Huth stated that he understood that this was one suggestion and he is not sure if a compromise position has ever been discussed by all parties. In answer to Craig Jones proposal, Mark Huth noted that he does not feel that it was Public Works intent to imply that every project proponent has to participate in improvements to all roads contiguous to their project. He reported that every project proponent to date has requested a variance from these standards. Changing the standard would not make sense for Jefferson County because this is a State standard. Mark Huth suggested that he and Craig Jones meet and work out a compromise for this project that will meet the concerns of all parties. Gary Rowe reported that the County has required in the past, that short plats and long plats pay their fair share of the cost of road improvements that will be needed. The development in this area under the ¡'suburban II designation could substantially increase the density in this area and it would not make sense to reduce the road standards. Discussion continued regarding the requirements and the impact of Mure development in this area. The Public Works Department recommendation is that the project proponent pay an equitable share of the road improvements that will be needed based on their projection of what the traffic will be in the future, Gary Rowe noted. The first step in making improvements to the road would VOL 1 7 rAr~~ 00 c"}('>;!Ji cJ ~.,!).~ Commissioners' Meeting Minutes: Week of July 1, 1991 Page: 6 be acquiring the right-of-way and this is why the option was proposed that the proponent provide an additional 10 feet of right-of-way as their share of the costs of road improvements. Mark Huth reiterated that there are possibilities other than buying additional right-of-way that can be explored. Craig Jones stated that the ordinance doesn't provide for paying a pro- rata share of the cost of the improvements. His clients are willing to contribute toward some sort of a pro-rata share, but that is not what the conditions that have been imposed say. The conditions say ''the applicants shall construct Jefferson Avenue to County Road standards from its intersection with Pioneer Drive to Lot 1. U There is no County Ordinance that will allow anything less than that, short of some voluntary agreement that the parties put together. There is no State statute that authorizes that this sort of road improvement requirement be imposed on people for short subdivisions. If you don't have a State law to authorize it, then a local ordinance cannot authorize anything not authorized by State law. Mr. Jones stated that in his opinion that this interim provision only amended Sub part 1 of the Ordinance, which only deals with private roads inside the subdivision. This subdivision involves only one additional lot. The owners of the one lot are being asked to try to purchase a right-of-way for a half mile from various owners. The number of 5% has come up with regard to contributing a pro-rata share. This percentage was based on the number of people currently living in the area with an extrapolation for what would be added by putting another person on the road. This doesn't take into account that this road may be a major thoroughfare that may serve other parts of the community. This 5% could become a very large number if a total road improvement project is found to be necessary. Mr. Jones added that the Public Works Department could not give any estimation of exactly what will be done with the road, or what kind of costs would be involved. Mark Huth stated that all of the questions Mr. Jones has asked would be worked out, if Mr. Jones' clients are willing to allow this. He asked if Public Works could come up with a cost estimate for road improvement? Gary Rowe explained that Public Works could estimate how much it will cost to improve the road including right-of-way acquisition, and road improve- ments. Commissioner Brown stated that he understands that in the development of one more lot, it may not seem reasonable that the County request that these improvements be made, but the County needs to plan for the future. Commissioner Wojt stated that he would also like to see the parties meet and discuss a compromise. Commissioner Wojt moved to table this matter until July 15, 1991 at 2:00 p.m. to allow Mr. Jones time to meet with Mark Huth and develop a compromise. Commissioner Brown seconded the motion which carried by a unanimous vote. *** APPROVAL OF THE MINUTES: Commissioner Wojt moved to approve the minutes of June 3, 10, and 17, 1991 as submitted, Commissioner Brown seconded the motion which carried by a unanimous vote. Bob Larson. Fire Chief. Fire District #6 re: Fire Flow Svstems: Pete Langley and Bob Larson, Fire District #6 were introduced by Mark Huth. Mark Huth reported that he had received a letter from the Fire District regarding concerns they have about their role and the PUD's role as outlined in the County Coordinated Water System Plan. There have been questions raised about assurance that water systems are installed properly and that fire flow standards are met. Bob Larson explained that he would like to see the County adopt the Uniform Fire Code. This code will provide information to the County on requirements for short and long plats, etc. Gary Rowe stated that it is his understanding that the County has adopted the Uniform Fire Code along with the Uniform Building Code. VOL 17 An . rAí,~ '-'" I:-"'"-:,¡'-~~ l ~).:.J Commissioners' Meeting Minutes: Week of July 1, 1991 Page: 7 David Goldsmith. Craig Ward and Eric Toews re: SEPA Implementina Ordinance Amendment: David Goldsmith reported that under the County's current SEPA Implementing Ordinance the Board of Commissioner's are the "Responsible Officials" for SEPA threshold determinations. The issues that come up in this regard are the Board's time in the environmental review process, and the lack of a place for appeal. After review of this proposed amendment Commissioner Brown moved approve the hearing notice setting the hearing on amending the responsible official designation under the Jefferson County SEPA Implementing Ordinance No. 7-84, for July 22, 1991 at 3:30 p.m. Commissioner Wojt seconded the motion which carried by a unanimous vote. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Wojt moved to adopt and approve the items on the consent agenda as presented. Commissioner Brown seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Administrative Variance on a Short Plat in Process; To Vary from the Road Construction Requirements; Delores Neal, Applicant: Set for July 22, 1991 at 2:00 p.m. 2. Recommendation for Bid Award; Port Hadlock Shop Metal Roof Project; Awarded to Price Aire of Port Angeles for bid amount of $12,860.00. 3. Amendment re: Hazardous Waste Planning Grant; Extending Time from April 30, 1991 to July 31, 1991; Washington State Department of Ecology. 4. RESOLUTION NO. 71-91 re: Setting the Times for the Regular Meetings of the Board of Commissioners; Changed from 10:00 a.m. to 9:00 a.m. effective July 15, 1991. 5. AGREEMENT re: Jefferson County Recreation Department to Provide specialized Recreation Services to Youth in Chimacum, Quilcene and Brinnon; Jefferson County Human Services Department. 6. Appointment to the AlcohollDrug Abuse Advisory Board; Judith Johnson; To fill unexpired term of Gerie Flitton (term expires August 20, 1993) 7. Re-appointment to the Jefferson County Ubrary District Soard of Trustees; Joan Underoth; 5 year term to expire July 21, 1996. . , MEETING'ÂDJOl)RNED ~.'\'I,lill~~--'!. 0'.., ,:,,/JiIìif'.f.l~ , ., rD.. "''"'.. i,~c7'~'~:'", .. w ~ . ~!l ,.'. X:Jfl· . "'·-··1 ." / ,'¡' ''''Q, ,-'. .. , ..' f ¡ .'.~ I. _. -., ,) "- !" ....... ',,. .... . ...., c-. '. ,..1 Itr,." t:....,..1. ~.. .... '"'' #.. \ 1 ",. . " , .,~,. .<> S§At.·,'.·.. "I:¿/.:·~'i'.\, /..'.-'.i:.;\i' .. ..~ ;. J.. , 4 ,¡. t : \.:" '_'': ~" ~ ~ " !, ",,_. L ',.,.. I". . II _j 4 r~ ..1r ... ... l ATT T'i'- ~,W· '. ." . I , ",' ... ... \~ " # .1>.. ~ ')" . ....- , .l,,¿,~"~, .s \)" '" "'/ JEFFERSON COUNTY BOARD OF COMMISSIONERS ~ ryW. ~-) ~~)- ¡J , , pi Richard E. Wojt, Member . ',lOt 17 nr'. h~~~l):,. "63