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HomeMy WebLinkAboutM070891 ,~ '"' MINUTES _ WEEK OF JULY 8, 1991 Chairman Larry W. Dennison called the meeting to order at the appointed time in the presence of Commissioner B. G. Brown and Commissioner Richard E. Wojt. APPROVAL OF THE MINUTES: Commissioner Brown moved to approve the Minutes of June 24, 1991 as corrected. Commissioner Wojt seconded the motion which carried by a unanimous vote. Appointment of Person to Fill Vacancy on the Shoreline Management Advisory Commission: After discussion of the qualifications of the two candidates, Commissioner Wojt moved to appoint Frank D'Amore to an unexpired term on the Shoreline Commission. His term will expire March 1, 1992. Commissioner Brown seconded the motion. The Chairman called for a vote on the motion. Chairman Dennison and Commissioner Wojt voted in favor of the motion. Commissioner Brown voted against the motion. The motion carried. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Wojt moved to adopt and approve the items on the Consent Agenda as submitted. Commissioner Brown seconded the motion which carried by a unanimous vote. A. RESOLUTION NO. 72-91 re: Appointment of a Deputy Coroner; John S. Adcock and Walter H. Perry B. AGREEMENT #90-10-22 re: Jefferson County Human. Services Department to provide Dependency Counselors for services at the Jail;' Jefferson County Sheriff's Office C. CONTRACT No. 91-10-26 re: Personal Services - Mental Health Counseling for the Human Services Department; Neil Venard, M.D. D. CONTRACT No. 91-10-19 re: West End Outreach Substance Abuse Services; Forks Community Hospital Outreach Program E. Request for Third Quarter Allocation of Hotel/Motel Funds; East Jefferson Business Club F. CONTRACT re: Legal Representation in Mental Health Cases on Behalf of the Peninsula Regional Support Network in Jefferson County; Case Law Office, Inc. P.S. BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS Staff Response to Public Comments on County Solid Waste Management Plan (See HearinG June 17. 1991 Minutes): Public Works Director Gary Rowe reviewed a memo from Solid Waste Specialist Jeff Frettingham regarding the comments made at the hearing . Vt;l . t7 Or., 1 Ù i'a(;f 1 ..~ ;·~.}~o· .. § ¡¿ L '''',{:'''',~-:.>~ :i,';L~ _. .-;-~ Commissioners' Meeting Minutes: Week of July 8, 1991 Page: 2 on the Solid Waste Management Plan. The comments from AI Boucher were then review- ed. 1. 2. Estimates of solid waste generation -- the use of a constant per capita, per day, figure for generated waste was discussed, as well as how the number that was used was determined. The comment regarding close out costs of the present landfill and a debt service on bonds to pay for this expense being spread out for a twenty year period. Gary Rowe explained that the debt service alternative would be determined at the time bonds are issued. The Board would choose an option based on what they feel is reasonable for the County taxpayers. Chairman Dennison asked how much the subsidization of the recycling program adds to the tipping fee? Gary Rowe stated that the figure is somewhere between $10 and $20 per ton, but because the costs fluctuate it is hard to give a specific amount. From the perspective of total operating costs, recycling represents 30 to 40 percent of the Solid Waste budget, but this does not take into consideration the revenue that is generated from recycling. Gary Rowe stated that he will put some figures together for the Board on recycling costs and revenues. 3. The comment regarding the recycling goal of the County -- the Solid Waste Advisory Committee set a 30% goal for recycling in 1988. The current Committee members recommend that a 20% goal be established. As the sections of the plan are updated this goal· will be reviewed and may be revised. The present tipping fee at the landfill is $50.67 per ton. Income for the recycle program is running about 60% of the expenses. The Board needs to adopt the Solid Waste Management Plan by resolution which would include any specific recommendation and goals that the Board would like to see implemented. Once the plan is adopted by the County it will be forwarded to the State Department of Ecology for their approval. Gary Rowe will draft a resolution for the Board's consideration. FACILITIES MANAGEMENT BID OPENING re: Desian and Installation of the Heating Ventilation and Air Conditionina Svstem for Jefferson County Correction Center: Gary Rowe opened and read the bids received as follows: BIDDERS: BID TOTALS: A B. Careco, Inc. Seattle Leonard Hillman No Bid No Bid Frank Hall, Architectural Project Inspector reported that he personally contacted six potential bidders for this project. Two companies stated that they could not bid on the project, and two others asked that the bid time be extended. This project will be reviewed and possibly re-bid at a later date. Discussion of Letter from Port Townsend Mayor Brent Shirlev re: Sludge Disposal: Jeff Frettingham asked if the Board would like the staff to meet with the City regarding sludge disposal. The Board concurred that a meeting be arranged. Gary Rowe reported that the City needs to be made aware that the County will not be accepting sludge at the landfill in the near future. Proposed Land Donation: For Development as a Riverside Park: Lots 4 to 16 Inclusive in Block 11. Quilcene; Qullcene Granae #1109: Environmental Planner Janet Kearsley reported that the QuilceneGrange is offering to donate Lots 4 through 16 in Block 11 of the Plat of Quilcene to the County. The donation is being offered contingent on: 1) The land being developed as a recognizable park within five years. 2) That the park be identified as the Quilcene Grange Park. 3) That the property revert back to the Grange if it is not used as a park in the Mure. Vat 17fAGf 00-· ······'·7·· p . .-" . ", J '. ~ Commissioners' Meeting Minutes: Week of July 8, 1991 Page: 3 Chairman Dennison asked if the Parks Advisory Board made any recommendation on how the park development costs would be funded? Janet Kearsley reported that the Parks Advisory Board did not deal with that issue. Commissioner Brown added that the term IIreco- gnizablell needs to be defined. The Parks Advisory Board will work on this further. Proposed Picnic Shelter Reservation System: Parks Advisory Board: Janet Kearsley reported that this proposed system is for large groups wanting to use the picnic facïlities at County parks. Commissioner Brown asked what constitutes a large group? Janet Kearsley reported that II large groupll hasn't been defined for this policy yet. The discussion turned to whether the current system works or not and if a new system is necessary. Gary Rowe explained that the current system is that these requests are brought before the Board on a case by case basis. Janet Kearsley will check into how the City and the State reserve the shelters at their picnic areas, and report back to the Board. Proposed Community Park and Recreation Grant Proaram Guidelines; Parks Advisory Board: Gary Rowe reported that there is $30,000 available to community groups for the Community Park and Recreation Grant program. Commissioner Brown questioned the requirement that a 50% match be provided by the community group and the requirement that this match can not be in-kind or volunteer labor provided by the group? Janet Kearsley stated that the idea is that the funding be used for materials and not for labor costs. After further discussion the Board concurred that the HFunding Umits and GuideJinesH items be reviewed and revised by the Parks Advisory Board. ReQuest for Reimbursable Work; State. Department of Wildlife: Commissioner Brown moved to approve the request for reimbursable work as presented for the State Department of Wildlife in the amount of $1,650.00. Commissioner Wojt seconded the motion which carried by a unanimous vote. PLANNING AND BUILDING Discussion of Proposed Amendment to the County Development Code;· To Comply with the State· Hazardous Waste Regulations: Associate Planners Jerry Smith and Eric Toews reviewed the proposed changes to the County Development Code for the Board. These changes include changed and new wording for the following: the Development Code definition of liOn-site facilitiesll¡ the Home Business section of the Development Code; Administrative Authority -Planning Commission; provisions for what constitutes a completed application and how the Planning Department processes applïcations; and temporary Activities or Structures. The Board directed the Planning Department staff to forward these proposed changes to the Planning Commission for their review and recommendation. Environmental Review and Threshold Determination; Proposed Addition to an Existing Mini Storage Development; Brinnon; Stan Johnston. Applicant: Jerry Smith reviewed the environmental checklist for this expansion of an existing mini-storage located in Brinnon. A third building (24 x 60 feet) is proposed for this site, The following impacts have been identified: runoff from impervious surfaces; potential storage of hazardous waste; exterior lighting; and access to the site. The proposed mitigative measures were then reviewed. Karen Martin, representing Stan Johnston, asked what the existing fire code is for distance between buildings? Jerry Smith reported that. the Fire Marshall can provide that informa- tion. Ms. Martin stated that the site is basically level and she doesn't see the need for a drainage plan. She asked how extensive the drainage plan needs to be? Commissioner Brown advised that the plan must satisfy the Public Works Department. Commissioner Brown moved to issue a mitigated determination of non-significance with the mitigative measures as proposed. Commissioner Wojt seconded the motion which carried by a unanimous vote. i i j ~ VOl 17 rA~Ç on~: '~I4J!J j' ¿(~ 'i!;'!t,,~ .j¡ ,~4!: ,~,;f. ;;!iWiW1iEh,:Ú,_;;~',;~;~:'f::," Ct< ~.; -', Commissioners' Meeting Minutes: Week of July 8, 1991 Page: 4 Review of Comments Received on Mltiaated Determination of Non-Slanlf- Icance Issued March 11.1991; All Phases of a 25.520 SQuare Foot Rental Storaae fr2Ject; Hayden Development. Archie Charawell: Jerry Smith reviewed the comments received on this Mitigated Determination of Non-Significance issued March 11, 1991. from the State Department of Ecology and the State Department of Fisheries. After discussion of the comments and the mitigative measures, Commissioner Brown moved to re-affirm the mitigative DNS issued as recommended by the Planning Department. Commissioner Wojt seconded the motion which carried by a unanimous vote. Certificate of Compliance for the Proposed Coyle Community Center; Adiacent to Hazel Point Road; Jefferson County Parks and Recreation District 1#1. Applicant: Jerry Smith reported that the Planning Commission reviewed this Certificate of Compliance for the Coyle Community Center and found that it meets the conditions of the Coyle Community Plan. Commissioner Brown moved for approval of the Certificate of Compliance for the Coyle Community Center as recommended by the Planning Commission. Commis- sioner Wojt seconded the motion which carried by a unanimous vote. Inner Harbor Village Plat; Building Setback Une and Vegetation Management Setback Une on Lots: David Goldsmith, Director of Community Services, explained that Pope Resources established a building setback line for the Inner Harbor Village and Ludlow Point Village plats which is greater than what the County requires. Confusion has come up because the plat maps indicate an ordinary high water mark that is in error and when the setback line was measured from that it is different than when it is measured from the road right-of-way. The vegetation management setback line was to be the same as the residential setback line. David Goldsmith made the following recommendation to clarify where the setback line is to be located: 1. For the Division that has been approved (Ludlow Point Village Division 1) the line will be measured from the right-of-way of South Bay Road as shown on the face of the plat. 2. For new Divisions that have not received final plat approval the setback line will be measured from the Ordinary High Water Mark as depicted on Exhibit A (the preliminary plat of Inner Harbor Village). Commissioner Brown moved to adopt the recommendation as proposed by the Planning Department. Commissioner Wojt seconded the motion. The motion carried by a unanimous vote. Juvenile and Familv Court Services Director. Lois Smith re: ReQuest for Additional Staff: Lois Smith reported that she is proposing to split the duties of the position in her Department that handles the Guardian Ad Litem and Diversion programs. A new job description is proposed for a Guardian Ad Litem Coordinator position, and the Diversion Coordinator job description has been revised to reflect the proposed changes. The Diversion. Coordinator position would not. work enough hours to be eligible for benefrts, Lois Smith reported, but the Guardian Ad Utem Coordinator would be eligible for benefits. Commissioner Brown moved to approve the establishment of a position in the Juvenile and Family Court Budget for Guardian Ad Litem Coordinator as requested. Commissioner Wojt seconded the motion which carried by a unanimous vote. ReQuest for Partial Reconveyance; Fee In Ueu of Park Aareement; River Vallev View Plat: Arvld H. Quam: (See Minutes of June 14 and November 13, 1989) Commissioner Brown moved to approve the request for a partial re-conveyance on the Deed of Trust (AF#326180) as submitted for Arvid Quam. Commissioner Wojt seconded the motion which carried by a unanimous vote. vct 17 fAG€ 00 J~¡.<"-1 "'! j ,..}~ '_.-'."..',h ,-.(,.-£5' - ... ~ Commissioners' Meeting Minutes: Week of July 8, 1991 Page: 5 The Board then met with Gary Rowe, Budget Manager, and David Goldsmith, Director of Community Services, to review proposed 1992 budget goals. c./ /i(¡tj( MEETI,~,~~9deuRNED JEFFERSON COUNTY ì,.,.il;~!L¿I¿).)' ~:.:.~ " ,.' ' BOARD OF COMMISSIONERS J.....!i(..~....'...;'. ".". ..:"." ~.\ S, :~ ,: \;~ .. .~ \. \ :f.~': ;,{",(. ¡~~ Ii: ~I / '., .'\\ II. \ - ':'r \J ',J \ ,.\,'i ",. ~ '\ .'.....' . "". t \,\ m · .,l_ , .' ",," .¡\ . \. . .>"H 4. I'J ( ,~.<'.: ~.~ ... .. " 4 ¡... '. ~ "'./ ,~~ff$ 0 It ~) \~/ ATTEST'~'~";, ! cI~"~ DJ Lorna L Delaney, ~ Clerk of the Board , Vat 1 7 rAG~ Or)- ,;- "~ E~1 [l ,) _ J:.l