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HomeMy WebLinkAboutM111291 , ~ L · '~'J . '- 0(7 ./ MINUTES WEEK OF NOVEMBER 12, 1991 The meeting was called to order by Chairman Larry W. Dennison In the presence of Commissioner B.G.. Brown. Commissioner Richard E. Wojt was not present due to an excused absence. A briefing session was held with Community Services Director David Goldsmith. Establishment of a County-Wide Planning Polley: Growth Manaaement: Commissioner Brown moved to adopt Resolution No. 107-91 establishing a county-wide planning polley as required by Re-engrossed Substitute House Bill 1025. This resolution repeals and replaces Resolution No. 94-91 (approved on September 24, 1991). This new resolution clearly states that a policy Is being drafted and not a plan. Chairman Dennison seconded the motion which carried by a unanimous vote. APPROVAL OF THE MINUTES: Commissioner Brown moved to approve the Minutes of October 7 and 14, 1991 as corrected. Chairman Dennison seconded the motion which carried by a unanimous vote. BUSINESS FROM COUNTY DEPARTMENTS: PUBLIC WORKS Establishing a Name for a Private Road: Egg & I Ridge Road. off of Egg & I Road: 911 System Coordinator Bob Henderson reported that there are currently two roads that Include "Egg & r In their name. This road Is a branch off of Egg & I Road. It Is felt that naming It Egg & I Ridge Road will direct emergency response departments to the correct area. Elmer Harding stated that he just built a house on Egg & I Ridge Road and that he and the other property owners on It would like to keep the "Egg and III name. Commissioner Brown noted that if the whole road name Is not given to the dispatcher In an emergency, It could cause confusion. Mr. Harding noted that the house numbers are In order from Egg & I Road. Bob Henderson explained that when this road Is named the numbering will start from Its beginning. .Vûl 1. -, '.lr~ O· ·0' . 12Ða Tt'\-ût ~ Commissioners' Meeting Minutes: Week of November 12, 1991 Page: 2 Commissioner Brown moved to approve Resolution No. 108-91 adding the name of Egg and I Ridge Road to the County's private road log. Chairman Dennison seconded the motion which carried by a unanimous vote. Establishing a Name for a Private Road: Teal Lake Drive. Teal Lake Village. Port Ludlow: Pope Resources: Bob Henderson reported that the entrance to Teal Lake Village Is off of Teal Lake Road. This request Is to name the access road to this subdivision Teal Lake Drive. The applicant feels that the Teal Lake Indication gives direction to the area. This road may look back to Teal Lake Road In the future. Commissioner Brown stated that at the present time the number of addresses on Teal Lake Road are very few, but that will not always be the case. He then moved to deny the request to establish the private road name of Teal Lake Drive, but to approve RESOLUTION NO. 109-91 establishing the private road name Sea Vista Terrace In Teal Lake Village, as requested by Pope Resources and RESOLUTION NO. 110-91 establishing the private road name of Sea Vista Place In Teal Lake Village, also requested by Pope Resources. Chairman Dennison seconded the motion which carried by a unanimous vote. Application to Open Right-of-Way: To Private Road Standards: A Portion of Margaret Street. Chalmer's 2nd Addition: Port Hadlock: Byron H. Bailey. Applicant: This request, Bob Henderson reported, is to open the southern 20 feet of Margaret street, for approximately 200 feet west of Hunt Road to minimum road standards. The Public Works Department recom- mends approval of the request. This portion of Margaret Street Is between Rhody Drive and Hunt Road and the applicant and his father-in-law are the only two property owners in this area. Opening the access to the full width of the right-of-way would require that two old growth cedar trees be removed. Byron Bailey, the applicant, stated that the road will never be extended further. Bob Henderson explained that the expense to extend the road Is prohibitive. Mr. Bailey added that he would have no access to his garage without opening this right-of-way. The discussion turned to placing the road In the center of the right-of-way. Commissioner Brown stated that he wants It understood that If the road Is to be 1m proved In the future It will have to be moved to the center of the right-of-way. Commissioner Brown moved to approve the application to open right-of-way with the conditions as recom- mended by the Public Works Department. Chairman Dennison seconded the motion which carried by a unanimous vote. FACILITIES MANAGEMENT Farmers Home Administration Documents: Courthouse Renovation (Roofing Project) CH0941: Architectural Projects Inspector Frank Hall Intro- duced Karen Bailey of the Farmer Home Administration and then reviewed the required paperwork for the roofing project loan. After discussion of the Interest rate, and the FmHA policy which doesn't provide the County any funds until the project Is finished, which is a hardship on the County because of loss Interest, Commissioner Brown moved to approve the following docu- ments and to authorize the Chairman to sign them. He also moved that the County will take the option that the Interest rate be determined at loan approval or closing, whichever Is lower. Chairman Dennison seconded the motions which carried by a unanimous vote. a) RESOLUTION NO. 111-91 re: Authorizing and Providing for the Incurrence of Indebtedness for the Purpose of Providing a Portion of the Cost of Improv- Ing the Courthouse b) Supplemental Letter of Conditions . VOL 17 Utf 00 1293 . ...~ Commissioners' Meeting Minutes: Week of November 12, 1991 c) Statement of Interest Rate Preference d) Letter of Intent to Meet Conditions e) Request for Obligation of Funds f) Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions Page: 3 PLANNING AND BUILDING State Environmental Polley Act Review and Threshold Determination: Construction of a Temporary Graving Dock within the Existing Mats Mats Quarry to be Used for 2 to 3 Years to Construct Concrete Floating Bridge Pontoons: Mats· Mats. North of Port Ludlow: General Construction Company (Continued from October 14. 1991): Planning and Building Department Director Craig Ward reported that Information has been submitted by General Construction with additional proposed mitigation. Additional Information was also received from the Mats Mats Area Coalition. The Planning Department has confirmed with the State Department of Natural Resources that they will require that a reclamation plan for the graving dock be submitted by General Construction and that a hydrologic study accompany It. Comments have been received regarding General Construction's long term plans for this site, but they were not submitted as part of the project proposal. Craig Ward Indicated that he feels that more Information Is needed on the permit requirements for the DNR and the long term plans for the site and therefore he recommends that this Information be submitted before a threshold determination Is made. The Prosecuting Attorney concurs in this recommendation. Chairman Dennison asked If the DNR Is requiring a new reclamation plan and If that plan will require a SEPA review? Craig Ward Indicated that a new reclamation plan Is required which will be reviewed under SEPA. The DNR has Indicated that they will require that the County be the lead agency on the environmental review of the reclamation plan. Chairman Dennison then asked If General Construction would like to respond to this new Information. Richard Elliott, Attorney for General Construction, stated that they can't respond because they haven't seen any Information from DNR and have not been contacted by DNR about this requirement. He noted that General Con- struction's original plan was to ask the Board to make a threshold determina- tion (hopefully a mitigated determination of non-significance) today, so that the project could move ahead. He said that If this new Information results in further study or delay they will have to take this project and go elsewhere, General Construction needs to discuss this Information with DNR to determine what they need to do and how much of a delay will result. Scott McKellar, Vice President of General Construction, stated that he agrees with Mr. Elliott. He added that he Is speaking for the company, In the absence of Tom Sherman. General Construction has to make a timely . business decision because they are up against a bidding process. They are prepared to meet with the concerned cItizens after this meeting about any outstanding Issues and concerns they might have. They would also like to work with the County staff, assuming the citizens concerns can be satisfied, to allow them to move forward In a timely manner on the Shoreline permit. Richard Elliott stated that under SEPA regulations, If another threshold determi- nation Is required for the reclamation plan, the County could use the thres- hold determination Issued for this project. Karl Kassebaum, representing General Construction, stated that this Is a highly unusual method of doing business. He asked why, If DNR has a concern, they are not talking to the company? He noted that these concerns are all verbal and have not been put In writing. He questioned the validity of this lVítl 17 r~~~ 001.300 . Commissioners' Meeting Minutes: Week of November 12, 1991 Page: 4 Information being presented and stated that he feels It Is highly unfair. The company has acted In good faith and tried diligently to take care of all the concerns. Craig Ward responded that the Planning Department staff called Russ Holt of the DNR who confirmed that they would write a letter regarding this matter. Chairman Dennison stated that the County doesn't have control over the DNR. This Information was verified Friday afternoon. Commissioner Brown added that the County didn't have any way of knowing that the DNR had not been In communication with General Construction about this. Chairman Dennison added that while he appreciates General Construction's need for a timely decision, the Board cannot allow that to push them to make a decision that may come back to haunt the County In the future. He further reported that the Prosecuting Attorney has advised the Board that It would not be wise to make a threshold determination without answers to the questions that have been raised regarding the reclamation of the graving dock when the project Is complete. Commissioner Brown stated that In regard to the one environmental assess- ment serving for both projects, It Is his understanding that any Information p.roduced would not need to be replicated, but If there wÇ1s Information not addressed In the SEPA process for the first project, those Issues could be ad- dressed on the second project. Mr. Elliott stated that his understanding of SEPA Is that If another threshold determination Is necessary, the first one could be used and supplemental Information could be required. Commissioner Brown stated he feels that the County needs to have the DNR's concerns stated In writing before the County can address them. The Prosecu- ting Attorney has advised the Board to postpone any decision today and ask the applicant to find out exactly what the DNR wants. Mr. McKellar asked If In the Interest of time, they could set up a working session with the Planning Department staff and the Mats Mats Coalition, to call DNR In an attempt to resolve this matter? Assuming that this can be done he then asked when the Board would be able to meet again on this matter? Mark Beaufalt, Attorney for the Mats Mats Area Coalition, stated that the Shoreline Master Program for Jefferson County has always required a detailed and precise reclamation plan. This has been pointed out to General Con- struction and they have never submitted one. Mr. Elliott withdrew his request that the Board make a threshold determination today and asked that a meeting be set up with County staff and the DNR to work out this Issue. He added that the reclamation of- the site could be addressed as an additional mitigation. Chairman Dennison stated that this would depend on the reclamation plan. Craig Ward indicated that the Planning Department could arrange a meeting this week. Commissioner Brown moved to continue deliberation on this project until Tuesday November 19, 1991 at 3:00 p.m. Chairman Dennison seconded the motion which carried by a unanimous vote. Final Short Plat: SP17-90 Larry Smith Short Plat: Shine Road: Planning Department Permit Technician Michelle Grewell reported that this two lot subdivision has been reviewed and signed off by all required departments. Commissioner Brown moved to Issue the final approval for the Larry Smith Short Plat #SP17-90. Chairman Dennison seconded the motion which carried by a unanimous vote. l VGl 17 rAt;~ on 1.302 ~v~~ ,",9 i;,¡ D¡ i . . Commissioners' Meeting Minutes: Week of November 12, 1991 Page: 5 Review of Comments Received on MItigated Determination of Non- Significance: Three (3) Lot Short. Plat. SP21-90. Wakefield Short Plat: Between Paradise Bay Road and By-Water Bay. Approximately One Mile North of the Hood Canal Floating Bridge: Steve and Margo Wakefield: Associate Planner Jerry Smith report that a mitigated determination of non-significance was Issued on this project on October 15, 1991. Comments have been received from a resident of Port Ludlow and the State Department of Ecology. The resident asked that the County consider the cumulative effects of the project and urged the County to protect all shorelines and to restore them. The DOE commented that they must review the water system and an adequate water supply must be demonstrated prior to a building permit being Issued. They also stated that erosion control measures should be in place prior to any clearing, grading or construction. Jerry Smith reported that these concerns are covered by the mitigative measures on the project. Commissioner Brown moved to uphold the mitiga- ted determination of non-significance. Chairman Dennison seconded the motion which carried by a unanimous vote. Review of Comments Received on MItigated Determination of Non- Significance: Two (2) Lot Short Plat. Swanson's Short Plat: Adjacent to the Intersection of Brinnon Lane and Schoolhouse Road. West of Hlahway 101 and North of the Dosewallips River: Margie Wagner for Robert Swanson (Dece- ased): A mitigated determination of non-significance was Issued on October 15, 1991 for this two lot short plat, Jerry Smith reported. He noted that the only comments received were from the DOE and a Port Ludlow resident. The DOE concerns are covered by the mitigating measures. Commissioner Brown moved to uphold the mitigated determination of non- significance Issued for this two lot short plat. Chairman Dennison seconded the motion which carried by a unanimous vote. Review of Comments Received on MItigated Determination of Non- Significance: Four (4) Lot Short Plat SP20-91 Sauamlsh View Short Plat: Im- mediately South of Shine Road. Upland of Sauamlsh Harbor of Hood Canal: Bob Scott. Walker Mountain. Ltd.: The mitigated determination of non-sig- nificance was Issued on October 15, 1991 for this short plat which fronts on Squamlsh Harbor. The DOE Issued the same comments It had for the previous two short plats and these Items are covered In the mitigative measures. Commissioner Brown moved to uphold the mitigated determination of non- significance for the Squamlsh View Short Plat. Chairman Dennison seconded the motion which carried by a unanimous vote. Reauest to Reschedule SEP A Review of Pope Resources Proposed Residential. Commercial. and Recreational Development at Port Ludlow: From December 16 to December 23. 1991: Commissioner Brown moved to re- schedule the further consideration of the Pope Resources project to Decem- ber 23, 1991. Chairman Dennison seconded the motion which carried by a unanimous vote. * * * APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brown moved to delete Item #3 and then to adopt and approve the balance of the Items on the consent agenda. Chairman Dennison seconded the motion which carried by a unanimous vote. 1. Application for Assistance from the Soldiers' and Sailors' Relief Fund: Approved for Payment: Roy A. Rogers $400.00; Paul A. Anderson (2) ',VGL 17 t~r~ 00 1.302 ~-" . . . Commissioners' Meeting Minutes: Week of November 12, 1991 Page: 6 $200.00 and $50.00; Delbert H. Jacobs $500.00; Herschel Atkinson $50.00; Leon McCracken $500.00 and VFW # 7014 $240.00 (hall rent). 2. Claim #C-11-91, Ronald V. Kosec; Vehicle Damage In the amount of $184.35; Approved 3. ITEM DELETED - AGREEMENT; Integrated Data Management System; Digitizing the Assessor's Parcel Maps and Optimum Land Use Maps. and Digital Resource and Critical Area Maps; Economic and Engineering Services. Inc. 4. Bid Awarded for 1992 Indigent Legal Defense Services and Conflict Case ServIces for Superior and District Courts; As Recommended to Clallam Jefferson Public Defender for Indigent Defense and Harold J. Caldwell for Conflict Cases 5. RESOLUTION NO. 112-91 re: Establishing a Name for a Private Road; Sunrise Road, Brlnnon; Sam Boling 6. RESOLUTION NO. 113-91 re: Establishing a Name for a Private Road; Outlook Lane, Teal Lake Village; Pope Resources 7. RESOLUTION NO. 114-91 re: Establishing a Name for a Private Road; Clear View Place, Teal Lake Village; Pope Resources 8. RESOLUTION NO. 115-91 re: Establishing a Name for a Private Road; Seaway Place, Teal Lake Village; Pope Resources 9. RESOLUTION NO. 116-91 re: Establishing a Name for a Private Road; Sea Breeze Lane, Teal Lake Village; Pope Resources 10.RESOLUTION NO. 117-91 re: Commissioners' Reimbursement for Use of Personal Vehicles 11.Approved Payment of Fourth Quarter Allocation; Jefferson County Conser- vation District 12.RESOLUTION NO. 118-91 re: Establishing a Fund for Financial Assurance for Solid Waste 13.Approval of Posting Comparative Bid Purchase; Roof Mounted 3 by 12 Foot Double Sided Neon Sign for the Bayshore Motel, Brlnnon 14.Approval of Posting Comparative Bid Purchase; Courthouse Fire Alarms Application for Assistance from the Soldiers' and Sailors' Relief Fund: Commissioner Brown moved to approve the application for assistance from the Soldiers' and Sailor's Relief Fund submitted for Herschel Atkinson In the amount of $50.00. Chairman Dennison seconded the motion which carried by a unanimous vote. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS ~) B. G. Brown, Member (~~ Richard E. Wojt, Member [ VOL 17 fAŒ 00 1303 ~.