Loading...
HomeMy WebLinkAboutM120991 ~ '- '0- ./ MINUTES WEEK OF DECEMBER 9. 1991 Chairman Larry W. Dennison called the meeting to order In the presence of Commissioner B. G. Brown and Commissioner Richard E. Wojt. After a Briefing Session with Community Service Director, David Goldsmith, the following business was conducted: BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS HEARING re: Application for Franchise: Water System: Brldaehaven and Trails End Vicinity: Brldaehaven Community Club Association. Applicant: Public Works Administrative Assistant Eileen Simon explained that this franchise Is to Install, operate and maintain a water system In the County rights-of-way of all the divisions of Brldgehaven, all the additions of Trails End Homesltes, Coyle Short Plats I and II, Deputy Short Plat and the Admiral's Rowe, Olympic Highlands and Olympic Shores large lot subdivisions. She then reviewed the comments from the Health, Public Works and Planning Departments. She reported that Dean Anderson of the Brldgehaven Com- munity Club Association Informed her that Individuals or contractors Install the water lines which are then turned over to the private water system. Chairman Dennison asked If franchises are categorically exempt from the SEPA process? Eileen Simon reported that they are normally categorically exempt. Chairman Dennison asked If the County has the authority to place conditions on a franchise? Eileen Simon reported that she would have to consult with the Prosecuting Attorney about that matter. Chairman Dennison opened the public hearing and asked for comments for or against this application for franchise. Hearing no comments the Chairman closed the hearing. Commissioner Wojt moved to table action on this franchise until December 23, 1991 at 10:30 a.m. to allow time for the Prosecuting Attorney to be consulted regarding the County's authority to place conditions on a franchise because of the environmentally sensitive areas that have been Identified In the franch- Ise area. Chairman Dennison seconded the motion In the temporary absence of Commissioner Brown. The motion carried by a unanimous vote. \I'" V \..;.~... 17 r1t.:.: An i43:3 , ""'- l.~ Commissioners' Meeting Minutes: Week of December 9, 1991 Page: 2 Establishlna a Name for a Private Road: Bellevlew Plat: 911 System Coordinator Bob Henderson reported that he has received an application for an address on the platted access road to the Bellevlew Plat This road Is named Columbia Avenue on the plat. There are already two roads within the County with the name Columbia. Commissioner Wojt moved to approve the hearing notice setting a public hearing regarding establishing a road name of Yashl Street In the Belle View Plat for December 23, 1991 at 10:45 a.m. Chairman Dennison seconded the motion which carried by a unanimous vote. Evaluation and Recommendation on SeDtaae Treatment and DisDosal Services: Public Works Solid Waste Specialist Jeff Frettlngham reported that the proposal for septage treatment at the landfill has been reviewed and evaluated. He then submitted and reviewed the recommendation report, graph and tables for the Board. Chairman Dennison asked If the processes proposed for use by the two companies will meet State standards? Public Works Director Gary Rowe reported that each of the companies that submitted proposals have Indicated their process will meet the regulations. The vendor will have to apply for and receive the necessary permits to do this work. The main variable In the proposals Is the volume of septage to be treated. The discussion continued regarding the volume of septage that Is likely to be processed at this facility. Gary Rowe reported that the Issue that the Board must decide Is whether they are In favor of awarding a contract to a vendor with a price that goes down based on volume or to a vendor with a flat price. Chairman Dennison asked what needs to be done today, because he Is not sure he has enough Information to make a decision? Commissioner Brown agreed that more Information Is needed regarding what the City's Intentions are for treatment and composting of the sludge from their treatment plant. Gary Rowe stated that the Board must decide If they. are willing to allow treatment of sludge from other municipalities In Jefferson County. Gary Rowe reported that the agreement Is not based on Jefferson County providing the vendor with the necessary volumes for treatment. Commissioner Brown asked If the price would Increase if the volume Isn't enough? Gary Rowe reported that the vendors don't feel that there are any other vendors (other than the two being recommended) that are planning to apply for the necessary permits to process septage and sludge on the Olympic Peninsula. Chairman Dennison asked what happens If the volume Isn't there? Gary Rowe stated that this Is a volume cap situation. If the County builds a facility with a specific capacity, that capacity will be reached. If the volume Is not there the price will remain at the level agreed to. The vendors understand that their prices were proposed without a guarantee that a certain volume will be provided. Walter Bershcauer of Parametrlx, Inc. stated that the treatment facility can be built In modules which allows the company to expand as necessary, to handle more volume. The big Issue for any com- pany providing this service Is getting the necessary State permits. Commissioner Brown asked If the volumes for the City's sludge treatment have been Included In these proposals? Gary Rowe reported that the City has Indicated that they do not want to work with a private vendor. Each of the vendors, however, has Indicated that they would be willing to work with the City on their sludge disposal and compostlng needs. Gary Rowe reported that a decision needs to be made soon since the lagoon at the landfill has to be closed on December 31, 1991. An Interim facility will be necessary since the long term facility will not be ready by the end of the year. Gary Rowe asked what specific information the Board VOL 17 fAflOO' 1433 Commissioners' Meeting Minutes: Week of December 9, 1991 Page: 3 members feel they need In order to make a decision? Chairman Dennison stated that he wants to know specifically from the City if they are going to be part of this process. The Board members need to consider if they want to import sludge from other Counties. Commissioner Brown moved to table action on this matter until December 16, 1991 at 10:30 a.m. Commissioner Wojt seconded the motion which carried by a unanimous vote. Memo re: Accessibility Reauirements of Americans with Disabilities Act: Gary Rowe explained that there are requirements of the Americans with Dis- abilities Act that the County must meet on a tlmeline set by the Act. Com- missioner Brown moved to appoint Community Services Director David Gold- smith as the ADA Coordinator for Jefferson County. Commissioner Wojt seconded the motion which carried by a unanimous vote. * * * Harold Gruver and Vern Jones. Port Townsend Senior Association re: Update on Port Townsend Community Center Operations: Harold Gruver and Vern Jones representing the Port Townsend Senior Association updated the Board on the numbers of people and groups that have been using the Port Townsend Community Center. He explained that right now the Port Town- send Senior Association has one paid position to coordinate the scheduling and keep the building open and running. He noted there are also Senior volunteers who open and close the building and help the various users with their needs. New drapes, carts to move tables and chairs, a new television, VCR and cart and a new sound system have all been purchased by the Senior Association since the building opened. He also reported that the building maintenance is becoming a problem because the person who cleans does not have enough time to do all the work. and there are not adequate garbage facilities at the site. Chairman Dennison stated that the Facilities Manager can be researching ways to improve the garbage collection area. Harold Gruver then asked the status of the signs and the flag pole for the Center? Commissioner Brown stated that there Is no funding for a flag pole in the County's 1992 facilities budget. Mr. Gruver continued by asking for between $15,000 to $16,000 to hire another person to help out in the building. Chairman Dennison asked if the issue Is how to get this work done or making sure that the Senior Association can do this work? Mr. Gruver stated that the Senior Association wants to continue managing the building. Chairman Dennison explained what the County is facing regarding budget for 1992. He added that the County may be able to help solve the problem by rearranging some staff time, but there Is no money available to give the Senior Association next year to hire another employee. Vern Jones reported that the City has given the Association $6,900 for 1992 but it can only be used to purchase goods. Chairman Dennison suggested that the Senior Association Inquire about using a Title V employee through the Olympic Area Agency on Aging. APPROV At AND ADOPTION OF THE CONSENT AGENDA: Commissioner Wojt moved to delete Items 5 and 13 and to adopt and approve the balance of the Items on the Consent Agenda as presented. Chairman VOL f7 r~r,~ 00',1434 Commissioners' Meeting Minutes: Week of December 9, 1991 Page: 4 Dennison seconded the motion In the temporary absence of Commissioner Brown. 1. AGREEMENT re: Project #91-048A Grant from Outdoor Recreation Account; Tsetslbus Acquisition; Washington State Interagency Committee for Outdoor Recreation (lAC) 2. Adopt Findings and Recommendations of Hearing Examiner: Vacate a Portion of Elizabeth Street Eisenbeis Bay View Addition; Randy Powers and Daniel Lockhart 3. RESOLUTION NO. 129-91 re: Vacate Certain Portions of Point Whitney Road (see minutes of 5/20/91) 4. AGREEMENT re: Bridge Inspection; Washington State Department of Transpo- rtation 5. ITEM DELETED Approve the Findings and Conclusions and Signing of the Final Mitigated DNS; LL09- 91 Highlands Large Lot Subdivision; Glenn R. Wood, Trustee Highlands Trust 6. Approved Commitment to Renew; Employee Group Dental Insurance Policy # 1 01 0273; National Dental Health Group Dental Policy 7. Appointment to the Developmental Disability Advisory Board; Three Year Term to Expire 12/8/1994; Nancy White 8. AGREEMENT re: Personnel Consulting Services; Fee Change; Braun Consult- Ing Group, Inc. 9. AGREEMENT re: Superior and District Court Conflict Cases; Harold J. Cald- well 10.AGREEMENT, Appendix A re: Personal Services Contract; Extension Chair- man/Agent for January 1 through December 31, 1992; Washington State University Cooperative Extension 11.Appolntment to Vacancy on the Solid Waste Advisory Committee; Bill Perka Appointed to Fill An Unexpired Term; Term to Expire August 11, 1993 12.Approval of Applications for Assistance from the Soldiers' and Sailors' Relief Fund: Patricia Zergman for Scott Zergman (deceased) $50.00; Viva E. Smith $50.00; Mervyn W. Brown $500.00; Miriam Morris $500.00; WIlliam C. Erwin $500.00 13.ITEM DELETED AGREEMENT, Interlocal re: Repairs to Memorial Field Fence; City of Port Townsend Ann Savage re: Severe Drainage and Landslide Problem on Property: Ann Savage reported that she has a severe drainage and landslide problem on her property and her house Is not safe where It Is located. She added that she had a contractor come to look at her house foundation and he suggested that she move the house to a higher point on the property. She has walked the upper portion of her property and feels that the water from the County road drainage ditch Is being diverted on to It. She stated that she has talked with Earl Wells and written to Gary Rowe and she has not had an answer from them. Ms. Savage asked that the Board visit her property. Chairman Dennison explained that the County will do what It can but there are limits to what can be done and to what the County can be held respon- sible for, which may not meet Mrs. Savages expectations. BUSINESS FROM COUNTY DEPARTMENTS PLANNING AND BUILDING Approve the Findings and Conclusions and Signing of the Final Mitigated DNS: LL09-91 Highlands Large Lot Subdivision: Glenn R. Wood. Trustee Highlands Trust: Chairman Dennison advised those present that this Item was originally on the consent agenda and when he received a call from Tom Foley he asked that It be taken off and scheduled for discussion. Commis- sioner Brown stated that final action was taken to uphold the Issuance of the VOl 17 fAGt 00 1.4:35 Commissioners' Meeting Agenda: Week of December 9, 1991 Page: 5 Mitigated Determination of Non-Significance on this project already. (See Minutes of November 18, 1991). Chairman Dennison stated that Mr. Foley had questions about the procedures. Tom Foley stated that his property Is Immediately downhill of the Highlands Large Lot Subdivision. He added that he feels the slopes are environmentally sensitive. Chairman Dennison explained that this Subdivision went through the SEPA process because of the steep slopes on the site. He asked Mr. Foley If he made his comments during the 15 day comment period. Mr. Foley stated that he did not. He was asked to be notified when anything came up on this matter and was not. Mr. FOley took exception to the way the questions on the environmental checklist were answered. He stated that he feels Mr. Wood's answers tended to minimize the environmental Impacts on this site. Chairman Dennison explained that there are certain logging, clearing and grading activities that can be done on a site before the SEPA process Is Invoked. Mr. FOley stated that he feels the County should have started the SEPA process In April, when work was started on the site. Tom Foley stated that he has three major concerns: 1) the work on the site In April did not trigger any further environmental action, 2) concern that the County did not Investigate the environmental checklist thoroughly, and 3) the lack of notifica- tion during the SEP A process. The discussion turned to the Forest Practice Permit application (Class IV General) and what agency Is responsible as Lead Agency for SEPA review. Jerry Smith reported that the Forest Practice Permit was reviewed by the Planning Department. The Department notified the State DNR that there Is an ESA (environmentally sensitive area) on the site and conditions were sug- gested. The State Department of Natural Resources retained Lead Agency Status on this permit. Prosecuting Attorney Mark Huth read from the letter to the DNR written by Jim Pearson of the Planning Department. The words "Environmentally Sensitive Area" were not specifically stated In the letter. Tom Foley then read and submitted a statement outlining areas of the environmental checklist that he feels are Inadequate. Chairman Dennison stated that the DNR enforces Forest Practice Applications. The County's conversion policy Is set up to handle the specific problem of property that Is converted from forest management to being developed after an applicant has stated on their Forest Practice Application that they Intend to re-forest this property. Mark Huth reiterated that the DNR Is responsible for the enforce- ment of their permitting process. He suggested that a letter be sent to Vall Case of the DNR stating that there Is a Forest Practice violation on this property that they should Investigate. He also suggested that the Public Works Department make a site Inspection to determine if there Is an erosion problem on the property. Chairman Dennison asked if this final MDNS should be signed until these Issues are Investigated? Mark Huth recommended that the Board not sign the final mitigated determination of non-significance because new Information regard- Ing potential significant Impacts has been submitted. Jerry Smith reported that he had met with the Foley's and several neighboring property owners and advised them that they could call the Planning Office or the Board's Office to see If this project was scheduled for review. He advised them to submit a letter to the Planning Department requesting formally that they be notified of any review of this project, but no letter has been received. Arnold Wood, part owner of this development, stated that he doesn't under- stand why It Is necessary to delay action on this final mitigated determination of non-significance? Chairman Dennison answered that questions regarding possible procedural errors have been raised and those need to be Inves- tigated before the mitigated determination of non-significance Is finalized. vot 17 rA~~ 00 1.436 ,<¡¡I_II,',,~_;'- '{ ,;"$.~~~:>"<!.II'.f ,. ;j_t~r::i:f/" Commissioners' Meeting Agenda: Week of December 9, 1991 Page: 6 Commissioner Brown moved to delay the final signing of the mitigated determination of non-significance on this project, as recommended by the Prosecuting Attorney, until an Investigation can be made Into the Issues just brought before the Board. Commissioner Wojt seconded the motion which carried by a unanimous vote. AGREEMENT #91 -009-12 re: Water Quality Improvement. Exhibits A (Rehabilitation Measures). B (Premises). C (Promissory Note). and D (Deed of Trust): Ian C. and Dea Otto: Commissioner Brown moved to approve the necessary documents for the septic system repair loan submitted by Ian C. and Dea Otto. Commissioner Wojt seconded the motion which carried by a unanimous vote. AGREEMENT #91-010-13 re: Water Quality Improvement. Exhibits A (Rehabilitation Measures). B (Premises). C (Promissory Note). and D (Deed of Trust): Georaia Sullivan: Commissioner Brown moved to approve the necessary documents for the septic system repair loan submitted by Georgia Sullivan. Commissioner Wojt seconded the motion which carried by a unanimous vote. Discussion of Proposed Interim Zonina Ordinance: Planning Director Craig Ward stated that the County's Development Code (Ordinance No. 3- 89) has been repealed by the Courts, partially because the maps were not precisely detailed. Associate Planner Eric Toews then reviewed the proposed Interim zoning ordinance. He explained that this Interim ordinance Is not, and should not be, as detailed as a full zoning ordinance. He then reviewed the four specific zones Identified by the proposed ordinance: 1) General Commercial Zone - taken from the previous Development Code. Includes maps of specific commercial areas. 2) Light Industrial Zone - Includes maps of the Qullcene Industrial area, the Center Industrial area and the Eastvlew/MIII Light Industrial Area. Discussion ensued regarding the provision to allow Industrial uses as a conditional use on sites adjacent to Industrial sites. 3) Light Industrial/Commercial Zone - This zone is Intended to permit commercial uses related to Industrial uses. This zone Includes specific area maps. 4) General Use Zone - This zone represents all other areas of the County that aren't specifically mapped. All uses and activities are permitted except those previously Identified. The permit procedures were then reviewed. All activities that were formerly regulated by the Development Code require a permit under this Interim ordinance. Administrative appeals will be heard by the Hearing Examiner. All applications for conditional uses, variances and exceptions will be heard by the Hearing Examiner. The Hearing Examiner will submit a recommendation to the Board on conditional uses and exceptions. Variances are a final decision of the Hearing Examiner. The procedure for administrative relief from the Interim Zoning designations Is outlined In the proposed ordinance. Prosecuting Attorney Mark Huth reported that RCW 36.70 allows the Board to adopt this ordinance and the maps after review by and a report from the Planning Commission. Craig Ward reported that the Planning Department Is trying to set up a special meeting of the Planning Commission to review this proposed ordinance. Commissioner Brown moved to forward the proposed Interim zoning ordinance to the Planning Commission for their review and recommendation. Commis- sioner Wojt seconded the motion which carried by a unanimous vote. val 17 fAŒ 00 :143'" r ¡ Commissioners' Meeting Agenda: Week of December 9, 1991 Page: 7 Bob Wilson. Chairman. Jefferson County Emeraency Medical Services Council. Stan Betts and Dr. SYdney Schneldman re: Status of the Council and Options for Fundlna: Stan Betts reported that several Issues have arisen that Indicate a need to look at emergency medical services as a whole In the County. The County Fire Commissioners Association has set up committees to look at the problems and Issues. Stan Betts Introduced Bob Wilson, Chairman and Ray Gonzales, Vice-Chairman, of the EMS C.ouncll. Stan Betts stated that currently 900k of the emergency medical services are provided by volunteers In each Fire District. He reported that this can be a problem because each District can only levy taxes for these services within their District boundaries which causes disparity from District to District In the level of services provided. ' Bob Wilson stated that without the County's blessing a County-wide EMS District can not be considered. Private timberlands can only be taxed If there Is a County-wide District. He stated that he would like to see Information developed on: the specific costs of providing emergency medical services, how a county-wide system would be set up, and where the services would be housed. This Information could then be used to educate the public before this matter Is put to the voters of the County. Dr. Sidney Schneldman, Medical Program Director, stated that this meeting Is to update the Board on the future plans of the EMS Council for long range funding of EMS services. A county-wide levy at $.25 per thousand would net $325,000 per year. Chairman Dennison asked If services would be provided to the West End? Dr. Schneldman reported that West End services would have to be reviewed. Stan Betts added that Assessor Jack Westerman pointed out that there are areas that fall outside the boundaries of the County Fire Districts, so the Districts adjacent to these areas do not receive any taxes from them, but they stili provide services to these areas. Chairman Dennison suggested that this would be a good Issue for the Jeffer- son 2000 Steering Committee to review. Dr. Schneldman added that most of the Fire District's In the eastern part of the County already have an EMS levy of $.25 per thousand and that would not change for the taxpayers In those Districts If a county-wide levy was approved. Bob Wilson reported that the Fire Commissioners Association has appointed a task force to look Into the formation of such a county-wide district and to put together the costs and specific Information. Ray Gonzales added that the public and the Fire Districts need to understand how services are currently provided In the County. Then a consensus must evolve to develop a county-wide EMS plan to present to the voters. A needs assessment should be done In the County. Stan Betts suggested that David Goldsmith work with the Task Force set up by the Fire Commissioners Association to represent the Board and, help facilitate the planning process. Commissioner Brown asked If this countywide EMS District would be a totally new way to handle EMS services In the County? Dr. Schneldman answered that the fiscal administration of the EMS programs would change, but the day to day EMS operations would not. Advance life support functions would possibly change. An Advance Life Support Task Force has also been set up to look at the Issues surrounding those services. Ray Gonzales stated that the need for Advanced Life Support has not been demonstrated and the Task Force should be looking to see that there Is a need. Commissioner Brown stated his concern that the volunteers In the County's Fire Districts support whatever proposal Is put forth so that they can sell It to their 1-438 VOL 1 7' fA~ 00 - -{ ,'I Commissioners' Meeting Agenda: Week of December 9, 1991 Page: 8 communities. Stan Betts stated that he hopes that whatever plan Is develop- ed It will address sharing resources among the Districts. Chairman Dennison suggested that as soon as the committees start to meet that the Board be advised so that they can ask David Goldsmith to part- Icipate as their representative. Bob ThomDson and David Douglas re: PODe Resource Project at Port Ludlow: David Douglas stated that a group of Port Ludlow residents have spent the past two months reviewing the environmental checklist submitted by Pope Resources and they feel that the responses on It are Incomplete. They are also concerned that the meeting scheduled for December 23, 1991 does not take Into account the holidays If a 15 day comment period Is activated. These citizens are asking that the comment period be extended, If a decision on the Threshold Determination Is made on December 23rd. Commissioner Brown asked If the citizens' concerns have been communicated to the appropriate governmental agencies? David Douglas stated they have not made comments to any agencies. He added that this discussion Is strictly about procedures, and he does not feel It Is appropriate to discuss any details of the project. He asked If the moratorium resolution covers this project? Chairman Dennison said that question will have to be answered by the Prosecuting Attorney. MEETING ADJOURNED JEFFERSON COUNTY BOARD OF COMMISSIONERS ,,~·"-A.4-"'T ~.,. ....,.,.-.. " ,'I' " '!) ~A c - . '1)'0 , "" \, SEAL: ;' ,~-"', ~ 't.' <I.,.~J " " f f~~\f' 'ria j:'~ \ \.. .. , ,. .' ~ ' '-' ..~....., ~ \-... ~.'" ~, .. '" / '.J, ".~' ",,'../ " ,..-) . ATTEST: ._~~~~.:~ --,,,/ ~) B. G. Brown, Member ( l xc.u..s ZJ) IJ-ßs l!A e £) Richard E. Wojf, Member VOL 17 'rAGE 00 1439 Œ'