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HomeMy WebLinkAboutM121691 ; 'JI '- MINUTES WEEK OF DECEMBER 16, 1991 The meeting called to order by Chairman Larry W. Dennison at the appointed time. Commissioner B.G. Brown and Commissioner Richard E. Wojt were both present. BUSINESS FROM COUNTY DEPARTMENTS: COMMUNITY SERVICES AGREEMENT re: Extension for 1992: Animal Control: Bayshore Enter- Drlses. Inc.: Community Services Director David Goldsmith explained that this contract extension Is to allow Bayshore Enterprises to continue providing animal control services while the new animal control facility Is being con- structed. The number of animals licensed and the number of road miles travelled by Bayshore for the City and the County are about equal. The hours of patrol, however, are greater for the City. These factors were taken Into account when this contract was negotiated, as well as the costs for the vehicle, Its maintenance and Insurance, building repairs and computer software for tracking the animal licenses. Commissioner Brown moved to approve the revised animal control agreement extension. Commissioner Wojt seconded the motion which carried by a unanimous vote. PLANNING AND BUILDING Keturah Brown. Public Involvement Coordinator. Planning and Building DeDartment re: Public Meeting on Growth Management Task Force Recom- mendations: Keturah Brown the Public Involvement Coordinator for the Growth Management activities In the Planning Department came before the Board to discuss the process for the public meeting scheduled for Wednes- day evening. There Is expected to be a large number of people at this meeting who may not know what has been done to date by the Task Forces. This meeting Is for public Input, so there must be time for everyone to speak. She suggested that a facilitator be used for this meeting and Katherine Baril Is available and willing. She then reviewed a proposed agenda for the meet- Ing. VOl 17 rA~ no 14£:8 Commissioners' Meeting Minutes: Week of December 16, 1991 Page: 2 The discussion turned to the ,best way to bring people up to speed on the Issues and still have time to take public input about the Issues. Chairman Dennison asked the specific purpose of the meeting? The purpose.. Keturah Brówn reported, Is to get public Input to give staff guidance In drafting the ordinances that are required as part of Growth Management. Commissioner Brown suggested that many people do not understand what the Growth Management Act Is all about and that needs to be made clear. The Planning Department staff will work on a presentation to explain the Growth Management Act. PUBLIC WORKS County Engineer Bob Nesbitt re: Proclamation of Emergency: Extensive Damage Due toWeathei' Conditions: Jefferson County Roads'ln Quinault Area: County Engineer Bob Nesbitt reported that the storm on December 5 and 6 has taken out part of the County's Road In the Qulnault area. Commissioner Brown moved to approve and sign RESOLUTION NO. 130-91 proclaiming an emergency pursuant to RCW 36.40.180 which necessitates the activation of the Jøfferson County Disaster Preparedness Plan due to flooding conditions in the Qulnault area. Commissioner Wojt seconded the motion which carried by a unanimous vote. Evaluation and Recommendation on Seøtage Treatment and Disøosal Services: (See also Minutes of December 9, 1991) Public Works Director Gary Rowe reported that he sent a letter to the City asking' for confirmation of their needs for sludge disposal and compostlng and If they would be Interested In working with the County on these matters. He further reported that Metcalf and Eddy have confirmed the price for treatment of 850,000 gallons of septage per year at 13.5 cents per gallon. Gary Rowe reviewed the' proposals and the recommendation that was presented last week. He reported that the lagoon at the landfill will be closed on December 31, 1991 and a treatment facility cannot be ready by that time. Commissioner Brown asked If the DOE would grant another 30 or 60 day extension for use of the lagoon at the landfill? Gary Rowe reported that the DOE has already given the County a 90 day extension (to expire 12/31/91) based on the fact that a proposal for closure and cleanup has been submitted. Commissioner Brown asked If tests have been done to determine what kind of . site clean up will be necessary? Gary Rowe reported that the fecal coliform is high, but tests have not been done yet for other contaminants. Chairman Dennison stated that this Is a fairly complex situation which neces- sitates decisions on: determining volumes to be treated and if the ,county will accept septage from other Counties/cities for treatment; possible use of trucks to haul the wastes to other treatment facilities; use of a private company for treatment services over a 20 year period; and If the City's proposal fits Into these plans. Gary ,Rowe reported that Metcalf and Eddy has advised that they would be able to place a 7,000 gallon tanker at the landfill on January 2 for Interim hauling of waste to a treatment plant. They have quoted a price of 16.5 cents per gallon for this service. This was an unsolicited proposal and is not connected with their other proposal. ABC hod Indicated that they could provide collection and hauling of waste for 13.5 cents per gallon on an Interim basis, if they are awarded the long-term contract for treatment. VGl 17 rA~ 00 :t4ÐO Commissioners' Meeting Minutes: Week of December 16, 1991 Page: 3 Solid Waste Specialist Jeff Frettlngham reported that Metcalf and Eddy's, proposal would use a tanker that would not require additional holding tanks, while It Is not clear from the ABC proposal If they would require holding tanks to be provided by the County. Gary Rowe reported that these proposals were not solicited by the County and nothing has been negotiated with these companies to firm up the details. Nell Vanderven confirmed that his proposal for Interim services Is tied to his company being awarded the long term contract. Paul Gilligan, Parametrlx, Inc. representing Metcalf and Eddy stated that they can do the Interim proposal whether or not they are awarded the long term contract. Bob Wheeler, Public Works DIrector for the City of Port Townsend, stated that the City Is going to be hauling sludge to either the City of Bremerton or Renton. Their mid-term solution Is to look at the possibility of hiring an employ- ee and buying a tanker truck to haul the sludge themselves. Long term they are required to have a report to the State by January 1 regarding the use of a compostlng process. The submission of this report Is necessary for them to apply for grant funding to allow them to build the necessary facilities for this disposal process. There Is an option In their report to Include septage (from the County) In their compostlng process. Paul Gilligan stated that there are basically two proposals before the Board. One Is to treat the septage with a chemical process and one Is to treat It with a biological process. Chairman Dennison stated that the City Is con- cerned that they not put their long term process In the hands of a private vendor that could have financial problems In the future. Gary Rowe report- ed that the City has Indicated that they have reviewed their Issues and feel that they can run a compostlng facility with their own employees more effectively than a private vendor could run It for them. The City has access to grant funding that the County does not. Kathryn Jenks asked that the Board take Into consideration environmental factors (trucks from outside of the County using the site and the use of chemicals In treatment) In their consideration of these two proposals, as well as the cost of each. Michael Anderson, NTI, consultant to ABC, stated that ABC was the low bidder on the proposals submitted. The two bidders both had acceptable processes. The concerns regarding chemical use, can be mitigated by the use of a different chemical that Is more environmentally acceptable. Commissioner Brown questioned what advantage there Is to the County If the City does Its' compostlng at the County's landfill? Bob Wheeler stated that there may be some advantage to the City and County working together on this Issue, but more time Is needed to work out the details. Chairman Dennison stated that the County has a composting element In Its solid waste plan and he asked If It will be addressed If the County accepts one of these proposals? Gary Rowe answered that It may not, but those details will have to be worked out with a private vendor who may do the composting for the County. Jeff Frettlngham stated that the only Item budgeted In 1992 for the compostlng element of the Solid Waste Manage- ment Plan, Is a pilot project. There will not be three separate compostlng operations at the landfill, but there could be two. Chairman Dennison asked If the City Is going to do their own compostlng project? Bob Wheeler stated that the City Council Is comfortable with the report as It has been presented, which Includes compostlng. He stated that the timing for grant funding Is a factor in this decision. The grant funding plays a major role In the City's decision because it will make a difference In the costs that must be paid with City funds. , ,~, VOl 17 rACl 00 1.4£~ ."_f Commissioners' Meeting Minutes: Week of December 16, 1991 Page: 4 Commissioner Brown stated that If the County provides a site for the City to do compostlng at the .County's landfill, It should be worth something as far as the City helping to take care of the County's septage. Chairman Dennison added that another Issue Is that the City Is required to treat Its own sludge while the Coun,ty Is not required to treat Its' own'septage. Chairman Dennison asked the Engineer for ABC about the chemical and environmental Issues surrounding their process? Michael Anderson stated that he has talked with the Environmental Protection Agency and they are knowledgeable of this process. The permit process would start locally and then go to the State. Chairman Dennison asked If there Is any doubt that this process will be approved by the State? Michael Anderson answered that they feel their process will be approved. The permit has to be Initiated by the County and sent to the State and then the Federal Environmental Protec- tion Agency. Bob Wheeler reported that the process proposed by ABC Is currently only approved for use, In the State of Oregon. Commissioner Brown stated that he feels that an Interim solution needs to be found and then more time can be taken to look at the long term alternatives for treatment. Commissioner Brown moved to delay any decision on long term treatment until more Information Is recelveq from the City. Commissioner Wojt seconded the motion which carried by a unanimous vote. The Board directed-staff to discuss this matter with the City. Gary Rowe reported that the proper process forgetting proposals for an Interim solution will have to be started. Update of Griffith Point Road: Use by School Buses: Public Works Director Gary Rowe reported that the Chlmacum School Board stated they would be willing to send the school bus down Griffith Point Road If the County can obtain the proper easements and work to Improve the road. An ad- jacent property owner has granted the necessary easement for a culvert. The Board directed that the Public Works Department proceed In getting the necessary culvert materials donated and when they are received the County can do the work. Consultant Services - Solid Waste: Jeff Frettlngham presented a memo outlining the consultants who have Interviewed to do work on solid' waste projects. He asked that the Board approve the use of consultants and the projects they are to be used for. Once that Is done the Public Works staff will begin ,negotiations with the consultants. After discussion of the various projects, Chairman Dennison Indicated th'at he didn't see any need for the project to update new landfill cell construction design and costs. Chlmacum Road Pro~ Road Project Manager Bruce Laurie reported on the public meeting held to update residents on the Improvement plans for Chlmacum Road. The people that attended stated that they would like to sèe sidewalks on both sides of the road. Temporary construction easements will be obtained for the necessary work. The Board concurred that this Is the way the Public Works Department should proceed with this project. vat 17 rA~ on 1463 Commissioners' Meeting Agenda: Week of December 16, 1991 Page: 5 FACILITIES MANAGEMENT BID OPENING re: Deslan Materials and Labor. Interior LlahtlnQ at Jefferson County Corrections Center: Gary Rowe opened and read the bids received for the Interior lighting project at the Jefferson County Corrections Center as follows: BIDDERS: BID TOTAL: $15,075.83 19,647.63 14,752.00 17,307.88 13,475.00 Ahearn Electric Co., Bremerton Angeles Electric, Inc. Port Angeles, Wa. Bird Electric Corporation, Poulsbo Cochran Electric Engineer's Estimate Commissioner Brown moved to have the staff check the bids for accuracy and make a recommendation for bid award that Is to the best advantage of the County. Commissioner Wojt seconded the motion which carried by a unanimous vote. PLANNING AND BUILDING Prosecutlna Attorney re: Shoreline Violation Complaints Aaainst Pope Resources by Bert Loomis: Prosecuting Attorney Mark Huth submitted a copy of a response prepared by Pope Resources to complaints of possible shoreline violations made by Bert Loomis. He noted that this report will give Jim Pearson, Assistant Planner, more Information for his Investigation. Jim Pearson stated that he will make a site Inspection, review all of the Information submitted by Mr. Loomis and Pope Resources and then make a report of his findings to the Board. He will advise the Board next week on, a time frame for his review and when his findings will be ready for the Board's consideration. Pope Resources and Mr. Loomis will be Informed when the Board will review this Information so that they may attend the meeting. Discussion of Growth Manaaement Reaional Strateay: Planning and Building Department Director, Craig Ward, submitted a proposed resolution, strategy, budget and work plan for updating the regional (City/County) growth management strategy. After discussion of the strategy and the cost sharing for the Items on the work plan, Craig Ward recommended that the Resolution be approved. Commissioner Brown moved to approve RESOLUTION NO. 131-91 updating the County/City Regional Growth Management Strategy. Commissioner Wojt seconded the motion which carried by a unanimous vote. Assistant Planner Eric Toews re: Budaet and Implementation of the Open Space Tax, Proaram/Publlc Benefit Ratina System: Craig Ward reported that since the open space tax benefit rating system Ordinance was passed, the Planning Department has had a temporary employee doing a case by case review of the properties currently in the program so that the property owners can be notified of the new system and a new benefit rating assigned to their property. Many of the property owners In the program have con- tracts, but many do not. The Planning Department estimates It will cost ap- proximately $12,000 to do this work. It takes 11 1/2 to 12 hours per parcel for this review. If there Is no proof provided for a particular rating VOl 1 7 r~ 00' 1463' \j~!!r,j "it], '\iii¡-J. Commissioners' Meeting Agenda: Week of December 16, 1991 Page: 6 Item the property owner will have to provide the necessary proof before the rating Is given. Craig Ward reported that there Is an Item' for this work In the Planning Department budget for 1992. Eric Toews reported that once several pilot projects are completed, there will be more Information on the amount of time It will take for review of these parcels. Assistant Planner Eric Toews re: Plannlna Commission Report and Recommendation on the ,Interim Zonina Ordinance: Craig Ward reported that the Planning Commission met, reviewed, and has prepared a report on the Interim Zoning Ordinance. Eric Toews ad,ded that there was no vote taken, however, of the Planning Commission members on a recommendation to present to the Board. The Planning Commission concerns are summarized In the report as follows: * * * * * * * * * * * * * Not adequate evidence that an emergency situation exists to require this interIm zoning ordinance. The proposed ordinance lacks a clarifying statement Indicating that commercial development may continue to occur within a specified radius of the Intersection of two or more arterial roads. Maximum density limitations In the proposed ordinance are unneces- sary and can be deleted because the specific zone regulations place limitations upon maximum building and development coverage. Inqonslstency of language In Section 7 (d) (1) (Light In- dustrial/Commercial Zone) regarding structure height not exceeding three stories or fifty (50) feet In height Is Inconsistent with Section 7, Subsection 5(d) that states that no structure exceed 35 feet In height without conditional review and approval by the Commissioners. Square footage limitation In proposed ordinance limiting home based occupations (to a total of 400 square feet) is unreasonable because most garages attached to homes are 520 square feet. Section 9, Subsection (f), Temporary Activities and Structures: These temporary activities and structures should be processed administrative- ly not as conditional uses. The site development standards contained within Section 9, Subsec- tion 3 (f) (2) should be considered for administrative permitting In all zones. No definite period of activity Is placed on temporary activities and ' structures. A 90 day period from the time of administrative approval, was suggested with the possibility of a 90 day renewal. Real Estate sales offices would be allowed as temporary structures as long as they are located at the property which Is for sale, as the proposed ordinance Is written. Some of the Planning Commission members felt that real estate offices should be dealt with through the variance procedure. 'A number of the Planning Commission members had concerns with sections which repeat through the ordinance regarding Improvements and empowering the "zoning administrator" to draft and promulgate administrative guidelines. They felt that this grants too much authority to the Zoning Administrator. The provision In the draft ordinance say that persons who own property wJthln 600 feet of the property at Issue may appeal an administrative decision. Some of the Planning Commission members suggest that the County give consideration to making this a uniform criterion for all Jefferson County official controls. The map referenced In the proposed ordinance as "Appendix A/I the Eastvlew/MIII Light Industrial area Includes areas which, If designated , this way, would be Inconsistent with the Highway 20 Corridor policies. There was concern regarding the maps referenced In the proposed ordinance as IIAppendlx B," Jefferson County International Airport VOL 17 fACf Oot4C~ Commissioners' Meeting Agenda: Week of December 16, 1991 Page: 7 Commercial/Industrial Area. Some Commission members felt It should be omitted from the ordinance. Craig Ward reported that he feels that the Planning Commission provided a necessary service for the community In their review and comments on this document. He noted that he supports all of the recommendations made by the Planning Commission except number one regarding the emergency. He feels there definitely Is an emergency. Sam Swanson, Planning Commission Member, stated that site specific maps are needed, but he doesn't feel this Is the time to add new maps. Adver- tisement and hearings are necessary before new maps are adopted. He noted that he feels that the County operated quite well under the Com- prehensive Plan before the Development Code (which was later overturned by the Court) was passed. He added that he would like to see more time to develop specific maps before this Interim ordinance Is adopted. Commis- sioner Brown reported that there was also a successful lawsuit against the County before the Development Code was adopted. Gene Seton stated, as a Planning Commission member, that the map of the Eastvlew/MiII Light Industrial Area changes the designation of this area which has been used for years as an Industrial area. Only part of the Port Townsend Paper Company mill property Is Included In this area and all of It should be Included. He noted that most of the areas that were Identified as Industrial areas by the comprehensive plan maps are now being called light In- dustrial/commercIal on the maps for this zoning ordinance. It Is his opinion that these regulations would stop any Industrial activity from coming Into the County. Heavy Industrial activities cannot meet the criteria for light Industry. CraIg Ward reported that there are standards for any conditional use to meet (see page 18 of the proposed ordinance). Gene Seton stated that he thought the Industrial areas were set up to protect Industry. He reiterated that a heavy Industrial use cannot meet the criteria for light Industry. Chairman Dennison said the door has not been shut entirely to heavy Industry, but It must meet specific criteria before It Is approved. Gene Seton asked what happens If the mill wants to expand? Mark Huth, Prosecuting Attorney, reported that the land use would have to be com- patible with the current use of the area where the expansion would occur and since the Industrial use would be expanding adjacent to an Industrial use, there wouldn't be a problem. He noted that heavy industrial uses are allowed by this proposed ordinance In three zones which Is more than was allowed by the previous Development Code. Gene Seton stated that he feels the zones are being downgraded. In order to site heavy Industry In the County It has to be placed adjacent to where heavy Industry already exists. Mark Huth asked If there are designations In the Comprehensive Plan of heavy Industrial use areas? Eric Toews stated these areas are designated In the op- timum land use maps. Heavy Industrial uses are treated as conditional uses In the Comprehensive Plan. Mike Shaw, President, pugetSound Surfacers of Forks, stated that his company operates a portable rock crusher. He noted that the Federal government considers rock crushing a milling process which must take place where the resource is located. The problem with a rock crusher being a conditional use Is the time frame for approval of that use. Usually a crushed rock supplier has 30 days to provide a product. Mark Huth stated that the purpose of this document is to preserve the options for the development of Growth Management policies. This is an Interim docu- ment to provide guidance while the regulations are developed through the Growth Management process. VGl 17 rAG: 00 1465 · Commissioners' Meeting Agenda: Week of December 16, 1991 Page: 8 Mike Shaw stated that the longest crushing project he has had In 23 years of business was four months. 30 to 60 days is to long a time to get approval for a conditional use of this type. Craig Ward stated that temporary uses require an administrative approval process and those policies will have to be develo- ped. Craig Ward explained that It has been pointed .out that there Is a commercial area in Gardiner that wasn't Included In the maps for this proposed or- dlnance. The Planning Comml$slon supported adding this Gardiner Commer- cial area to the general commercial zone since It Is precisely detailed. Mark Huthsuggested that the concerns of the Planning Commission be made a part of the proposed ordinance by the Planning Department staff and then It can be brought back before the Board for their consideration. Gene Seton reported that the Planning Commission noted that a single duplex Is considered a single family dwelling when It Is not part of a larger project. This Is the way they are treated In the Comprehensive Plan. Eric Toews will check this out and make any necessary corrections to the draft ordinance. Craig Ward stated that they will Incorporate the proposed changes within the text of the ordinance to provide the Board with a" comprehensive document. CONTRACT #KC-041-83. Amendment #10 re: Detention of Juvenile Of- fenders for 1992: Kitsap County: Commissioner Brown moved to approve Amendment # 1 0 to the cOntract with Kitsap County for detention of juvenile offenders during 1992. Commissioner Wojt seconded the motion which carried by a unanimous vote. Transfer of Washinaton State Liauor License; From Villaae Resorts. ,Inc. to Pope Resources. Port Ludlow Golf Course Cafe: Commissioner Brown moved that the County has no objection to the transfer of the State liquor license for the Port Ludlow Golf Course Cafe from Village Resorts to Pope Resources. Commissioner Wojt seconded the motion which carried by a unanimous vote. Application for Assistance from the Soldiers' and Sailors· Relief Fund: Commlsslone(Brown moved to approve the application for assistance from the Soldiers' and Sailors' Relief Fund presented for Russell Tupac In the amount of $400;00. Commissioner Wojt seconded the motion which carried by a unanimous vote. Appointment of Person to Serve on the Civil Service Commission: After review of the qualified applicants, Commissioner Brown moved to appoint Ray Tennyson to an unexpired term on the Civil Service Commission. His term will expire November 10, 1993. Commissioner Wojt seconded the motion which carried by a unanimous vote. APPROVAL OF THE MINUTES: Commissioner Brown moved to approve the minutes of October 21, 28, Novemþer 4,12, and 18, 1991 as read. Commissioner Wojt seconded the motion which carried by a unanimous vote. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Tom Madsen stated that he is Interested in Item #2 on the Consent Agenda. Dick Broders stated that he Is Interested In Item #6. Chairman Dennison explained that both of these Items are time extensions for grant agreements the County has '!!ll_ 17 r~~~ on 1460 f .. , ',j .J Commissioners' Meeting Agenda: Week of December 16, 1991 Page: 9 with the Interagency Committee for Outdoor Recreation. The County does not have funding for the 50% match required on these grants, but the time extension of these agreements will allow time for the community to come up with the necessary matching funds. Chairman Dennison advised that these agreements are to keep options open on these projects for the next six months. The discussion continued regarding the Olympic Discovery Trail and the portion of the project that the, grant funding covers. Commissioner Wojt reported that this grant Is only for the portion of the trail that goes through the Glen Cove area. Dick Broders stated that the potential purchasers have expressed concern that the Tsetslbus portion of the property will be made a County park. Chairman Dennison stated that the County is not Interested In buying this property unless there Is a willing seller and funding. Commissioner Brown moved to delete Item 1 and adopt and approve the balance of the Items on the consent agenda as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. 1. ITEM DELETED AGREEMENT, Interlocal re: Memorial Field Fence Project; City of Port Townsend 2. AGREEMENT, Amendment #91-050A.2 re: Olympic Discovery Trail; Grant Time Extension; Interagency Committee for Outdoor Recreation 3. AGREEMENT #91-004-007 (Revised) re: Water Quality Improvement, Exhibits A (Rehabilitation Measures), B (Premises), C (Promissory Note), and D (Deed of Trust); Donald W. Kimball, Sr. and Bonnie S. Kimball 4. Approval of Applications for Assistance from the Soldiers' and Sailors' Relief Fund; Vlv E. Smith $357.76 and James E. Stechcon $250.00 5. CONTRACT #91-10-20, Amendment #1 re: Developmental Disability Services; Extension from 6 to 24 Months; Bayshore Enterprises 6. AGREEMENT, Amendment #91-048A.1 re: Tsetslbus Acquisition; Grant Time Extension; Interagency Committee for Outdoor Recreation MEETING ADJOURNED JEFFERSON COUNTY BOARD OF COMMISSIONERS -:-.,..."", SEAL: ATTEST: Lorna L. Delaney, Clerk of the Board vm. 17 r~rr on 1467