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HomeMy WebLinkAboutM031990 ;, I I I I ~ "' I I M I N U or E S Week of March 19, 1990 Chairman George C. Brown called the meeting to order with Commissioner B. G. Brown and Commissioner Larry W. Dennison present. Douglas Smith, Attorney-at-Law: Clark Snure. Attorney for Washington State Fire Commissioners' Association: Mark Huth, Deputy Prosecuting Attorney: and Richard R. Borden, OUilcene Fire District 12 commissioner re: Resignations of OUilcene Fire District 1 2 Commissioners and Withdrawals: Richard R. Borden submitted another letter of resignation, dated March 19, 1990, which Chairman George C. Brown read into the record. Ma~k Huth, Deputy Prosecuting Attorney, noted that if the resignatìons of Elmer Renskers and Richard R. Borden are accepted, Arlene Thomas would be the sole remaining Fire District Commissioner. It would then be up to the County Commissioners to appoint another Fire District Commissioner. Attorney Douglas smith spoke on behalf of the Quilcene Fire District Advisory Board and citizens of the district. His position is that the resignations were not retractable once delivered and that as all three Fire commissioners resigned at one time which created a legal emergency. He stated that the question as to the acting authority under crisis conditions needs to be resolved. The resignations should be effective from March 5, 1990 even though the County Commissioners did not act upon them. Clark Snure, Attorney for the Washington state Fire Commissioners' Associa- tion, stated the Fire District's position that Arlene Thomas is still an acting Fire Commissioner and that the Board only needs to appoint one Fire commissioner. The majority of two Fire Commissioners would then have 60 days to appoint the third Commissioner. He suggested that the appointment /-be left to the judgment and discretion of the County commissioners. Mark Hûth stated that he agrees with Clark Snure that the resignations were not effective until accepted by the County Commissioners. He said that Arlene Thomas is still a Fire Commissioner and the 30 day clock (for the re~~gnation of Mr. Borden) would begin today if it were accepted. Mr. smith claimed the presumption that these resignations were valid raised the point of the Board's, assuming legal responsibility. He stated that if all three Fire Commissioners had resigned it would then be the County Commissioners' responsibility to appoint two Fire Gommissioners. !t would then be the responsibility of these two Fire Commissioners to appoint the third. "\ ~ ViJI... 16 , 1(-' Î{"';' ~-"oø '!n,:'~' -'"~; -~~.+ {;I\ : .-- ". ", Commissioners' Meeting Minutes: Week of March 19, 1990 Page: 2 commissioner B. G. Brown suggested that the county Commissioners go through a process to have the best qualified candidates to choose from, as this ~ould help the District. Because the Board was still in possession of Elmer Rensker's resignation, it was decided to consider it at this time. Chairman George C. Brown read the resignation submitted by Elmer H. Renskers. Mark Huth stated that the Board may accept his resignation and, if they do, they need to make an appointment within 30 days. Commissioner Larry W. Dennison moved to accept the resignations of Richard R. Borden and Elmer H. Renskers. Commissioner B. G. Brown seconded the motion which passed by a unanimous vote. The Board concurred that an advertisement for filling one of the two vacancies will be placed in the March 21, 1990 issue of the Port Townsend Leader. BUSINESS FROM COUNTY DEPARTMENTS: PUBLIC WORKS .,ID OPENIN~ re: ODe C 1) Side Mounted Hydraulic Flail Mower: Bob Nesbitt, County Engineer, opened and read the bids received for a side mounted hydraulic flail mower as follows: B!DDERS: BID TOTALS: $37,156.50 $35,532.47 Brim Tractor Company, Inc.; Salem, Oregon Sahlberg; Seattle Commissioner B. G. Brown moved to have the Public Works Department review the bids for accuracy and to make a recommendation for bid award. Commis- sioner Dennison seconded the motion which passed unanimously. CO~CT ~: Purchase of 9S0E Cat J,.oader: J'. C. Machine~: Commissioner Dennison moved to approve the contract with N.. C. Machinery for the purchase of a 950E Cat Loader. Commissioner B. G. Brown seconded the motion which passed unanimously. CON'l'RACT re: Supplying Liqµid ~phalt: u. S. 9il and Refining company. Tacoma: Commissioner Dennison moved and Commissioner B. G. Brown seconded the motion to approve the contract with U. S. oil and Refining Company for supplying liquid asphalt in 1990. The motion carried by a una.nimous vote. Establishing the Name for certain Private Roads~ Marilyn Court and Sleepy Hollow Road: commissioner Dennison moved to approve Resolution No. 33-90 establishing the names for the private roads Marilyn Court and Sleepy Hollow Road. Commissioner B. G. Brown seconded the motion which passed by a unanimous vote. Annual Certification: County Road Administration Bo¢d: Commis- sioner Dennison moved and Commissioner B. G. Brown seconded the motion to sign the annual certification (for calendar year 1989) for the county Road Administration Board. The motion carried by a unanimous vote. ~ Vat.. t'6'fff~Œ arr.-2t!}1 ~ Commissioners' Meeting Minutes: Week of March 19, 1990 Page: 3 c·al Even A lic ti n fo auinault: Bob Nesbitt, County Engineer, presented sion to use a portion of Jefferson County's South bike marathon which encompasses several counties. present to discuss the liabilit2' issues. Commisst-oner "Dennison movs-â"to approve the special application and Commis- sioner B. G. Brown seconded the motion which passed by a unanimous vote. Application to Open County Road Right-of-Way: 10th street in Iroþðäl~ Glen Baker. Ap~licant: county Engineer, Bob Nesbitt, reported 'that"'p'ttJ:e applicant wants to leave all the timber on this property except '~at i~ necessary to install a driveway. The Planning Department has 'reviewed the proposal and has no objection to the opening of 10th Avenue " ~JPrõvì~ed trees aren't removed from the Chimacum Creek bank. The street I.', -"l1.es a considerable distance from the creek. West Kinkaid Street would aìso need to be opened under this permit. :fhe Public Works recommendation is that the permit be approved to open W. ~~inkaid approximately 30 feet from the existing driveway to 10th Avenue, and 10th Avenue from W. Kinkaid to Horton street in Irondale Division . ~ HeiNo. 2. The permit to be approved to private driveway standards with no timber removal and a waiver of the 50 percent fee. commissioner Dennison moved to approve the application to open 10th Street and W. Kinkaid in Irondale as recommended. commissioner B. G. Brown seconded the motion which passed by unanimous vote. Claim Against Jefferson County: Dale Leavitt 102-90: Bob Henderson reported that those involved in this issue requested the meeting be deferred until further notice. FACILITIES MANAGEMEN'.l' CONTRACT re: Recycling Baler Building: Western COItst:çuction ~ Inc., Bellevue: Commissioner Dennison moved to approve the contract with Western Construction, Inc. for the construction of the RecyCling Center Baler Building for the bid price of $85,482.69. Commissioner B. G. Brown seconded the motion which passed by unanimous vote. CQ:NTRAC'f re: Improvements to the Heat;i.ng, Ventilation ~d Air condt't;;ioning System at 'J:1le Jefferson çounty Correction Cente:r: Leonard Hillman, Inc.. B~emerto~: Commissioner B. G. Brown moved and Commissioner Dennison seconded the motion to approve the contract with Leonard Hillman, Inc. for improvements to the heating, ventilation and air conditioning system at the Correction center. The motion carried by a unanimous vote. CALL FOR BIDS re: Seco:qd Floor Renovation: District Court Courtroom: Frank Gifford, Architectural Coordinator, reported that the plans and specifications were completed for the renovation of the second floor for the District Court Courtroom. The renovation of the second floor bathroom as a holding cell is not a portion of this renovation. A discussion ensued regarding the costs of options, barrier free require- ments for the handicapped, and re-configuration of the space. The Board concurred that the restroom portion of this renovation project be deleted from the specifications and plans. Frank Gifford will present an altered bid call at a later date. : VOl '11; r,\¡;! ,... '. .", Ob~, -20,.., .. commissioners' Meeting Minutes: Week of March 19, 1990 Page: 4 (".-AT.T. FOR BIDS re: Port Townsend community c~nter Kitchen EqJlip- ment: Commissioner B. G. Brown moved to approve the Call for Bids and set the bid opening for April 16, 1990 at 11;00 a.m. for the Port Townsend Community Center Kitchen Equipment. commissioner Dennison seconded the motion. which carried by a unanimous vote. carter Breskip, Planning and pt.:øgrO Manager re: Carter Breskin explained that the state Interagency Committee on outdoor Recreation (IAC) has allocated 1.3 million dollars for a trail project on the PeninsUla. The first year's f~ding for Jefferspn county would be $100,000. She asked if the Board would like to be considered for this funding for the purpose of connecting Jefferson and Clallam counties with a trail system. It was noted that this system wouldn't need to follow the railroad right-of-way and that the money could be allocated to purchasing other rights-of way. The County would need to match the grant money. The amounts from this state agency won't be known until mid-April. It was noted that there aren't any commitments to the program until the papers are signed. Carter Breskin suggested the County develop a comprehensive eva~uation of the system. The Board concurred that they are interested in being considered for this funding and requested that Carter Breskin supply more information. PLANNING AND BUILDING Final I!lat ~pprQval: BishOJ.) Ac:res, West of'Hadloc;k, M$1son street: 39 Lot Resid.ntial Subdivision: Loren Bishop, pevelo,per: Jerry smith, Associate Planner, explained that the planning Commission recommended the Final aishop Acres Plat for approval. Commissioner B. G. Brown moved and Commissioner Dennison seconded the motion to approve the Final Plat for Bishop Acres, a 39 lot residential subdivision. The motion carried by a unanimous vote. Request for Se~ck Variance: 7 foot SetQack Variance f.or Con- strv.ction of a Garage: Lots 16-20, Block 9. Plat of Qµilcene: Carl C~ld- "ell. Applicant: Jerry Smith presented the request for a seven foot setback variance on Linger Longer Road for the construction of a garage. He noted that there weren't any sight pröblems and that the basis for the request was that the applicant would have to relocate the sewer drainfield and the water line. commissioner Larry W. Dennison moved to approve the seven foot setback variance as requested. Commissioner B. G. Brown seconded the motion which passed unanimously. state Environmental PoJ.icy Act Review; Nursen for Production of Trees Utilized in Refo~eJ:JtJttion: Office, ShQP and Employee Bunkhouse: SW corner, of ~R101 and Lord's Lake Loop Road: Resource Rènew:alf Inc. ~oject Pro9Qnent: Jerry Smith explained that because the buildings are over 4,000 square feet the State Environmental policy Act Review was triggered. The projected time to build this project to specification is ten years. The operation would consist of starting seedlings in greenhouses, and trans- planting these outdoors for contract re-forestation work. Jerry Smith reviewed the environmental checklist noting that with the exception of the building foundations, there wouldn't be any filling or grading as the land was level. There didn't appear to be any problems with emissions to the air, or water. He stated that there would be application \ LVßL 15'! 00 I . ...... ~ ..' i A~~ ,. .. 203 <" commissioners' Meeting Minutes: Week of March 19, 1990 Page: 5 of pesticides and suggested the Board consider mitigative measures for pesticide application and business hours. Commissioner B. G. Brown mov~d to issue a Determination of ~on-Significance and Commissioner Dennison seconded the motion which passed by a unanimous vote. IlUHAN SERVICES CONTRACT re: Personal Services: Mental Health counseling, Human Services D~artment: Betty Stanaway: CommissionerB. G. Brown moved to approve the personal services contract with Betty stanaway for Mental Health Counseling. Commissioner Larry W. Dennison seconded the motion which passed unanimously. * * * * * * * Ella Sandvig'. Human Se~ices Administration: Pet~r Simpson, Director, Clallam Jefferson C01D1llUnity Action Council: Kathy stafford, Health De~entAdministrator' and Frank. Gifford, Architectural Coordina- tor re: space Needs in the Multi-Services Building': A discussion was held regarding the immediate space needs of the Health and Human Services Departments as well as the Community Action Council. It was suggested that portables or leasing space be considered until the long range solution is in effect. Other alternatives suggested were seeking grant money for building through the Department of community Development, and sharing space with other agencies to cut costs of maintenance and operations and to increase efficiency. Frank Gifford, Architectural Coordinator, explained that to do anything at all would be expensive and that spending the kind of money being suggested for a short term correction was not a good alternative. He thought seeking grant money for alternative space was a good solution. In terms of the Health Department, the only gain to be made by moving walls would be one space and better organization in use of circulation space. Re-ap1)Ointment to the County Libr~ District Board of, Truste~; Tracy L. Hork: Commissioner Dennison moved to re-appoint Tracy L. Mork to the county Library District Board of Trustees for a five year term which will expire on March 31, 1995. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. Verification of voting status: Washington Counties Insuronce fund Adviso~ committee: Commissioner B. G. Brown moved to re-appoint Commis- sioner Dennison as the Designated voting Member of the Washington Counties Insurance Fund Advisory Board. Chairman George C. Brown seconded the motion which passed by a unanimous vote. commissioner Dennison moved to appoint commissioner B. G. Brown as the Designated Alternate Voting Member of the WCIF Advisory Board and Chairman George Brown seconded the motion. The motion passed unanimously. Application for Assistance from the Soldiers' and Sailors' Relief Fund~ Commissioner B. G. Brown moved to approve the application for assistance from the Soldiers' and Sailors' Relief Fund for Paul A. Anderson in the amount of $50.00 as presented. Commissioner Dennison seconded the motion which carried by a unanimous vote. . y\rt.. 16 DŒ 0(1, 204 . " . . commissioners' Meeting Minutes: Week of March 19, 1990 {c._,";-",'.:i. ~';' )?age ~, 6 .-"O;<-._~ ~t OV~ime AgreeJltEjmt J)etweep Jeffersoq CQunty ttnd Its' .ployees: Commissioner B.G. Brown moved to aqopt the formenti tIed overtime Agree- ment Between Jefferson County and Its' Employees. commissioner Dennison seconded the motion which passed by a unanimous vote. JEFFERSON COUNTY BOARD OF COMMISSIONERS ~~~ Gti1orqeC. rown, Chairman 7f' Æð&~~~J B. G. Brown, Member ~. :n-4A"(~ La. .. e i n, M_" .. LVat. 1J) f~J:~ 00. 208