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Home My WebLink AboutM032690 . .... ~ . . ~ ~ J ~ u" ~ / I I I I I I ~ " I M I NUT E S Week of March 26, 1990 Chairman George C. Brown called the meeting to order with Commissioner B. G. Brown and Commissioner Larry W. Dennison present. APPROVAL OF MINUTES: commissioner B. G. Brown moved to approve the Minutes of February 12, as corrected and February 20, 1990 as read. Commissioner Dennison seconded the motion which carried by ~ unanimous vote. Açknowledgment 9f Petition from ouilcene Area /ResidEmts re: OUilpene Fire Commissioner Resignations: Commissioner B. G. Brown moved to acknowledge receipt of the petition from the citizens of Quilcene, Fire District No. 2 regarding their support of the District's volunteer fire-fighters, the em~rgency technicians, and the decision made by the Jefferson County Fire Protection District No. 2 Advisory Board. Commissioner Dennison seconded the motion which carried by a unanimous vote. BUSINESS FROM COUNTY DE?ARTMENTS: PUBLIC WORKS AGRRRMENT, Tem.pora~ Help re: Loree Chester-Rea: Public Works Administrative Secretary, Eileen Simon, presented this agreement noting that the length of full time employment would commence March 26, and terminate June 8, 1990. Commissioner Dennison moved to approve the Temporary Help Agreement with Loree Chester-Rea. Commissioner B. G. Brown seconded the motion. The motion carried by a unanimous vote. Recommendation, for Bid Award: Flail Mower: Eileen Simon reported that after reviewing the bids, Bob Nesbitt recommended that the bid be awarded to Sahlberg Equipment Co. for the bid amount of $35,532.47, which includes sales tax. Commissioner Dênnison moved to award the bid to and sign the contract with Sahlberg Equipment Co. for a flail mower, as recommended. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. ¡;J \!,')' ¡V'. t6~, J M,i ,08 ~'. ,209 - - -, -.:-... ,"" · Commissioners' Meeting Minutes: Week of March 26, 1990 Page: 2 Approval of Purchase Requisition: 1990 Chevrolet 15 Passenger ~ Eileen Simon explained that this passenger van is to replace the Sheriff I s Department van and that the purchase would be through the State. commissioner B. G. Brown moved to authorize the purchase of the 1990 Chevrolet fifteen passenger van from the state Contract in the amount of $15,197.50 by E.R. & R. for rental to the Sheriff's Office. Commissioner Dennison seconded the motion which carried by a unanimous vote. Set Review Date for pett tion tp Change Road Name: )(cHinn Road to Puma Bluft Road: Eileen Simon explained that the Public Works Department received a petition to change the name of a portion of McMinn Road to Puma Bluff Ro~d. The majority of area property owners signed the petition for this name change. She noted that making such a change would mean changing all the addresses on that strip of road. Commissioner B. G. Brown moved to set April 9, 1990 at 10:30 a.m. as the review date and time for this request. commissioner Dennison seconded the motion which carried by a unanimous vote~ FACILITIES MANAGEMENT Clai)Q. ~eview: C-0390 Damage to Vehicle: Leo J. Elbert. Jr.: Bob Henderson, Public Works Safety/Risk Coordinator, explained that the damage caused to Mr. Elbert's vehicle was from a rock that was picked up and thrown by the brush cutter. The brush cutter operator witnessed the incident. Commissioner B. G. Brown moved to approve Claim No. C-0390 in the amount of $322.57. Commissioner Dennison seconded thé motion. The motion carried by unanimous vote. Request to Qpên Courthouse for Spring Vic1;corian Homes Tour: Bob Henderson reported that the Hospital Auxiliary approached him about placing the Courthouse on the Homes Tour for May 5 and May 6, 1990. Deputy Prosecuting Attorney, Mark Huth, found no problem with doing this as long as county employees were present. The only County room available for viewing would be the Superior Court Courtroom. Some employees would need to volunteer to be present along with the guides provided by the Hospital Auxiliary. The Board concurred that they saw no problem with the Courthouse being available for the Port Townsend Homes Tour. l".ÃT.T. FOR BID~ re: Second Floor Renovation: Qistrict Court Courtroom: Frank Gifford, Architectural coordinator, reported that the renovation of the restrooms is included in this bid call. Commissioner B. G. Brown noted that after a discussion with Frank Gifford about the major replumbing that would be necessary to relocate the restrooms, he decided that it is not in the best interests of the County to use the restroom space for any other purpose. commissioner B. G. Brown mpyed to approve the call for bids and set the bid opening for May 7, 1990 at 11:00 a.m. for the renovation of the second floor District Court space and restroom facilities. commissioner Dennison seconded the motion which carried by a unanimous vote. vat. 16ÍA[,~ Oei 2".10 Commissioners' Meeting Minutes: Week of March 26, 1990 Page: 3 TREASURER Notice of Hearing re: Establishment of the Annual Date On or Before Whicb the Tre~surer of Jefferson County, Washington Shall Commence Proceedings in Foreclosure of Delinquent S,pecial Assessments: commissioner B. G. Brown moved to approve the hearing notice and set the hearing date on Monday, April 2, 1990 at 4:30 p.m. in the Commissioners' Chambers for establishment of the annual date on Ç>r before which the Treasurer of Jefferson County, Washington shall commence proceedings in foreclosure of delinquent special assessments. commissioner Dennison seconded the motion which carried by a unanimous vote. PI..A:NNING Preliminary Long Subdivision With Variançe Requests: Harwood Addition: Three (3 \ Lot Subdivision: 1 1/2 Miles North of Chevy Chase Golf Course, Ca~ George ~oad: DoU,9 Harw9Qd, Developer: Developer Doug Harwood was present when Jerry Smith, Associate Planner, reviewed the Harwood Addition preliminary long subdivision and the variance requests. Harwood Addition is a three lot residential subdivision which is located 1 1/2 miles north of Chevy Chase Golf Course, adjacent to the south end of Cape George Road. Jerry Smith reported that the variance requests sought are 1) to allow a private road instead of a public road and 2) to allow a deviation from the public roadway standards, and 3) to allow a variance on the location of a fire hYdrant. He noted that a private road becomes the responsibility of the lot owners, not the county; and that two of the three lots are within 300 feet of a fire hydrant but the third lot would be beyond the 300 feet if the fire hydrant variance were granted. After reviewing the agency responses and staff recommendation he explained the nine conditions the Planning Commission suggested for the approval of this subdivision. He also reviewed the Planning commission recommendations on the following variances: 1) to approve a variance from the county road standards to allow construction of a roadway accordinq to the adopted county design standards for rural roadways with projected traffic volume of 0-100 vehicles 2) to allow the establishment of a private road subject to the County Commissioner's approval of provisions for road maintenance and 3) to deny the variance request regarding the location of the fire hydrant for proposed Lot 3. '¡'he Planning Commission also recommends that the Board approve the preliminary plat of Harwood Addition as conditioned. Douglas B. Harwood, Owner, stated that he designs and builds homes and that the purpose for having a private road was to keep the area natural, rural, and private. The County standard for the road width is 24 feet which would provide adequate access for emergency vehicles. He stated that when he drew up the plans for Harwood Addition he wasn't aware how important the fire hydrant conditions were. Mr. Harwood suggested alternative placement for the fire hydrant which would bring the third lot within 300 feet and would also be less expensive for him to install. As condition number four states that the location of the fire hydrant will be determined by the local fire district, Mr. Harwood was instructed to work with the Fire District on this issue. commissioner B. G. Brown moved for approval of the Harwood Addition preliminary long subdivision with the nine conditions, the approval of two of the variances, and denial of the third variance as recommended by the Planning Commission. Commissioner Dennison seconded the motion which carried by a unanimous vote. 16 00 211 '101.. '}AŒ . .. -- Commissioners' Meeting Minutes: Week of March Page: 4 Fi 4 mile W t i 1 i t Jerry smith explained that this ten acre parcel satisfied t e criteria needed for action. He said that Public Works, the Heal t Department, and Planning and Building are satisfied that the conditi ns for the short plat have been met. Final Short Plat iddlepoint Road. ied by unanimous commissioner B. G. Brown moved for approval #SP2-89, a two lot subdivision 1/4 mile west of Commissioner Dennison seconded the motion which car vote. Update oJ! Subdivision Round Table: David G Idsmith, Director of Planning and Building, updated the Board on the 1 st meeting of the SUbdivision Roundtable. HEALTH st i care e 1 d Den Pr : Commissioner Dennison moved to approve the applications for medical and dental grants from State Primary Care programs and to sign the signature sheet to be included in application~ Commissioner B. G. Brown seconded the motion which carried by unanimous vote. io . . Brown moved to terms, expiring on March 25, 1994, on the Shoreline Management Adv sory Commission. Commissioner Dennison seconded the motionwhioh carri d by a unanimous vote. * * * * * * The meeting was recessed at the end of the business d y and reconvened on Tuesday, March 27, 1990 at 10:00 a.m. and on March 28, 1990 at 11:00 a.m. to allow the Board to interview those interest d in filling the vacancy on the Fire District No. 2 Board of Commissio ers. JEFFERSON COUNTY BOARD OF COMMISSIO ERS Val 16 t~r'sOD· 21.2