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HomeMy WebLinkAboutM040990 , ." ;::::::::;.: ..... - . ... . .................... ............................. . ..;...;.;,..;...;.............: . . .;.;.:.;.;.;.;.;.:.;.:.:.;.;.;.;.;.;.:.;.:.;.;.:.;.;.;.;.; . . . :. "'::::':::':::'::::::::::¡::;::~:::::::::::::::::::::::~:::: ....... ...... ............ ... ..lITUTBS i Week of April 9, 1990 ApDroval of Minutes: commissioner Dennison moved to approve the Minutes of March 5 as read and the Minutes of March 12, 1990 as corrected. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. BUS.lIIBSS nOlI COmP.rY DBPARTllBll'.rS PUBLIC WORKS I Aqreement re: Sub-Lease or Assiqnment of lease and Assumption Agreement: John M. Clise dba Aldrich's Food store. Inc: Paddy and Laurie Riley: Commissioner Dennison moved to approve the assignment of the lease and assumption agreement between John M. Clise dba Aldrich's Food store, Inc. and Paddy and Laurie Riley for the space on the first floor of the pioneer Building. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. I Review Petition to chanqe Road 'Name: McMinn Road to Puma Bluff Road: Ed McMinn was present when Eileen Simon, Public Works Administrative Secretary, explained that the 911 Emergency Locator Ordinance which governs the assignment of addresses in the County, tequires that more than 50% of the property owners on a road sign a petition to change the road name. A petition was received with 50% of the property own~rs on a portion of McMinn Road, requesting that the name be changed to Pum~ Bluff Road. . Eileen Simon further reported that a lett~r was received from a Mr. Walden (610 McMinn Rd) stating that he wants to rescind his signature on the petition that was circulated for this road ¡name change and that he wants the road name to stay as it is. His withdrawal from the petition means that there are less than 50% of the property owners along this portion of road who have signed the petition. The Sheriff's Department reviewed the requ~st and responded that the current name is fine and the Public Works Department recommends against changing the road name because it would be confusing toichange the name in the middle of a road. . Richard Vedaa I a property owner in this b.rea, stated that he is against changing the road name. Commissioner B. G~ Brown moved to deny petition to change the road name. Commissioner Dennison seconded the motion which carried by a unanimous vote. . \ '-'t . '1~'~ 16 ~ A r.;"" ,,..... 00.. 2'-13 commissioners' Meeting Minutes: Week of April 9, 1990 Page: 2 CONTRACT: crushinq and StockÐilina. 000888: commissioner B. G. Brown moved to approve the signing of the contract for crushing and stockpiling of gravel in 1990 with puget Sound Surfacers, Inc. of Forks as awarded. Commissioner Dennison seconded the motion. The motion carried by a unanimous vote. Claim #0490: Xaraaret F. Vines: ReDlacement of Thimble. Sheetrock and Installation of Xetalbestos Sleeve: Bob Henderson, publiu Works Safety/Risk Coordinator, reported that this is a claim regarding the County's approval of a preliminary inspection of a wood stove. On the final inspection Mrs. Vines was told to add some additional items were required before it would be approved. The claim is for $89.47 which is the cost of the installation of these additional items. Bob Henderson reported that the Prosecuting Attorney has reviewed this claim and recommends that it be paid because the employee that did the original work is no longer wi th the County. Commissioner B. G. Brown moved to approve paYment of the claim in the amount of $89.47. Commissioner Dennison seconded the motion which carried by a unanimous vote. Review and A~proval of the Port Ludlow 8 Kilometer Run: The Sheriff, Fire Chief from Port Ludlow, and Bob Henderson met with the race coordinator for the Port Ludlow 8K race to review their plans. The Sheriff's Office will have a Reserve Deputy and a Deputy in the area on race day and the insurance certificate has been received. commissioner B. G. Brown moved to approve the Port Ludlow 8 kilometer run as planned. Commissioner Dennison seconded the motion which carried by a unanimous vote. Request to Allow School Children to Plant Trees alona SR20 for Earth Day: A request was received, Bob Henderson reported, from a woman who wanted to have first and third grade students from Grant Street Elementary School plant trees along SR20 on Earth Day. This request can't be approved this year because there is not enough time to check with the property owners and the State to secure the necessary permission for this activity. An alternate site of Beausite Lake was suggested for the project this year. FACILITIES XAN'AGEXENT Establishment of a Port Townsend community Center Advisory Board: Frank Gifford, Architectural Projects Coordinator, explained that this Board would be composed of members representing the following groups: Clallam Jefferson Community Action Council; Head Start Program; Senior Citizens; Recreation Advocate; Youth representative and two members of the community. Commissioner B. G. Brown moved to approve Resolution No. 38-90 establishing the Port Townsend Community Center Advisory Board. Commissioner Dennison seconded the motion which carried by a unanimous vote. Call For Bids for the Landsca~ing at the Port Townsend community Center: This Bid Call is for landscape improvements to include grading, a sprinkler system, etc., at the Port Townsend community Center, Frank Gifford reported. commissioner B. G. Brown moved to approve the call for bids setting the bid opening date for May 14, 1990 at 11:00 a.m. Commissioner Dennison seconded the motion which carried by a unanimous vote. AGREEMENT re: Temporarv HelD: Architeotural projects InsDector: Frank P. Hall: commissioner B. G. Brown moved to approve the agreement with Frank P. Hall to provide services as an Architectural Projects Inspector for the County. commissioner Dennison seconded the motion which carried by a unanimous vote. L VQl 16 rAGE 00" 2ql~ Commissioners' Meeting Minutes: Week of April 9, 1990 Page: 3 Discussion Regarding the Need for a New Roof for the Port Townsend commun~ty Center Gymnasium: Frank Gifford reported that the roof on the gymnas~um at the Port Townsend Community Center is in very bad shape and it is virtually impossible to tie the new roof into the old one. The liability for activities in the gym is very high and water damage to the gymnasium would be expensive to repair. It will cost approximately $6,500.00 to put the new roof and gutters on this building. since this is an emergency, Frank Gifford added, and since the contract work on the rest of the project (which includes painting the gym) is proceeding, this roofing work should be done at the same time. Frank Gifford asked that the Board waive the requirement that this project be put out for bid and allow him contact roofing companies for proposals. Commissioner B. G.Brown moved to declare the re-roofing of the Port Townsend Community Center gymnasium an emergency and to authorize the Project Coordinator to formalize three proposals for this work and select the one that is to the best advantage of the County. Commissioner Dennison seconded the motion. The motion carried by a unanimous vote. PLANNING AND BUILDING SEPA Review for Buildina' Permit reI Chimacum School Addition: Chimacum School CamDus. Chimacum: Chimacum School District: Jim Pearson, Associate Planner, Planning and Building Department, reported that this project is a 30,000 square foot classroom building addition to the Chimacum School. The addition would include 16 classrooms, computer/journalism labs, a photography darkroom and support areas. An expansion of the septic system is required. The state Environmental Policy Act review is required because over 4,000 square feet of building is being proposed. Jim Pearson then reviewed the environmental checklist for the Board. The photography darkroom chemicals will be held in an EPA approved holding tank until a contrapt hazardous waste hauler disposes of them in an authorized facility, Jim Pearson added. They will not be disposed of in the school septic system. The school will provide a copy of the contract with the licensed hazardous waste hauler before the certificate of occupancy is issued. commissioner Dennison moved to issue a mi tigated determination of non- significance and lead agency status on the Chimacum School expansion project. Commissioner B.G. Brown seconded the motion. The motion carried by a unanimous vote. SEPA Review for Buildina' Permit reI 34 Additional storaa'e units & On-site Manaa'ers Livina' Quarters: Corner of Bayview Avenue and otto street. Glen Cove: Clarence Bramhall: Associate Planner Jerry smith reviewed the environmental checklist for this project by Clarence Bramhall to build 34 additional storage units and living quarters for an on-site manager, next to the storage units he currently has in the Glen Cove Industrial Park. An on- site sewage disposal system will be required for the managers living quarters. After review of the environmental checklist Commissioner B. G. Brown moved to issue a determination of non-significance and lead agency status for the Clarence Bramhall mini storage facility. Commissioner Larry Dennison seconded the motion. The motion carried by a unanimous vote. Revision of the Timber Conversionpolicv - Resolution No. 37-90: Attachment - A Timber Conversion Policy and Administrative Procedures: Jim Pearson submitted a Memo from Planning and Building Department Director, David Goldsmith and reported that it was found that, after reviewing the Timber Conversion POlicy, an addition and revisions are needed to the requirement for leave areas under the Subsection "Retention, and Reforesta- tion" (Section III, Class IV Forest Practices) as applied to conversions LVOL 16 r~L~ 00 245 commissioners' Meeting Minutes: Week of April 9, 1990 Page: 4 after approval of a subdivision. A subsection entitled "Applicability" is being recommended as an addition to Resolution No. 37-90 (Timber Conversion Policy) as well as the necessary changes to section IV Administration, Subsection Class IV Permits. The title of Attachment A should also be changed to "INTERIM" Timber Conversion policy. Commissioner B.G. Brown moved to make the recommended additions and changes as suggested by the Planning and Building Department Director to Attachment A of Resolution No. 37-90 the Timber Conversion Policy and to change the name to the "Interim Timber Conversion Policy." commissioner Dennison seconded the motion for the purpose of discussion. commissioner Dennison asked if these amendments will do what is intended? Jim Pearson reported that these recommended changes will make the policy clearer. The Chairman called for the question. Commissioners Dennison and B.G. Brown voted in favor of the motion, while Chairman George Brown voted against the motion. The motion carried. HEALTH DEPARTMENT CONTRACT re: Professional Services of a Social Worker: Heal th De'Dartment: Carol Hardv: Commissioner B. G. Brown moved to approve the contract for professional social work services with Carol Hardy as presented by the Health Department. Commissioner Dennison seconded the motion which carried by a unanimous vote. CONTRACT re: Professional Services of a Grant writer: Health Department: Barbara Morey: Commissioner B. G. Brown moved and Commissioner Dennison seconded the motion to approve the professional grant writing services contract with Barbara Morey as submitted by the Health Department. The motion carried by a unanimous vote. * * * Re'Dresentatives of Port Townsend Senior Association re: Port Townsend Community Center: Boots Jones: Boots Jones, representing the Port Townsend Senior Association, explained that since the Board has worked with the Association, they know how important it is that the Seniors have the space and time for their programs in the Port Townsend Community Center when it is re-opened. The Association agrees that a Coordinator and a Senior Center Board are needed to run the Center and presented a draft working calendar for the Center. She added that the Seniors should have first chance to fill the monthly calendar for their events, but if they want to schedule an event after the calendar is out they will have to take the times that are left. The Association feels, Mrs. Jones continued, that any use of the Center by the Senior Association should be free of charge since they have raised funds for this renovation project. Any money raised by the Association in the future will be used for the Senior programs and for improvements to the first level of the building. She concluded by thanking the Board and the Public Works staff for their work on the building. Commissioner B. G. Brown stated that the Board would like the Senior activities to take place in the building during reasonable hours. All of the activities in the building need to be coordinated so that the use of the building is maximized. The building is now designed to accommodate all of the Senior activities better. Mrs. Jones added that it is her understanding that more money will be needed for the kitchen equipment. She reported that the money that has been raised by the Association is currently invested in a certificate of Deposit (CD) which is drawing a good rate of interest. She reported that this money could be made available to the County in 30 days, if needed. Wayne Hackett stated that the planning for this Center has been going on for more than ten years and he is happy that this project is moving forward. The ~ ~ VqL 16 rAG~ 00 241.6 -I" i_,~~¡;~~,~ .. Commissioners' Meeting Minutes: Week of April 9, 1990 Page: 5 role of the Seniors has to be addressed, and it is important that they have the opportunity to give input on use of the Center. commissioner B. G. Brown stated that it is important that the Seniors have the space available for their programs at the time that they need it. commissioner Dennison added that the beauty of the new building is that the space is arranged so that it can be utilized better by all groups. commissioner B. G. Brown thanked all of the Seniors for their patience and participation in this project over the years. Harold Gruver asked what the Board expects of the Seniors, as a group, once the building is complete? Commissioner Dennison stated that communication is the main job of all of the groups that will use this facili ty . The purpose of the Center is to serve the Seniors and the public and the most important aspect to facilitate that purpose is communication. Wayne Hackett asked that if the County hires a Center Coordinator, if the Association would have any input into who is hired for this position? commissioner B. G. Brown stated that he would have no problem with a representative of the Senior Association participating in the Interview Committee. The discussion continued with the Board noting that if a person is hired and does not do the job they are hired to do, the Seniors can always go to the Community Center Advisory Board and/or to the County commissioners. Boots Jones asked if the Association would be charged for use of space in the building for their programs? commissioner B. G. Brown stated that there may be some activities that don't fit into the mold of the regular Senior programs and a charge for space may be imposed, but that he never envisioned that the Senior Association would be charged for space for their regular programs, in a manner that is any different than they were previously. Kathy Stafford: Publio Employee Relations Committee reI. Approval of 1990 Plans for EmDloyee Reooanition Event: Kathy Stafford, representing the Public Employees Relations Committee, came before the Board to discuss plans for an employee recognition event for 1990. A "County Employee Recognition Week" is proposed. A different activity would be planned for each day of the week (beginning on Tuesday). The Board concurred that the Public/Employee Relations Committee proceed with their plans for a county Employee Recognition Week. PROCLAMATION reI Earth Week 1990: Commissioner Dennison moved to proclaim the Week of April 14 to 22, 1990 as Earth Week. Commissioner B.G. Brown seconded the motion. The motion carried by a unanimous vote. Request for Reimbursement from the Kala Point Emergenoy Trust Reserve Aooount: Commissioner B.G. Brown moved to approve paYment of the bill for $576.40 from the Kala Point Emergency Trust Reserve for Building 4. Commissioner Dennison seconded the motion. The motion carried by a unanimous vote. Rea1;)pointment: Aloohol/Drug' Abuse Advisory Board: Commissioner Dennison moved to re-appoint Marie Schipper to a three year term on the Alcohol/Drug Abuse Advisory Board. Commissioner B.G. Brown seconded the motion which carried by a unanimous vote. Her term will expire April 7, 1993. Reappointment: Developmental Disabilities Advisory Board: Commissioner Dennison moved to re-appoint Louise RaYmond and Joan Nelson to each serve another three year term on the Developmental Disabilities Advisory Board. Joan Nelson's term will expire February 23, 1993 and Louise Raymond's term will expire February 28, 1993. Commissioner B.G. Brown seconded the motion which carried by a unanimous vote. Resianation: Mental Health Advisory Board: Commissioner Dennison moved to accept the resignation of Lorraine Maki from the Mental Health Advisory Board. commissioner B. G. Brown seconded the motion which carried '. VOl, + 6 fAŒ 00 2¿! 7 -'.'~>;!: .: commissioners' Meeting Minutes: Week of April 9, 1990 Page: 6 by a unanimous vote. A letter of thanks for her service to this board will be sent to Ms. Maki. Sheriff Mel Mefford reI Use of Metal Building' at the Airport: Sheriff Mel Mefford reported that if the County purchases the metal buildings that are currently located at the Airport, the Sheriff's Department has a proposal for their use. Ed Sasser explained that at any given time there are 20 or more inmates at the jail that don't really need to be housed in a fully secure facility. They need custody, but not necessarily at a maximum security facility. What is needed is a place for people who are serving work release terms, or post conviction detention time for a DWI conviction (soft bed detention center). 60 square feet per inmate is needed for prisoners in this type of special detention facility. with all of the common areas that are required, one of these buildings could house approximately 42 inmates. This building could be placed behind the current jail facility. Commissioner B.G. Brown stated that the cost of dismantling and re-assembling these buildings is high. He asked what would be done about ki tchen facilities? Ed Sasser reported that the kitchen facility at the jail would be utilized and the food would be transported to this building. The Board suggested that Ed Sasser meet with Frank Gifford to discuss this concept further. Frank Gifford. Architectural Coordinator and Geri Robison. Chairman of the Records Manaqement/Micrographics committee reI Records Facility: Geri Robison reported that the Records Management/Micrographic Committee has been looking at several alternatives for storage space to house County records. Frank Gifford has been working with the Committee to come up with a solution. He reported that there is already a slab, stem walls, and electric service for the building in the back parking lot of the Courthouse. He then explained the design plans for this building. The Committee recommends that a building be built on the cement foundation at the back of the Courthouse. Geri Robison explained that Records Management consultant will be hired soon to help all the County Departments inventory their records, set up retention schedules for their documents and plan the use of this records storage space. This building is not an archive for county records. All documents that are permanent records will be microfilmed and the originals will be sent to the State Archives in Bellingham. Geri Robison asked that the Board allow Frank Gifford to prepare a call for bids for the work necessary to finish this building. She further reported that the Committee has interviewed three people for the Records Management consulting contract. The Board concurred that Frank Gifford can work on the call for bids for this building as recommended by the Records Management/Micrographic Committee. The meeting was recessed at the end of the business day on Monday evening and reconvened on Tuesday morning with all Board members present. APPROVAL OF MINUTES: commissioner Dennison moved to approve the Minutes of March 19 and April 2, 1990 as corrected and the Minutes of March 26, 1990 as read. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. Mel Fraker and Gene Robinson reI Need to Declare a Stock Restricted Area: UDDer Hoh. West End: Mel Fraker and Gene Robinson asked the Board to consider making the Upper Hoh area of the West End a Stock Restricted area. The Board advised Mr. Fraker that a hearing would have to be set and held, with proper notice published, to get comments for or against making an area stock restricted. The only area of the West End which is Stock Restricted now is at Clearwater. Gene Robinson stated that the petition that was submitted to the Commissioners previously asked that the boundary be changed [VOL 16 ¡'~G~ 00 24\:8 f . tf- . . o couissiofiers' Meeting !oiinutes: Week of April 9,19.90 Page: 7 to include all the area from Highway 101 to .... the Olympic National pa.rk boundary 'in the 'Upper Hoh area. . Gene Robinson was given a,copyof.the Metsker's map with Township 27N, Range 11,Sectlon 28 and 29 highlighted. He will take this ma:p back to the Upper Hoharea.. .He will advise the Board before.apubllchearing is set, what area the resident would like to have designated as Stock Restricted. MEETING ADJOtJRNED¥ / / JEFFERSON COUNTY ~/ BOARD OF COMMISSIONERS /~~ .~.4f fÞ,,' ': 4 SEAL~.::r' ; '. 1f.." .. r " /" , " ,J . . , "" b '. ¡:i. f ''Ii ' t " ~_,.;... . ,. ~".i .' . -¡'I ~~~- ;---~ ,,-.- 'r.o.,~: ,,::" :A' ,;~\. . ':.', .../.f ;.: ;~..¡ .. 1t.'. . "'¡I/'~~.. \ '~. 4 L' ........... " . / . .. . " -.... .'-",..,¡/ '~.' ," ')I. 'Á. . s,'o .,; t.; j"'> ý,\,;:J~'. .' .. . . i.£··",:_-~,.""/·~lY· . ~'. ...i~/ Lorna L. elaney _-" ..' ... Q" clèZ"k of the Board'· . . ~/~ Brown, Chairman or- . . : VOl.l$·ÚAG~OO. 249