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HomeMy WebLinkAboutM050790 ,'. :::::.'::=:::;:iii::;:;:··;::;;:::::<:.:::::::::: ::....(:.~~.~.\~.::::::::.::::::;::.:;:::;;¡;:.:·.·:·;;;;·:··:~j:::':·:~=S·:;>.r.:à~:~~:·:·. ::'. ... HHH' ~ Ø:WUøiIZìRD ....;.;.;.:.;.;.;.:;:;:;.:..;.;........:;:;::::; ... .. ,':':';.:.:.:.:.:.:.:.;.;.;. ....... .. ....... .. .. .. :::;:;:;:;:;:;:;:::::;:;::; ::::::::::::::::::;:;:;::::::: .... ................. . . . . . . . . . . . . . . . . . ................. ..... ....... ..... ....... XXRUTBS WEEK OF MAY 7, 1990 Hearina Notice: proposed Budaet Aporooria- tions/Extensions: Various county Departments: Commissioner Dennison moved to approve Resolution No. 44-90 setting the public hearing for the proposed budget appropriations/extensions as requested by the Clerk, Health Department, Operating Transfers, Planning & Communi ty Development, Prosecuting Attorney, Recreation Department, Mental Health and the Regional Council for May 21, 1990 at 10:00 a.m. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. BXD OPENING re: For Furnishina Pavement Markings for 1990: County Engineer Bob Nesbitt opened and read the bids submitted for furnishing pavement marking for 1990 as follows: Apply-a-line strip Rite, Inc. $98,730.92 89,151.69 commissioner B. G. Brown moved to have the Public Works Department check the bids for accuracy and make a recommendation for bid award that is to the best advantage of the County. Commissioner Dennison seconded the motion which carried by a unanimous vote. BID OPENING reI For Furnishinq Aluminum Culvert Pi~e and' Dim ole Bands: Bob Nesbitt opened and read the bids for furnishing aluminum culvert pipe and dimple bands as follows: Washington Culvert Contech Construction Products, Boral Cascade Culvert (submitted 2 bids) " " " Carl's Building Supply $12,901.07 11,162.69 13,303.69 12,979.39 14,786.10 commissioner Dennison moved to have the Public Works Department check the bids for accuracy and make a recommendation for bid award that is to the best advantage of the county. Commissioner B. G. Brown seconded the motion which carried by a ·unanimousvote. Later in the day: Commissioner B. G. Brown moved to award the bid for the aluminum culvert pipe and dimple bands to Contech Construc- tion Products, Inc. for their low bid of $11,162.69. Commissioner Dennison seconded the motion which carried by a unanimous vote. \ ~ '¡ 1,01"), U ¡.r: ¡ i~. i j~. 00. 282 commissioners Meeting Minutes: Week of May 7, 1990 Page: 2 AGREEMENT reI Reimbursable Work: Triton Cove Road: Washinaton state Parks & Recreation commission: Commissioner Dennison moved to approve the reimbursable work agreement (Exhibit "A") and request (Exhibit "B") for the Public Works Department to do work on the Triton Cove Road for the Washington state Parks & Recreation Commission. commissioner B. G. Brown seconded the motion which carried by a unanimous vote. AGREEMENT reI Temporarv Helo: Public Works Department: Karen Bailev: Administrative secretary Eileen Simon reported that this temporary help agreement with Karen Bailey is for a three month period to provide assistance with the striping projects this summer. Commissioner Dennison moved to approve the agreement as presented. Commissioner B. G. Brown seconded the motion. The motion carried by a unanimous vote. GRANT AGREEMENT reI #TAX89033 Amendment #1: Hazardous Waste Manaaement Plan: Washinaton state Deoartment of Ecoloav: This grant from the State Department of Ecology is for the preparation of the Hazardous Waste Management plan, Jeff Fretting- ham, Environmental Planner, reported. The original agreement listed twenty tasks which will be reduced to two tasks by this new agreement. The completion time for the grant is also being extended to November 30, 1990. Commissioner B. G. Brown moved to approve amendment number 1 to the Grant Agreement with the State Department of Ecology as presented. Commissioner Dennison seconded the motion which carried by a unanimous vote. county Landfill and Solid Waste Transfer stations Operatina Hours: Jeff Frettingham advised that after discussing the possible change of operating hours at the landfill and drop box sites with the employees at these sites, it is felt that a survey should be made of the users of these facilities to help determine the operating hours. The survey will be taken for a three week period and the results will be brought back before the Board on June 10, 1990. License reI Use county Road Riaht-of-way: Platted Alley in Plat of South Port Townsend: Fleatice Whitley. Apolicant: Fleatice Whitley is seeking a license to place a fence 8 feel within the 16 foot platted alley, Eileen Simon reported. The Public Works Department has checked the site and has no objection to the fence being placed as presented. Commissioner B. G. Brown moved to approve the license as requested. Commissioner Dennison seconded the motion which carried by a unanimous vote. Establishing the Name for a Private Road: Discovery Crest Drive: Eileen Simon reported that the name "Díscovery Crest Dríve" is not in conflict with any currently named road in the County. Commissioner B. G. Brown moved to approve Resolution No. 45-90 establishing the private road name of Discovery Crest Drive as requested. Commissioner Dennison seconded the motion which carried by a unanimous vote. Establishment of a stormwater Management Advisory Board: Planning and Programs Manager, Carter Breskin, introduced Janet \1"1' . :!,~ 1~; fAG£ 00 233 commissioners Meeting Minutes: Week of May 7, 1990 Page: 3 Kearsley, Stormwater Coordinator, who is working on the development of a stormwater plan for the County. Such a plan requires citizen review and input. It is fel t that an advisory board for this project is necessary to provide this citizen input, and that it be made up of seven members. The positions on this Advisory Board would be advertised for interested residents to apply. Commis- sioner B. G. Brown moved to approve Resolution No. 46-90 establish- ing the Stormwater Management Advisory Board. Commissioner Dennison seconded the motion which carried by a unanimous vote. Xntent to enter into Loan Aareement with the Public Works Board for Public Works Trust Fund: :Improvements to the Beaver valley Road: Bob Nesbitt reported that a loan is being sought for approximately $491,000.00, at a 3% interest rate from the Public Works Trust Fund for the improvements to the Beaver Valley Road. Commissioner Dennison moved to approve Resolution No. 47-90 which indicates the County's intent to enter into a loan agreement with the Public Works Board for the funding of the improvements to the Beaver Valley Road. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. AD-plication to O~en county Road Riaht-of-way: cook street and Dennison street: Plat of Tibbals Lake Park: Homer N. Tobin: Bob Nesbitt reviewed Homer Tobin's application to open Cook Street from Cook Ave east to Elm Street, and Dennison Street from Elm Street to Maple. The request is to open these streets to private access standards. Since these streets will be providing access to private residence lots, the Public Works Department recommends that the streets be opened to county Road standards. Commissioner B. G. Brown moved to approve the application to open right-of-way as recommended by the Public Works Department. Commissioner Dennison seconded the motion. The motion carried by a unanimous vote. Withdrawal of a Road Vacation AD~lication: Rhododendron Avenue: Gary Jensen: Eileen Simon presented a letter from Gary Jensen which indicates that he is withdrawing his vacation applica- tion. Commissioner B. G. Brown stated that the applicant must be informed that if they withdraw their application that another property owner can submit an application to open this right-of- way. Eileen Simon reported that the Jensen's are planning to submit an application for a license to use this right-of-way. The Public Works Department staff will review the possible circum- stances that could arise from this withdrawal, to make sure that Gary Jensen understands the ramifications. FAC:IL:IT:IES MANAGEMENT B:ID OPEN:ING reI For the Renovation of Portions of the Second Floor of the Courthouse for a District Court Courtroom and :ImDroved Restroom Facilities: Architectural Project Coordinator, Frank Gifford, opened and read the bids for the renovation of portions of the Second Floor of the Courthouse for a District Court Courtroom and improved restroom facilities: Melco, Inc., Sequim Tollshark Construction, Chimacum Engineers Estimate $122,769.28 138,389.35 150,957.00 1'10;... if: . .~ ~~ ~:0 ;~il~ ·~·UU 2°""'! o"-il ~" ~~f;i,:t ,,~:t. _.~\ ;~'¡11" ><.-~;¡ 1!1iiiEP_',-A{"o;:.";~'t Commissioners Meeting Minutes: Week of May 7, 1990 Page: 4 Frank Gifford added that there are two alternates on this bid, as well as a line item breakdown for comparison. Commissioner Dennison moved to have the Architectural Project Coordinator check the bids for accuracy and make a recommendation for bid award that is to the best advantage of the County. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. CONTRACT reI Janitorial Services for the Multi-Services Buildino and the Administrative Office of the Jefferson County correctional Facility: Shell's House Cleaninq of chimacum: commissioner B. G. Brown moved to approve the contract with Shell's House Cleaning of Chimacum as awarded. Commissioner Dennison seconded the motion. The motion carried by a unanimous vote. CONTRACT reI providinq Kitchen EquiDment for the Port Townsend Community Center: Andaar corporation. Lynden: commissioner B. G. Brown moved to approve the contract with Andgar Corporation of Lynden for the kitchen equipment for the Port Townsend Community Center as awarded. Commissioner Dennison seconded the motion which carried by a unanimous vote. PLANN:ING AND BU:ILD:ING David Goldsmith. Planning & Building DeDartment Director reI ProDosed Resolution to AdoDt the SRF Loan: Planning and Building Department Director, David Goldsmith, reported on the Pollution Control Revolving Loan program being funded by a loan from the Department of Ecology. The total amount that the State will loan the county for this program is $200,000 over a two year period. The loan repayment schedule for the total amount is $24,000 a year for 10 years at 4% interest per year. The County will use this funding to provide loans to homeowners to repair failing septic systems. A fund and budget must be es- tablished so that the County can provide these loans to homeowners and then the State will replenish the fund for the County. The County will only be liable for the amount of money actually used by the program in the two year period. The County will be liable for any loan to a homeowner that goes into default. The Prosecuting Attorney will provide the loan papers for the County to secure from the homeowner as well as an opinion on the loan program. David Goldsmith will check with the Auditor's Office regarding the proper form for the resolution to set up with fund and budget. After further discussion of the program, the Board directed David Goldsmith to arrange a meeting with the appropriate representatives from the State Department of Ecology, to allow further discussion of the terms of this loan. Shoreline Substantial DeveloDment Permit ApDlication #SDP90-0002: Placement of Moorina Buoy for Private. Recreational Use. Mystery Bay. Marrowstone :Island: Neil Berqstrom. Ap~licant: Jim Pearson, Associate Planner, reported that Neil Bergstrom is present to discuss his application to place a mooring buoy in Mystery Bay. This buoy will be placed southeast of the buoy installed by Charlie smith. This buoy would not intrude on any other buoy or on any site that an upland property owner may want to place a buoy. This application is a primary use of the shoreline and it meets the criteria of the Master Plan, Jim Pearson added. Commissioner B.~~ ---.... - - _.- - t . VO'_ ~1-~·· H-O·ri.- t!.'.:(Jì,?"r." ' t ' .. - 2°·'_"'" L¡- commissioners Meeting Minutes: Week of May 7, 1990 Page: 5 Brown moved to approve Shoreline Permit #SDP90-0002 for the placement of a buoy in Mystery Bay with the conditions of approval as recommended by the Planning Department. Commissioner Dennison seconded the motion. The motion carried by a unanimous vote. A~peal of Shoreline Substantial Development Permit Exemotion #SDP90-0016: Reoair and Maintain Existina Dock. Pier. Camp and Access Road: Triton Cove. Hood Canal: Washinaton State Parks: Steve Dwyer and Mrs. Dwyer (his mother) property owners in Triton Cove were present when Jim Pearson reviewed this Shoreline Permit exemption for the Board. Jim Pearson explained that the Board is being asked to consider an appeal of the Planning Department's administrative decision to issue a Shoreline Permit Exemption for this project by the State Parks'Department at an existing boat launch facility at Triton Cove (near the Mason County line) which they recently acquired. There are a number of permit exemptions in the Shoreline Program which includes one for repair of an existing facility (3.402 paragraph 6 County Shoreline Management Plan and 90.58.030 3 e.i. R.C.W.). The Washington State Parks, the lead agency on this project, issued a determination of non-significance for this repair and maintenance project. Based on the State's SEPA review, the Planning Department made this administrative decision to issue an exemption for this project to repair and maintain an existing pier, ramp and float, repair existing rip rap, and repair an existing access road to the site. When the property was acquired by the State Parks it was found that the existing access road encroached on an adjacent property owner's (Mr. Dwyer) land. Jim Pearson noted that a letter was received last Friday from steve Dwyer, asking that the exemption be appealed to the Board. He further stated that there is no question that there is development at this site. The question is whether this development is subject to an exemption from the Shoreline Program because it is repair and maintenance of the site. If the road couldn't be moved (since it is not currently on State Park property) the facility would have to be closed. The regulations allow a permit exeînption for the activity necessary to rectify this type of situation. The Prosecuting Attorney has reviewed this matter and feels that in order for the Board to hear an appeal of an administrative decision, a public hearing must be held. Since the State is doing this work currently, a hearing, if it is to be advertised properly, Jim Pearson continued, would be held after the work is complete. Chairman George Brown then asked for public comment on this matter. Steve Dwyer stated that he owns one of the lots in the subdivision which adjoins this property. He stated that he lives in Edmonds and is a member of the City Council in Edmonds. He thanked Jim Pearson for his prompt attention to this request for an appeal. He then explained that the Triton Cove facility is not operating currently. The State describes what they are doing as relocating a road. It is his posi tion that you don't repair a road by relocating it. The location of the traffic circle for the boat launch is being relocated onto State property, also. Mr. Dwyer added that it is his posi tion that this work is not normal repair and maintenance, it is new work. He urged the Board to preclude the State from moving forward and doing work until a hearing can be held. commissioner B.G. Brown asked Mr. Dwyer how long this encroachment had been allowed on his parents property? Mr. Dwyer noted that the encroachment was permitted by the adjacent property owners (his parents), but that it, was in effect long enough that adverse possession could have been claimed. The fence is six inches inside the property line, but the encroachment was many feet beyond that ~ ~'Ol 16 rAC~ . ..... ~. C10- 20'''':' û;'rD ~~)i~',;::,:,:r;~~¡:<:;" _';'M, ,.", ',-, , commissioners Meeting Minutes: Week of May 7, 1990 Page: 6 for the road. Once a year the road was blocked off, so that adverse possession could not be claimed. The permission to use this property was granted to the previous property owner, not to the state, Mr. Dwyer added. David Heiser, Chief of Environmental Coordinator for the state Parks and Recreation Commission and John Purcell who did the environmental work on this site were present. Mr. Heiser stated that the state has been looking for a boat launch site on Hood Canal for many years. This site has everything that the state was looking for in a boat launch facility. Public Health and safety are the state's main concern. The state is trying to put this· facility into public use as quickly as possible and is attempting to do minor improvements before the shrimp season. There have been minor improvements to the road and to the facility. Mr. Heiser stated that this is not a new road. (He presented two pictures taken earlier in the day.) The road is being widened into an existing lawn area. Approximately one half of the approach angle to Highway 101 has been lost. They have gone from a narrow two way roadway to effectively a one way road. Four trees will be removed (a Forest Practice application was processed for this tree removal). John Purcell then drew a representation of the site for the Board. The state intends to operate a first class facility with on-site management, Mr. Heiser continued. They also intend to be good neighbors to the adjacent property owners. John Purcell stated that the state is interested in solving the problems that they can, for the adjacent property owners, but their main objective is public health and safety. The re-aligned road is on state land, but it is still on the right-of-way for the road. The issue of normal maintenance is defined by the Washington Ad- ministrative Code and the Shoreline Management Act as work necessary to correct a "cessation from a lawfully established condi tion. " If this road is not relocated a cessation from lawfully established condition will occur. steve Dwyer replied that he has gone to great pains to only discuss the proper granting of the exemption. The state's discussion today was on the merits of the project which is not proper for this discussion, but would be appropriate at a hearing on the permit. The State is seeking to increase the use of this site which means that they do not meet the criteria for the exemption. The discussion continued regarding the issues of development of the site and the use of the site. John Heiser stated that the state has looked at the use of this site and feel the use will stay approximately the same as it was with the previous owner. The maximum condition would allow 40 to 80 launchings per day. As far as development, if the adjacent property owners would have put up their fence last year, the previous owner would have been faced with the cessation of a lawfully established condition also. The State is trying to restore the access to a level that is commensurate with the current boat ramp which is a single lane ramp. Commissioner B.G. Brown stated that whether the fence is present or not, the road had to be moved because the state did not have the agreement with the adjacent property owner for use of a portion of their property for a road. Mr. Dwyer stated that when this proposal was going through the state Parks Commission for con- sideration, there were other plans presented, but the State choose to go forward with this plan. John Purcell stated that on March 20, 1990 a meeting was held with Mr. Dwyer (the father) and interim measures were discussed. At that time the property had not been surveyed, but where the property line was located and the building of a fence were discussed. 'VOL 16 fM;: I1n. UJ 28~~ !',t- Ii:: 'i'L; "'1: commissioners Meeting Minutes: Week of May 7, 1990 Page: 7 commissioner B. G. Brown stated that it is in the pUblic's best interest to make the approach the safest one possible. To accomplish that, the state will have to do what their plan represents. Commissioner Dennison stated that the question is whether or not this work meets the intent of the Shoreline Permit exemption. The only item that is questionable is the additional parking area that did not exist previously. Jim Pearson stated that there was an area for parking travel trailers. Mr. Purcell stated that there are 33 fully developed trailer and tent hook up sites with an additional area for parking boats and trailers. The change will be in what type of vehicle is parking on the site, not in the parking itself. Mr. Heiser added that the state doesn't want to close a facility that has been operating for years. They would rather do the maintenance that is necessary to make the facility operational as it was previously, and then planning will be done to make the facility a quality site. commissioner Dennison moved to uphold the staff determination to issue an Shoreline Permit Exemption for this project. commissioner B.G. Brown seconded the motion which carried by a unanimous vote. Shoreline Substantial DeveloDment Permit ADDlication #SDP90-0001: Placement of Mooring BUoy for Private. Recreational Use. Skow Bay. Killisut Harbor: Wayne Chimenti. ADDlicant: Jim Pearson reported that this mooring buoy will be placed in Skow Bay. This buoy is in the same area and will be subj ect to the same findings and conditions as the buoy for David and Jeannette Lord. Commissioner B. G. Brown moved to approve Shoreline Substantial Development Permit #SDP90-0001. Commissioner Dennison seconded the motion which carried by a unanimous vote. * * * AGREEMENT reI providina Tourism Activities for County: Port Townsend Chamber of Commerce and ReQUest for First Quarter Allocation of Hotel/Motel Tax Funds: Port Townsend Chamber of Commerce: commissioner B. G. Brown moved to approve the contract for Hotel/Motel Tax funds and the request for the first quarter allocation of those fund presented by the Port Townsend Chamber of Commerce. Commissioner Dennison seconded the motion which carried by a unanimous vote. ReQUest for Second Quarter Allocation of Funding: Domestic Violence/Sexual Assault proqram: .Commissioner B. G. Brown moved to approve the payment of the second quarter allocation to the Domestic Violence/Sexual Assault Program as requested. Commissioner Dennison seconded the motion. The motion carried by a unanimous vote. ADDlication for Assistance from the Soldiers' and Sailors' Relief Fund: Commissioner Dennison moved to approve the Soldiers' and Sailors' Relief fund applications submitted for Alfred J. Monroe $101.27; Augustus A. Ward $100.00 and Lester Miles $450.00. Commissioner B. G. Brown seconded the motion. The motion carried by a unanimous vote. ReQUest for Payment of "Passenger On~y Fer~ Service" Seminar Fees: Ferry Advisory Committee: commissioner B. G. Brown to approve the payment of the fee for two members of the Ferry Advisory Committee to attend the "Passenger Only Ferry Service" ~ VOL 16 fACE 00'- 2Bå . . commissioners Meeting Minutes: Week of May 7, 1990 Page: 8 seminar in silverdale on June 4th and 5th. Commissioner Dennison seconded the motion which carried by a unanimous vote. 1990 Budqet Transfer Reauests: Various County Department: Commissioner B. G. Brown mo~ed to approve and sign Resolution No. 48-90 authorizing the budget transfers requested by the Health, Planning & Building, Assessor, District Court, Clerk, Non-Depart- mental, and Juvenile and Family Court Services Departments. Commissioner Dennison seconded the motion which carried by a unanimofl:"yote. .: "'0;:."1'<. I!. "'" "'~~.~"rt;'!(.......- ~ ME~,~NS~T ULiQ~~D " 'II' , f...... . ~ ¡ . J ' f~G -'''-:' ð ¡ ~V' '., ." :\':ý~ ¡ i!J" . ;. "' . /./;. . \ 4 rr . . r . .~~.~, i),. J~ .~...'..~:, :'.,..;.. , "~,( ~i... .0, , '}I. ,"..',' J . ( ~ $ 0" ..) ,<>' D /) () ~éC<~, 1bY-~~ Lorna L. Delaney, Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS ~ ¿~' - George Brown. Chairman ð~) B.'G. Brown, Member ~ . LVOL l:ri' ï 289' , u f.\" 'rki" ..