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Home My WebLink AboutM052190 , ., ~" r '- ~ = ~:;:"6;C"~ "2 (.. (~~ ¿J&f"ì,) , ' , , ,. " ' . ' , , ,.. . " . ... ... " .. .. " " , , . . ,. " , , " ... . , ' , , " .... " , " , ...., . .....-. , ... .' .. " ' , " . . . . . . . , . . . . . . . ...... -..... ., .. , ' . , , ' ".. . . . . . . ... . ,. , MINUTES WEEK OF MAY 21, 1990 Chairman George Brown called the meeting to order at the appointed time in the presence of Commissioner B. G. Brown and Commissioner Larry W. Dennison. APPROVAL OF MINUTES: Commissioner B. G. Brown moved to approve the Minutes of April 16, 1990 as written. Chairman Larry Dennison seconded the motion which passed by a unanimous vote. HEARING re: Proposed Budget Appropriations/Extensions various County Departments: Audi~or, Clerk. Health, planning and Building, Prosecut- ing Attorney, and Recreation: Chairman George Brown opened the Public Hearing. There being no comments, the hearing was closed. After a brief discussion of the departmental needs, Commissioner Dennison moved to approve Resolution No. 52-90 ordering the budget appropriations and extensions as requested. Commissioner B. G. Brown seconded the motion which passed by a unanimous vote. Mazy Gaboury, Auditor re: Calendar for 1991 Budget Process: Auditor Mary Gaboury presented the Board with a 1991 Preliminary Budget Calendar and requested an alternate date, the first week in December, be chosen to hold budget hearings for 1991. She also requested that the Board provide a letter of guidance for the 1991 budget season, which would be included in the budget information packet she distributes to the departments. Commissioner B. G. Brown moved to adopt Resolution No. 53-90 establishing the alternate dates of the 1991 budget submissions, review hearings, and final adoption. Commissioner Larry Dennison seconded the motion which passed by a unanimous vote. Geri Robison, Chairman, Records Management Commi ttee re: Records Management Consultant: Employee Proposal: Geri Robison requested that the Board approve a full time, permanent pQsition for Records Management as applicants are not willing to fill the Records Management Consultant position on a temporary basis. She explained that Records Management will need a full time person to be responsible for the program once it is running. Records Management will be expanding and on-going. Geri Robison recommended on behalf of the Records Management Commi ttee, that the Board approve this request and hire a person under the direction of Central Services in ER&R. She noted that the Public Works Director, Gary Rowe, approves of this "ill ., \.- '!' ·.116 r Ä r_ 1 ',.. rt.b~ Oå ~r~~ Commissioners' Meeting Minutes: Week of May 21, 1990 Page: 2 recommendation. The Committee would like to have leeway to negotiate the salary within the budgeted range. The Board concurred that the salary may be negotiated and that the recommen- dation is an alternative to the temporary position originally advertised. commissioner B. G. Brown moved to approve a permanent full-time position as recommended. Commissioner Dennison seconded the motion which carried by a unanimous vote. John Heal reI Hood Canal Coordinatina Council Update: John Heal updated the Board on the activities of the Hood Canal Coordinating council. He reported that a Water Quality Workshop, dealing with the basic problems of water quality, will be arranged. John Heal will also set up similar workshops for Mason and Ki tsap Counties. The workshop is tentatively scheduled for August 7, 1990 from 1:00 to 4:00 p.m. in the Public Works conference room. Carter Breskin. Planning & proaramming Kanaaer for the Public Works De~artment and Members of the Jefferson County Parks Advisory Board reI Jefferson County Parks comprehensive Plan: Carter Breskin explained the responses to the two public hearings that were presented on the Draft Jefferson County Parks Comprehensive Plan. No one was at the Port Ludlow hearing, and the Quilcene hearing had 22 people present, not including those presenting the program. She reported that the Quilcene discussion was excellent and people came from as far away as Brinnon. More hearings in other areas of the County are planned. Carter Breskin reviewed each chapter of the Draft Plan with the Board and answered questions. She pointed out that the Plan is necessary to secure funding from the State and that it is good for five years. The Plan has been completely updated and sections have been added. There was discussion, of the demands and needs of the County. Need was defined as being determined necessary by the State; demand was defined as being what the public wants. The State has a needs system which determines what kind and how much of a resource is needed, based on population. How well the County needs are met is heavily rated. Carter Breskin noted that a County needs analysis was completed which considered funding requirements and opportunities for land acquisition, interpretive centers, trails, and recreational facilities, and cooperative efforts between municipalities. It was noted that the major recreational concerns of East Jefferson county, especially the Quilcene area, are facilities for teenagers. The community is looking for a way to provide youth activities. BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS Establishinq the Name For a private Road: Blue SkY Drive: Administrative Secretary Eileen Simon presented the petition to name a private road in the Cape George area as Blue Sky Drive. Commissioner Dennison moved to approve Resolution No. 54-90 establishing the name for a private road as Blue Sky Drive. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. Notice of Hearina on Application for Franchise: Jefferson county Public utility District #1: Eileen simon, Administrative Secretary, explained that PUD #1 District Manager, Robert Leach, has confirmed that the City and PUD have worked out the franchise area. VQ.l 16 rA~~ 00. 3i~.., -1:1" , :-:"fl .,3 ;,'i'i\!!~.;_ - I:':. '.,':7" ~,,;,:'t~;t:~ ¡- ~ commissioners' Meeting Minutes: Week of May 21, 1990 Page: ~ commissioner Dennison moved to approve Resolution No. 55-90 setting the hearing date for the PUD Franchise Application for June 4, 1990 at the hour of 10: 30 a.m. in the commissioners' Chambers. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. updatina the Official County Road Log: Addition of sycamore street and Fir Circle: commissioner B. G. Brown moved to approve Resolution No. 56- 90 updating the official county road log to include Sycamore street and Fir Circle. Commissioner Dennison seconded the motion which passed by a unanimous vote. Revisina a county project Designated as CR0749: The UDper Hoh Road: Bruce Laurie, Construction Engineer, explained the requested revisions to the budget amounts for the Upper Hoh Road proj ect. The requested amount includes a $23,600 increase to the overall cost of the construction, it also covers final estimates, and administration time for the Public Works staff. Commissioner B. G. Brown moved to approve Resolution No. 57-90 revising CRØ7 49, Upper Hoh Road. Commissioner Dennison seconded the motion which carried by a unanimous vote. ApDlication to ODen County Road Right-of-Way: Jefferson Avenue in Olympus Beach: Ken Thompson. ADDlicant: Scott Kilmer, Transportation Planner, recommended approval of Ken Thompson's application to open Jefferson Avenue in Olympus Beach. He explained that Mr. Thompson had previously been granted a permit (approved April 16, 1990) to open this right of way from the North, but that approach was found to be inadequate to move a trailer through. Mr. Thompson then made application to access the property from the South. The timber on this right of way consists of alder and maple, and some cedar. The ravines on this right-of-way will require culverts. Commissioner B. G. Brown moved to cancel the permi t granted to open the right-of-way from the North and to approve opening the right-of-way to Jefferson Avenue in olympus Beach, from the South, as recommended. Commissioner Dennison seconded the motion which passed by a unanimous vote. FACILITIES MANAGEMENT CALL FOR BIDS: Tree Removal at Courthouse: Frank Gifford¡ Architectural Coordinator, explained the need to have four Lombardy poplars removed from the Courthouse grounds. There are two trees at each entrance to the building. The proximity to the Courthouse structure is considered a liability since the trees are weakened and dying. A high wind could blow a tree onto the Courthouse creating extensive damage. The County recently had a windstorm in which about half of a poplar tree at the front entrance was lost. Frank Gifford noted that he hired a professional landscape architect who said that all four trees should be removed, and that if the trees aren't removed they should be surveyed every six months. Frank also reported that these trees aren't good to plant near stone walls, and that roots have been discovered in proximity to the sewer system. He is researching the kinds of trees planted at the time the Courthouse was built to find appropriate replacements that would complement the structure. Frank Gifford recommends a call for bids to remove and dispose of these trees and suggests that if the trees aren't removed immediately, that four trees be planted behind the lombardy poplars to grow at the same rate. The method of removal would be to use a crane as care must be taken regarding getting too close to the building; sterilizers are being avoided as they make the ground unusable for planting. VOl 16 rA~f OÒ 3\:;'3)- t- Commissioners' Meeting Minutes: Week of May 21, 1990 Page: 4 It commissioner B. G. Brown moved to approve the call for bids and set the bid opening for June 11, 1990 at 11:00 a.m. for the removal and disposal of four lombardy poplars located on the Jefferson County Courthouse grounds. Commissioner Dennison seconded the motion which passed by a unanimous vote. SallY McDole. Chairman/A~ent. cooperative Extension reI proposal on Office SDace Needs for DeDartment: Cooperative Extension Chairman/Agent Sally McDole and Architectural Coordinator Frank Gifford were present to discuss the cooperative Extension office space needs. There is a space of about 4,100 square feet available in the Federal Building. The space is available for $750 per month which includes janitorial services and all utilities except the telephone. The space consists of a courtroom and a mezzanine. Sally McDole noted that she may be able to rent out the mezzanine to offset the cost of renting the whole space. She explained that she needs the larger space to hold meetings and workshops and to accommodate a Water Quality Assistant. The second story space will not be for public meetings as there is an access problem. The Washington State university and Coopera- tive Extension said that she could continue to handle the access problem as she has done in the past, by holding public meetings in the Tri-Area Community Center. Frank Gifford stated that the space was appropriate for the county. A discussion regarding the availability of the space Cooperati ve ExtensioI1 would be vacating was held. Frank Gifford and the Board concurred that the space should be considered for continued use by the county. Sally McDole and Frank Gifford were instructed to check into the possibility of the County continuing to rent the space Cooperative Extension is vacating, for use by another County agency. Parks: Property Available on Big ouilcene River (Held by DSHS): Planning and Programs Manager Carter Breskin reported that county Engineer Bob Nesbitt was contacted regarding property on the Big Quilcene River. It is valued at $67,000 and the county is being offered the opportunity to purchase it for a park for $35,000. Carter Breskin explained that there did seem to be some merit to the property and felt that the Board should consider it. The option can only be held for a short time. The Board concurred that the option should be pursued and asked Carter Breskin to develop an evaluation of the property to determine if the purchase would be in the best interests of the County. Carter will let DSHS know of the county interest and request time to evaluate the potential benefits to the County. PLANNING AND BUILDING Increase Petty Cash Fund: Plannina & Buildina DeDartment: David Goldsmith, Planning Director explained the purpose of the petty cash fund increase being requested. The personnel in Planning have had to send people to the Treasurer's Office to make change for permits. This is disruptive to both departments. commissioner B. G. Brown moved to approve Resolution No. 58-90 increasing the petty cash fund from $100 (Resolution No. 31-90) to $250 for the Jefferson County Planning and Building Department as recommended. Chairman Dennison seconded the motion which passed by unanimous vote. stairway Messman: to build State Environmental Policy Act Review: Construct A Beach Access Down A 25 foot Bank: Sunny SloDe Tract. South of Brinnon: Lowell Jim Pearson, Associate Planner, explained that Lowell Messman wants a beach access.stairway down a 25 foot bank on four 4'x 4'x 16' '. VOL l6 rA(,t On- '~I..J' 376 c__ ',-", If: Y P -:'j w.b . jJO 3~~ ~9 t liJ¡\ . 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(" Commissioners' Meeting Minutes: Week of May 21, 1990 Page: 7 Tom Beavers re: Interim Provisions to the Jefferson County SuMi vision Ordinance: Tom Beavers explained that he started his Cape George, Mariah Heights project before the rules changed and that as he developed the property he did so according to the rules that existed at the time he began. As a result of the changes he anticipates double the original cost to comply with the new requirements. He stated he got caught in the middle of the rule changes and, that this is creating a hardship on him in terms of time needed to meet the requirements and the increased expenses. He explained that increasing the road width from 20 feet to 24 feet will cost an extra $8,000 to $9,000 and that this doesn't include puget Power costs and the fact that Puget Power cannot begin work for two or three months. Tom Beavers noted that his road is excellent, and that he is planning on using crushed rock although he was going to use 3/8 inch instead of the county road standard of 5/8 inch (which is more expensive). He also has conventional septic systems approved for each of the five acre parcels. David Goldsmith noted that the issue is with the road, as Puget Power has to place the uti~ity underground. Commissioner Dennison suggested that Tom Beavers consider a collateral arrangement to handle the extra cost of putting crushed rock on the road as the main issue appears to be whether the rock is put on the road before or after the subdivision. David Goldsmith noted that the only difference between Skip Woods' (see Minutes above) and Tom Beavers' subdivisions is that there are wetlands on Tom Beavers' property. When it was explained to Tom Beavers that under the new rules a checklist would have to be provided on the wetlands, he pointed out that the wetlands had already been taken into consideration by the di vision of the property. It was the concurrence of the Board that Tom Beavers meet with David Goldsmith to discuss the situation. If undue hardship is a consideration, the Board would be willing to look at the issue again. David GOldsmith noted that both Skip Woods' and Tom Beavers' surveys had been completed prior to the moratorium. He will meet with them and see what he can do to get them through the process in a reasonable length of time. The Board recessed and reconvened" with all members present, on Tuesday, May 22, 1990 to continue the meeting. * * * * * * * ~plications for Assistance from the SOldiers' and Sailors' Relief Fund: Commissioner B. G. Brown moved to approve the Applications for Assistance from the Soldiers' and Sailors' Fund; Andrew sangster for $250, Luther Sheppard for $493, and to approve John worthington's request in the amount of $200 as the requested amount caused him to exceed the yearly limit. commissioner Dennison seconded the motion which passed by unanimous vote. SUe Dillingham re: Reqµest for S1:nmRer Clerk Hire: Updating Recprqs for F.B.I.: Uncollectible Fine Collection: Personnel Issues: Sue Dillingham, District Court Office Supervisor, reported that there are two projects which need attention. One consists of required reports to update the State Patrol's records of individuals charged with crimes. These reports are needed to help determine the sentencing of offenders based on their previous records. This project would take three to four months to complete if an individual were to work for three or four days a week. The reports are backlogged and the F . B. I. needs the disposition reports on all criminal matters including traffic (DWI), domestic violence, assaults, and thefts. The second project is to collect on old uncollectible fines as now the names of those who are in default may be submi tted to the State Department of Licensing. The drivers licenses may be withheld until the fines in our court are paid up. Sue Dillingham reported that there are $9,836 of uncollectible ,.'\ ,37~ ..vel 16 rAGE 00 .-,.;- . ·commissioners' " ".,. ""., ." ,'. ,,'.. ..' .' . " .' ,,' ..',", r~ge: finesfør-~rsons whosen~~ be<1inw~thA, B,or.C. ..., She reported the. anticipated l1eed ',' as béing five hours a. daYi 't;hree~ofo~days aweek',anã 1;hatthelndividualhiréd WOuld-be f01:" le~stb.an8obourS1I.J,1l0n1:h: at,$5!()O an hour-. . . .' . . , . . ---' ,; " . - - ." - . After further discuSsiønreg8rdinqtñe "nf!ed~"of1:be. o~strict ,CourtOffiéean~ thecun'èntemployeE!lItatus, ChalrJltanGeO,rgé.Br.oWnand Co_i~sionerDennison conc~~thà,tthey ,wantedt.ô waitunt.i1cø_issioriE:trB..·G .B:rownwas prasent toJl1âk.e a decision. The Board will getbaCktheStJ.~Dillingham·at: a later.- date.. .' " .' ,','....'. ' .' ' . ~0Wn~~ .~.. '- ' - , '- - .' :',- B. G.. BroWJ;l,Member . . .. ....... ........ ........... . - " . .-- - . - , , ' , . . .,.".' ,.,..,...','.,'... '..'.. "."..,..','..'.',.,.'.,'.,.,. .".. '>','."'...,..'."..,., ,.' ..........................~ - " ',,' -.' - --, . - -' '--" I