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HomeMy WebLinkAboutM052990 Jo,. , " .. .... ...... .... .................... XX.UTBS week of Kay 29, 1990 Chairman George C. Brown called the meeting to order at the appointed time. commissioner B. G. Brown and Commissioner Larry W. Dennison were both present. District Court Judqe. Tom Majhan and Office supervisor. Sue Dillinaham re:' Courtroom Security: Sue Dillingham, District Court Office Supervisor and Judge Tom Majhan came before the Board to discuss Courtroom security. Judge Majhan reported that they received information from a company that makes bullet resistant shields for the Courtroom and since the Courtroom is being remodeled this is a good time to look into this further. There have been two incidents during night court where deputies had to be called. There is a deputy assigned to night court now. commissioner B. G. Brown asked what they expect this devise to do for them? Judge Majhan reported that the ideal situation would be to have an armed bailiff in the Courtroom at night. He doesn't feel this is necessary if this shield could be buil t into the Courtroom and if a panic button can be installed that could be used to alert the ci ty Police when there is a problem. Sue Dillingham added that it would be nice to have a "panic button" in the District Court office as well as in the Courtroom. She reported that she has I had to call the police three times when someone was threatening at the counter. She added that she feels that more security is needed in the Courtroom during the day also. The ideal situation would be to have an officer in the Courtroom during court and have a metal detector used on all people coming into the Courtroom. The Board concurred that Frank Gifford be consulted about these issues and that he do research into the costs involved with the installation of a shield and/or panic buttons. Marvin Lorenzen and LloYd Gardiner. Brinnon reI Interim provisions of the Subdivision Ordinance: Marvin Lorenzen reported that he and Lloyd Gardiner started to develop 40 acres they own, into five acre tracts. They ran into problems regarding the access to the property and that has held up their development. They are now in the process of constructing an access road and haven't started the roads on the property yet. They estimated $10,000 to build the road and now it is estimated it will cost substantially more. They were going to put the power and the telephone in, but graveling the main road to this property will cost a fortune. Now the rules have . . f . . changed for f~ve acre tracts and there are new prov~s~ons to be met before they can sell these lots. . vat 16 r~r,~ 00" 4jt4 commissioners' Meeting Minutes: Week of May 29, 1990 Page: 2 commissioner Dennison read the conditions that have to be met before the County can grant an exemption to the large lot subdivision provisions. Mr. Lorenzen reported that they had the property surveyed, but the surveyor, Jesse Allen, died before it was recorded (filed). Now the surveyor's wife has also died, so they do not know who to contact to get a copy of it. Mr. Lorenzen stated that he doesn't know if the surveyor had a chance to put allof the survey information together and draw the maps because he became ill and then died shortly after he finished the ground work. commissioner B.G. Brown stated that it appears that there are some extenuating circumstances on this property. He asked Mr. Lorenzen what they plan to do next? Mr. Lorenzen stated that the roads have to be finished. There are only five parcels left to be sold because Mr. Lorenzen and Mr. Gardiner each kept one tract and one tract was sold. They would like the right to sell the remaining lots and are aSking that they not be required to put an all weather surface on the whole length of the access road. The Board advised that they would have the Planning Department look into this situation further and make a recommendation to them on what can be done to help Mr. Lorenzen and Mr. Gardiner with this property. commissioner B. G. Brown added that the survey will have to be completed and filed. Mr. Gardiner reported that they put in the earnest money agreement that the property must be approved for an on-site septic system for the sale to be finalized. BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS Establishinq a Name for a Private Road: Dabob View Road: Administrative Secretary, Eileen Simon, reported that this private road is off the of Camp Discovery Road. The Fire Chief for this area reviewed this request and reported that he has no problem with it, and the name is not in conflict with any other road name in the County. Commissioner B. G. Brown moved to approve Resolution No. 59-90 establishing the name for a private road as Dabob View Road. Commissioner Dennison seconded the motion which carried by a unanimous vote. AGREEMENT reI Reimbursable Work: Obtainina Fuel from Jefferson County Shop: Ouilcene School District: County Engineer Bob Nesbitt reported that the Quilcene School District is updating their fuel tanks and this agreement will allow them to use the County's facilities until that is done. Commissioner B. G. Brown moved to approve the reimbursable work agreement with the Quilcene School District as presented. Commissioner Dennison seconded the motion which carried by a unanimous vote. CONTRACT re: Furnishing Aluminum Culvert PiDe and DimDle' Bands: Contech Construction Products. Inc.: Commissioner Dennison moved to approve the contract with Contech Construction Products, Inc. for furnishing the aluminum culvert pipe and dimple bands as awarded. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. Notice of Hearina on ApDlication for Franchise: Gary BandY: Eileen Simon reported that this application for franchise is to allow the installation of a sewer line in the right-of-way of the Gardiner Beach Road. Commissioner B. G. Brown moved to approve Resolution No. 60-90 the hearing notice setting the hearing for June 18, 1990 at 10:30 a.m. Commissioner Dennison seconded the motion which carried by a unanimous vote. Application to Open County Road Riaht-of-Way: Arden Street in Iron- dale: James E. Bufford. ADDlicant: Transportation Planner, Scott Kilmer, reported that this application is to open County road right-of-way to private road standards along Arden Street in Irondale. The adjacent property owner has built two sheds on the right-of-way and he will have to be notified to take them down. There are fir trees on the right-of-way, but the Prosecuting Attorney has indicated that the County may not be entitled to half of the mill value of the timber removed. The issue is the ownership and dedication of the right-of-way in older plats. \1"" 1 . _ iv ;r- >I.:, . . .~ - . .' on 4:iL5 ....,mn: Commissioners' Meeting Minutes: Week of May 29, 1990 Page: 3 The center of the right-of-way must be staked by a licensed surveyor before construction can begin, Scott Kilmer reported. commissioner B. G. Brown moved to approve opening the right-of-way with the conditions as stipulated by the Public Works Department. Commissioner Dennison seconded the motion which carried by a unanimous vote. Determination of Value for proDerties: CR'816 RhodY Driye/Four Corners Road/AirDort cut-Off Road Intersection: Bob Nesbitt reported on the determined value of the properties needed for right-of-way for the Four corners/Rhody Drive/Airport Cutoff Road intersection project. commissioner B. G. Brown moved to approve these determinations of value for the properties as reported. Commissioner Dennison seconded the motion. The motion carried by a unanimous vote. FACILITIES MANAGEMENT BID OPENING: pavina Work at the Port Townsend community Center: Architectural Projects Coordinator, Frank Gifford, opened and read the bid received for the paving work at the Port Townsend Community Center: BIDDER: BID TOTALS: Lakeside Industries, Port Angeles Engineers Estimate $17,094.86 15,845.53 commissioner B. G. Brown moved to have the Public Works Department check the bids for accuracy and make a recommendation for bid award that is to the best advantage of the County. Commissioner Dennison seconded the motion. The motion carried by a unanimous vote. Letter of Intent to Meet Conditions and ReQUest for obliqation of Funds: Loan for the Courthouse RoofinaPro;ect: Farmers Home Administration: $360,000 in loans have been applied for from the Farmers Home Administration for the Courthouse roofing project, Frank Gifford reported. This Letter of Intent and Request for Obligation of funds will be sent back to the FmHA so that they will proceed with the necessary paperwork for the loan. Commissioner B. G. Brown moved to have the Chairman sign the Letter of Intent and the Request for obligation of funds. Commissioner Dennison seconded the motion which carried by a unanimous vote. Letter of Intent to Meet Conditions and ReQUest for Obliaation of Funds: supplemental Loan for the Port Townsend community center: Farmers Home Administration: This is the same as the above item, but is for the Port Townsend Community Center Supplemental Loan. Commissioner B. G. Brown moved to have the Chairman sign the Letter of Intent and Request for Obligation of Funds for this project as submitted. commissioner Dennison seconded the motion which carried by a unanimous vote. PLANNING AND BUILDING CONTRACT re: ImDlementina planned unit DeveloDment: Leavitt Commer- cial Planned unit DeveloDment. AirDort Cutoff Road: William & Dale Leavitt: Dale Leavi tt was present when Planning and Building Department Director, David Goldsmith, reported that a contract has been drafted between the Leavitt's and the county regarding the conditions they must meet for approval of their Commercial Planned unit Development on the Airport Cutoff Road. Under WAC 197.11 the record can be supplemented regarding the SEPA review without having to send the resulting Determination of Non-significance out for comment. The new DNS, if issued, would amend the original DNS issued on January 9, 1989. , VO!. 16 r!F Or}-- 4""1;'[ (\" -,'- ';Q) Commissioners' Meeting Minutes: Week of May 29, 1990 Page: 4 commissioner B. G. Brown mqved to approve the Contract between Jefferson county and William & Dale Leavitt listing the conditions (mitigative measures) on their Planned unit Development. The mitigation in the original MDNS is now contained in this contract. commissioner Dennison seconded the motion which carried by a unanimous vote. commissioner B. G. Brown then moved to issue a determination of non-significance for the Leavitt Planned unit Development. Commissioner Dennison seconded the motion which carried by a unanimous vote. David Goldsmith reported that now that these items have been approved by the Board, the Leavitt's have agreed to drop their Claim for Damages against the County on this matter. state Environmental policy Act Review: Ocean Grove community Drain- field: North of Chevy Chase Golf Course. next to CaDe Georae Road: Construct a Community Drainfield system to Serve Ocean Grove Estates 1 and 2 CUD to 49 connections): PUD #1 of Jefferson County: six interested area residents were present including Bob Leach, Manager, PUD#l, and Jerry Newlin, NTI Clark and Associates, when Associate Planner Jerry Smith reviewed the environmental checklist for this community drainfield project. This drainfield is proposed to serve Ocean Grove Estates 1 & 2 lots located north of the Chevy Chase Golf Course, next to the Cape George Road. The drainfield involves 2 1/4 acres and the reserve drainfield area involves 6 acres. Jerry smith reported that there are steep slopes, especially in the area designated for the reserve drainfield. The Coastal Zone Atlas identifies the reserve drainfield area as an "unstable old slide" and near an "unstable recent slide." The area surrounding the wetland area is a habitat for the Great Blue Heron and several nests have been observed. A wetland buffer is being suggested as mitigation for this proj ect. The area has been identif ied by the County Comprehensive Plan as an environmentally sensitive area due to the steep slopes, the unstable slide area, the wetland area and the wildlife habitat. Jerry Smith then reviewed the six proposed mitigative measures for the Board as well as the PUD #1 comments and suggestions regarding these measures. Bob Leach, Manager PUD #1 explained that the state requires a setback from surface water, not from wetlands. He reviewed a map of the area, explaining that the surface water is on a small portion of the property adjacent to this site. The State Department of Natural Resources owns a large area adjacent to the site. A setback of 100 feet from the hydric soils is being suggested, Mr. Leach continued. John Heal explained that hydric soils are anaerobic (no oxygen in them). They are often wet and wetland type plants are found in hydric soils. Hydric soils are the best indicator along with vegetation and water, of where a wetland area is located. There is a distinct boundary of hydric soils upland of this drainfield site. The area that was indicated as the Great Blue Heron nesting area is a substantial distance away from this project's activities. Jerry Newlin, NTI Clark & Associates, engineers for this project, explained that the drainfield lines would be run parallel to the contour of the ground. The hydric soils were monitored over the winter months by the Health Department. Bob Leach added that this community drainfield will incorporate a circulating sand filter system which will then discharge the effluent into the drainfield area. This process is the basis for the setback variance to 50 feet being requested from the State Department of Health. Bob Leach then explained the suggested alternate mitigative measures that they are proposing. Measures 1 through 3 are acceptable with a minor wording change in item 3. Measure 4 is an existing State requirement and new text was suggested. They are asking that measure 6 be deleted and question the wording of measure 5. Jerry Smith reported that measure #6 was developed as presented because the State Department of Ecology has more experience in dealing with wetland areas. Commissioner B. G. Brown noted that the problem with the State Department of Ecology delineating the boundaries of the wetland, is that this may ,not be done for a long period of time. Jerry Smith reported that he would be willing to delete measure #6 because the DOE will be reviewing the Threshold Determination on this project anyway. VGt 16 ,rA~~ 00 - 4~t7 t '~,.i:' ~;T ;: ;,J ,.111 ....:< commissioners' Meeting Minutes: Week of May 29, 1990 Page: 5 The discussion then turned to Measure 5. Jerry smith explained that the staff felt it would be appropriate for input from the state Department of wildlife and the DOE for establishing a buffer zone for the protecting the Great Blue Heron and other wildlife habitat. The nesting area is over 300 feet from the site, but it is not known how much of the wetland is used by the Great Blue Heron as habitat. The PUD has a point, commissioner B. G. Brown noted, that the County road is closer to the nesting area than this drainfield site. commissioner Dennison stated that the impact during the construction of this drainfield is the greatest concern. Jerry Newlin reported that it is hoped that the construction can be started this summer. Frank Vane reported that he has lived in this area for many years and he hasn't been able to find a wetland area on this property. Hydric soils are the only clue that there is a wetland in this area. He added that he has never seen Heron in the area, but doesn't doubt that there is a nesting site 700 feet away from this drainfield site. John Heal reported that Great Blue Heron vary quite a bit and some are very acclimated to noise. The young Herons flyaway by september. Commissioner B. G. Brown stated that there needs to be a mitigative measure to protect the Great Blue Herons. Bruce Foreman stated that he has lived in Ocean Grove for the past ten years and walks that area almost daily. He stated that there has never been any Blue Heron in the area on the North side of Cape George Road. There are Heron on the Bay side of the road. He added that there is very heavy traffic on the Cape George Road now and that hasn't bothered any of the birds in the area. Commissioner B. G. Brown moved to issue a mitigated determination of non- significance with five mitigative measures (delete #6) with the language of measure #5 to be changed to address the Blue Heron. The Planning Department will reword this measure. commissioner Dennison seconded the motion which carried by a unanimous vote. Current Use Tax Assessment: Placina 15.2 acres in Timberland ODen SDace Assessment: west of :Intersection of Paradise Bay Road and West Boat Drive. Port Ludlow: Alan and Bonnie Fure: (See also Minutes of May 14, 1990) Jerry smith reported that this request was reviewed by the Board two weeks ago and the questions was raised regarding the impacts of logging on the site with regard to stormwater runoff and erosion. The Prosecuting Attorney reviewed the laws governing open space and has advised that mi tigati ve measures can be placed on the Forest Management Plan of the land covered under the open space agreement. Jerry Smi th then presented mi tigati ve measures to address the concerns discussed previously. commissioner B. G. Brown moved to bring the matter of the Current Use Tax Assessment for Alan and Bonnie Fure off the table. Commissioner Dennison seconded the motion which carried by a unanimous vote. commissioner B. G. Brown then moved to approve the current use tax assessment for the Fure's with the mitigative measures on the Forest Management Plan as proposed. Commissioner Dennison seconded the motion which carried by a unanimous vote. Establishina a Water Quality :Improvement Fund: David Goldsmith explained that the Department of Ecology septic system loan repair program requires that a budget and fund be established. Commissioner B. G. Brown moved to approve Resolution No. 61-90 establishing a Water Quality Improvement Fund for the purpose of providing loans to low income property owners who need to repair their septic system. Commissioner Dennison seconded the motion which carried by a unanim~us vote. ¡VOl 16 fAr,f 00_ 4~ñJj ~ I I I I I I I Commissioners' Meeting Minutes: Week of May 29, 1990 Page: 6 Amendina Resolution No. 51-90 CDeclarinq Interim provisions and Directina the Jefferson county Planninq Commission to Review and Make Recommendations Concernina the Jefferson county Subdivision ordinance) to Include Treasurer's certification: This resolution will amend Resolution 51-90 to include a provision that the County Treasurer certify that the taxes and assessments are paid up before the subdivision of the property is finally approved (Section 7.601). commissioner B. G. Brown moved to approve Resolution No. 62-90 to amend Resolution 51-90 as recommended by the Planning Department. Commissioner Dennison the motion. The motion carried by a unanimous vote. Recreational Vehicle occupancy Ap~roval: Everareen Coho Esca~ee Retreat Anderson Lake Road: Howard DeLong. Applicant: Jerry Smith reported that the final binding site plan approval on the Evergreen Coho Escapee Retreat is ready to go before the Planning commission. The earliest that the Planning commission can put this on their agenda is July 11, 1990. The Evergreen Coho Escapee Organization is requesting that the County allow the occupancy of the completed sites on a temporary basis until the Planning commission can review the final binding site plan. There are a total of 176 recreational vehicle sites at this park. The County previously approved temporary occupancy for several of the sites. The park is substantially complete in all aspects right now, Jerry, Smith added. Commissioner B. G. Brown noted that since the park is substantially complete he feels it is reasonable to let the sites be occupied. Commissioner B. G. Brown moved to approve expansion of the present temporary occupancy to include the total 176 RV sites until August 1, 1~90. Commissioner Dennison seconded the motion which carried by a unanimous vote. State Environmental policy Act Review: Greenview village at Port Ludlow: 16 lot Subdivision for sinqle Family Residences: PODe Resources: The environmental checklist for the 16 lot subdivision known as Greenview Village at Port Ludlow was reviewed by Jerry Smi th. This subdivision is in the middle of the Port Ludlow Golf Course and is part of the overall Port Ludlow Development plan. The proposed mitigative measures were then reviewed. commissioner B. G. Brown moved to issue a mitigated determination of non- significance on the Pope Resources Greenview Village Subdivision. commissioner Dennison seconded the motion which carried by a unanimous vote. * * * AGREEMENT re:Tvoewriter Maintenance 1990: steve's Office Equipment.: Commissioner B. G. Brown moved for approval of the agreement with Steve's Office Equipment for typewriter maintenance for 1990. Commissioner Dennison seconded the motion. The motion carried by a unanimous vote. ADDlication for Assistance from the Soldiers' and Sailors' Relief Fund: Commissioner Dennison moved to approve the applications for assistance from the Soldiers' and Sailors' Relief Fund for American Legion Post 26 in the amount of $180.00 for Roy Pressler and for Dan Ruby in the amount of $150.00 as submitted. Commissioner B.G. Brown seconded the motion which carried by a unanimous vote. Vûl 16 r~r,~ 00'- 4jtB ·. commissioners 'Meeting Minut;.es: Wéekof May 29; 1990' 'Page: . , ' BaseJlient for undergroundElectr~c system: Recycle Faoility at JefftirsonCo1inty Landfill: PugetPower: C011\1UissionerB.G.Brown moved to approveandsiqn the easement allowing Puqet Power to extend undergroun~ electrical facilities to serve the Jefferson county Recycle Facility located at the Landflll. CommissioperDènnison seconded the1llotion which carried by aunani~ous vote. .'.\ JEFFERSON. COUNTY . SOARD OF. COMMISSIONERS ~... .... .... " -' -' . ,',,"··'··,,·cJ,'."~' Geo -qe -~, <¡airma~ i ..~ s. c.;:Brown, Member ",. ~.. . ,-: :-:, - ".- ' - . - - -_ -', ' - - _., - _: _ tC '__ _' ...................................~ 00.