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HomeMy WebLinkAboutM061190 ~ : XZlfUTBS WEEK OF JUNE 11, 1990 Chairman George C. Brown called the meeting to order in the presence of Commissioner B. G. Brown and commissioner Larry W. Dennison. Bill Nesmith. Coordinator. InteragencY Coordinatincr Council re: Birth to 6 procrram Update: Bill Nesmith, Coordinator for the Birth to 6 Program for the Interagency Coordinating Council read a letter updating the Board on this program. The Interagency coordinating Council is made up of representati ves of various governmental agencies, day care providers and parents. He reported that work has begun on the 1990 grant. Mr. Nesmith thanked the Board of the County's support of this proj ect and asked for support in addressing representatives in Congress about funding for this project in the future. CONSENT AGENDA: The following items were reviewed by each Commissioner: 1) AGREEMENT Amendment re: Interlocal Cooperation; The Creation of a Council on Governments; Jefferson County, Grays Harbor County, Pacific County and Clallam county. This amendment updates the agreement to reflect· the Gray Harbor County's role as "host County"; the expansion and composition of the Advisory Committee; expansion of the funding sources for 03A as well as other items. 2) Letter of Representation to the Washington state Auditor. This letter is to be signed by the Chairman. 3) Request for out of state Travel; Jefferson County Sheriff's Department. This request is for two Sheriff's Deputies to travel to South Dakota to bring back prisoners. commissioner B.G. Brown moved for approval of the items on the consent agenda as presented. Commissioner Dennison seconded the motion which carried by a unanimous vote. .... ......:...: .','.','.. .. ..'" :.;.:.:.;.:.:.:.:.;.;.:.:.:.:.:::::::::.,..,'.... '.:.' ................;........ ..........',..:....... '.' .'';';;:::. ....... .. :.:.;::::......... ¡¡¡!¡¡¡¡¡:¡¡¡:¡::!JIII!I"~~:i:jjJ~~~í·:i:.:~~~::!!j!!!~~~~~::::::::::::j... HUKAN SERVICES June 12. 1990: CONTRACT #1440-74178. Amendment 4 re: county Community Client Substance Abuse Services. Human Services Deoartment: State Department of Social and Health Services: commissioner B. G. Brown moved to approve the amendment as submitted for the County Community Client Substance Abuse VOl 16rAr,r 00 44~ commissioners' Meeting Minutes: Week of June 11, 1990 Page: 2 services program provided by the Human Services Department and funded by the State Department of Social and Heal th Services. Commissioner Dennison seconded the motion. The motion carried by a unanimous vote. PUBLIC WORKS Annual Bridae Inspection Reoort: Public Works civil Construction coordinator, Bruce Laurie, presented and reviewed the annual bridge inspection report. The federal requirements for bridge inspections were discussed. The Portage Canal Bridge and the Queets River Bridge are the only two bridges in the County that require an ultrasound inspection and an underwater inspection at specific time intervals. Bruce Laurie noted that the Portage Canal Bridge has been inspected and was found to be safe. FACILITIES KANAGEKEN'! Bid oQenina: For Tree Removal at Courthouse: Frank Gifford, Architectural projects Coordinator, opened the bids for the removal of trees on the Courthouse grounds as follows: BIDDERS BID TOTALS Eager Beaver Tree Service, Port Angeles $18,375.00 He explained that these large trees will have to be held by a crane and then cut down. The stump will then have to be ground down to grade. This is why the cost is so high for their removal. Commissioner B.G. Brown moved to have the Public Works Department review the bid for accuracy and make a recommen- dation for bid award that is to the best advantage of the county. Commis- sioner Dennison seconded the motion. The motion carried by a unanimous vote. LEASE: Space in Federal Building for Jefferson County Coooerative Extension Offices: U.S. Postal Service: This lease is for three separate spaces on the first, second and third floors of the Main Post Office Building in Port Townsend that total 4,908 square feet, and will cost $1,130.00 per month, Frank Gifford reported. A 2,000 square foot space on the second floor will be carpeted and repainted for the cooperative Extension Office. Commissioner B.G. Brown moved to approve and have the Chairman sign the lease wi th the U. S. Postal Service for the space in the Federal Building. Commissioner Dennison seconded the motion which carried by a unanimous vote. CONTRACT re: Remodel of the Second Floor of the Courthouse. District Court. Courtroom: Melco Construction: commissioner B.G. Brown moved to approve the contract with Melco Construction for the remodel of the second floor of the Courthouse, for the District Court Courtroom. Commissioner Dennison seconded the motion which carried by a unanimous vote. PLANNING AND BUILDING Shoreline Setback variance: WesterlY of Port Townsend City Limits: construction of a sinqle Family Residence: Peter Albrecht and Lynn Anderson: Associate Planner, Jim Pearson, stated that this shoreline setback variance to allow an 85 foot setback for a residence. This is a 15 foot variance from the shoreline setback requirements. This bank is over 200 feet high and the setback required .is 100 feet. The applicants have stated that if the setback requirement is met they would have to build their house quite high to be able to have any water view. A geologist analyzed the site and the stability of the bluff and reported that the bluff tends to sluff off in slabs. He concluded that an 85 foot setback would not be a risk to the bluff, but that the more generous setback would be best. There are no houses within 300 feet on either side of the proposed building site, so averaging the shoreline setback would not be appropriate even though VûL 16 rAGE 00 kl). ,?Y, L:f:. .' ~ TÞ·"-··,~_ Commissioners' Meeting Minutes: Week of June 11, 1990 Page: 3 there are residences further west that are setback 75 feet from the bluff. If this setback is approved, it would allow a 92.5 foot setback on the adjacent property to the west, Jim Pearson noted. Jim Pearson then reviewed the findings that must be made by the Board to grant this setback request. The Planning and Building Department has reviewed this request and it is their recommendation that it be approved. Lynn Anderson stated that another reason they are requesting this setback variance is to allow as few trees as reasonable to be taken off of the property. Mr. Albrecht noted that there is a bunker at the edge of their property. He also noted that the properties are over 300 feet wide, so it isn't likely that the adjacent property would have a home built within 300 feet of their residence. commissioner B.G. Brown moved' to adopt the findings and grant the variance requested as recommended by the Planning Department staff. Commissioner Dennison seconded the motion. The motion carried by a unanimous vote. Request for Setback Variance: To Construct a Garaae - 15 foot Variance: End of Discovery Bay. Lot 7 Block 50. Junction city Plat: Glenn (Skip) R. Wood: Associate Planner Jerry smith reported that this request is for a variance of 15 feet from the standard 20 foot setback for the placement of a garage. The garage proposed is 30 by 40 feet and since the property fronts on Ninth street and a platted alley, a setback of 20 feet is required from both. The applicant, who is aSking for a variance from the Ninth street setback, stated that the lot is only 50 feet wide and the hardship is created because of these setback requirements. Jerry smith then reviewed letters received from adjacent property owners who oppose this setback variance request. The applicant, Skip Wood, and some of the adj acent property owners were present. Jerry Smith reported that there is an existing residence (mobile home) on the lot which sits immediately below the proposed garage location. Skip Wood stated that the main thing that they are planning for this site is a garage to store cars and someday a house will be built on top of it. He explained that this was a 50 foot lot and the abandoned railroad right-of- way was purchased, which adds a little more property to that side of the lot. Mark Getzendaner, an adjacent property owner, stated that over the years his family has asked permission to build on their lots, in this same area, and were told that they could not because the lots are so small. He added that the site description as it is presented here is terribly deceptive. He then presented pictures of the area. Mr. Getzendaner added that Mr. Wood has trespassed on their property and generally ignored everything they have been told over the years about not being able to build on this property. Commissioner Dennison stated that some of these issues are not part of this consideration of a setback variance. Mr. Getzendaner added that Mr. Wood has already drilled a well which may be within a 100 feet of his septic system drainfield. Mr. Wood stated that the mobile home is not currently placed where it will be finally located. It has not been set up yet. Jerry smith added that based on the fact of the proposed location of the garage on a portion of the lot that is only 50 feet in width there is a hardship. Commissioner Dennison noted that the applicant has a choice in how big a garage is built, so this is not a hardship. Jerry smith then recommended that the applicant could down size the building and orient it in such a way that the setback requirements could be met. Commissioner B.G. Brown stated that the 20 foot setback from a street is for sight distance for traffic. After further discussion of the site characteristics, Mr. Getzendaner advised that the Board should visit the site. commissioner B.G. Brown moved to table action on this request until the Board has time to visit the site and get more information on the topography of the site, the platted right-of-ways and the lot size. commissioner Dennison seconded the motion. The motion carried by a unanimous vote. VOL 16 rAG~ 00 4ß:3 ~" i~¡ Commissioners' Meeting Minutes,: Week of June 11, 1990 Page: 4 state Environmental Policy Act Review: #CC14-90 Airport Profes- sional and storaae Center: Airport Cutoff Road (1500 South Pros~ect street): Paul and Patricia Harder: (See also Minutes of June 4, 1990) Jerry smith reported that action was tabled on this SEPA determination for a Planned Unit Commercial Development at last week's mee~ing. At that time the Board asked for the Planning Department to bring information regarding how this project meets the criteria for a Planned Unit Development. Commissioner B.G. Brown moved to bring this item off of the table for consideration. Commissioner Dennison seconded the motion which carried by a unanimous vote. Jerry smith then reviewed the criteria for a Planned unit commercial Development. Criteria a: The project has 180 feet of frontage on the Airport Cutoff Road. criteria b: Letters of intent from three businesses who intend to occupy this development were presented; Marbri, Inc. a computer design firm, Harder and Associates, an industrial marketing communications firm and the Airport Self Storage Center. cri teria c: 1,500 feet of floor area in a single structure or combination of structures has been met, because 65,000 square feet of storage facility and office space are planned. criteria d: The development is located on five acres and a written plan stipulates the type of businesses that will occupy the development. A needs analysis must be submitted as part of the project, but there is no indication in the Development Code as to when that must be done. The environmental checklist and the suggested mi tigating measures were reviewed. Commissioner Dennison stated that one of the questions regarded the buffering of the site by using the adjacent gravel pit. Paul Harder requested that he has talked with the Public Works Department about this proposal and they have indicated that there is no problem with him using the gravel pit as part of his buffer. He added that he would like to put Rhododendrons in along the gravel pit which would mean that permission is needed for cutting down some existing fir trees. commissioner Dennison stated that the County is not sure what that gravel pit will be used for in the future. Commissioner B.G. Brown added that the Public Works Department will have to look at whether the Rhododendrons would screen that gravel pit in place of the firs that are there now. commissioner B. G. Brown moved to issue a mi tigated determination of non- significance as presented. Commissioner Dennison seconded the motion which carried by a unanimous vote. Recruest for setback Variance: To Construct a Double Caroort - 20 Foot Variance: Lot 13 Tamarack villaae. Irondale: Lonn Holman: Jerry smith reported that Mr. Holman is asking for a twenty foot setback variance for the addition of a double carport on his property at Tamarack village in Irondale. There is a limitation on the Tamarack Village Plat that there be no access off of Pattison Street. This carport would be built on the property line. commissioner Dennison noted that this request does not meet the criteria which states that variances be granted for special situations where there is a limitation caused by something other than by an action of the property owner. Mr. Holman reviewed some photographs of his property with the Board. He explained that the only options he can think of would mean he would have to have access to this carport off of Pattison Street. Mr. Holman explained that his current one car garage is 20 feet from the property line. The Board noted that they can not issue a variance to plat covenants. After further review of the possible options Mr. Holman has and further discussion about the request, Commissioner B.G. Brown advised Mr. Holman that they would need to know what the cost difference would be for the placement of the garage at the al ternati ve site discussed. Commissioner Dennison moved to table action on this request until the applicant can provide more information on the costs of placing the garage on the other side of the property. Commissioner B.G. Brown seconded the motion which carried by a unanimous vote. VOL 16 rA~~ 00 Æð.D. . /. ·.-..., commissioners' Meeting Minutes: Week of June 11, 1990 Page: 5 Tuesday: June 12. 1990: state Environmental pOlicV Act Review: Kala Estates. Develop a 21 Lot Subdivision on Nine Acres: Kala point Develooment: Bill Lindeman. Kala Point Develo~ment Comoany: Jerry smith reported that this subdivision is the last one in the Kala Point Development area. This nine acre parcel of property is adjacent to the sales office and the time share condominiums. There would be 20 single family residential lots and a 3/4 acre lot for commercial purposes. After review of the environmental checklist, Commis- sioner B.G. Brown moved to issue a determination of non-significance and lead agency status for the Kala Estates Development. Commissioner Dennison seconded the motion which carried by a unanimous. JUVENILE AND FAMILY COURT SERVICES Lois Smith. Director. Juvenile and Family Court Services re: Law and Justice Committee ReQort and Department proqrams: Lois smith reported on the Law and Justice Committee's meeting with Representative Jim Hargrove. She explained that this meeting was held the day after the Legislature met and approved the law and justice funding package for counties. There is not a lot of information on how this funding will be handled yet. The Law and Justice Committee asked Representative Hargrove to check into a Supreme Court decision that makes Superior and District Courts pay Labor and Industries insurance coverage for jurors. This can only be changed by State legislation. Lois smith and Commissioner Dennison reported on several other issues that were discussed. They also discussed a survey that the members of the Law and Justice Committee have been asked to do and how that informa- tion will be used by the Board in allocating funds to these departments. Summer School Students for Skills Center at Ki tsa'D county: Lois Smi th reported that two students have applied for the summer school courses at the Skills Center in Kitsap County. The School District have agreed to let the Department use a van if the County pays the insurance and gas. It is hoped that nine students will enroll in this program so the van can be filled. Electronic Monitoring Equi'Dment: Lois Smith let the Board examine the monitoring equipment for Juvenile offenders who can be allowed to serve their time at home. The Department now has two sets of this equipment. The equipment will cost $6.00 per day when it is in use. A contract for this equipment is currently being reviewed by the Prosecuting Attorney before it is submitted to the Board for final approval. PROSECUTING ATTORNEY June 12. 1990: John Ravmond. prosecuting Attorney and BerYl Thorsen. Office Suoervisor re: Ecruioment for the Prosecutor's Office: John RaYmond and Beryl Thorsen reported that their office will be receiving a computer from the State Office of Support Enforcement. The State will reimburse the County for the cost of this computer. The Board concurred that the Prosecutor's Office purchase the computer. Clair Dyckman. puqet Sound Water Ouality Authority re: Draft Plan 1991: Clair Dyckman, puget Sound Water Quality Authority reviewed the draft 1991 Puget Sound Water Quality Plan for the Board. She thanked the Board for their support of the Authority during the past legislative session. There are three new programs: Estuary Management Program, which allows for inclusion of federal agencies and treats puget Sound as an Estuary of National Significance; the Habitat Protection Program; and the Pesticide Program. Issues and programs that may be of interest to the county are: How the plan relates to the. growth management bill and to the wetlands issues. The Authority will adopt minimum standards VOl 16 rAG~ 0(1 AI.. l1.~ A;I:.!:-~ dill· - --! ! commissioners' Meeting Minutes: Week of June 11, 1990 Page: 6 (regulations) for local governments to deal with wetlands. These minimum standards (regulations) will then become part of the counties growth management plan. These regulations will be presented in september. The Board expressed concern regarding the plan that the County must develop for the growth strategies funding and the various state agencies that are involved in overseeing the various components of the plan. Clair Dyckman explained that the Authority is a planning agency whose role is to see that Puget Sound is protected as much as possible in the programs that are developed statewide to protect wetlands and deal with growth strategies. There is a proposal regarding stormwater to set up a local government stormwater assistance service, since there is expertise in this area at the local level. The bugs need to be worked out for this program, and the Authority is aSking the counties for comments on it. This is an opportunity to design a state technical assistance program for local governments which will include their input. The Non-point source pollution program is the same but the Authority is recommending that the Non-point rule be revised. Clair Dyckman then reviewed the four funding options being proposed for the protection of puget Sound. ~e meeting was recessed at the end of the business day on Monday and reconvened at 11:00 a.m. on Tuesday with all three Commissioners present. ~ Application for Assistance from the Soldiers' and Sailors' Relief Fund: commissioner B.G. Brown moved to approve the application for Soldiers' and Sailors' Relief funds as submitted for $50.00 to Herschel Atkinson for a trip to the VA Hospital for Paul Anderson. Commissioner Dennison seconded the motion.' The motion carried by a unanimous vote. MEETING ADJOURNED <~~ JEFFERSON COUNTY BOARD OF COMMISSIONERS d~ro1:~ t ß61~) B. G. Brown, Member- ~~ vat. 16 f'Ar)~ On 4· Ai f"'". L1: ';"þ