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HomeMy WebLinkAboutM082090 ':::,:;,':>::"':-:.'.>>,>:>>'':::::;:? :::_'..:-:-:-:"::::,-><':' ::>'::::':,: ':. -."-'. '..> ;.:;:.:.::'--':. ~~~ì~_ District J)i$.~~tqt: .~.~F~$~N.·....;.......·.....·..·....:......00. =~..;.:..;...........;;.........ø.;.·;.·;.·...Ó~;~.;bbiœI~8±¿,j~~S···;······....... ............... ;-:::::;;;:::::::;:;:::;:::::;:; ...,.....,.......;-:::;;:::::::.:.;:;:;:::::.;:...:::;::;;:::;.;:,'.;,',:.;- .... ';.:" ':., "::::::;---;'-:-:::',::::::<:. ¡Î~~ ··~·!!I!lrdl·!·I¡:íll!~~~!RÎ~=i¡' i1i¡!¡¡iiif!fiií'IIII~llliil.'¡¡ 1!1.[c(lIlit!.IIII.iil!IJI¡lj'¡I,iii;·Cì1W'" JlZIIUTB8 WEEK OF AUGUST 20, 1990 Chairman George Brown called the meeting to order at the appointed time. Commissioner B. G. Brown and commissioner Larry W. Dennison were both present. Mary Gaboury. Auditor re: Accountinq for Law and Justice Funds: Mary Gaboury explained her concerns regarding the tracking of the Law and Justice Funds for 1991. She suggested that the Law and Justice Funds be treated like a separate budget to account for receipt and disbursal of the funds. A line item for Law and Justice will resolve the.accounting needs. She pointed out that there shouldn't be co-mingling with other funds. She needs a determination on how to handle the Law and Justice accounting by 'September 10, 1990. commissioner Dennison stated that at the beginning of the process of distributing the funds, the Law and Justice Committee should present the funding priorities to the Board. BUSINESS FROM COUNTY DEPARTMENTS: PUBLIC WORKS ,f ,Þ BID OPENING: Construction of Imorovements to Oak Bay Road CR'812: Bruce Laurie, Civil Construction Engineer, opened and read the bids received for the construction of improvements to Oak Bay Road as follows: BIDDERS BID TOTALS Lakeside Industries, Inc., Port Angeles Ace Paving Company, Inc., Bremerton $ 465,952.65 420,440.85 Engineer's Estimate 439,600.00 Commissioner B. G. Brown moved to have the Public Works Department check the bids for accuracy and make a recommendation for bid award that is to the best advantage of the county. commissioner Dennison seconded the motion which carried by a unanimous vote. ,} .. ;;~..., Ii ".f-l.......'.... . '" ,;!' 11\< í~;! ' 737 i . t' ~ - t~ I Commissioners' Meeting Minutes: Week of August 20, 1990 Page: 2 BID OPENING: Furnishina Three (3) Used Passenqer Vehicles (1989 or newer): Eileen Simon, Administrative Assistant, opened and read the bid received for three used passenger vehicles from National Car Rental system, Inc., which consisted of nine alternate bids as follows: Vehicle Model/Year Total Cost Sales Tax Alternate #1: 1990 Plymouth Acclaim $26,778.00 $2,169.02 Alternate #2· 1990 Dodge Shadow 23,172.00 1,876.93 Alternate #3 1989 Dodge Omni 19,308.00 1,563.95 Alternate #4 1989 Plymouth Horizon 19,308.00 1,563.95 Alternate #5 1990 Oldsmobile Calais 28,431.00 2,302.92 Alternate #6 1990 Pontiac 'Grand AM LE 29,304.00 2,373.62 Alternate #7 1990 Chevrolet Cavalier 23,562.00 1,908.52 Alternate #8 1990 Pontiac .Sun Bird 24,162.00 1,957.12 Alternate #9 1990 Chevrolet Corsica 23,136.00 1,874.02 Commissioner Dennison moved to have the Public Works Department check the bids for accuracy and make a.recommendation for bid award that is to the best advantage of the County. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. Administrative settlement re: County Road project CR'816. Rhody Drive. Four Corners Road. Airport Cut-Off Road Intersection Im~rovement: David P. , Karen R. Johnson: Aubrey Palmer, Office Engineer, explained the proposed administrative settlement which was a result of negotiations with David and Karen Johnson. A counter offer was received from the Johnsons, they are willing to accept the approved fair market value of $893 for the right-of-way on condition that the County remove and relocate the existing satellite dish (cost $850.00), and re-establish five Douglas Fir trees along the right-of-way line (cost $225). The Public Works Department recommends approval of this administrative settlement. Commissioner B. G. Brown moved for approval of the administrative settlement with David and Karen Johnson for the right-of-way as recommended by the Public Works Department. Commissioner Dennison seconded the motion which carried by a unanimous vote., Application for Franchise: To construct. operate and Maintain a water Line on County Road ¡ Riqhts-of-Way: Black Point Road: Sam Bolina . Ap~licant (Continued from Auaust 13. 1990 Meetina): Sam Boling was present when Eileen Simon explained that Deputy Prosecution Attorney, Mark Huth, was attending for informational purposes. Mark Huth requested that this applica- tion for franchise be tabled until a later date. The Board concurred. License to Use county Road Riqht-of-way: Well Protection Area: Black Point Road: Sam BOling. A~olicant: Mark Huth explained that an easement is better protection for the County than a license to use the County Road Right-of-Way. He noted that if the property were purchased, the license for the well protection area would not be recorded and the new owner might not be aware of the 100 foot protection area. An easement is recorded with the County Auditor as part of the property and a purchaser would know it existed. Sam Boling said that he had no problem with an easement instead of a license on the 100 foot radius around the well. He questioned the placement of the easement, the potential for parking, the amount of paperwork to record an easement, and if a survey WQuld be required. Mark Huth felt that the easement wouldn't entail any more paperwork than the license and noted that he isn't sure if a survey would be needed. He also noted that the Environmental Health Director needs to be consulted to determine the kind of restrictions placed on the easement. If the easement is satisfactory then a motion to withdraw the application for license may be made. He recommended that this license to use County Road Right-of-Way be tabled until August 27, 1990. The Board concurred. 'fd ·16·;M~. 00738 ~.?¡:'21111!¡~~~, .. commissioners' Meeting Minutes: Week of August 20, 1990 Page: 3 Claim #C-0790: Helen J. Flowers: Public Works Director, Gary Rowe, presented the recommendation for approval of this claim for damages in the amount of $315.81 as recommended by the Safety Committee. commissioner B.G. Brown moved for approval of payment as recommended. Commissioner Dennison seconded the motion which carried by a unanimous vote. Interlocal cooperative Purchasina Aareement re: Maintenance Management system for Jefferson county: City of Seattle: Gary Rowe explained that this agreement is for Jefferson County to be included in the solicita- tion for proposals for a cooperative maintenance management. commissioner B.G. Brown moved for approval of the Interlocal Agreement with the City of Seattle for their consultant on Maintenance Management. Commissioner Dennison seconded the motion which carried by a unanimous vote. FACILITIES MANAGEMENT Ap~roval and Adoption of the stormwater Advisory Board By-Laws: Janet Kearsley, Stormwater Management Coordinator, explained that the only difference between the StormwaterAdvisory Board Bylaws and other bylaws is that the staff participation is defined differently since non-voting staff members are from agencies other than County. Commissioner B. G. Brown moved to approve the recommended bylaws as pre- sented. Commissioner Dennison seconded the motion which carried by a unanimous vote. CONSENT AGENDA: Each Commissioner reviewed the items on the Consent Agenda. Commissioner B.G. Brown moved to adopt and approve all items as pr~sented. Commissioner Dennison seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 89-90 re: Appointment of Mental Health Professionals 2. PUBLIC NOTICE re: Request for Letter of Interest from citizens of the Tri Area (Chimacum, Port Hadlock, Irondale) for appointment to the vacant position on the Tri Area community Center Board of Directors 3. Appointment to the Alcohol and Drug Abuse Advisory Board; Gerie Flitton; Three year term to expire August 20, 1993. Executive session: The Board went into an Executive Session with Deputy Prosecuting Attorney Mark Huth and Assessor Jack Westerman regarding personnel. PLANNING AND BUILDING CONTRACT re: Water Ouality Grant: State Deoartment of Ecoloav: Planning Director David Goldsmith explained that this Water Quality Grant is with the Department of Ecology with the funding coming from the Centennial Clean Water Funds for the Port Townsend Bay Water Monitoring project. This County sponsored project is through the Marine science Center. The Center has monitoring sites throughout Port Townsend Bay as an educational project. Jefferson County is the grant administrator although all the funding goes to the Marine Science Center. David Goldsmith also reported that the total cost of the two year project is $96,000. Further discussion was held regarding the planned uses for the funding, most of which is to be spent on public education. Commissioner Dennison moved to approve the grant with the State Department of Ecology for the Marine Science Center. commissioner B.G. Brown seconded the motion which carried by a unanimous vote. i >;;i,. ....:~ ':' "'>-,....,;¡ '- 16 f~Í;¡~ m73'9 Commissioners' Meeting Minutes: Week of August 20, 1990 Page: 4 AGREEMENT Number 6-91-150-02 re: Loaned Personnel to the state Department of Community Development: David Goldsmith. Plannina Director: David Goldsmith explained that the contract provides for the County to be reimbursed at the rate of $3,405 a month, plus associated benefits. The reimbursement is not to exceed $26,600 over a six month period. The Agreement is expected to terminate on December 31, 1990. commissioner B. G. Brown moved to approve the Agreement for the loan of Planning Director David Goldsmith to the state Department of Community Development as presented. Commissioner Dennison seconded the motion which carried by a unanimous vote. HUMAN SERVICES License Renewal re: For Jefferson county Human services De~artment to Provide community Mental Health services: washington State Deoartment of social and Health Services: commissioner Dennison moved to approve the application for Jefferson County Human Services Department to apply for license renewal with the State Department of Social and Health Services to provide community mental health services. Commissioner B.G. Brown seconded the motion which carried by a unanimous vote. '* '* '* Approval of Homeowner's Guidelines for Fall Historic Homes Tour. September 15 and 16. 1990: Port Townsend Chamber of Commerce: commissioner Dennison moved to authorize Chairman George Brown to sign the Homeowners Guidelines for the Chamber of Commerce to use the Jefferson county Courthouse on the Fall Historic Homes Tour. Commissioner B.G. Brown seconded the motion which carried by a unanimous vote. Update on uocoming Visitors Guide for 1991: Port Townsend Chamber of Commerce. Tourism committee: Ron Olsen, Jim Broughton, W. J. Medlicott II, and Timothy witten were present to explain the need for advance funding for the purpose of printing the Visitor's Guide for 1991. The estimated cost to have the Guide printed is $15,000. Half of that amount is being requested from the County and half is being requested from the City. The Chamber would like to have the printing completed by January or February of 1991 in order to place the Guides on the ferry system, in other visitor information centers, and to distribute to the tourists who come to Jefferson County. The anticipated modifications to the 1991 Guide content and layout were discussed. Timothy witten showed a mock-up regional map to the Board and explained the changes in scale, the additions of color, and how the various communities would be emphasized. The Board concurred that funding be provided within the time frame needed to have the 1991 Visitor's Guide published by the beginning of 1991. '* * '* The Board held an interview for the Planning Commission Appoint- ment before recessing at the end of the business day. The Board reconvened Tuesday morning. All Board members were present. Lois smith re: Law and Justice Committee Report: Lois smith, Marianne Walters, and Beryl Thorsen of the Law and Justice Committee presented a report to the Board. Lois smith explained that the report is the final product of the Law and Justice meetings. The report includes needs and interests categorized by Department and is intended to be used as a guide for the Board in determining how to allocate Law and Justice Funding. Recommendations, an expenditure work sheet, and an inventory of topic needs are included. ~\.,: : ~.C'.. . t.Mr·: 0·· n ~ l~'O'· .,.. ~J I' A " .._ ,t,'·:~rz\'; commissioners' Meeting Minutes: Week of August 20, 1990 Page: 5 A discussion was held on how to allocate Law & Justice Funding for purposes of accounting, how to figure out budget requests for shared equipment, how to handle potential repair and replacement of equipment purchased through this program, and the value of the package presented. It was decided that further meetings will be held on the funding. stan Betts re: Repeater Modification for EmergencY Medical Services Communications: stan Betts and Terry DeLeo were present to explain the request for the installation of a repeater at the Port Townsend Fire Department tower. After testing, it was determined that installing the repeater would mainly increase the reception of emergency calls in Quilcene and Port Ludlow, although other areas would also benefit. It was estimated that the plan for this repeater could be in place within weeks, and that it's a matter of installing a phone line to the Sheriff's Department to get the system operational. There would be no need for major modifications at the Sheriff's Office. The modification would benefit the fire emergency response, and would not improve Sheriff Department communications. It was determined that the cost would be under $2,000 to complete the project. The State will provide funding for the repeater if a local match is available. Commissioner B.G. Brown moved to approve the cost sharing with the State up to $1,000 on the repeater modification with Emergency Medical Services. Commissioner Dennison seconded the motion which carried by a unanimous vote. MEETING ADJOURNED j, ,. .:: JEFFERSON COUNTY BOARD OF COMMISSIONERS ~~ ~~ ~~, Chairman B.G~) ~~ /'-:~~r~;::-"J~' / J}\'~'~ v.·~. ~ ,"'\, /,~,;<~..:~,,~i\ SEAL.:. .'."....c..~·...~..fj.~..·../.......... ". -.' ¿." .... .."'.....' ", '\ 1,~ .~?<. ' . 1, '.'~ J;.'~1jj.~~7Îf"i;····t:.·:.". \.,' . 1>1.' -r,' ~-- .1,' __~ J ~, \~. . >: '.' , -.. , : ~ \ If ". ..~. ..'~~ _ !.- '\ ~ ~__.. 'b~~/J!~~ -;.:' ~-~r ;",- ,4.·~i'!: _"'.... ,,. ~\ .:'......~~:)(' ~ ". ~r.,,;....;:, . ,,,, ~ Lorna L. Delaney, Clerk of the Board ¥~ y ff) ·tð~;; . 'on ':7..11 -.