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HomeMy WebLinkAboutM082790 ~. ~ i " , " ::.. ~:~:~:~tf::~~\ ~:¡:¡;¡:~{:::~:¡::::::::;: ........... .. ............ .. .. . . . . . . . . . . '::;:::;:::::::::::::::::':::::::';':::'::';" :.:.:.:.:.:.:.:.:.:.;.:.:.:.:.'.: ............................................;.;:;:;:;:;:;:;::; ,n" ......... .. ... . ,',' .. .:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.;.:.:. ............................ :;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:: ',' ....................... .................... ......... JlZIIUTB8 Week of August 27, 1990 commissioner B. G. Brown and Commissioner Larry W. Dennison were both present when Chairman George Brown called the meeting to order at the appointed time. A~proval of Minutes: Commissioner Dennison moved to approve Minutes of June 25, July 2, and 23, 1990 as corrected and the Minutes of July 16, 1990 as read. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. ....... ......... ..... ........ .... ...............;.:.:.:.:.:.:.:.:.:.:.:.:.:.:.....,......... . :::;:::::::::::::::;:;:;:;:::::::::;:::::::::::::;:;:;:;:;.;.;.;.;.;:::;:::: :.;.;.;.;.;.;.:.:.;':':..,:.:......,..'...,... ....:. '.'.:.:.:.:-:<-:.:.:.;.>;.:,:.:<.:.:.:<.:,:.:-:,;.:,;.:,:.:.:.:.:.:.:':' ii:!!i!!i!I!IIIII-"~!ill~!::·~~.li!¡:III~!II;!I!:!¡!!:¡! PUBLIC WORKS Bid Award: Oak Bay Road project CRfJ81'2: Public Works Chief Inspector, Tom Morello, read the recommendation from County Engineer Bob Nesbitt on the award of the bid for the Oak Bay Road project CRØ812. The bids were checked .and the recommendation is to award the bid to Ace Paving Company, Inc. or Bremerton for their corrected bid of $427,934.60. ' Ace Paving did not make their bid (according to Addendum 2 sent to all bidders) on the correct form which resulted in an increased total bid. However their unit price was the same and unit price is what the contract is bid on, Tom Morello reported. When it was discovered that Ace Paving had not submi tted a revised proposal (as requested in Addendum 2) the question of an irregular bid was discussed with Deputy Prosecuting Attorney, Mark Huth. Since the error by Ace paving did not materially effect thø outcome of the bids or give them an undue advantage in the bidding process, Mark Huth advised that the bid could be awarded as corrected. commissioner B. G. Brown moved to award the bid as recommended to Ace Paving Company of Brèmerton for their corrected bid of $427,934.60. Commissioner Dennison seconded the motion. Mark Huth advised that Mr. peabody of Lakeside Industries and ¡his attorney, Mr. Hartwich, are present and wish to formally protest the bid. He asked that the Board listen to Lakeside Industries protest and coþfer with him on this matter before any action is taken. Commissioner'.~. G. Brown withdrew his motion and Commissioner Dennison withdrew hi~ second to the motion. ~ C' :ftt 1-~· O'ò ... 'U ¡Mr d 743 '- commissioners' Meeting Minutes: Week of August 27, 1990 Page: 2 Doug Hartwich. Attornev: Mr. Hartwich explained that his firm has submitted a letter to the Prosecuting Attorney's Office outlining why Lakeside Industries is challenging the awarding of the bid. They feel the bid did not conform with the bid procedures as required for a contract to be awarded. There was an addendum sent out that changed three of the bid items in quantity. The addendum specified that it was a requirement of the bid that the bidders respond to it and submit it as part of their bid. Ace Paving acknowledged that they received the addendum, but their original bid didn't reference the addendum because the quantities of the items were'nt the one reflected in the addendum. It is their position that in the public bidding process, which is very strict, there is good reason to avoid this type of irregularity in a bid. Mr. Hartwich added that in terms of dollars this change in quantities of the guardrail increased the bid (at the same unit price) of the low bidder by about $6,200.00, and they are still the low bidder. Court cases have shown that this type of change in a bid is irregular to the bidding process. Mark Huth stated that is this case Ace Paving submitted an item by item bid price. The only thing that changed was the volume. Ace Paving has not asked to change anything on the bid. Public works has corrected the bid proposal based on the additional quantities. Mark Huth stated that in his opinion this does not give them a competi ti ve advantage and therefore isn't a material irregularity. After further discussion of this matter, Mr. Hartwich asked why the County would put out an addendum if it is not meant to be a binding addendum, especially when it was emphasized in the addendum that it must be part of the bid proposal? Commissioner B. G. Brown stated that he doesn't know why the Public Works Department put out the addendum. Georae Peabody. Manager of Lakeside Industries: Mr. Peabody stated that the addendum said "2. Enclosed is a revised proposal. This revised proposal is required to be used for bidding in lieu of the original proposal." When Ace Paving acknowledged that addendum they are saying they would use that new proposal. They did not do that and their bid should be null and void. Tom Morello explained that the addendum was sent out because there were errors on the original proposal and plans. A consultant did the work for the county on this and they neglected to include some of the guardrail on the plans and bid $pecifications. George Peabody stated that Lakeside is not asking to be awarded this job as second bidder. They are aSking that the bid be thrown out and the project be re-bid by all bidders. Commissioner B. G. Brown asked what a re-bidding process would do to the project time table? Tom Morello reported that the plans would have to be changed and new specifications put out so that it is not the same as the project already bid. If the project is left the same all the bidders have already shown their bid information. It would be another month before the bid could be awarded. commissioner Dennison moved to table action on this bid award until the Board can discuss the matter with the Deputy Prosecuting Attorney. Commissioner B. G. Brown seconded the motion. The motion carried by a unanimous vote. Franchise to construct. operate and Maintain a Water Line on county Road Riqhts-of-WaV and Well protection Radius: Black Point Road: Sam Bolinq. Aoolicant: (See also Minutes of August 13, 1990) Deputy Prosecuting Attorney, Mark Huth, reported that the discussion is whether Mr. Boling needs an easement for the well protection area that is on the right-of-way and to make sure that this area would not be encroached on by building or other development. The State requires Mr. BOling to draft a covenant to run with the land to protect the well protection area as part of their approval of his public water system. Because of this requirement, Mark Huth reported thàt he has asked the Public Works '. .. vi( :. 16 f4~ 00 ~?44 .. Commissioners' Meeting Minutes: Week of August 27, 1990 Page: 3 Department to add this to a proposed resolution to grant Mr. Boling the Franchise. Mark Huth reported further that the County Engineer reviewed Mr. Boling's plan wi th regard to determining an amount for a Bond as requested by the Board. He recommends that a bond of $100,000 to insure construction and maintenance and any problems that would arise from the operation of this system on the County right-of-way. Mr. Boling has been advised of the bond requirements and that he must comply with Ordinance #2-81; he must obtain all required permits; and he must supply the County with copy of all documents he is required to file with state. Mark Huth recommended that the Board take no action on this franchise application until Mr. Boling can provide proof that he can get the necessary bond. Sam Boling: Mr. Boling asked that the franchise be approved contingent that he obtain the required bond. He does not want to have to obtain a bond for a franchise that might not be approved. Mark Huth added that the County could approve the franchise contingent on Mr. Boling meeting all of the conditions outlined. Bill Goodhue: Mr. Goodhue asked if the bond would run for the term of the water line franchise? Mark Huth stated that the bond is to cover maintenance and operation of the water system for the franchise term. Public Works Director Gary Rowe: Gary Rowe reported that there is a provision in the County Coordinated Water System Plan where the Public utility District is a backup for any privately owned water system in the County. The PUD would take over the water system if this franchise were not renewed after its' term. Commissioner B. G. Brown stated that he feels the bond should be issued in phases. Why would you need the cost of the construction to be included in the bond once the system is built? Mark Huth responded that if the water system failed completely at least the amount of the original construction would be needed to rebuild it. Replacement cost is what the ordinance requires. commissioner B. G. Brown stated that Mr. Boling has to get State approval through Department of Health to operate this water system. As far as running the water lines down road with a franchise, the County requires a franchise thelòcation of all the water lines is known. That way if work must be done, or if there is eruption and damage to road the County knows who is responsible for it. Mark Huth stated that is correct, the bond is for potential damage to county property and that the amount of the bond is based on the total cost of construction of the water system as a method of estimating costs. He stated that he has no recommendation as to whether the Board approve this franchise or not, only that the Board make findings as to the pUblic's best interest. Mark Huth will draft the findings of fact which need to include that the franchise is in the public interest. These facts will be developed from the pUblic testimony taken at the hearing. Sam BOling: Mr. Boling stated that there is a chance that after he gets all of this franchise taken care of there may not be any water in the well. If that is the case he wants his bond back. Mark Huth stated that if there is no franchise there is no need for the bond. Bill Goodhue: Mr. Goodhue asked that the County furnish Mr. Boling with a list of acceptable bonding companies. Mark Huth responded that the Ordinance requires that a State Certified surety be used. The County cannot provide any more information than that to Mr. Boling regarding bonding companies. This matter will be considered again on September 4, 1990. t ~.. if) fAGf 00' 745 commissioners' Meeting Minutes: Week of August 27, 1990 Page: 4 R.A.P. proiect Prospectus: various county Road projects: county Road Administration Board: Gary Rowe reviewed the projects to be submitted for Rural Arterial Project funding throuqh the county Road Administration Board. The CRABoard will screen the projects and advise the County sometime in November regarding which ones will be funded. 1) Airport Cut-Off/Rhody Drive/Four Corners Road Intersection project. Total estimated cost $332,200; RATA Funds $202,400.00 2) Chimacum Road; widen road from the Hadlock intersection towards Chimacum to the Post Office area. Total estimated cost $265,200; RATA Funds $185,000. 3) Southerly Portion of Airport Cut-Off Road. Total estimated cost $363,060; RATA Funds $244,600.00 4) Airport Cut-off Road - northerly Total estimated cost $574,940; RATA Funds $384,600.00 5) Dosewallips Road. Total estimated cost $266,400; RATA Funds $174,000 6). Beaver Valley Road; Intersection with Larson Lake Road Total Estimated Cost $420,900; RATA Funds $271,920. commissioner Dennison moved to approve application to the County Road Administration Board for funding on these various county road projects. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. Intent to Establish Roads in Woodland Hills : Administrative Secretary, Eileen Simon, reported that this resolution is to set a hearing date for the intent to establish roads in the Woodland Hills area, per an agreement with Eagle Eye, Inc.. Commissioner Dennison moved to approve Resolution No. 90-90 setting the hearing date as recommended for September 17, 1990 at 10:30 a.m. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. Intent to Vacate a Portion of station prairie Road in Woodland Hills: S28. T30N. R1W: commissioner B. G. Brown moved to approve Resolution No. 91-90 setting the public hearing for the Intent to Vacate a portion of station prairie Road in Woodland Hills as recommended for September 17, 1990 at 11:00 a.m. Commissioner Dennison seconded the motion which carried by a unanimous vote. Executive session: The Board went into an Executive Session with Public Works Director Gary Rowe regarding personnel. Later in the Dav: Recommendation for Bid Award: Furnishina Three (3) Used Pas- senger Vehicles: 1989 or Newer: Commissioner B. G. Brown moved to award the bid for the purchase of three 1990 Chevrolet Cavaliers to National Car Rental System, Inc. for their bid of $25,470.25 (including tax) as recommended by the Public Works Department. Commissioner Dennison seconded the motion which carried by a unanimous vote. Bid Award: Oak Bay Road. CRØ812 (See Item on Pa9'e 1): Commis- sioner Dennison moved to award the bid for CRØ812 Oak Bay Road to Ace Paving, Inc. of Bremerton as recommended by the Public Works Department and the Deputy Prosecuting Attorney. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. Letter of Resianation Solid Waste Advisory Committee: Fred Apstein: Commissioner B. G. Brown moved to accept the resignation of Fred Apstein from the Solid Waste Advisory Committee and to advertise for a person interested in being appointed to this position. Commis- sioner Dennison seconded the motion. The motion carried by a unanimous vote. . . 16 ~~OO 746 -';;~- ;¡~ Ii' .. Commissioners' Meeting Minutes: Week of August 27, 1990 Page: 5 Recommendation re: Attendance at the Washing-ton Recreation' Park Association Mid-Year conference, Al Giersch of Parks Advisory Board: Gary Rowe reported that Al Giersch who is a member of the Parks Advisory Board has expressed interest in attending the mid-year conference of the Washington Recreation and Park Association. He would like the County to reimburse his expenses to attend this qonference. Commissioner B. G. Brown moved to approve the payment of Al Giersch's expenses to attend this conference as requested (approximately $300.00). Commissioner Dennison seconded the motion which carried by a unanimous vote. Deductible Elections for 1990-1991 policy Year: Washington Counties Risk Pool: Gary Rowe reported that the Washington Counties Risk Pool is giving the County the opportunity to elect the amount of deductible on insurance coverage for the next policy year. After a discussion of the current deductible level ($5,000.00) and the possible cost savings of a higher deductible, Commissioner Dennison moved that the County elect a $10,000.00 deductible on its' insurance coverage with the Washington Counties Risk Pool. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. FACILITIES MANAGEMENT Third Floor Print Room Remodel: Plannina Deoartment: Architec- tural Coordinator, Frank Gifford, reported that the plans to remodel the third floor print room include a frame wall and door to close off the stairs to the attic; carpeting the floor; installation of ventilation in the rooms; installing some electrical outlets and painting the walls. This work is estimated to cost approximately $9,961.00. These rooms will house the three employees of the Building Department. Commissioner Dennison moved to approve the request for funding of the remodel of the third floor print room as requested. Chairman George Brown seconded the motion in the absence of Commissioner B. G. Brown. The motion carried by a unanimous vote. Port Townsend Community Center Rental Rates: Frank Gifford reviewed the proposed rental rates for the Port Townsend Communi ty Center spaces. These rates would be temporary until the Port Townsend Community Center Advisory Board reviews them. Commissioner Dennison asked how these rates compare to the rates charged at the other Community Centers? Frank Gifford will put this information together and bring it back for the Board's consideration at a future date. PLANNING AND BUILDING DEPARTMENT HEARING re: Plat Amendment: Ocean Grove 3: Plat Adiacent to Beckett Point Road: Associate Planner Jerry smith reviewed the petition to amend the platted right-of-way in Ocean Grove Plat #3 for the Board and several interested area residents. This plat is adjacent to Beckett Point Road. The road was not constructed in the platted right-of-way. After the plat was approved and recorded the road was constructed so that it encroached on Lots 11 and 12 of the plat. This amendment to the plat would shift the right-of-way 30 feet to the east so that it coincides with the location of the road. Jerry Smith then reviewed the findings, agency responses, testimony, conclusions and recommendation for this plat amendment. The Planning Department recommends approval of this plat amendment with two condi- tions: 1) A revised drawing of the approved alteration be prepared which will be filed with the County Auditor after the Board's approval and 2) Location of the power pole anchor be verified and a utility easement be granted for it. The Planning Department feels this amendment will benefit the pUblic use and interest. Chairman Brown opened the hearing for publïc comment. VI. 16tAff. 00 747 commissioners' Meeting Minutes: Week of August 27, 1990 Page: 6 Frank Vane. President. Ocean Grove Owners Association: Frank Vane explained that he filed this request for the plat amendment. It was discovered that the road was misplaced several years ago. Lot 12 had lost area because of the road encroachment. Half of Lot 11 was deeded to Lot 12 to make it the original square footage. The remaining portion of Lot 11 was not suitable for building so it was sold as a reserve drainfield site for lot 3. Lots 4, 5, and 6 have all gained land. He reported everyone in the Lot Owners Association is satisfied with this process. Hearing no further comment for or against this proposed amendment, Chairman Brown closed the hearing. Jerry smith reported that a notice to the ti tIe of Lot 11 was filed when the lot was di vided which indicates that it is not suitable for building. Commissioner B.G. Brown moved to approve the amended plat of Ocean Grove Subdivision #3 with the conditions as recommended and to sign the findings and conclusions. Commissioner Dennison seconded the motion which carried by a unanimous vote. Mark Huth explained to Mr. Vane that he would have to supply the proper documents, including the mylar before this plat amendment is official. Setback Variance to Construct Six Detached Garaqes at Kala Laaoon ' Condominium proiect: Kala point: Laqoon Associates. Applicant: Associate Planner Jerry smith explained that this request is for a setback variance for the six detached garages of the Kala Lagoon Condominium project. A 15 foot variance is requested from the access road. The shoreline setback requirement doesn't leave enough land to accommodate the design of the homes and the garages. Also the grade of the land is fairly steep. Meeting the shoreline setback has resulted in pushing the buildings uphill on the property leaving the detached garages within five feet of the access road. Jerry 'Smith then reviewed the criteria for granting a variance which include that a hardship is created by the property and whether or not there are any unusual conditions or circumstances of the property that are not shared by neighboring properties. The Planning and Department conclusions are: a) The minimum building setbacks established by the Shoreline Permit create extraordinary conditions on the property. b) Compliance with the Shoreline setbacks and the minimum 20 foot setback from the access street restricts reasonable use of the property for de- velopment of the residential units and the detached garages. c) The sloping nature of the property has a direct bearing on the usability of the property. d) The proximity of the lagoon to this site is unique and the surrounding properties do not share the same condition. . The Planning and Building Department recommends approval of this request with the condition that a letter is received from the Fire District indicating that they have no problem with the project in terms of fire protection. Chairman George Brown asked if there were any comments . Renate Wheeler, Lagoon Associates, explained that the main road for access to Kala Point is Sail view Drive which is owned by the Homeowners Association. The access road to this development is owned by Lagoon Associates. This road is a cul-de-sac with very easy turn around. Ted Rogers reported that he submitted a letter to the Board regarding this development and his concern that the requirements with respect to the buffer zone adjacent to the lagoon have been violated. He and several other homeowners 'want to make sure that the lagoon is not endangered by the construction. Renate Wheeler stated. that they are Y&.. 16 tA~ 00 748 commissioners' Meeting Minutes: Week of August 27, 1990 Page: 7 complying with all Shoreline requirements as set out by Associate Planner Jim Pearson. Fred Grove, Architect, explained the hardship the shoreline setback and the grade of the property cause on the development of this property. Planning and Building Director, David Goldsmith, explained that the Shoreline Permit required a buffer along the Lagoon side of the develop- ment. Part of that requirement is that several trees were to be removed by hand, but they were actually removed with a backhoe. Jim Pearson went to the site after complaints were received and determined that the intent of the buffer was maintained. The buffer was re-planted. Commissioner B.G. Brown moved to approve the setback variance· as recommended, due to the findings of fact and conclusions presented. Commissioner Dennison seconded the motion which carried by a unanimous vote. HEARING re: EmerqencY Exceotion to the Jefferson county Develoo- ment Code: To continue ooeration until october 31. 1990 of the Shotwell Gravel pit: Hastinas Avenue and Cape Georae Road: Lakeside Industries. Aoolicant: David Goldsmith, Planning and Building Director explained that Lakeside Industries began some rock crushing about a month ago at the gravel pit, known as the Shotwell pit, located near the Cape George Wye. This work was started because Lakeside Industries is supplying overlay material for a couple of project in the County. There were complaints from adjacent residents about the operations at the pit (the noise levels, dust and environmental issues concerning ground pollution from asphalt processing) Upon investigation it was found that the rock crushing activity is defined as industry under the Development Code and the pit is in an area that is designated residential. A stop work order was placed on the project and then lifted to allow time for review of several issues: * Is this activity a grandfathered activity at this pit? '* There are other gravel pits in the County where the same problem will occur with regard to rock crush- ing. '* A gravel pit is exempt under the Development Code if there is a surfacing mining permit. The proces- sing (crushing) of the gravel is not exempt because it is defined as industry. '* The manufacturing (turning the crushed rock into asphalt or concrete) is considered industrial. '* Industrial operations have to occur in an industrial designated area or in a resource area. Looking into these matters will take time, David Goldsmith added, and asked that as a short term measure, this operation be considered an exception to the rules for the next 90 days. David Goldsmith then read the following passage from Section 5.620 of the Development Code: "Exceptions from the administrative procedures portion of this Ordinance may be granted by the Board of Commissioners. No exception shall be granted unless the Board shall first determine that the exception is a bona fide emergency situation that is not caused by lack of foresight by the applicant. The Board also finds that the emergency exception is in keeping with the general intent of the Ordinance and the public health, safety and welfare would not be adversely affected thereby. In granting exceptions the Board may require its' own conditions which in its' judgment will secure substantially the administrative procedures or requirements so varied. Exceptions shall be non-renewable and shall be granted for a specific period of time. Public notice is given." Deputy Prosecuting Attorney, Mark Huth, reviewed a letter from Short Cressman & Burgess, Attorneys for Lakeside Industries, which outlined their request for the granting of this exception or a determination that the activity in this pit is grandfathered. He added that he feels there is an advantage to the County granting the exception because it gives the County the opportunity to assure that the pit is operated in a way that conforms to the public safety, health and welfare. Originally wr.: 16 rAtE 00 749 j,!!IIi);:" commissioners' Meeting Minutes: Week of August 27, 1990 Page: 8 there were complaints about noise and dust. There is a state law which prohibits excessive levels of noise, and it was found the noise levels were exceeded. Lakeside Industries has attempted to address the concerns. If the exception is granted conditions can be imposed and the activities can be monitored, however if the activities are considered to be grandfathered the only power the county has over them are general policing powers if a state law is violated with regard to noise, air or water pOllution. Mark Huth noted that if all of the gravel pi ts in the county are considered as grandfathered uses, then the County would have to amend the Development Code to address the general problems that would occur throughout the County where a gravel pit is located in a residential area. Chairman George Brown opened the hearing for public comment. Carter Breskin: Carter Breskin stated that a letter which she had sent to Mr. Peabody (with a copy to the Board) lists her concerns about air pollution, noise control, ground pollution and dust control. She doesn't have a strong objection to the work continuing at the pit until October 31, as long as strict controls are maintained and the operation is monitored closely by the County. Joe Breskin: Joe Breskin stated that he is in favor of granting an emergency exception on this and that the County maintain control over the process. He stated that they have lived opposite the pit for a long time. Bob Wheeler. Public Works Director. City of Port Townsend: Bob Wheeler reported that the City of Port Townsend has an interest in keeping the pit in operation until October 31 to finish several projects. The city would also be concerned about the cost of hauling asphal t if the exception is not granted. Sequim or Port Angeles are the closest alternative sources. Marly Yourish: Marly Yourish stated that she lives a minimum of 1,300 feet through the woods from the gravel pit. She described the noise level and her concern for the environmental issues, including fumes from the asphalt processing and groundwater contamination. She sees a great deal of growth in residences in the area in the future and feels that the long term affects should be taken into consideration. She feels that the processing should be moved to a non-residential area. Tom Beavers. ERA Olympic Real Estate: Mr. Beavers wrote a letter to express his concern about the noise and dust and the importance of buffering to protect property and residences in neighborhood. George Peabody. Manager of Lakeside Industries: George Peabody stated that he thought it was important to work together with the residents in the area to solve the problems. He then explained the history of the Shotwell pit. He said that the rock had been stockpiled for about nine years until this summer, when they had to resume crushing. They have finished crushing to date and have stockpiled enough rock to last about four years. He also said a different crusher would be used next time. As far as the asphalt plant operation is concerned, Mr. Peabody stated that he feels taking the rock to another site to be processed would create more traffic on the roads by doubling trucking time and increase the cost of the asphalt. Carter Breskin: Carter Breskin cautioned that the City and County to take more into consideration than just the costs involved if there is a need to require that the asphalt plant be moved to a non-residential area. She questioned if a crusher can be operated at that site within the State noise requirements? Georae Peabody: Mr. Peabody responded that Lakeside Industries operates rock crushers allover western Washington and he cannot believe they are all out of compliance with the State noise regulations. Lakeside will make every attempt to operate a crusher at this site within the State ''ff1t 16 ~Atf 00 750 Commissioners' Meeting Minutes: Week of August 27, 1990 Page: 9 noise law. In the future a rock crusher or asphalt plant would be placed on the site in a location that would be as far away from the nearby residences as possible. Doua Hartwich. Attornev for Lakeside Industries: Doug Hartwich read the exemption for gravel pits from the Development Code. He also reminded the Board about the closeness of the pit and how that helps keep the cost of the finished product down. To try and separate the rock crushing and the asphalt manufacturing from the excavation, is unreàlis- tic Mr. Hartwich added. In terms of what the County should do long range, Mr. Hartwich stated that Lakeside can't do a job in this com- muni ty and be competitive in the market unless they can do future planning. He also said that the decision to move the processing would effect bids on future projects. He would like to see the Shotwell pit and the processing that is done there grandfathered to allow Lakeside to plan their activities. Marly Yourish: Marly Yourish added that before an industrial use is placed in a residential area, the County should look at what population density is recommended for the area in the County Comprehensive Plan. David Goldsmith: David Goldsmith reported that this area is designated as Suburban/Residential which allows five units per acre density. Hearing no further comment, Chairman George Brown closed the public hearing. Commissioner B. G. Brown stated that the legal question regarding whether this operation is grandfathered at this site or not is a matter that the Prosecuting Attorney must review. This operation is only one of many in the County that will have to be addressed. Commissioner B. G. Brown moved to table the issue of whether this site is grandfathered and to grant an emergency exception to the Development Code until October 31, 1990. Commissioner Dennison seconded the motion which carried by a unanimous vote. Mark Huth stated that he and Mr. Hartwich will develop findings and conclusions for the Board to sign. Extension of Te_porarv Occupancy: Recreational Vehicle Camoer Club: Anderson Lake Road. Chimacum: Everqreen Coho Escapee Retreat: Associate Planner Jerry Smith reported that this request from the Board of the Evergreen Coho Escapee Retreat is to renew their temporary occupancy permit. The preliminary binding site plan was approved in September of 1988 with several conditions. All of the conditions have been met except the construction and pavement of the acceleration lane, the storm drain facilities, the final pavement of the roadways and the submission of the as-built drawings for the on-site septic system to the Health Department for approval. The Planning Department recommends that the temporary occupancy permit be extended until the expiration of the preliminary binding site plan which is september 19, 19910 This will give the club the opportunity to complete the rest of the improvements. commissioner B. G. Brown moved to grant the extension of the temporary occupancy permit for the Evergreen Coho Escapee Retreat until September 19, 1991. Commissioner Dennison seconded the motion which carried by a unanimous vote. HEALTH DEPARTMENT HEARING re: Amendina Ordinance No. 2-77: Jefferson county Health Deoartment Rules and Requlations: On-Si te Sewaae Disoosal systems: Chairman George Brown opened the public hearing regarding the proposed amendment to Ordinance No. 2-77 Health Department Rules and Regulations for On-site Sewage Disposal Systems. Health Department Environmental Health Director, Larry Fay, reported that this amendment is to update section 2.1 to adopt the 1989 State Board of Health Rules and Regula- tions (Washington Administrative Code 248.96.018 through 248.96.175). The Health Department has been using the most current WAC rules and '.~". 16 ~M~~ on ¥ ~'51 , commissioners' Meeting Minutes: Week of August 27, 1990 Page: 10 regulations and this amendm~nt makes the appropriate reference to the state rules in the county's ordinance. Hearing no comment for or against the proposed amendment to Ordinance No. 2-77, the Chairman closed the public hearing. Commissioner Dennison moved to approve Ordinance No. 4-90 amending Ordinance 2-77 as recommended. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. COOPERATIVE EXTENSION sally McDole. coooerative Extension Chairman reI Introduction of New Area Extension Agent: sally McDole, Chairman Jefferson County cooperative Extension, introduced Katherine Baril the new area Extension Agent to the members of the Board. Katherine Burrell explained that she is on the faculty at Washington state University and her job is to provide technical assistance to local governments and local community groups on water quality. Her position is funded for one year. '* '* '* Marqaret Rittmann of Jones and Stokes. Associates. and Clyde stricklin of Kitsap county re: Shoreline of statewide significance policies for Hood Canal: Develooed by Hood Canal coordinatinq council: Clyde stricklin, representing the Hood Canal Coordinating Council, introduced Margaret Rittman, Jones & Stokes Associates and provided each of the Board members with a copy of a draft policy statement formulated by the Hood Canal Coordinating Council. This policy outlines the role of the Hood Canal Coordinating Council in issues that effect Hood Canal as a shoreline of statewide significance. He explained that Jones & Stokes has been working with Counties to develop this policy for inclusion in each county's Shoreline Policy as they are updated. clyde Stricklin continued by noting that each one of the Counties would have their own regulatory aspects, but would be guided by these proposed policies. The State Department of Eòology has reviewed these policies and are very supportive of them. commissioner Dennison asked if the County will be adopting these in some form? Margaret Ri ttman explained that in discussions wi th Planning Director David Goldsmith, it was her understanding that this policy would be incorporated into the County's Shoreline Program during the adoption. process of the revised aquaculture policy. county Planninq Director David Goldsmith. Mavor Brent shirley. City Plannina Director Xichael Hildt and Mike Mccormick. State De~art- ment of Community Development re: Technical Assistance for Gross Substitute HB 2929 (Growth strateqies): Mike Mccormick, representative from the new Division of Growth Management for the Department of community Development explained that his department has the responsi- bility of implementing Gross Substitute HB 2929. Minimum guidelines will be in the WAC's by August 31, 1990. Under this bill the counties are required to adopt interim development regulations to protect critical areas and resource lands which are to be inventoried. Techni- cal assistance will be for this. They will also supply a hands-on manual, provide workshops, supply model ordinances and information on imposing excise fees. There is a great deal of flexibility for local government. There are deadlines and requirements involved to get the grant money out promptly. The money for the grant will be released after the Department of Community Development receives a regional strategy with a breakdown of the products and time lines for the next several years, with a focus on the VOL "16 tA()~ 00 75:¿ -··í*,".ø';tJ:.;~ ~ '111 I ! í f; 4 ¡;¡ j :j . ;1 lj commissioners' Meeting Minutes: Week of August 27, 1990 Page: 11 first year. They anticipate having money available for the next two years. Another aspect of this bill is a required study of data and information on growth to establish a statewide system. This will be in the form of a survey to the fifteen counties involved in this program. The City and the County will work together on the local strategy on september 10 at 4:00 p.m. Herschel Atkinson. Service Officer. American Legion Post #6 re: Ap~lications for Assistance from the soldiers' and Sailors' Relief Fund For Travel to the Veterans Administration Hospital: American Legion Service Officer, Herschel Atkinson, reported that he has found that veterans are making applications for assistance from the Soldiers' and Sailors' Relief Fund to be used to travel to the Veterans Administration Hospital, and then they are not using the funds for this purpose. He suggested that a form be developed that can be taken by the veteran to the VA Hospi tal and signed off by their staff to prove that they actually went to the hospital. The Board advised Mr. Atkinson that the Service Officer and the Post Commander of the veterans organizations would have to require such a form. The Board cannot enforce this type of requirement. ADOPTION AND APPROVAL OF THE CONSENT AGENDA: Commissioner Dennison moved to add items 3, 4 and 5 to the consent agenda, adopt it and approve all of the items. Chairman George Brown seconded the motion in the absence of Commissioner B. G. Brown. 1. RESOLUTION NO. 92-90 ordering the vacation of a Portion of Belle Street. 2. DANCE LICENSE for Discovery Bay Restaurant for 1990 approved. 3. CONTRACT re: Jefferson county Health Department to provide dental services and training for people ;with disabilities; Washington State Department of Health. 4. CONTRACT re: Professional Health Services in the School september 1990 to August 1991; Chimacum School District 5. Application for Assistance from the Soldiers' and Sailors' Relief Fund for Paul A. Anderson in the amount of $50.00 for transportation to the V.A. Hospital. The motion carried by a unanimous vote. MEETING.>A~TÕ1JRNED . ,.."[ ~ 1" t f: ,." ...~" .' ";':;r;;'~ .' v, "', ,l'" i"~'~ '.... ,'t- ..... ".'; ....oJ ":.J '\_, ¡- ,~ .. ,,' / ',' -. e;.- ;' ..:' ~~~ . -. ,". .'. \ ; ""f ~",7 . r \. ._. _~ ; SEAD:~ " ß ~ . JI '~""\ ,-,.~ I . \' ." ~.l ~ ... ~ '*". ... 7.; ~ ~ ..'<...~'~. . ~}~ ~~J -:'- ,. " " I, . . ~ ·~)O",,\ ~""" >.,-,.--"-~....,,, :. JEFFERSON COUNTY BOARD OF COMMISSIONERS ~~ B. 'G. Brown, Member ATTEST: ~~e~9!!~ Clerk of the Board CT I.. Member 'IOf. . 16 tArl on '753