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HomeMy WebLinkAboutM091790 ~ .. .. ....... , . ..... ";:.:.;.'. ,. .:". ..,..... ,. .. .................,... ... ..........,,,... ........ .... ......... ........ xxlIUTBS Week of Se tember 17, 1990 The meeting was called 0 order by Chairman George C. Brown. Commissioner B. G. Brown and Co issioner Larry W. Dennison were both present. After the Board members me with Assessor Jack Westerman and Deputy Prosecuting Attorney Mark Huth, in executive session regarding a personnel matter, the following business was onducted. BUSINESS FROM COUNTYDEPARTKENTS PUB IC WORKS Public Works Director Ga y Rowe and Clyde Burke. ClYde Burke & Associates re: Maintenance Manaqement Proqram for Public Works DeDartment: Public Works Director Gary Rowe imtroduced Clyde Burke of Clyde Burke & Associates. Mr. Burke stated that h s company, located in Colorado, provides consulting services to counties on he installation of computer systems for maintenance management. The progras that will be install~d here will help in the short term work management ( roject and service scheduling process), support for annual planning and budg ting and will help in measuring progress toward objectives that have been e tablished. Mr. Burke then reviewed the reports that can be generated with hese three computer programs. Gary Rowe stated that this system will enhance the reporting system the County already has. Tracking and reporting proj ect progress and how it compares with the time schedule and cost estimates and a listing of the work that has been completed are two are s where currently there is no tracking. The overall cost of the managemen system is estimated to be $18,000.00. This syst~m is a tool to allow the department to do adequate planning and tracking. The agreement will be s bmitted to the Board for approval after it has been reviewed by the prosecu ing Attorney. HEARING re: Intent to Establish Roads in Woodland Hills: Public Works Administrative Secretary Eilfen Simon reported, after the Chairman opened the hearing, that the followi g comments were received on the County's intent to establish Woodland Driv, Sleepy Hollow Road, Marilyn Court, Ridgeview Drive and Cottonwood Cou t in the Woodland Hills SUbdivision as County roads: Public Works: These roaqs ha e been paved and meet the County standards and ~ ould be accepted as County roads when the follow ng conditions have been met: 1. statutory arranty Deeds granting right-of-way (60 foot minim ) are fully executed and filed with the County Aud tor. 2. Reimbursem nt is received from Eagle Eye for the paving. "~ 00 11 lu r~.LE ',' 798 ~Wí , -\: commissioners' Meeting Minutes; Week of September 17, 1990 Page: 2 Gene Seton. Eaqle Eve. Inc.: Genè Seton reported that everything is ready to go. He asked what the Public WQrks is doing with the Deeds? Eileen Simon noted that the legal descriptionsiwere not correct on the first Deeds that were submitted and they must be re-written. I Hearing no further public comment ithe chairman closed the hearing. I Commissioner Dennison moved to establish the roads as recommended by the county Engineer after the condi tions are met. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. state Environmental policy Act Review and Threshold Determination: CRØS79 Beaver Valley Road South and CRØ811 Beaver valley Road North: Aubrey Palmer, Technician IV, reported that an environmental checklist has been completed for each of these projedtsand it has been found that there is no probable environmental impact fromithe Beaver Valley Road North (CRØ811) and South (CRØ579) projects. Commissibner Dennison moved to issue a determina- tion of non-significance and lea~ agency status for CRØ579 and CRØ811 as presented. Commissioner B.G. Brown seconded the motion which carried by a unanimous vote. Application to ODen cou~ty Road Riqht-of-way: East Swaney street. Plat of Irondale #2: Os cars Petersons. A'P~licant: Traffic Engineering Technician Bob Henderson reviewed 'the request from Os cars Petersons to open 100 feet of East Swaney Street to ~rivate road standards. The Public Works Department recommends approval of the application on the following condi- tions: 1) The right-of-way and t~e centerline be located and staked by a licensed surveyor and, 2) the applicant contact adjacent property owners and reach a settlement on compensation for the timber on the right-of-way. Commissioner B.G. Brown asked how:the County will know that the provisions of the second condition have been. met? Bob Henderson stated that he will check into this issue further with the Deputy prosecuting Attorney. Commissioner Dennison suggested that the developer submit a copy of the agreement that he has with the neighboring property owners regarding the timber 0 I commissioner B.G. Brown moved to ëilpprove the application to open right-of- way with the conditions as recommended. commissioner Dennison seconded the motion which carried by a unanimous vote. ¡ HEARING re: Intent to vacate a Portion of station prairie Road in Woodland Hills (S28. T30N. R1W): ¡Eileen Simon reported that this vacation was sponsored by the County for a portion of the station prairie Road in the Woodland Hills subdivision. Two· new roads have been established in the subdivision to take the place of tqis road. Gene Seton would like the County to retain the portion of station prairie Road that lies adjacent to the Port property to enable better traffic circulation in the area, if there is future development of the potential comm~rcial property. Gene Seton reported that the portion of the road he is requesting not be vacated borders property that is owned by the Port and would never be used for anything except possibly a county road if the area develops. This would allow access to this potential commercial area without having to route traffic back onto Airport Cutoff Road. The Board expressed concern about retaining the portion of this road that has access to Airport Cutoff Road. Chairman Brown opened the hearing ifor public comment. Gene Seton: Gene Seton suggested that the area that would provide access to Airport Cutoff Road could be vacated and then blocked. He stated that his only interest is to hold that portion of the road to be used as a frontage road in the future if it is needed. Hearing no further comments for. or against the proposed vacation, the Chairman closed the hearing. Commissioner Dennison moved to table action on i L., , ...vll.: t:~fAGE 00 799 ,-,..;" )HIi!illiàlI;;M!ì!ïi!. Hr:iìJ: .1 Commissioners' Meeting Minutes; Week of September 17, 1990 Page: 3 I i this vacation until more options ¡ can be discussed with the Port of Port Townsend about their property in tliis area. Commissioner B. G. Brown seconded the motion. . Gene Seton asked that the Board retain that portion being discussed if there is a question about possible use of it in the future, but approve the rest of the proposed vacation because i~ the whole request is tabled it will hold up his project. The Chairman called for a vote on the motion. The motion carried by a unanimous vote. ! , I After further discussion regardin~ the potential use of this portion of the right-of-way, Commission Denniso~ moved to bring the matter back off the table. Commissioner B.G. Brown ¡seconded the motion which carried by a unanimous vote. commissioner Dennison then moved to vacate only that portion of station prairie Cutoff Road between Cottonwood Court and Woodland Drive with the conditions as recommended !by the County Engineer. Commissioner B.G. Brown seconded the motion which c~rried by a unanimous vote. ! , ¡ county Enqineer Bob Nesbitt and Deputy prosecutinq Attorney Mark Huth re: Bolinq Franchise: Depu~y Prosecuting Attorney Mark Huth, County Engineer Bob Nesbitt and Mr. Boling were present. Mr. Boling stated that he has been waiting to find out if thè amount of the bond can be lowered before he investigates alternative forms !of security. commissioner Dennison asked what the amount of the bond was b~sed on? Bob Nesbitt stated that he asked the PUD what the replacement cost would be for a six inch water line that is 5,520 feet long. I I I Mark Huth stated that constructioQ costs were used as an estimate, but the county would not expect to replac~ the well and pumps. The figure is based on the PUD's estimate of what it would cost to just install the water line along the length proposed for the !system. I Mr. Boling asked that the amount r~quired be reduced so that he can establish an assigned savings account as security for the county on this system. He feels that $10,000 is a reasonabl~ amount. Mark Huth stated that $50,000 wo~ld be more reasonable and stilll provide some protection to the County. Mr. Boling will consider this amo~nt and report back to Mark Huth. I I I FACILI~IES MANAGEMENT , I I Port Townsend community Center Rental Rates: Architectural Project Coordinator Frank Gifford and Rec~eation Department Director Warren Steurer presented the Board with a proposed rate schedule for rental of the spaces in the newly remodeled Port Towns~nd Community Center. Frank Gifford noted that these rental rates will be established on a interim basis until the Port Townsend Community Center Advisory! Board is established and can review them. ¡ Warren Steurer stated that thes~ rates take into account the types of activities that the building was ¡ used for previously. Commissioner B.G. Brown questioned the rental rates being established on a per hour basis. Warren Steurer added that most gro~ps use the building for one to two hours. This type of rate schedule gives more flexibility in scheduling the rooms, Frank Gifford added. ¡ I Commissioner Dennison moved to approve the interim fee schedule for the Port Townsend Community Center as presented. commissioner B. G. Brown seconded the motion, but noted that he has so~e reservations about the schedule. The Chairman called for a vote on the ¡motion which carried unanimously. ¡ PLANNI.G AND BUILDING i i ¡ I state Environmental pol:iicy Act Review and Threshold Determination re: Inner Harbor Revised (Approved 1988). Revision Includes 26 lots - 12 Detached Sinqle Family units and ~4 Zero Lot Line Attached Residences: Bet- ween Paradise Bay Road and . the Inner Harbor: Pope Resources: Associate Planner Jerry smith reported that formerly there were 62 condominium units ~~LÍ 16 ";i\GE 00 BOO t 1Ii' t· .' commissioners' Meeting Minutes; W~ek of September 17, 1990 Page: 4 proposed for this development. Tbe revised proposal is for 26 duplex units on individual lots. David Cunninqham explained that a subdivision did not exist in this area previously because the condominium units were on commonly owned ground. This is an environmØntal review of an amended preliminary plat for the revised project. i , I A mitigated determination of non-significance was issued on the original plat in October 1988 with 10 mitigative!measures. Three more mitigative measures were attached after the review period. One of the mitigative measures addressed vegetation removal seawa~d of the plat setback line. A vegetation management formula was developed to accommodate the implementation of this mitigative measure. Jerry smith r~ported that when he inspected the site he found some problems with the typesiof vegetation that had been removed in the zones defined by the vegetation mdnagement formula. I , Jim Pearson explained that the Xnost seaward zone, where vegetation was hanging out over the water (Zone! 1) is to protect the fisheries habitat. only a specified amount of aggreg~te foliage mass may be removed above the established ceiling. In zone 2 (!the first 15 feet back from the ordinary high water mark) only vegetation over four feet tall can be removed. A trail to the water could be constructe~. In zone 3 trees under six inches in diameter at breast height can be temoved. Vegetation under four feet high may not to be disturbed. In his inspection of the area, Jim Pearson reported that he found that there was veget~tive removal beyond the agreed management formula levels. I ! David cunningham stated that the v~getative formula is still very practical. Two of the violations that occurred during vegetation removal were on platted lots and the property owner was dehied a building permit on these lots until the vegetation is re-planted. Pope Resources has also violated this formula during lot development and they wi~l re-plant the vegetation. provisions of the formula have been included in the restrictive covenants on the lots. David Cunningham noted that Pope ¡Resources worked through the process and agreed to the formula and will abide by it. They did, however, reserve the right to change the formula durin~ the first three years if it is found to be unworkable. . Jerry smith then reviewed the driginal 13 mitigative measures plus an additional measure stating that t~e area will be re-vegetated. , commissioner B.G. Brown moved to reaffirm the previously issued mitigative determination of non-significance !with the addition of mitigative measure #14 as suggested by the Planning Department. commissioner Dennison seconded the motion which carried by a unanimous vote. I I ¡ state Environmental pOlicy Act Review and Threshold Determination re: Teal Lake villaqe: 111 Lot single Family Detached Residential Housinq Subdivision. Clustered Lots with 23 Acres Open S~ace: South Paradise Bay Road Abuttinq Teal Lake Road: PODe Resources: This subdivision is at the inter- section of Teal Lake Road and Paradise Bay Road, Jerry smith reported. The subdivision is for 111 single fami]y, detached residential lots with 23 acres of open space. The environmental !checklist was then reviewed. The Washington state Department o~ Wildlife has indicated that there is an Osprey nest on the site (Lot 37). . Pope Resources has been working with the state Department of wildlife to protect this nest and the Osprey habitat, Jerry smith reported. The five' mitigative measures were then reviewed. Measure number 5, David cunningham¡noted needs to be narrowed to say "needed improvements identified by this project." Commissioner B.G. Brown noted that the last words of the sentence ar~ "which result from this project." Mi tigati ve measure #4 has been ai problem for a couple of months, David Cunningham reported. This pair lof Osprey resided on another si te when preliminary work was started on ¡this project. Pope Resources asked the Department of wildlife to send a person out to make a site evaluation and to forward them the regulations on Os'prey. They have never responded to these requests. A wildlife consultant ¡ for Pope Resource has provided a policy adopted recently by the Departmønt of wildlife for Osprey. The State considers Osprey a species of special concern. There are no regulations on them. David Cunningham added th~t mitigative measure #4 would make Pope , I , ! . vOl "1- 16 rAGE 00 80.1. ,,0._:,/ ·~ Commissioners' Meeting Minutes; Week of September 17, 1990 Page: 5 Resources go to the Department of! wildlife to develop restrictions on the project that they have no legal i right to impose. He stated that Pope Resources wants to do what is legal and they will do any practical thing that will help keep the Osprey from ha~. He suggested that mitigative measure number 4 be changed to say that ~ope Resources shall prepare a management plan for the Osprey in compliance ~ith the applicable laws. I Commissioner B. G. Brown moved to I issue a mitigated determination of non- significance with measures 1 thro~gh 3 and measure 5 and with the addition of a condition to be drafted by the Prosecuting Attorney, to reflect the discussion and intent of the Boardiwith respect to the Osprey. Commissioner Dennison seconded the motion whic~ carried by a unanimous vote. ! I state Environmental pOli!cy Act Review and Threshold Determination re: shoreline Substantial Development Permit #SDP90-0009: Construotion of a 40 foot Dock at Bridqehaven: David' Marty Xathis: Associate Planner, Jim Pearson, reviewed this permit appl~cation from David and Marty Mathis for the construction of a 40 foot dock at Biridgehaven. There is an existing bulkhead on this si te and this dock is lIke the others that have been buil t in Bridgehaven. Jim Pearson recomm~nds, as allowed by SEPA rules, that the County adopt the Mitigated Determination of Non-Significance that was issued on October 23, 1989 for Glen and Margaret Vorwerk for this project. , Commissioner B.G. arown moved to adopt the existing mitigated determination ofpon-significance issued to Gleb Vorwerk as recommended by the Planning Department. commissioner Dennisoh seconded the motion which carried by a unanimous vote. * * * Discussion of ProDosed stock Restricted Areas: Up-per Hoh: West End (Hearing Held July 23. 1990): T~e Board discussed the issues involved in closing a portion of the Open Range in the Upper Hoh area. Commissioner Dennison suggested that a letter ~e written to Gary Peterson with a list of concerns expressed at the public h~aring and that he be asked to come up with a plan for dealing with these isþues and submit the plan to the county. Commissioner B. G. Brown expresseq concern that if the range is closed the problems of the Elk tearing down f~nces will impact the cattle ranches in the area. The Board concurred that ¡ a letter be drafted to the Peterson's advising them of the concerns, as I noted in the testimony from the hearing, and asking that they develop a pl~n to address those concerns. ADOPTION AND APPROVAL OF CONSENT AGENDA: Commissioner Dennison moved to adopt the Consent Agenda ~s written and approve the following items: 1. CONTRACT re: Oak Bay Road CRØ812¡ Ace Paving Company 2. RESOLUTION NO. 97-90 re: Adop~ing A Regional Growth Management Strategy; Joint Resolution with the City of Port Townsend 3. Appointments to the Gardiner ¢ommunity Center Board of Directors: Helen Dent and Pat Gatchet - eachiwill serve a three year term which will expire on October 22, 1993. : 4. AGREEMENT Amendment re: Intetlocal Cooperation for the Creation of a Council on Governments; Ol~pic Area Agency on Aging; Grays Harbor, pacific~,Clallam and Jeffersqn Counties 5. AGR¡.~ií:(t"'~~J).dment #1 :r:e: Co~sultant; Hazardous Waste Management Plan; Pé!.~I~'S,¡~ng ,& Assoc1.ates ! Commis~~:JLon' ',». ,... B.~O,' wn seconded !the motion which carried by a unanimous vote.: ~< 0 \ I MEETIli~£ 'i; ,JO~ED"~ ¡": »'~ \ ~JEFFE ON COUNTY BOARD OF COMMISSIONERS , JJI!I .. f.\ ; ¡~..¡' I 1) 1 /I /Ð - SEAL" Jt . ~ ~, . It' ¡ V ~ . '. '" ,". .' ...... George C. Brown, Chairman ATTES'it ..,~.¡.II¡J," .,lr4=' ".< ~ " . "'-, ¡¡~ ~ / ) ' '" . "'\ . . \~ .,;!.,..J _ .., lit.. ....... B -G B M mb - '-,..,..~-' .. r n, e er ... , 16:r^GE 00 _. 802 .¥ßl .,_-.'ê' .