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MINUTES
WEEK OF 3ANUARY 17, 1989
The meeting was called to order by Chairman George C. Brown in the
presence of Commissioner B. G. Brown and Commissioner Larry W. Dennison.
HEARING re: Proposed Budget AJJpropriations and. Extensions: Various
County Departments: Chairman George C. Brown opened the hearing, after
reading the requests from the departments, and asked for comments for or
against the proposed budget appropriations requested for the Board of
Equalization, Civil Service Commission, Clerk, Juvenile Detention and Non
Departmental 1988 budgets.
When no one appeared to speak for or against the proposed appropriations, the
Chairman closed the hearing. Commissioner B. G. Brown moved to approve and
sign Resolution No. !=!2 ordering the budget appropriations as requested.
Commissioner Dennison seconded the motion which carried by a unanimous vote.
BUSINESS FROM COUNTY DEPARTMENTS
Public Works
BID OPElfING re: For Furnishing Liquid ProPane: Public Works
Director, Gary Rowe, opened and read the bids received for furnishing 18,000
gallons of liquid propane to the County in 1989 as follows:
BIDDERS:
BID TOTALS:
petrolane, Inc. Seattle
Suburban Propane, Port Townsend
Ferrell Gas, Port Angeles
CAL-Gas, Kent
$
$
$
$
6,796.68 Inc. Sales Tax
8,906.43
7,295.90
5,711.42
Commissioner Dennison moved to have the Public Works Department check the
bids for accuracy and make a bid award recommendation. Commissioner B. G.
Brown seconded the motion. The motion carried by a unanimous vote.
Public
timber
sale.
HEARING re: Proposal to Sell Timber on County Property:
Works Director Gary Rowe explained that this hearing is to declare
on county property surplus so that it can be sold at an advertised
The timber on right-of-way purchased for the Upper Hoh Road and on
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Commissioners' Meeting Minutes: Week of3anuary 17, 1989
Page: 2
county property at the County landfill will be declared surplus. Two
separate sales will be advertised. The sales will be held at the same time,
however. The sale will be by sealed bid for a flat amount. Quantities will
be advertised and the areas have been marked for bidders to identify.
286,000 board feet of timber will be surplused on the Upper Hoh property and
247,000 board feet will be offered for sale at the landfill.
The Chairman opened the hearing and after hearing no comment for or against
the proposal, closed the hearing. Commissioner B. G. Brown moved to declare
the timber on the county property as proposed surplus, and set the bid
opening for February 13, 1989 at 10:30 a.m. Commissioner Dennison seconded
the motion which carried by a unanimous vote.
Agreements (2) re: - Acquisi tion of Right-of-Way: Point Whitney Road
CR{lJ528: Charles Gunstone: These two agreements are for right-of-way
acquisition for the Point Whitney Road project, from the Gunstone family.
Commissioner B. G. Brown moved to approve the agreements for right-of-way
acquisition with the Gunstone family as submitted. Commissioner Dennison
seconded the motion which carried by a unanimous vote.
Reschedule Hearing re: Intent to Vacate County Road Right-of-Wav:
Garden club Road: An intent to vacate Garden Club Road was approved by the
Board previously, but needs to be changed t.o Febt'uary 6, 1989 at 10:30 a.m.,
Gary Rowe reported. Commissioner Dennison moved approve Resolution No. !=!!
to re-schedule the public hearing for the Intent to Vacate Garden Club Road
for 10:30 a.m. on February 6, 1989. Commissioner B. G. Brown seconded the
motion which carried by a unanimous vote.
Sign Application for Federal Assistance for Port Townsend Community
Center: Farmers Home Administration: This application is for final approval
of federal assistance for the Port Townsend Community Center funding, Gary
Rowe reported. Commissioner B. G. Brown moved to have the Chairman sign the
final application to Farmers Home Administration. Commissioner Dennison
seconded the motion which carried by a unanimous vote.
Notice of Comparative Bid Purchase: Sharp 8100 Copier and SF465
Document Feeder: The best bid for a Sharp copier was from Copier Maintenance
Technology in the amount of $2,550.00 for the copier and $1,050 for the
document feeder, Gary Rowe reported. Commissioner Dennison moved to approve
the purchase or the copier and document feeder from the low bidder as stated
after the three day posting period expires. Commissioner B. G. Brown
seconded the motion which carried by a unanimous vote.
RecotDJDendation for Bid Award: One-Ton Flatbed Truck: Chairman
Brown read the bid award recommendation for purchase of a one ton flatbed
truck for the Public Works Department. Gary Rowe added that a Dodge truck
of this size could be purchased on the state contract for $10,000 base price
plus additional items fora total cost of $15,200.00. This truck is a
heavier truck and includes more options than the truck offered on the state
contract. Commissioner B. G. Brown suggested that the bed and hoist be
transferred from the truck being used now, to the new truck. Gary Rowe will
review what type of truc~ is needed for the work to be done.
Commissioner B. G. Brown moved to reject the bid submitted and review other
options. Commissioner Dennison seconded the motion. The motion carried by
a unanimous vote.
DISTRICT COURT
Request to Allow Three Clerks to Continue to Work' Overtime to Bring
Back-log Up to Date: Chairman Brown read the request submitted by Judge
Majhan to allow three clerks to work overtime _ to catch upon backlog in
office. The Board will discuss this matter further with Judge Majhan.
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Commissioners' Meeting Minutes: Week of January 11, 1989
Page: 3
PLANNING
Preliminary Long Subdivision: Larry 30hnson Long Subdivision: Cape
George Road: Senior planner Rachel Nathanson reviewed the staff report and
Planning Commission recommendation for this proposal by Larry Johnson to
divide his five acre parcel into two lots. This property is located on the
east side Discovery Bay. This five acre parcel was created by its' purchase
in 1981 and cannot be short platted', per the platting requirem nts of the
Subdivision Ordinance, for five years. The property can be I ng platted,
however. Lot one will be 3.5 acres and Lot 2 will be 1.5 acres.
All of the property would be used for lots, Rachel Nathanson explained.
Access to both lots is provided by Cape George Road. No acreage s allocated
to open space which requires that a variance be approved. Wa er will be
provided to the lots by the Cape George water system. A deter ination of
non-significance was issued by the B()ard on December 19, 1988. he proposal
is consistent with the provisions of the comprehensive plan, Rach 1 Nathanson
reported. She then reviewed the age~cy responses received on th s proposal.
Two conditions of approval are suggested: 1) the plat shall b restricted
to single family residences as praposed, and 2) access perm ts must be
obtained from the Jefferson County Public Works Department for access onto
Cape George Road prior to plat finalization. The Planning Commission
reviewed this proposal and recommends that the Board grant preliminary
approval of the subdivision based on their findings and th suggested
condition plus an additional proposed condition. The addition 1 condition
states that the open space area sha~l be dedicated on the face of the plat
and be described with dimensions, but shall not be required to e surveyed.
The project proponent withdrew his request for a variance regard ng the open
space requirement. Commissioner B.G. Brown moved to approve the preliminary
long subdivision submitted by Larry johnson, as recommended by he Planning
Commission with the three conditions of approval. Commission r Dennison
seconded the motion which carried by a unanimous vote.
Pro osed C to the Shoreline Mana ement
Planning and Building Department Director, David Goldsmith pr
Board a copy of the proposed changes to the Shoreline Manage
Program wi th the comments and proposed revisions suggested b
Department of Ecology. A public hearing will be held by the Stat
of Ecology on 3anuary 24, 1989 here at the Courthouse.
Settin Public Hearin Code
(Implementing Ordinance): David would like
to set public hearings for the proposed County Development C de? After
discussion of the best way to proceed with this matter he sug ested that
hearings be held on the proposed document. Then when the documen is in its'
final form, it will be published. Adoption of the ordinance ould occur
after a final hearing is held on the ,document in its' final form The final
ordinance could then be published as a section of the newspaper which would
then become the copy that would be printed for public distribut'on.
* * *
APPROVAL OF MINUTES: The Minutes of January 3, and 9, 1989 were
approved as corrected by motion of commissioner B. G. Brown, econded by
Commissioner Dennison. The motion carried by a unanimous vote.
Letter of Resi tion. 3efferson Count Libra Board ~- Trustees'
Elaine Naylor: Chairman Brown read Mrs. Naylor's resignati n from the
Library District Board of Trustees. Commissioner B. G. Brown mov
Mrs. Naylor's resignation and to adv~rtise for a new member from
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Co....issioners. Meeting Minutes, wee1 of .January 17. 1989 page: .
area. Commissioner Dennison second~,d the motion. The motion carried by a
unanimous vote.
Ella Sandvig, Human Services.Coordinator re: Contract for Student
Assistance Program in 3efferson County Schools: Ella Sandvig presented a
contract with Educational Service District #114 for a student assistance
program that has been provided grant !funding. Commissioner B. G. Brown moved
to authorize the Chairman to sign the contract with the Educational Service
District. Commissioner Dennison seconded the motion. The motion carried by
a unanimous vote.
Treasurer, Ila Mikkelsen r~: Cancellation of Uncollectible Personal
Property Taxes: Treasurer Ila Mikkelsen presented a listing of personal
property taxes to be cancelled becau~e they are uncollectible. Commissioner
B. G. Brown moved to approve the cpancellation of $47,430.69 of personal
property taxes that are uncollectible. Commissioner Dennison seconded the
motion which carried by a unanimous vote.
Report of Cash on Hand December 31, 1988 and.. Statement of Receipts
and Disbursements: October 1 , 1988 to December 31 , 1988: Commissioner
Dennison moved to approve the report: of cash on hand for December 31, 1988
and the Statement of Receipts and Disbursements for the period October 1
through December 31, 19.88 as submitted by the Treasurer. Commissioner B. G.
Brown seconded the motion which carr!ied by a unanimous vote.
1988 Budget Transfers: VatioUs County Departments: Commissioner
B. G. Brown moved to approve and sign Resolution No.~ authorizing the
budget transfers as requested by th~ various County departments. Commis-
sioner Dennison seconded the motion which carried by a unanimous vote.
Application for Grant: 3efferson County Fair: Washington State Fund
for Agricultural Fairs: Commission~r B. G. Brown moved to have the Chairman
sign the grant application to the ~ashington State Fund for Agricultural
Fairs for funding to complete a' icomfort station at the Fairgrounds.
Commissioner Dennison seconded the m9tion which carried by a unanimous vote.
Mr. Bob Braun, Employee Relations Services, Inc. re: Emplovee
Services Proposal: Mr. Bob Braun of Employee Relations Services, Inc. came
before the Board to discuss the proposal submitted by Employee Relations
Services for the County's consideration. Commissioner Dennison reported that
the Board has been looking at the proposal presented on September 19, 1988.
Mr. Braun presented a draft contract. for the Board's consideration.
Commissioner Brown asked about the ~ording that officially designates ERSI
as the County's designated labor representative. Mr. Braun clarified that
if, in the course of this contract, the Board wants ERSI to do labor
negotiations for them then they would have the authority, but the County can
choose not to use this service ~ The price quoted would stay the same whether
or not this service is utilized by the County. Commissioner B. G. Brown
stated that he feels that the main service that ERSI would provide the County
immediately would be the market study that has been requested by the Guild.
The various aspects of a market study were then discussed.
Gary Rowe asked what other services ERSI could provide? Mr. Braun reported
that they can provide strategic planning; facilitators for developing
policies: facilitators in accomplishing specific jobs and anything to do with
human resources, employment or labor issues. This contract is a month by
month arrangement with the expectation that it will continue for at least a
twelve month period, Mr. Braun statep.. Since ERSI would be working for the
Board, Gary Rowe, asked how a depat-tmentwould <go about having a matter
addressed? The Board would have tol giveERSI the approval to work ~n any
matter, but they woulp ,work with the department heads.
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