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HomeMy WebLinkAboutM012389 .~.~ - - ~ M I NUTES WEEK OF 3ANUARY 23, 1989 , I The meetingjwas called to order by Chairman George C. Brown at the appointed time. Commi!ssioner B. G. Brown, and Commissioner Larry W. Dennison were both present. i I I I I I Chuck O'Connor, Chairman, Solid Waste Advisory Committee re: Solid Waste Issues: Char1es O'Connor, Chairman of the Solid Waste Advisory Committee asked if this is the best way for him to schedule time to bring the Board up to date 6n the work that the Solid Waste Advisory Committee is doing? The Board sugdested that these meeting should be arranged to include the Public Works Department staff who work on Solid Waste issues. I The membership of the jSolid Waste Advisory Committee, Mr. O'Connor noted, is outlined in RCW 70.95.165 which he then read to the Board. Up to .nine members, who shall r~present a balance of interests, will be appointed to this Committee. To~reserve the balance of interest on this committee is Should be composed asl follows: One third of the members are to be citizens at large (equal repr~sentation from all geographical areas), one third of the members should bel representatives of local government and one third of the membership should! be industry representatives (business, waste manage- ment, and recycling) ~ Currently there are nine members; .4 are citizens representatives (thre~ of which live in the City of Port Townsend), 2 are industry representatives, 2 represent local government, and there one member who does not clearly flit into the category of an industry or local government representative. One olf the ci tizen representatives may actually live outside I the City, the Board inoted. Mr. O'Connor stated some concern abou"t the interview process h~ld before the last appointment was made to this Committee. ' I The discussion continuie regarding the interviewing process and the subsequent appointment that was imade. Mr. 0' Connor concluded by stating that he is highly disappointed with the three commissioners and what they did, because I they did not follow t~e recommendation of the interview panel. i BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS HEARING re: Pro'Posed Ordinance Establishing Fees for the Solid Waste Division: Five interested persons were present when Public Works Director, Gary Rowe, $ubmitted information regarding the proposed ordinance , .t'~!... 15 fM,r 00 265 Commissioners' Meeting Minutes: Week of January 23, 1989 Page: 2 establishing solid waste fees. The main component of this ordinance is the per ton tipping fee proposed for the landfill. The way the proposed tipping fee was derived was then discussed. The tipping rate was based on the tonnage expected to be dumped at the landfill over the 20 year planning cycle as well as a percentage breakdown of garbage collected at the drop box site around the County. Population projections used were those supplied by the State Office of Financial Management. The percentage of waste hauled directly to the landfill is about 86% of the solid waste taken in at all sites. The funds needed for the construction of a new landfill cell and closure of the existing landfill cell and the new cell in the year 2010 were then discussed and the charts submitted were reviewed. The construction of the new landfill cell will require a $1.3 million bond issue which will be paid off over a twenty year period. Incremental increases in the size of the landfill are planned at five year intervals. The liner and leachate collection system will be extended to add to the capacity of the landfill. The tipping fee consists of three components: 1) construction, 2) closure and post closure, and 3} operations. The total amount of tipping fee needed to meet the projected costs is $49.59. The revenues from and costs of running the recycling center are not included in the calculation of the tipping fee. With the tipping fee set at $45 per ton, instead of $50 per ton, the operation costs will have to be cut back, which could mean a shortening of operating hours, reduction in staff, or equipment costs. An operating plan is being developed to be presented to the Solid Waste Advisory Committee sometime in June or 3uly. chairman Brown then opened the public hearing and asked for comments for or against the proposed ordinance. Speaking for Bobby Jevne of Goodman Septic Pumping and himself a contractor for Goodman Septic Pumping, Bill Humlick stated that the fee for dumping septic tank wastes at the landfill is $.04 per gallon now. The suggestion is to raise that fee to $.06 per gallon which is outrageous. Mr. Humlick added that he can transport these wastes to be dumped at the Kitsap County treatment plant, for $.02 per gallon. It will pay for them to hire someone to drive truck to Kitsap County to dump these wastes if the fee is raised. They haul the City sludge one time per week, and feel that if the price is raised for dumping that the City will cut back on this hauling contract. Last year they hauled the Port Ludlow sludge, but that was lost when the County allowed the City of Winslow to apply sludge to the forest on the Peninsula. Mr. Neil Vandervan, Goodman Sanitation, stated that the City generates 4,000 gallons of sludge every day. Bill hauls out about 8,000 gallons of sludge per week. What is happening to the other 30,000 gallons of sludge? What isn't picked up by Mr. Humlick is dumped into the bay. He added that the County should close down the pit at the landfill ,but he asked if it was closed if the County would get out of the liquid waste business. Bill Humlick asked why he should have to pay all this money? Commissioner Dennison stated that the County technically is not required to handle septic wastes. If these wastes are hauled out of the County that will help the County. Mr. Humlick noted that right now he charges residents $105.00 plus $.04 per gallon to haul their septic wastes. Gary Rowe reported that the County has an agreement with the City to provide sludge management services after the City's new sewage treatment plant is built. The City will provide enough capacity to handle the septage from the County when their sewage treatment plant goes on line in 1991. A tipping fee will be charged by the City for processing this septage. Mr. Vanderven stated that septage is different that household waste and processing it could cause problems with the City plant in the future. He added that the County should get out of the business of accepting septage for treatment. He added that he doesn't feel that the $.02 raise is justified at this time. '{w~ 15 r~r: . 00 266 Commissioners' Meeting Minutes: Week of 3anuary 23, 1989 Page: 3 Chuck O'Connor asked if these suggested rates should have been reviewed by the Solid Waste Advisory Committee? Gary Rowe reported that these figures were reviewed by the Solid Waste Advisory Committee in 1987, when an incremental tipping fee increase was approved by the Board to $40.00 per ton, to be reviewed again this year. The Solid Waste Advisory Committee made a motion at their January meeting, Mr. O'Connor reported, that the Chairman advise the Board that the Committee is concerned about this proposed rate increase. Commissioner Dennison added that the SWAC was involved and reviewed the proposed incremental increase. Agnes Walker, Solid Waste Advisory Committee member, stated that it was the understanding of the Committee members that Gary Rowe'would bring information on each of these incremental increases to the Commi~tee to review before it came before the Board again. ' The Solid Waste Management Plan update, Mr. O'Connor stated, is also a concern. Many of Gary Rowe's assumptions about financing and construction are not correct by his understanding of this process, because the Solid Waste Management Plan update must be completed before any construction can be started. The November 1989 deadline imposed by the State for completion of the new cell at the landfill, Mr. O'Connor added, is not firm, especially if the Solid Waste Management Plan is complete and it is apparent that a good faith effort is being made to meet the State requirements. commissioner Dennison added that it is obvious that there needs to be better communication between the Public Works Department and the Solid Waste Advisory Committee. Gary Rowe stated that the schedule for updating the Solid Waste Management Plan is set for 1990, which is after the deadline set by the State Department of Ecology for the County to meet the minimum functional standards. The Public Works Department is trying to meet the State I s schedule for the new landfill cell. Chuck 0' Connor stated that the plan was to be updated by April of 1989 originally, but it was obvious that that date could not be met. The DOE has advised him that they would accept a request for a variance from the November 1989 date as long as the Solid Waste Management Plan is being updated. Gary Rowe stated that there are certain aspects of the Solid Waste Management Plan that will have a significant impact on the design of the new cell and which could delay meeting the deadline for the implementation of the minimum functional standards. He suggested that those issues be reviewed first. Agnes Walker stated that in 1972 when the SWAC was charged with updating the Solid Waste Management Plan and there were years when nothing was done. A more concerted effort should be made to carry through with this task. Commissioner B. G. Brown stated that the Department of Ecology can be very unpredictable and the County should be looking at what can be' done that is within the best interest of the County. Commissioner Dennison added that State legislation is being proposed this session that will mandate recycling which may have some impact on what the Solid Waste Management Plan may include in the future. Mike Humlick stated that more than 50% of their customers are senior citizens on a fixed income. A rate increase will be hard on them.. Gary Rowe fur.ther reported that the rates for dumping asbestos will increase, as well as the rates for dumping at the transfer stations. Rearing no further comment the Chairman closed the hearing. Commissioner B. G. Brown moved to table action on this proposed ordinance establishing new fees for solid waste and to refer this matter to the Solid Waste Advisory Committee for their review and recommendation. Commissioner Dennison seconded the motion which carried by a unanimous vote. AGREEMENTS (2) re: Purchase of Property: CMC Real Estate: These two agreements, Gary Rowe reported, are for purchasing two parcels of railroad right-of-way in the Glen Cove area. These properties are being purchased on an agreed price which was determined by the assessed valuation III,:'!!... 15 tM.~ 00 267 Commissioners' Meeting Minutes: Week of January 23, 1989 Page: 4 of the property. These agreements have been reviewed by the Prosecuting Attorney. Commissioner B. G. Brown moved to approve the agreements for purchase of property from CMC Real Estate. Commissioner Dennison seconded the motion. The motion carried by a unanimous vote. Notice Of Sale re: Surplus Timber on County Property: Upper Rob Road and Miller Road Landfill: Commissioner Dennison moved to sign the notice of sale for surplus timber of county property and set the date of February 13, 1989 at 10:30 a.m. to open the sealed bids received. Commissioner B. G. Brown seconded the motion. The motion carried by a unanimous vote. c .Revising CR{lJ719: OWl Creek BridlJe Project: This is a federal aid project with an 80% match from the bridge replacement funds, Gary Rowe reported. The total cost of the project is being revised from $100,000 to $161,000. Commissioner B. G. Brown moved to approve the revised federal aid prospectus and Resolution No. .!::.!.! revising the Owl Creek Bridge Project. Commissioner Dennison seconded the motion which carried by a unanimous vote. SEPA Threshold Determination re: Point Whitney . Road . Improvement Project CR052B:The environmental checklist for this project was reviewed by Gary Rowe. Commissioner B. G. Brown moved to issue a determination of non-significance and lead agency status on the Point Whitney Road Improvement Project. Commissioner Dennison seconded the motion. The motion carried by a unanimous vote. Certification of 1989 Road Levy and Estimated Revenue Produced: County Road Administration Board: The road district valuation is $717,935,189 with the levy set at 1.2610 which would produce revenue of $905,316.27 Gary Rowe reported. Commissioner Dennison moved to approve the certification of the 1989 road levy as submitted. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. Pre-Application to Farmers Rome Administration for Work to the Exterior of the Courthouse: Commissioner B. G. Brown moved to approve the pre-application to Farmers Home Administration for funding for the exterior work planned for the Courthouse. Commissioner Dennison seconded the motion. The motion carried by a unanimous vote. Recommendation for Bid Award re: Furnishing Liquid ProPane : Commissioner Dennison moved to award the bid for supplying liquid propane to the County to Cal-Gas, Inc. of Kent for $.29347 per gallon. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. Notice of Comparative Bid Purchase: Burster: The burster that the County currently has is not working and needs to be replaced. The cost of the new machine after an allowance is given for the old machines is $3,500.00 from Paymaster Northwest. Commissioner Dennison moved to not accept the bid and to have E.R.& R. contact the vendor and find out what is wrong with the burster. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. After more information was received on the condition of the burster and what would be included in the bid for the new burster, Commissioner Dennison moved to approve the purchase of a burster from Paymaster Northwest after the posting period expires. Commissioner B. G. Brown seconded the motion which carried by unanimous vote. 'rltl . :li. 15 rV~ 00 268 Commissioners' Meeting Minutes: Week of January 23, 1989 Page: 5 COMMISSIONERS' OFFICE Request for Leave of Absence: 3erdine C. Braug: Commissioner Dennison moved to approve a leave of absence requested by Jerdine Bragg not to exceed six months. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. (Letter received on 2/13/89 from 3erdine Bragg requesting that she be terminated from employment effective 3anuary 26, 1989, which was done by Payroll). PLANNING AND BUILDING I Sho~eline Management Substantial Development Permit #88-0017: Floating Shellfish Cultivation System: Thorndyke Bay: All Seasons Aquafarms, Applicant: Associate Planner, Jim Pearson, reviewed this proposal to install two commercial floating longline shellfish culture facilities in Hood Canal. The proposal has been changed and is now only for the Thorndyke Bay site, which is located approximately 1,500 feet offshore in water less than 50 feet deep at low water. The Shoreline Commission recommendations and the conditions suggested for the permit were then reviewed by Mr. Pearson. He advised that the Shoreline Commission reviewed each proposal site. They felt that the By Water Bay site should not be recommended for approval because of the conflict with recreational uses in the area. The Thorndyke Bay site has no adjacent public park lands and the Shoreline Commission voted to recommend approval of that site with the conditions as amended. Commissioner B. G. Brown moved to approve shoreline permit #SDP88-0017 for the Thorndyke Bay site only, with the eight conditions as suggested. Commissioner Dennison seconded the motion which carried by a unanimous vote. Cbanue in Hearing Date: Proposed Flood Plain Management Ordinance: Commissioner B. G. Brown moved to change the hearing date for the hearing on the proposed changes to the Flood Plain Management Ordinance to February 13, 1989 at 2:00 p.m. Commissioner Dennison seconded the motion. The motion carried by a unanimous vote. Revision to Long Plat: River Valley View Long Plat, Dutch Quam: This long plat has 10% of the property set aside for open space as required by the platting ordinance, Planning and Building Director, David Goldsmith, reported. Mr. Quam sold a portion of this open space property to another party and is proposing to buyout the County's ownership of it for ap- proximately $10,000 which is allowed by the platting regulations. Mr. Quam does not have the $10,000 right now and asked if the County would allow him to make payments on this amount over a period of time. David Goldsmith suggested that an agreement be entered into with Mr. Quam stating that he must come up with a certain amount of money by a certain date and then the open space notation would be removed from the plat. The Board directed David to do more research into other possible solutions to this situation. State Environmental Policy Act Review: Mini Storage Units: Glen Cove Industrial Park, Otto Street: Douulas Bramhall. Applicant: This proposal for 54 mini storage units, to be housed in four buildings, located in the Glen Cove Industrial area was reviewed by Senior planner Rachel Nathanson. The project 'will be built in phases with the first building to house 19 units. One access onto Otto Street will be used by this project. Rachel Nathanson then reviewed the environmental checklist for the proposal and the suggested mitigative measures. Commissioner B. G. Brown moved to issue a mitigated determination of non- significance. ,Commissioner Dennison seconded the motion which carried by a unanimous vote. ~~ 15 do; on 269 , . Commissioners' Meeting Minutes: Week of January 23, 1989 Page: 6 HUMAB SERVICES. Ella Sandvig, Human Services coordinator re: Telephone System in Human Services Offices: Ella Sandvig asked that her department be given approval to purchase a new telephone system which costs $8,124.00. The department is losing $400.00 per month on the antiquated system that they currently lease. The new system can be purchased for cash or on a time payment basis over a five year period. Ella advised that she has about half of the cost of the system in her budget and asked that the balance be paid for from the current expense budget. Another alternative, Ella Sandvig reported, is to pay for the system from the Development Disabilities and Alcohol budgets and then have the Mental Health budget pay its' porti~n back to these budgets by a monthly voucher. Ella will check with the Aud~tor to make sure that this can be done. The Board concurred that the Human Services department purchase t4e AT&T telephone system as requested. Article in Leader about Alcohol Program: The recent article in the Leader that stated that the Alcohol program was not going to be funded was printed in error, Ella Sandvig reported. Mental Health Division: There are several proposals before the legislature to disperse the State mental health division to all the counties. El~a will keep the Board informed about what happens on this is~ue. AUDITOR Increase in Election Officers Rate of Pay: CommissionerB. G. Brown moved to approve Resolution No. ~ authorizing the increase in the rate of pay for the election officers as requested by the Auditor, to comply with the new State minimum wage. Commissioner Dennison seconded the motion which carried by a unanimous vote. CLERK Memo re: Clerk Hire: Request to allocate $500 to clerk hire to employ part time person to do microfilming. The Board will discuss this request with the Clerk further. * * * ClaireDvcWm8~, Puget Sound Water Quality Authority re: Briefing on Pullet Sound Water Quality Authority Plan: Claire Dyckman representing the Puget Sound Water Quality Authority reviewed the 1989 PSWQA Management Plan for the Board. She presented a "Summary of Local Government Tasks" sheet for the Board's information. The 1989 plan is the update of the 1987 plan and is the predecessor of one final plan. The Authority is asking for feedback from local governments on what does and doesn't work in the plan. The 1989 plan would cost $88 million to implement which was pared down to $54 million for the bi~nnium. A committee has been working on funding solutions for water quality programs. Another committee has been working on looking at the role that the Authority has played since its' inception and who would that over that role if the Authority is sunsetted. Ms. Dyckman then explained the programs that are continuing and the Authority's unfinished agenda. y' ., \1'... le: . . ~ tf,L on 270 . .. Commissioners' Meeting Minutes: Week of January 23, 1989 -Page: 7 The Authority will be issuing four additional program papers on: oil and hazardous spills prevention, pesticides, atmospheric pollutiorr--and fish and wildlife habitat. Ms. Dyckman complimented Jefferson County on the programs that have been done here and the way they were handled by the County. 1988 Budget Transfers: Various County Departments: Commissioner Dennison moved to approve and sign Resolution No. l=!!.!.authorizing the 1988 budget transfers as requested by the following departments: Auditor, Civil Service Commission, District Court, Health, Juvenile and Family Court Services, Non-Departmental, Planning and Building Department, Planning Commission, Prosecuting Attorney, Recreation, Sheriff, and Treasurer. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. Salary Review Committee Recommendations on Step Increases for County Employees: The Board reviewed and signed each of the Payroll Status Change Forms submitted for employees recommended for step increases after their scheduled performance reviews. Applications for Dance License: The 1989 dance licenses for the following establishments were approved by motion of Commissioner Dennison, seconded by Commissioner B. G. Brown: The Resort at Port Ludlow, the Old Alcohol Plant Restaurant, The Whistling Oyster, and the Valley Tavern. The motion carried by a unanimous vote. ~: ,-.;-,.;. .' Applications for Soldiers I and... Sailors' Relief Fund: The ap- plications for the Soldiers' and Sailors' Relief Fund for William Edgley $250: Earl 3. Namens $175: Harold W. Ellis $250; Frank Lockhart $290: Hersch- el Atkinson $100; Richard Bartman $450: Richard McWaters $500; Michael Williamson $120; James Hill $500 : Mary E. Gibbons $127; Doyle Bare $200; Daniel Kennedy $450; Louella Butts $500; Daniel Lee Conner $400 and Pauline Shaffer $425.00 were approved by motion of Commissioner B. G. Brown, seconded by Commissioner Dennison. The motion carried by a unanimous vote. MEETING ADJOURNED JEFFERSON COUNTY BOARD OF COMMISSIONERS d:~,qha~ SE ~ B. G. Brown, Member < rdine C. Bragg, Clerk of the Board j5 Oil 271