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HomeMy WebLinkAboutM020689 '~ -,. MINUTES WEEK OF FEBRUARY 6 1989 The meeting was called to order by Chairman GeorgeC. Brown in the presence of Commissioner B. G. Brown and Commissioner Larry W. Dennison after the Board met in Executive Session with the Prosecuting Attorney regarding the jail litigation. BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS BEARING re: Intent to Vacate a Portion of Garden Club Road: Public Works Director Gary Rowe explained that when the Garden Club Road was revised a few years ago an exchange of property was negotiated with Mr. Pattison to provide the needed right-of-way. The agreement was that the County would vacate a portion of the unused right-of-way in exchange for a piece of property that Mr. Pattison owned. The vacation of the old right-of-way was never done, however, and is being done now to complete this agreement. Chairman Brown opened the public hearing for comment for or against this intent to vacate. Hearing no comments, the Chairman closed the hearing. Commissioner B. G. Brown moved to approve Resolution No. !=!! ordering the vacation of a portion of Garden club Road right-of-way as advertised. Commissioner Dennison seconded the motion which carried by a unanimous vote. LICENSE re: Use of County Road Right-oi-Way: Paradise Bay Road, Bridgeview Estate Tracts: Pope & Talbot. Applicant: This license is for the use of County Road right-of-way for a well protective radius needed by Pope and Talbot in the Bridgeview Estate Tracts, Gary Rowe reported. Pope and Talbot understands the restrictions placed on this license. Commissioner B. G. Brown moved to approve the license to use right-of-way as submitted by Pope and Talbot. Commissioner Dennison seconded the motion. The motion carried by a unanimous vote. AGREEMENT re: Reimbursable Work: Grade and Fill Parking Lot; Brinnon School District #46: This agreement is for work done to the Brinnon School parking lot, Gary Rowe reported. The work cost $109.62. Commis- sioner B. G. Brown moved to approve the agreement as submitted. commissioner Dennison seconded the motion which carried by a unanimous vote. 15 i~{.~ Otr~41.8 Commissioners' Meeting Minutes: Week of February 6, 1989 Page: 2 CONTRACT re: Furnishing Liquid Propane; CalGas ,. Inc. . of Kent: The contract with Cal Gas, Inc. of Kent was approved as awarded, by motion of Commissioner B. G. Brown, seconded by Commissioner Dennison. The motion carried by a unanimous vote. LICENSE re: Use of County Road Right-of-Way: Biller Drive; 30hn Dugan. Applicant: Gary Rowe reported that based on the site inspection, an area has been defined for Mr. Dugan's license to use right-of-way for a wood pile and a parking area. Commissioner Dennison moved to approve the license to use right-of-way as defined. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. Addition to Official County Road Log: West Nolton Road. Holton's Addition. Marrowstone Island: The residents who live on this road requested that it be added to the road log for maintenance purposes. This is a platted right-of-way, Gary Rowe explained, and all that is required for maintaining the road isa small amount of gravel and then grading once a year. This road serves two people. After discussion of the maintenance needs of this road and what other roads in the area are graded, Gary Rowe recommended that this road be established as an official County Road. Commissioner B. G. Brown moved to approve and sign Resolution No. ~ authorizing the addition of West Holton Road to the official County road log. Commissioner Dennison seconded the motion which carried bya unanimous vote. Emploving Attorneys to. Act as Bond Counsel: Carter Breskin, Property Manager, explained that this resolution is to employ attorneys to act as bond counsel for the County. The bond counsel is needed in relation to the Farmers Home Administration loan for the Port Townsend Community Center project. The bonds for the Port Townsend Community Center project will cost $3,280.00. This bond counsel can also be used for Solid Waste bonds that may be needed in the future. Foster Pepper & Shefelman of Seattle would be employed as the bond counsel for the County for the next two years if this resolution is approved. Commissioner Dennison moved to approve and sign Resolution Ho. 10-89 employing Foster Pepper and Shefelman of Seattle as bond counsel in connection with the issuance of the County's bonds and notes. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. Balance sheet for 3efferson County Current Expense and Operating Budaet for 1989 for the Port Townsend Community Center Project:FmBA Loan for the Port Townsend Community Center Project: Carter Breskin explained that this balance sheet for the County is part of the paperwork necessary for the Farmers Home Administration Loan for the Port Townsend Community Center project. Commiss.ioner Dennison moved to have the Chairman sign the Balance Sheet for the Current Expense fund as submitted. Commissioner B. G. Brown seconded the motion. The motion carried bya unanimous vote. The operating budget is for the operations of the Port Townsend Community Center project for the years 1988 through 1991. Commissioner Dennison moved to approve the operating budget and authorize the Chairman to sign it. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. Notice of Comparative Bid Purchase: Digitizing Tablet and 16 Button Puck for Assessor's Office: The comparative bid purchase for the computer equipment needed by the Assessor's Office to draw maps was approved by motion of Commissioner B. G. Brown, seconded by Commissioner Dennison to approve the purchase of this equipment from Compusave for $2,370 after the three day posting period expires. The motion carried by a unanimous vote. 1.5. I ~~;t" 00. ,""t.J.~ 419 Commissioners' Meeting Minutes: Week of February 6, 1989 Page: 3 . Call for Bids: One (1) One-Ton Truck (for Parks Department): County Engineer, Bob Nesbit, explained that he and Earl Wells, Maintenance Operations Supervisor, have researched car dealers to bid on the purchase of a one ton truck for the Parks Department. Commissioner B. G. Brown moved to approve the call for bids and set the bid opening date for February 27, 1989 at 10:30 a.m. Commissioner Dennison seconded the motion which carried by a unanimous vote. Purchase Reguisition: Three 3/4 Ton 1989 Chevrolet C20 Pickup Trucks; State Department of General Administration: County Engineer Bob Nesbitt reported that the purchase of these trucks is part of a continuing effort to update the County's trucks. There are currently seven pickup trucks owned by the County. The oldest trucks will be declared surplus and replaced with these new trucks. Commissioner B. G. Brown moved to approve and have the Chairman sign the State purchase order. Commissioner Dennison seconded the motion which carried by a unanimous vote. Call for Bids: Two (2) Compact Utility Tractors: These tractors will replace the ones used by parks for mowing parks and Memorial Field, Earl Wells reported.. Commissioner B. G. Brown suggested that the Department check with some of the bigger counties and cities to see if we can purchase off their contract. No action was taken on this bid call at this time. Emplovee Relations. Inc. re: Contract for Services: Gary Rowe reported that he has called several companies that do work similar to that provided by Employee Relations, Inc., but many of . the firms are labor attorneys that provide legal services for Counties and cities. One company is sending a quote on the services that they would be willing to provide. Gary Rowe will check further into other companies that can provide these services. PLANNING AND BUILDING CONTRACT re: Personal Services #89-001; Wetlands Inventory Project: 30hn Beal: Planning and Building Department Director David Goldsmith explained that this contract is for finishing the wetlands inventory. The personal services contract with 30hn Heal will cost $7,750.00. A booklet will be produced that will help the public identify wetlands. Commissioner Dennison moved to approve the personal services contract with John Heal as presented. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. CONTRACT Amendment #G0089064 re: CD Grant for Wetlands Inventory Project: This amendment to the CZM grant is to reduce the scope of the wetland inventory from all the lands to the Hood Canal bridge to 100 to 150 acres of wetlands, David Goldsmith reported. Commissioner B. G. Brown moved to approve the grant contract amendment as presented. Commissioner Dennison seconded the motion which carried by a unanimous vote. State Environmental Policy Act Review re: Redesignation Request Motel Proposal: Twiggs Short Plat. Highwav 20; Rick pierson and Aubby Middleton. Applicants: Rick Pierson and Aubby Middleton have asked that the property known as Lot 2 of the Twiggs Short Plat be redesignated from residential to commercial, Rachel Nathanson reported. The property is located about 1,500 feet north of the Airport Cutoff Road and Highway 20 which is outside of , the commercially designated area. The proponents are buying 5 acres of a ten acre site, and propose to build a three story motel unit on it. The Planning Department recommends that the Board remand this request to the Planning Commission for their review and recommendation. 15 00 420 Commissioners' Meeting Minutes: Week of February 6, 1989 Page: 4 Commissioner B. G. Brown moved to remand this request to the Planning Commission. Commissioner Dennison seconded the motion which carried by a unanimous vote. Final Short Plat Approval: Batchelder Short Plat #SP6-87. Quilcene; 3ack Batchelder. Applicant: Rachel Nathanson reported that this short plat is located off of East Quilcene Road 'and consists of two 2 1/2 acre lots. One lot has a house on it and the other is undeveloped. Commissioner B. G. Brown moved to approve the final Batchelder Short Plat. Commissioner Dennison seconded the motion which carried by a unanimous vote. .Home Business Reauest; Auto Repair Shop: Whiskey Road (Lionel Cochran ProPerty): Will Garris. Applicant: A request has been made by Willard Garris to purchase a piece of property from Lionel Cochran on Whiskey Road and develop an auto repair shop as a home occupied business, Rachel Nathanson reported. She added that she has explained to Mr. Garris that complaints have been received on this property because of the condition of the site. Mr. Garris submitted a letter in 1987 asking for approval of his home business but no action was taken upon that request because of the problems with the property. The buildings on the property do not have final occupancy permits issue for them, Rachel Nathanson added, because of the condition of them. Mr. Garris stated that since his original application, one building has been built and most of the cars on the site have been moved to the rear of the property. He is trying to purchase the property from Mr. Cochran and then he can clean up the site. Commissioner B. G. Brown asked that if Mr. Cochran will be living on the site, even if Mr. Garris owns it, how much the property will be cleaned uP? Mr. Garris stated that if he is going to purchase the property it will not stay the way it is now. He intends to get .rid of all the junk and comply with all of the building permit requirements. The tires on the property will be the hardest to deal with and will take the longest to clean up. Rachel Nathanson asked if Mr. Garris has a time frame for clean up if this plan is approved? He stated that with the exception of the shop itself, he will comply with all the regulations in the next five years. Mr. Garris added that his business has no need for any of the materials that are on the site now. After discussion of what to do about this site and how soon Mr. Garris plans to purchase the property and how soon he will be able to clean it up, Rachel. Nathanson suggested that Mr. Garris be given a letter outlining the criteria that must be met for a home business and then, when he purchases the property and can work toward meeting those criteria. When he owns the property, Mr. Garris can then come back with his home occupied business proposal and the County can take action on it. Mr. Garris added that his main concern is the time frame that the County may require for everything to be in compliance. He cannot run a business and clean up the property at the same time. However, he added, he cannot make any significant amount of money on the property in the condition that it is, in currently. Mr. Garris suggested that the Board give him approval on the condition that he work with the Building Inspector to bring the property and buildings in compliance with the Building Code. Commissioner Dennison moved that conditional approval be given for one year for a home occupied business and in that time the building permi ts be finalized and that any junk on the property be stored in such a way that it is not visible from the right-of-way. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. ,.~ on 1 ;)! ~ '; ; , l 421. Commissioners' Meeting Minutes: Week of February 6, 1989 Page: 5 Review of Comments Recei ved on Mitigated Determination of Non- Significance Issued: Sea Garden Intertidal Shellfish Racks at Killapie Beach: Associate Planner 3im Pearson submitted a memorandum summarizing the comments re~eived on the mitigated determination of non-significance issued for the Sea Garden intertidal shellfish rack project on Killapie Beach. He then reviewed the comments from the Department of Fisheries, the potential adverse impacts and the Planning Departments two additional suggested mitigating conditions. Commissioner B. G. Brown noted that if the Department of Fisheries has a concern, they should address it on the permit that they issue. Jim Pearson confirmed that the Department of Fisheries does issue a permit for this type of project. There isn't enough information about the impacts from this type of activity. The Department of Fisheries feels very strongly that these projects should be monitored, but they have not always included such a requirement on their hydraulics permits. The two additional conditions suggested, 3im Pearson added, for the Sea Garden permit would address this monitoring. He also suggested that the other two permits for this type of project (3an Shriner and Port Discovery Sea Farms) be reviewed at a public hearing, to determine if monitoring should be required on these projects also. Commissioner B. G. Brown stated again, that if the Department of Fisheries has a concern about this monitoring then they should make sure that their concerns are dealt with when they issue their permit. Planning and Building Department Director, David Goldsmith, suggested that one way to address this would be to transfer the lead agency status on this issue to the Department of Fisheries. After further discussion of the issue, it was a consensus of the Board that the Department of Fisheries should place a condition on their permit to cover any concern that they have about the monitoring of the project. Commissioner B. G. Brown moved to approve the mitigated determination of non- significance as issued and directed the Planning Department to send a letter to the Department of Fisheries stating that the County did look at the issue of monitoring and since it hasn't been required in the past by the County or the Department of Fisheries, that it is felt there is not enough information to require monitoring on this site. Commissioner Dennison seconded the motion. The motion carried by a unanimous vote. The Sea Garden project is a primary use in a conservancy shoreline, 3im Pearson continued, and the Board can review the Shoreline Permit or refer it to the Shoreline Commission for their review. Commissioner B. G.Brown moved that this permit be reviewed by the Board and not be forwarded to the Shor~line Commission. Commissioner Dennison seconded the motion which carrted by a unanimous vote. * * * Commissioner B. G. Brown had to leave the meeting to attend another meeting, so only Commissioner George Brown and Commissioner Dennison were present after 4:00 p.m. Facilities Management. Property Manager. Carter Breskin and Treasurer Ila Mikkelsen re: Courthouse Space: Treasurer Ila Mikkelsen and Property Manager Carter Breskin came before the Board, to discuss the proposal of the Commissioners' office and the Treasurers' office trading office spaces. Carter Breskin asked that the Board make a decision on the proposed exchange of office space as soon as possible so that the planning and remodeling work needed can be scheduled along with the other projects that Facilities Management has planned. Chairman Brown explained that the Board needs some time to look at the alternatives with regard to this exchange of space. Carter Breskin will make a list of the issues and discuss it with the Board next week. 'll:. 15 fl,:... 00 422 Commissioners' Meeting Minutes: Week of February 6, 1989 Page: 6 Establishing Travel Allowance Rate for County Emplovees Using Private Automobiles: Commissioner Dennison moved to approve and sign Resolution Ho. 11-89 establishing the travel allowance rate for County employees using private automobiles at $.21 per mile effective February 6, 1989. Chairman George Brown seconded the motion which carried by a unanimous vote. 1989 Budaet Transfers: Clerk and Buman Services Budgets: Commis- sioner Dennison moved to approve Resolution No. 12-89 authorizing 1989 budget transfers as requested by the Clerk and the Human Services Department. Commissioner George Brown seconded the motion which carried by a unanimous vote. Re-Establishment of Petty Cash Accounts: Commissioner Dennison moved to approve Resolution Ho. 13-89 re-establishing the petty cash accounts for the listed County Departments. Commissioner George Brown seconded the motion which carried by a unanimous vote. License approve Booster motion. Washington State Liquor Control Board re: Special Occasion Liquor #074647: Ouilcene. Booster Club: Commissioner Dennison moved to the special occasion liquor license as submitted for the Quilcene Club for February 11, 1989. Commissioner George Brown seconded the The motion carried by a unanimous vote. Applications for Assistance from the Soldiers' and Sailors' Relief Fund: Commissioner Dennison moved to approve the applications for assistance from the Soldiers' and Sailors' Relief fund submitted for David Hardin $300.00 and Richard E. Horton $400.00. Commissioner George Brown seconded the motion which carried by a unanimous vote. JEFFERSON COUNTY BOARD OF COMMISSIONERS -d~wn~ ~~) B. G. Brown, Member ATTEST' oIrYM1i4 J, Mo~ Lorna L. Delaney, Acting Clerk of the Board ~d),~ Larry . Dennison, Member 15 ~:. ~ k on 423