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HomeMy WebLinkAboutM021389 ..10 ~~ ..::....:....:........:....::..:....:..............:..:....:....:..:..:..:....:....::....:......:............::::..:............:....::......:::....:::.-..........:....................::::....:..........:::::....:..::................:......:....:....:..::::......::....:....::..::..:..........::..:..:....:..:......:..:::........::......:..:.........-::..:::......:..:..:..:::......::........:....::........:............::::..:..::......:..::::..::. .. c-~~~o...~~~ ... r ~ ~___# q- ) . M I NUT, E S WEEK OF FEBRUARY 13, 1989 The meeting was called to order by Chairman George C.' Brown in the presence of Commissioner B. G. Brown and Commissioner Larry W. Dennison. Bonita Flagg, Bayshore Animal Shelter ~anHger re: Animal Welfare Prograa Proposal: Bonita Flagg came before the Board to discuss the Animal Welfare program proposed by the Bayshore Animal Shelter. She presented a copy of the proposed program and reviewed it for the Board. The income figures in the proposal do not reflect present income. They are projected on increased fees. In December of 1988 $4,496.00 was received from licensing in the County. $1,285.00 was received from impound and kennel fees in 1988 in Jefferson County, and $611.00 was received in owner surrender fees. Some of the projected fees decrease over time because it is hoped that the program will decrease the level of need for some of these services. Commissioner B. G. Brown stated that he has expressed most of his concern at previous meetings with the City on this issue. He added that he worries about increasing the fees on the second and third impound, especially for County residents. Bonita Flagg advised that if County dogs are licensed, they may never even be picked up because there will be a mechanism for identifying, them which means their owner could be contacted to pick up the animal. Bonita Flagg added that there are more stray dogs redeemed by their owners in the City because there are more dogs licensed in the City. More animals from the County are destroyed because there is no way to identify who owns them. She noted that this proposal can be changed to meet the needs of the County. The City is also reviewing this program. In response to Commis- sioner Dennison's inquiry about nuisance complaint, and how they are handled, Bonita Flagg responded that she would provide the Board with the procedure that is used to investigate complaints. The Board advised that they would review this program further and contact her as soon as possible. BUSINESS FROM COUNTY DEPARTMENTS: PUBLIC WORKS BID OPENING: Sale of Surplus Timber on County Property: Upper Hoh Road and County Landfill: Public Works Director, Gary Rowe, opened the sealed bids received for purchases surplus timber on County property as follows: . 15, 00 504 Cbmmissioners' Meeting Minutes: Week of February 13, 1989 Page: 2 BIDDER: BID TOTAL: Landfill: Dave Bekkevar Bishop Logging Thomas R.Finnerty Hintz Logging, Inc. D. & H. Enterprises Allen Brothers Logging $58,660.00 68,108.00 42,924.00 60,70.0.00 14,234.50 60 , 100 . 00 Upper Hoh Right-of-way: Graham Brothers, Inc. C.L. Warden-Challenge Logging Last Camp Timber Thomas R. Finnerty D. & H.Enterprises $12,639.00 10,000.00 15,962.00 31,300.00 17,282.50 Commissioner B. G. Brown moved to have the Public Works Department check the bids for accuracy and make a recommendation for bid awards. Commissioner Dennison seconded the motion which carried by a unanimous vote. After checking, County Engineer Bob Nesbitt reported th~t Thomas R. Finnerty was the high bidder on the Upper Hoh, and recommended that the bid be awarded to him. The high bidder on the landfill was Bishop Logging but a 7.2% bid bond was received instead of the required 10%. The second highest bid was Hintz Logging, Inc. with the 10% bid bond. The Public Works Department recommends that the bid bond irregularity be waived and the bid be awarded to Bishop Logging. Commissioner Dennison moved to award the bids as follows: Upper Hoh Thomas R. Finnerty for $31,300.00 and for the Landfill that the bond irregularity be waived and the bid be awarded to Bishop Logging for $68,108.00. Commissioner B. G. Brown seconded the motion. The motion carried by a unanimous vote. Establishing Private Road: Burns Road: Off oak Bay Road near Sentinel Firs: This is to establish a private road off of Oak Bay Road,. Gary Rowe reported. The people who live on this road have called it Burns Road for a number of years,' but the name has never been formally established. Commissioner Dennison moved to approve and sign Resolution No. 14-89 establishing a name for a private road - Burns Road. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. Establishing Private Road; Cliffside Road; Off of Cape George Road: Commissioner DenniSOn moved to approve Resolution No. 15-89 establishing a name for a private road - Cliffside Road located off of Cape George Road. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. Signing CR0719 Plans;. Owl Creek Bridge: Public Works Director, Gary Rowe presented and reviewed the project plans for the Owl Creek Bridge Project CRflJ719. Commissioner B. G. Brown moved to approve the plans as submitted. Commissioner Dennison seconded the motion. The motion carried by a unanimous vote. Certification of Road Levy Expenditures for Budget Year 1988: This forms certifies to the State County Road Administration Board the amount spent by the County in 1988 for traffic safety. This information assures the State that the County is eligible for diversion of road funds. Commissioner Dennison moved to approve the ce.rtification and to authorize the Chairman to sign the form. Commissioner B. G. Brown seconded the motion. The motion carried by a unanimous vote. 15 !~~~ 00 505 .~-~ Commissioners' Meeting Minutes: Week of February 13, 1989 Page: 3 Information of Personnel Services: Gary Rowe reported on a number of firms that he has talked to regarding personnel management services. He then submitted the information he received from the various firms to the Board for their consideration. PLANNING AND BUILDING BEARING re: Proposed Changes to the Flood Plain Management Ordinance: Assistant Planner Jim Pearson explained the State Department of Ecology has reviewed the draft 3efferson County Flood Plain Management Ordinance and finds that it is in compliance with all State and Federal requirements. Mr. Pearson then reviewed the proposed . revisions. The following sections are being revised: definitions, administration, flood area protection provisions, floodway and legal provisions. Two new sections are being added: wetlands management in flood hazard areas and coastal high hazard areas. These revisions are required to meet the standards of the National Flood Insurance Program. Chairman George Brown opened the public hearing. Planning and Building Department Director, David Goldsmith reported that this program has been in effect for several years and has worked successfully. Hearing no comments for or against the proposed revisions the Chairman closed the hearing. Commissioner B. G. Brown moved to approve Ordinance Ho. 1=!! the Jefferson County Flood Plain Management Ordinance after the page numbering is corrected. Commissioner Dennison seconded the motion. The motion carried by a unanimous vote. Reappointments to Shoreline Commission: Commissioner Dennison moved to re-appoint Linda Clifton, Reed Gunstone, and Norm Norton to each serve another three year term on the Shoreline Commission. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. UPdate of Shoreline Management Master Program re: Union. Wharf: Washington State Ecological Commission: David Goldsmith reported that the Ecological Commission met last week to hear testimony on the revisions to the County Shoreline Management Master Program. Each of the Commission members has until March 7, 1989 to decide if they approve of the changes made to this program. AUDITOR Auditor Nary Gaboury re: Salary Administration Committee Issues: Mary Gaboury presented a letter outlining issues that have come before the Salary Administration Committee and the recommendations to the Board for action: Job Titles for Human Services Emplovees: Change job description titles for Human Services employees to say "Chemical Dependency" in place of alcohol and/or drug abuse. Commissioner B. G. Brown moved to change the job description titles for Human Services positions as recommended. Commissioner Dennison seconded the motion which carried by a unanimous vote. Job Classificationf Human Services Department: Recommend that the job classification of senior Chemical Dependency Counselor in the Human Services Department be established at a Grade 28. Commissioner B. G. Brown moved to establish the job classification of Senior Chemical Dependency Counselor at Grade 28 as recommended. Commissioner Dennison seconded the motion. The motion carried by a unanimous vote. 15 f At~ rf,06 , )' Commissioners' Meeting Minutes: Week of February 13, 1989 Page: 4 30b Classification, Planninq Department: Recommend that a Permit Technician position be established at Grade 22. Commissioner Dennison moved to approve the establishment Technician position at Grade 22 for the Planning Department. B. G. Brown seconded which carried by a unanimous vote. of a Permi t Commissioner SAC Policy and Procedures: Recommends amendments to the policy and procedures as outlined and provided by the Auditor. * Using the terms advancement and promotion interchangeably in the policy, Ot:her, Page li of Sect:ion VII Pay for Performance, because each term means a change in grade. Commissioner Dennison moved to approve the addition of the term in the paragraph as recommended. Commissioner B. G. Brown seconded the motion. * Insert the following sentence in Ot:her, Page li of Section VII Pay for Performance, "Demot:ions, which result: when an employee ist:ransferred t:o a posit:ion t:hat is ofa lower classifica- t: ion. " Commissioner Dennison moved to approve the addition of the sentence in section seven as presented. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. * Insert following paragraph in Other, page li Sect:ion VII, Pay for perf.ormance "All employees who receive a promotion, advancement:, transfer or any combination shall be subject: t:o a six month probation period and performance review; and step review depending on their current: st:ep st:at:us. II Recognizing that: most promotions/advancements occur in conjunct:ion wit:h quart:erly reviews, t:hese request:s shall include a detailed statement of request, t:he performance review, payroll st:at:us change form and career ladder/organiza- tional chart. The SRC will verify that the review took place; t:hat t:he appraisal forms are complet:e; and that: the required docU1l1ents are included. The SRC will then refer t:he ent:ire package t:o t:he Board of County Commissioners for further actions. " Commissioner Dennison moved to approve adding the paragraph as recommended. Chairman George Brown seconded the motion. The motion carried by a unanimous vote. ASSESSOR Assessor 3ack Westerman and Public Works Director. Gary Rowe re: Road Levy and County Current Expense Fund: Assessor 3ack Westerman came before the Board to discuss tax levy limitations. He explained the following levy limitations: 106% Levy Limitation: The regular property tax levy for a taxing district (County current expense, County roads, Fire Districts and other junior taxing district) cannot increase by more than 106% of the highest levied amount in the last three years. This applies only to the total dollar levy amount. Statutory Levy Rates: These rates vary among the various special purpose districts. The Assessor must use the actual levy rate calculated or the statutory levy r~te whichever is less. Combined $5.55 Statutory Levy Limitation: This limitation adds the actual levy rates calculated for each tax code area in the County. If any of the tax codes area's levy rates exceed $5.55 then the levy rates will be reduced to its' statutory limit. The Hospital, " 15! ,~r;~ on 507 Commissioners' Meeting Minutes: Week of February 13,1989 Page: 5 Library, Cemetery and Fire districts levy rates have to be reduced before the County and County Road levy rate is reduced. Hospital District #2 is proposing to increase their levy rate, 3ack Westerman reported, which would mean that the City of Port Townsend would be impacted the most in the next few years. If they are successful in lifting the 106% lid, in 1990 the limitation could be met, but in 1991 the County would lose a portion of its' levy and in subsequent years the loss would be greater. In the third year of this levy lift, the hospital would not receive the full amount of the levy because of the $5.55 limitation. The decision that the Hospital Board makes regarding lifting the 106% lid will impact the County drastically. Comparati ve Bid Purchase; AutoCad Software Program for an IBM Compatible System: Commissioner B. G. Brown moved to approve the comparative bid purchase of AutoCad Release 10 PC software and purchase the program from Robert McNeel & Associates of Seattle after the posting period expires. Commissioner Dennison seconded the motion which carried by aunanim~us vote. * * * Applications for Assistance from the Soldiers' and Sailors' Relief Fund: The Clerk explained that there is $663.24 left in the Soldiers' and Sailors' Relief Fund until first half taxes are paid. Commissioner Dennison moved to approve the application submitted for this funding as follows: $250 for Larry Wells; $80.00 for William Edgley payable to American Legion and $80.00 for Luther B. Sheppard payable to American Legion. Commissioner B.G. Brown seconded the motion. The motion carried by a unanimous vote. Transfer of Washington State Liquor License: Timber House. Inc.: Commissioner Dennison moved to approve the liquor license transfer for the Timber House Restaurant in Quilcene. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. 3efferson County Bistorical. Society re: Request for Payment of First Quarter Allotment from the Botel/Motel Tax Fund: Commissioner B. G. Brown moved to approve the payment of the first quarter Hotel/Motel fund allocation of $4,750.00 to the Jefferson County Historical Society as requested. Commissioner Dennison seconded the motion. George Gatchet. President, Gardiner Community Center Board of Directors: Request to Run Public Bingo Game as Fund Raising Effort at the Gardiner Community Center: For the Gardiner Community Center Board to run a public Bingo game at the Center would require that the County apply for a license which costs $150.00, the Clerk reported. After discussion of this matter, it was a consensus of the Board that they have no objection to Bingo at the Community Center, but Community Center Board would have to research how to form a non-profit corporation to run the Bingo game. The Board does not want the County to hold the license for this activity. Reappointment to the Open Space Advisory; Charles W. Wilson: Commissioner Dennison moved to appoint Charles Wilson to another four year term on the Open Space Advisory Board. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. Reappointment to the Mental Bealth Advisory Board;. B. 3. Meiggs: Commissioner Dennison moved to appoint B. 3. Meiggs to another three year term on the Mental Health Advisory Board. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. 15 IH~ on 508 .' I" Commissioners' Meeting Minutes: Week of February 13, 19S9 Page: 6 APPROVAL OF MINUTES: The minutes of January 17, and 23, 1989 were approved as corrected by motion of Commissioner B. G. Brown, seconded by Commissioner Dennison. The motion carried bya unanimous vote. AGREEMENT re: Personnel. MRnRgement Services; Employee Relations Services, Inc. of Kirkland: After reviewing all of the information received from firms that provide personnel management services, commissioner Dennison moved to accept the proposal of Employee Relations Services, Inc. of Kirkland to provide the County with personnel management services as outlined in their proposal. Commissioner B. G. B~own seconded the motion which carried by a unanimous vote. ~J MEETING ADJOURNED \'1 SE JEFFERSON COUNTY BOARD OF COMMISSIONERS 4~ f!-~~_ George C. B~wn, Chairman ~ B. G. Brown, Member ATTEST ~~~:t~~~~ Clerk of the Board ~~tP~~ Larry . Denn~son, Member .Ii 15 1t,1~ on 509