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HomeMy WebLinkAboutM022189 . i... ....,,: M I NUTES WEEK OF FEBRUARY 21, 1989 The meeting was called to order at the appointed time by Chairman George C. Brown in the presence of Commissioner B. G. Brown and Commissioner Larry W. Dennison. Bob Benderson, Emergency Services Coordinator re: Naming An Emergency Services Public Information Officer: Emergency Services Co- ordinator, Bob Henderson, explained that the Public Information Officer is one of the key people in the Emergency Services organization. He discussed this position with Sheriff Mel Mefford and it is their recommendation that David Goldsmith be named the Public Information Officer. Commissioner B. G. Brown moved to name David Goldsmith the Public Information Officer a recommended. Commissioner Dennison seconded the motion which carried by a unanimous vote. Establishment of a Petty Cash Fund; Assessor's Office: Commis- sioner Dennison moved to approved and sign Resolution 'No. 16-89 authorizing the establishment of a Petty Cash Fund in the amount of $50.00 for the Assessor's Office as requested. Commissioner B. G. Brown seconded' the motion which carried by a unanimous vote. 1989 Dance License; Discovery Bay Tavern: Commissioner B. G. Brown moved to approve the dance license for the Discovery Bay Tavern. Commis- sioner Dennison seconded the motion which carried by a unanimous vote. Authorization for Payment of Parking Lot Airspace Lease for the Brinnon Senior Center: Washington State Department of Transportation: It was a consensus of the Board that this bill for the airspace lease at the Brinnon Senior Center be paid from the Facilities Management budget. BUSINESS FROM COUNTY DEPARTMENTS: PUBLIC WORKS Contract re: Sale of Timber: UpperBoh Road; Thomas R. Finnerty: County Engineer Bob Nesbitt presented the contract with Thomas R. Finnerty for the purchase of the surplus timber on the Upper Hoh Road property. Commissioner B. G. Brown moved to approve the contract for purchasing the timber as presented. Commissioner Dennison seconded the motion which carried by a unanimous vote. fc It:}:.. 15 r)r:~ , ' " 6b --~~ 648 Commissioners' Meeting Minutes: Week of February.21, 1989 Page: 2 Contract re: Sale of Timber; Landfill; Bishop Logging: County Engineer Bob Nesbitt presented the contract with Bishop Logging for the purchase of the surplus timber on the Landfill property. Commissioner B. G. Brown moved to approve the contract as presented. Commissioner Dennison seconded the motion which carried by a unanimous vote. Establishing Hame for a Private Road; Rue de 30uvence: This private road is located off South Discovery Road, Bob Nesbitt reported. Commissioner B. G. Brown moved to ask Mr. DeChantal to name this road a shorter name for emergency services purposes. Commissioner Dennison seconded the motion. The motion carried by a unanimous vote. Establishing.Hame for a Private Road; Shika Road; Chimacum Area~ This private road is off Anderson Lake Road, Bob Nesbitt reported and a group of neighbors came up wi th the name. Commissioner B. G. Brown moved :to approve and sign Resolution Ho. 17-89 establishing a name fora private road - Shika Road. Commissioner Dennison seconded the motion which carried by a unanimous vote. Call for Bids re: One (1) Tilt Trailer: Commissioner Dennison moved to approve the bid call for one tilt trailer and set the bid opening for 10:30 a.m. on March 13, 1989. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. Call for Bids re: One (1) Self Propelled Road Sweeper: This call for a bids is for a self propelled road sweeper similar to the one the County currently uses, Bob Nesbitt reported. Commissioner Dennison moved to approve the bid call and set the bid opening for 10:45 a.m. on March 13, 1989. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. Memo to Board re: Brinnon Senior Center - Bayshore Motel: Property Manager~ Carter Breskin reported on the site inspection that she and the County Engineer made on the Brinnon Senior Center. There are a large number of problems with the apartment of the motel and the roof of the building. An estimator will be looking at the problems and providing an estimate for' suggested repairs in the near future. Carter Breskin. Property Manager, Facilities Management re: Agreement for Architectural Services: Carter Breskin, Facilities Management Property Manager, reported that the County currently does not have an agreement for architectural services and there are many items coming up that will need this type of service in the near future. phase III of the courthouse renovation is about to get underway. The firm of Gifford and McVey has been used on an hourly basis for architectural work in the past. For consistency, an architectural agreement is needed for the rest of the work to be done on the Courthouse. The plans for the Distr ict Court remodeling on the second floor of the Courthouse plus the restrooms and exterior work, are at the place where an architect needs to be involved in drawing the final plans. Commissioner B. G. Brown stated that he feels that the County should go through the request for proposal process for these services. Carter Breskin explained that the architect for the Port Townsend Community Center charges $45.00 per hour for their services, which is the same fee proposed by Gifford and McVey. The projects currently under way are very simple and another architect could take over and figure out what is being done, however, a new architect would increase the project times to some degree, Carter added. During the pre- schematic design phase a per hour fee is charged, but during the final design ';:1'. 15 r~r~ 00 649 Commissioners' Meeting Minutes: Week of February 21, 1989 Page: 3 and construction phases the fee is based on a percentage of the cost of the project. Commissioner Dennison stated that he would be in favor of requesting proposals from other architects, if it can be done in a timely manner, and if an advantageous fee can be negotiated. A Statement of Qualifications would be called for and then the architects that look like they can meet the County's needs would be contacted to discuss fees, Commissioner B. G. Brown clarified. Port Townsend Communi tv Center Management: Carter Breskin reported that some concerns have been expressed by residents about how the Port Townsend Communi ty Center will be managed and if access to the building will be provided to all community groups? Carter Breskin advised that she tells people that this is a community center and it will be available for use by the community. She suggested that a Community Center Board be established to direct the management of the Center. Commissioner B' G. Brown stated that the other community centers are used on a "first come, first served" basis. There are agreements with the Clallam Jefferson Community Action Council for their Senior Nutrition program and with the Head Start program for their activities, Carter Breskin reported. These agreements only cover the management of the spaces used for these programs. If this is how these spaces will be scheduled, then the management is fragmented, Commissioner B. G. Brown added. The Advisory Boards for the other community centers arou~d the County (Tri Area, Quilcene and Gardiner) set policy for their centers. The discussion continued regarding the best way to manage the use of the space in the :port Townsend Community Center, and the Community Center Block Grant requirements, as well as the need for more discussion of these matters in the future. CONTRACT re: Purchase of Recvcling EquiPment: State Department of Ecology: Bob Nesbitt reported that this contract for $261,406 is to upgrade the equipment for the recycling center. $64,352 is the County share of the equipment cost. Commissioner Dennison moved to approve the contract with the State Department of Ecology as presented. commissioner B' G. Brown seconded the motion which carried by a unanimous vote. PLANNING AND BUILDING State Environmental Policy Act Review: Beach Access Stairway and Shoreline Defense Work: Olympus Beach Between the Mats Mats and Port Ludlow; Mr. & Mrs. Richard Elsey, Applicants: Assistant Planner, Jim Pearson explained that this review is of a proposal to construct shore defense work and a .beach access stairway for use by the applicants at their residence. The history on this project is that in August a contractor asked the Planning Department to issue a shoreline exemption for a project to build a bulkhead. The exemption was approved. Instead of just a bulkhead a structure was built which included pilings and backfill, and was greater than the project that was issued the exemption. A stop work order was placed on the project at that time. The contractor who did this work told Mr. & Mrs. Elsey that he would apply for the necessary permits, which he did not do. This contractor is no longer in the area. The toe of the bulkhead is placed very close to mean high or high water. The structure is more than is necessary for the Elsey's intended use. There would be a hardship on the Elsey's if this structure must be removed, Jim Pearson added. The Elsey's have applied for a shoreline permit and a Department of Fisheries hydraulics permit for this project. The beach is bare to the toe of the bluff, which is also bare. The bulkhead and the backfill are in place, this project also includes the proposed stairway which has not been built yet. \;Oi. 15 rAf,' 00 650 Commissioners' Meeting Minutes: Week of February 21, 1989 Page: 4 The environmental checklist was then reviewed by Mr. Pearson. He explained that a variance from the shoreline program is required for the bulkhead with the backfill. Mr. Ray Wille who works for the contractor was present to answer questions. He explained that it would really tear up the beach and it would be a great expense to push this bulkhead closer to the bluff. Along this stretch of shoreline there are several stairways down to the beach. Jim Pearson noted that he doesn't have any problem with the backfill or with the fines washing out onto the beach. Commissioner B. G. Brown moved to issue a determination of non-significance and lead agency status. Commis- sioner Dennison seconded the motion which carried by a unanimous vote. State Environmental Policy Act Review: Seafood Off Loading, Processing and Shipping Facility; Lower Hadlock; Sea America Exports: Michael Braun, representing Sea American Exports was present for this environmental review of this project to off load, process and ship seafood from a facility located in Lower Hadlock, Assistant Planner, Jim Pearson explained. This facility in Lower Hadlock will be used to unload the boats of sea urchins and sea cucumbers. The sea cucumbers are gutted on the boats and then the skins with attached meat are processed before shipping (boiling for 30 minutes). There are existing freezer units in the buildings. The product would be held over night in a chilling unit. A flash freezing unit mounted on a truck would be placed on the dock as part of the processing before shipment. The .site is Lot 4 of Block 7 of Port Hadlock (330 Water Street, Hadlock). Jim Pearson then reviewed the environmental checklist for the Board. There is an existing dock, and a warehouse would be located on the upland. Thirty gallons of warm tap water a day will be discharged .into the Bay. This activity will require a Department of Fisheries permit. The applicant has applied for this permit. The site is designated as commercial in the Comprehensive plan and Urban in the Shoreline Plan. The two recommended mitigative measures were then reviewed: 1) Noise levels generated not to exceed 55 db at property line and 2) Lighting on dock to be hooded or directed. The unloading will probably be done before dark or shortly thereafter. Mr. Johnson: Mr. Johnson explained that he owns lots 5 through 9 above this site where his apartment house is situated. He is concerned about the odors from this project. 3im Pearson clarified that this proposal is to process sea cucumbers which would mean that the skins with a strip of meat would be boiled for 30 minutes and then packed in salt. Mr. Johnson stated that he is familiar with the process from a plant in Anacortes and there is a odor from it. Mr. Johnson added that he is also concerned that this facility, if it is approved, will!grow as this business grows. I Mr. Braun: Mr. Braun explained that the growth of this facility is limited by the number of workers who can ~se the site because of the septic system. He then explained the processingithat will be done to the sea cucumbers. These skins are shipped to China ~nd used as a gourmet food. Commissioner significance seconded the Dennison moved to ~ssue a mitigated determination with the conditions! as proposed. Commissioner B. motion. The motion c;:arried by a unanimous vote. ! of G. non- Brown State Environmental Pol~cY Act Review: Tam..nu1mus Rock Recreational Park: Anderson Lake Road: Ralph TheriauJt, Applicant: County Engineer Bob Nesbi tt was present when Senior Plianner Rachel Nathanson explained that this proposal is for a recreational vehicle park on the Anderson Lake Road. Twelve and a half to fourteen land a half acres will be used for 110 recreational vehicle sites which will include some tent sites. This site is east of the Coho Escapee Retreat I Camper Club park. An industrial park is also planned at the corner of And~rson Lake Road and Rhody Drive. ':(11. 15 t~C~ 00 651 Commissioners' Meeting Minutes: Week of February 21, 1989 Page: 5 Rachel Nathanson then reviewed the environmental checklist for this proposal. There is an area of steep bank between the parcel for the recreational sites and the parcel where ttie septic tank drainfield will be located. This area is designated as open space timber. There is a large marsh area on the site which is not used by the project. The Army Corps of Engineers will review the proposal because they oversee marshes of this size. A stormwater drainage system is required for the site and will have to be designed by an engineer. Buffer plantings 25 feet wide are required by the subdivision ordinance. A laundry and shower building is proposed for the site. Tamanamus Rock is a State historical monument. Anderson Lake Road would serve the site with an access road into the park. 110 parking spaces will be provided. The project may require that the Rhody Drive/Anderson Lake Road intersection be improved. One of the biggest concerns ha~ been the potential transportation impacts on Anderson Lake Road and the Anderson Lake Road/Rhody Drive intersection. The Planning and Public Works Departments have been disc~ssing the impact on these roads. A traffic impact analysis needs to be done in this area, Rachel Nathanson added. County Engineer Bob Nesbitt stated that there are methods to determine the impacts to the road based on the present traffic and the needs of the proposed projects. Commissioner Dennison asked how the cost of an analysis could be put on the project proponents in this area? Commissioner B. G. Brown stated that the County can charge project proponents for intersection improvement costs associated with impacts because of development in an area. The discussion turned to what could be done to spread the cost of the needed analysis among the proposed projects in this area. Commissioner B. G. Brown stated that in order to do this in a timely manner it might be better for the County to do the study. Bob Nesbitt stated that the study would have to take into account the current usage, and the projection of the usage by the proposed projects. Discussion ensued regarding what level of impact would trigger the need for traffic impact analysis; policy for the future on what would trigger this type of study, and if County staff should be used to do this type of analysis. Commissioner Dennison moved to table action on the SEPA Threshold determina- tion until more information is available from the Public Works Department on how the County can handle this traffic impact analysis. The Public Works Department will try to have more information by next weeR. Commissioner B. G. Brown seconded the motion. The motion carried by a unanimous vote. Final short Plat; #SP11-87 Fox/Maland/McCormick; Near West Bastings Avenue: This short plat, Rachel Nathanson reported, is a two lot short plat on a five acre parcel. Each lot will be 3.23 acres with access to Hastings Avenue. The appropriate department approvals have been received. Commis- sioner B. G. Brown moved to approve the final Fox/Maland/McCormick short plat as submi tted. Commissipner Dennison seconded the mot ion. The mot ion carr ied by a unanimous vote. Hotice of ApJleal to the Board re: Order DE88-367 Gary A. Bandy. Appellant: Planning and Building Department Director, David Goldsmith reported that on January 30 the County and the State Department of Ecology issued an order that Mr. Bandy stop ,the work he was doing on his property at Gardiner. David Goldsmith then recommend that this request for appeal be sent to the Prosecuting Attorney for his review and recommendation on how to proceed. Commissioner Dennison moved to refer this matter to the Prosecuting Attorney so that he can work with the State Attorney General to find the correct procedure for nandling this request for review. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. * * * Mr.and Mrs. Kermit B. Enander: Port Townsend Community Center: Mr. and Mrs. Enander asked that the Board to consider the request for a place on the Port Townsend Community Center grounds for the Carousel project. They don't want to see the whole area around the building turned into a parking VOL 15 rM= 00 652 Ii- c' ,YP Commissioners' Meeting Minutes: Week of February 21, 1989 Page: 6 lot. Mr. Enander submitted a letter with several signatures in support of the Port Townsend Carousel Association's project. Temporary Appointment; Secretarv/Receptionist~ Sheriff's Office: Commissioner Dennison moved to approve the temporary appointment of Mildred C. Cariveau as the Secretary Receptionist at the Sheriff's Office. Commis- sioner B. G. Brown'seconded the motion. The motion carried by a unanimous vote. Reappointment to Open Space Advisory Board: Griffith short: Commissioner B. G. Brown moved to reappoint Griffith Short to another four year term on the Open Space Advisory Committee. This term will expire on March 31, 1993. Commissioner Dennison seconded the motion which carrie~ by a unanimous vote. Salary Administration Committee re: Recommendation for 30b Classification: Property Manager, Facilities Management: Commissioner Dennison moved to approve the placement of. the Facilities Management Property Manager at Grade 33 as recommended by the Salary Administration Committee. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. JEFFERSON COUNTY BOARD OF COMMISSIONERS ~a~ George C. Brown, Chairman ;tW~) B. G. Brown, Member A~~ ~~ Lorna L. Delaney, Deputy Clerk of the Board . ~ ' "#eIHC'~~ .J Larr . D~n, Member , ." .l,..".. 15 r~'. on 653