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HomeMy WebLinkAboutM030689 .. ,,?t. > . M:I:NUTES WEEK OF MARCH 6, 1989 The meeting was called to order by Chairman George C. Brown in the presence of Commissioner B. G. Brown and Commissioner Larry W. Dennison. BUS:I:NESS FROM COUNTY DEPARTMENTS: DISTRICT COURT District Court 3udge. Tom Majhan re: Staff OVertime: Judge Tom Majhan and Office Supervisor Linda Rains came before the Board to discuss the need for the District Court staff to work 40 hours per week. Judge Majhan updated the Board on the hours worked by the staff in February. The Judge asked that he be allowed to put his staff on a 40 hour work week for the rest of the year. There are two part time clerks each working 16 hours per week. The discussion turned to the backlog of work in the office and what it will take to bring it up to date. Linda Rains reported that pulling citations and checking for failure to pay, which should be done weekly, is' part of the backlog work. Every citation that is not paid is a loss of $47.00 to the County. Judge Majhan added that part of the problem is that ~he staff needs some time needed when the public is not in the office for uninterrupted work. It was a consensus of the Board to approve an increase in hours for the three full time staff members of the District Court from 35 hours to 40 hours per week on a temporary basis. PUBLIC WORKS CONTRACT #G0088160AMEIfDMENT #1 re: Flood Plain Management Study: Washington State Department of Ecology: County Engineer . Bob Nesbitt explained that this contract amendment is for additional funding of $11,790.00 making the total flood plain management study contract for $91,000 for the Flood Plain Management study. Commissioner B. G. Brown moved to approve the amendment to the contract as submitted. Commissioner Dennison seconded the motion which carried by a unanimous vote. Changinq S~ed Limit: Clearwater Road: This resolution, Bob Nesbi tt reported, will only change the speed limit on a portion of the Clearwater Road. The local Deputy in the area and several residents have ~VOL 15 I;; or rAtJ~ -" 857 Commissioners' Meeting Minutes: Week of March 6, 1989 Page: J.. requested this change. The speed limit will be reduced from 40 m.p.h. to 25 m. p. h. on the populated section of this road from milepost 1.03 to milepost 4.13. Commissioner B. G. Brown moved to approve and sign Resolution No. 20-89 authorizing the speed limit change as proposed. commissioner Dennison seconded the motion. The motion carried by a unanimous vote. Annual Update of Official County Road Log: This annual update ref lects minor changes in the official county road log, Bob Nesbitt reported. Commissioner Dennison moved to approve and sign Resolution No. 21-89 updating the Official County Road Log. Commissioner B. G. Brown seconded the motion. The motion carried by a unanimous vote. Call for Bids for Supplying Liquid Asphalt: The call for bids to supply liquid asphalt was approved by motion of CommissionerB. G. Brown, seconded by Commissioner Dennison. The bid opening was set for March 27, 1989 at 10:30 a.m. The motion carried by a unanimous vote. Call for Bids: Two (2) Compact Utility Tractors: Commissioner B. G. Brown moved to approve the call for bids for two compact utility tractors and set the bid opening date for March 27, 1989 at 10:45 a.m. Commissioner Dennison seconded the motion which carried by a unanimous vote. 1988 Annual Certification for County Road Administration Board: Commissioner B. G. Brown moved to approve and sign the 1988 certification the , County Road Administration Board. Commissioner Dennison seconded the motion which carried by a unanimous vote. Notice of Comparative Bid Purchase: Wheel Balancer: Bob Nesbitt reported that the wheel balancer that the County has will not take the smaller tires used by the new vehicles the County has purchased. Commis- sioner Dennison moved to approve the notice of comparative bid purchase for a wheel balancer, which will be purchased from Snap On Tools f~r $3,446.25 after the posting period expires. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. Call for Bids: Railroad Flatcar for Use as a Temporary Bridge: This flatcar will be used as a temporary detour bridge on Owl Creek during the bridge replacement project, Bob Nesbitt reported. Commissioner Dennison moved to approve the bid call and set the bid opening date for March 27, 1989 at 10:40 a.m. Commissioner B. G. Brown seconded the motion. The motion carried by a unanimous vote. Recommendation for Bid Award and CONTRACT Approval: 1 Ton Truck for County Parks: The County Engineer recommends that the bid for a one ton truck be' awarded to Glen Grant Chevrolet for $18,020.27. Commissioner Dennison moved to award the bid and to sign the contract with Glen Grant Chevrolet as presented. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. Recommendation for Enrollment in Washinqton State Association of Counties Group RetroSJJective Ratinq Plan: Commissioner Dennison read a memo from Gary Rowe regarding the Washington State Association of Counties new retrospective rating program for Labor and Industries insurance coverage on county employees. Commissioner B. G. Brown moved to authorize the County to enroll in this program. Commissioner Dennison seconded the motion. The motion carried by a unanimous vote. 15 rAGE Oc 858 Commissioners' Meeting Minutes: Week of March 6, 1989 Page: 3 I'ACIL:IT:IES IlARAGEMJUIT Discussion of RemodelinG of the Second I'loor of the C01lr'thouse: Property Manager Carter Breskin explained the plans for remodeling the second floor of the Courthouse. She reviewed what plans have been made to date and the alternatives for the placement of the holding cell for prisoners. The Board will review these alternatives and a meeting will be held next week with the District and Superior Court personnel on this matter. ADDroval of Parks Advisory Board Bv-La1Is.: The Parks Advisory Board adopted their by-laws, Carter Breskin reported at their last meeting and the Board needs now needs to approve them. Commissioner B. G. Brown asked what the necessity is for a public hearing before a person could be removed from this Board? He also questioned the need for replacing a member who has three unexcused absences in a year. Carter Breskin explained that these by-laws can be changed by the Parks Advisory Board. Commissioner Dennison also expressed concern about the requirement that a public hearing be held before a member can be removed. ,The Board suggested that instead of the requirement of a public hearing, a / sentence be added to say that "the Board of Commissioners may replace or excuse a member of the Parks Advisory Board. for cause." Instead of the three unexcused absences, the Board suggested that a member could be removed for lack of regular attendance. Carter Breskin will review these suggested changes with the Parks Advisory Board. PROSECUT:ING .TTORRBY :Increasina the Pett:v Cash l'und for the PrO$ecut:inG Attorney: Commissioner Dennison moved to approve and sign Resolution No. 22-89 authorizing an increase in the petty cash fund for the Prosecuting Attorney's office as requested. Commissioner B. G. Brown seconded the motion. The motion carried by a unanimous vote. PLADI:NG State Enviromaental PoliCY. . Act Review: Rhody :Industrial Park: Anderson Lake Road: Tom Graves and Steve Gratzer. ADDlicants: SeniorPlanner Rachel Nathanson provided the Board with a copy of the Planning Commission's meeting minutes and a copy of the Commercial Section of the Tri Area Community Plan before reviewing this project for them. This project was remanded to the Planning Commission for review of its' consistency with the Tri Area Plan before action was taken on the SEPA threshold determination. This proposal is to create an industrial park on 13 acres of property immediately southwest of the Rhody Drive and Anderson Lake Road intersection in Hadlock. The property will be developed in phases with phase 1 to include a 5,000 square foot metal building. Additional 50 by 100 squ.are foot buildings will be constructed to a maximum of 125,000 total square feet of buildings. Each building will be leased by one or more light industry and/or commercial businesses. Rachel Nathanson then reviewed .the staff and Planning Commission findings for this project, as well as the proposed mitigation and the Planning Commission recommendation. The Public Works Department estimates that 875 vehicle trips per day would be generated by this project when it is completed. Phase one will generate approximately 30 vehicle trips per day. The Health Department noted that they have not been contacted about the project yet. They are concerned that I Lvm! 15 rAf,~ L~-859'- Commissioners' Meeting Minu~es: Week of March 6, 1989 Page: 4 industries at the site not use or dispose of toxic or hazardous substances. The conditions of approval for the project were then reviewed by Ms. Nathanson. The Planning Commission changed condition #6 to say that the project proponent will pay a proportionate share ofa traffic impact analysis as well as a share of the improvements needed to the intersection. Additional conditions suggested: #15 Buildings shall be setback a minimum of 60 feet from Anderson Lake Road, 40 feet from the east and westerly boundaries, and 65 feet from the southerly boundary. The Planning Commission concern centered around transportation impacts and locating industrial uses near residential property. The Planning Commission recommends that the binding site plan be approved and that the project be found consistent with the Tri Area Community Pevelopment Plan subject to the conditions of approval. Policy #19 in the commercial section of the Tri Area Community Plan was of concern to the Planning Commission. This policy was discussed which states that commercial development should occur at the intersections of major arterial, but specifically that it should not occur at this corner. The project meets the other policies of the Tri Area Plan, and the Planning Commission voted to recommend that the project is substantially consistent with the Plan, Rachel Nathanson added. Commissioner George Brown Commission recommendation. Commission recommends that Plan except for policy #19. asked for a clarification of the Planning Rachel Nathanson reported that the Planning the project meets the policies of the Tri Area Tom Graves: Mr. Graves stated that this project will not actually border on Rhody Drive because of the buffer requirement. Rachel Nathanson explained that 20 feet of the project is located on Rhody Drive. Policy #19 of the Tri Area Community Plan reflects the concerns of the community that strip commercial development not happen in this area. The Binding Site Plan has conditions that make it consistent with the Tri Area Planl the only issue is the placement of the project. Commissioner Dennison asked if the Airport area is designated industrial? Rachel Nathanson stated that it is. Commissioner George Brown asked what types of businesses will be allowed to lease on this site? Mr. Graves explained that they will not know until businesses start to lease the bUildings. Commissioner Dennison stated concern for the need for another industrial park in the County. Tom Graves: Tom Graves explained that all of the commercial buildings in the area are filled and growth is coming to the Hadlock area. Commissioner Dennison asked Peter Badame, President of the Planning Commission, how the Planning Commission looked at this policy? Mr. Badame stated that this is not a redesignation request, it is a binding site plan. There is nothing in the Tri Area plan that prohibits industrial activity from that site. Strip commercial development is what the policy is prohibiting. Commissioner Dennison noted that there is nothing in the suggested conditions of approval on this project that would prohibit co~ercial uses of this site even though it will be designated industrial. He noted his concern being that the Tri Area plan is specific about concern for commercial development. He feels that some condition needs to be put on this project that indicates that the site can only be used for industrial purposes. Rachel Nathanson reported that the proposal states that the site can be used for light industry and/or commercial purposes. John Tvner: Mr. Tyner stated that the whole stretch of road on that side of Rhody Drive is residential, as well as the property on the other side of Rhody Drive. Anderson Lake Road and Rhody Drive will be a bad corner if all of this development is approved. Tom Graves: If this project is approved they have proposed to help pay to put a left turn lane on Rhody Drive at Anderson Lake Road. lvOtJ 15' f+ O"--"'~ 860 Commissioners' Meeting Minutes: Week of March 6, 1989 Page: 5 Mike Graves: Mike Graves added that the recreational vehicle parks in this area will create more traffic than this project. Tom Graves: Tom Graves stated that they want to rent to light industrial businesses and not commercial retail businesses like hair salons, etc. The buffers are basically hiding the site from both roads. .John TYner: Mr. TYner stated that with regard to this area not being good for residential use, two mobile homes have been put in this area in the last few months. Commissioner Dennison asked if the project proponents would agree to a condition on this project that limited the type of business that could lease a building to light industrial and not retail? The proponents asked how that would be worded? If this project isn't limited to industrial uses then it could be used for commercial purposes, Commissioner Dennison added. Steve Gratzer: Mr. Gratzer stated that this project is going to be developed step by step and they are not going to build a building unless they have a renter who meets their conditions. Peter Badame: In the proposed implementing ordinance there is language that defines commercial and industrial activity. A proposed condition could possibly use this wording. County Engineer Bob Nesbitt added that a traffic impact study is needed to determine how soon improvements will be needed to these roads and what exactly will need to be done. Tom Graves: Mr. Graves reported that it costs between $25,000 to $30,000 to install a lef.t turn lane on a.road. They are willing to donate property for a left turn lane on Anderson Lake Road. Commissioner B. G. Brown moved to issue a mitigated determination of non- significance with the conditions as recommended by the Planning Commission. Commissioner Dennison seconded the motion for the purpose of discussion. Commissioner Dennison then asked for clarification of the Planning Commission meeting minutes. Rachel Nathanson stated that the Planning Commission was told that their role is to make a recommendation to the Board of Commis- sioners. Their recommendation is that the project is substantially consistent with the Tri Area Plan, with the conditions of approval suggested, except for Policy 19. The Chairman called for a vote. Commissioner Dennison stated that he doesn't agree that this project substantially complies with the Tri Area Community Plan. He added that the type of businesses that will be sited there would have to be known. Rachel Nathanson suggested that the Board take action on the land use issue and then deal with the threshold determination as another matter. The discussion continued regarding the need to act on these issues separately. Rachel Nathanson then reviewed the options that the Board has with regard to this project. David Goldsmith suggested that mitigation be included in the binding site plan to exclude retail sales on the site. The Chairman called for a vote on the motion. Commissioner B. G. Brown and Chairman George Brown voted in favor of the motion. Commissioner Dennison voted against the motion. The motion carried. State' EnviroIDDental Policv' Act Review: Redesianation Reauest. Chi_cum Road. To Bodenheimer' Steve Sclmlidt: . and Rud Randall A licants: Mr. Bodenheimer, Mr. Schmidt and r.Randall each own property on Chimacum Road, Senior Planner Rachel Nathanson reported. All three properties are currently being used commercially even thougJ:1 the properties are designated as residential. The commercial uses of these properties are allowed as grand fathered uses. The applicants are asking for a redesignation of these parcels from residential to commercial. The request also includes an adjacent parcel of property owned by Puget Power and one owned by the Vandecars. VOl 15 rAGE- DC. 861 r Commissioners' Meeting Minutes: Week of March 6, 1989 Page: 6 She then explained that this redesignation if approved would require a revision of the Tri Area Community Plan. The Planning Commission findings and recommendation were then reviewed. The Vandecars and pugetpower have no objection to their properties being included in this redesignation request. The Planning Commission stated concern about the r~designation request not being .consistent with policies 3, 17, << 19 of the Tri Area Community Plan. RCW 36.70 requires that a majority of all of the Planning Commission members vote in favor of a redesignation request. There was not a majority of the total Planning Commission membership voting in favor of this request. Since there was not a majority vote by the total membership of the Planning Commission on this request, Rachel Nathanson reported that the Board has the option to initiate the re-designation as its' own action: or to deny the request: or to table action on the request. Dale Leavitt: Dale Leavitt stated that during the Planning Commission meeting Tony Bodenheimer asked why this request was not found consistent with the Tri Area Plan when the redesignation request for property across the street from this property was found consistent and granted by the Board. Mr. Bodenheimer also asked the Planning Commission to table action on this request until more of the members were present, but they choose to vote that night. The Planning Commission concern is that commercial strip development will. be created if this redesignation is approved. The Planning Commission would like to have a plan developed to deal with this issue before any more redesignation requests are considered, Rachel Nathanson reported. Commissioner Dennison stated that all the Board has to work with is the Tri Area Community plan. This request does not meet the intent of that plan. Peter Badame, Chairman of the Planning Commission: Peter Badame stated that the Planning Commission feels that spot re-designations should held until a review of the Tri Area can be done. These commercial uses are grandfathered and their businesses are not in jeopardy if this request is not approved. Commissioner Dennison moved to deny the redesignation request because it doesn1t meet with the intent of the Tri Area Community Plan and because until the needs of the Tri Area are re-evaluated it is not appropriate, since there is no information that the re-designation is needed or in the best interest of the County. Commissioner B. G. Brown seconded the motion for discussion. Commissioner B. G. Brown noted that the Planning Commission didn't give any clear direction to the Board, and he would like the Planning Commission to review it again and take action when more members of the Commission are present at their meeting. Commissioner Dennison stated that all the Planning Commission will do is make a recommendation. The bottom line is that the Board must make the decision if these requests meet the intent of the Tr! Area Community Plan. Rachel Nathanson suggested that the Board make a request to the Planning Commission that an analysis of the Tri Area be done. The Chairman called for a vote on the motion. Commissioner Dennison voted in favor of the motion. Commissioner B. G. Brown and Chairman George Brown voted against the motion. The motion failed. David Goldsmith suggested that the Board table action on this request and ask the Planning Commission to do an analysis of the Tri Area. ' Peter Badame: Mr. Badame explained that the Planning Commission will do a review of the Tri Area and if their recommendation is that all of this property be designated commercial that will take care of this request. If the recommendation is that it not be designated commercial, that will also take care of the concern of the property owners in this area. Commissioner B. G. Brown moved to table the redesignation request. Commis- sioner Dennison seconded the motion which carried by a unanimous vote. VOl 15 rAGE OtY 862 Commissioners' Meeting Minutes: Week of March 6, 1989 Page: 7 State EnviroDJllental Policy Act Review: TaJ1J8'1)AlIIUS Rock Recreational Vehicle Park: Anderson Lake Road: Ralph 5: Mary Theriault. Applicants: Commissioner B. G. Brown moved delay action on the State Environmental Policy Act review of this project until March 13, 1989. Commissioner Dennison seconded the motion which carried by a unanimous vote. The meeting was recessed on Monday evening and reconvened wi~h all member present on Tuesday morning, at which time the following action was taken. Final Witter Short Plat #SP5-88: Coursev Lane Port Ludlow: Ross 5: Gloria Witter, Applicants: Planning and Building Department Director, David Goldsmith, reviewed this two lot short plat located at the end of Warner Road in Swansonville. Because of the location of Coursey Lane adjacent to these lots the Public Works Department has agreed that a portion Coursey Lane be made a part of Lot 2 instead of requiring an access easement. Commissioner B. G. Brown moved to approve the Final Witter short Plat #SP5-88 as submitted. Commissioner Dennison seconded the motion which carried by a una.nimous vote. Final Arbutus Long Subdivision: Cape George Road: Larry Johnson, Applicant: (See also Minutes of January 27, 1989) This two lot long subdivision, David Goldsmith reported, is located on Discovery Bay south of Beckett Point. An open space community area has been dedicated to the lot owners. All of the required departments have reviewed and approved th~s subdivision. Commissioner B. G. Brown moved to approve the final Arbutus Long Subdivision as presented. Commissioner Dennison seconded the motion. The motion carried by a unanimous vote. John Heal. Water Quality planner re: Discussion of' Setting a Joint Public Hearing on the watershed Action Plan: John Heal explained that a public hearing must be set for the Quilcene Dabob Watershed Action Plan. Commissioner B. G. Brown moved to set the public hearing for this action plan on April 5, 1989 at 7:30 p.m. Commissioner Dennison seconded the motion which carried by a unanimous vote. 1/1 1/1 1/1 Applications for Assistance from the Soldiers and Sailors Relief Fund: Commissioner B. G. Brown moved to approve the following applications for assistance from the Soldiers' and Sailors Relief Fund: Frank Lockhart $200: Harry Ferbrache $500: Lester Bratlee $500 and Dale D. Bodie $50. Commissioner Dennison seconded the motion which carried by a unanimous vote. Mayor Brent Shirley, City of Port Townsend re: StYrofoam B'ood Container Ban: Mayor Brent Shirley provided the Board members with a copy of a draft ordinance that the City will be considering tomorrow night to ban the use of styrofoam food containers in the City limits. The ban if approved, will not be in effect until 1990. He noted that his ultimate plan is to propose this ban statewide. The City of Winslow just passed similar legislation today. This legislation is a copy of that passed by the City of Portland. Treasurer Ila Mikkelsen re: Executive Session on Personnel: Ila Mikkelsen, Treasurer, met with the Board in executive session to discuss a personnel matter. VOL '15 rA~E 00-- 863 ,.... jJr'" Commissioners' Meeting Minutes: Week of March 6, 1989 Page: "g Human Services Coordinator Ella Sandvig re: Executive Session on Personnel: The Board met in executive session with Human Services Coordinator Ella Sandvig on a personnel matter. MEETING ADJOURNED JEFFERSON COUNTY BOARD OF COMMISSIONERS :;~-1l!.;-'~~';"J-_ ...'t to,,,"': .:,~ " . . ..-'~ 1. .fI~.,;"\. /'" .' , . ...~ "'.,,\ , ")(i' .. . --, ~'~..' r.::. .,"'.., '~."''' j . ' .. . ~(~: \. ..~ Ii': , .r" . \ . ",...;. '. ,17 ..~., ,; .. *'~ : : '" ""Y: . .. ~_ . ...,.;J . '" " AT'l'....~,'.. ....1l'..,.' ,.....~.... // ~j~,"'~J~ SO" \0 J..7 . : - -.' - '",f"-~ . 1 ~-~~; d~~~ ~~ B. G. Brown, Member Delaney, Deput the Board ~~A~ L rry . Denn1son, Member VOL or" 15. rA.GE 864