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HomeMy WebLinkAbout7th & Hendricks/OlyCap $75,000 (ins ex 6-1-22) - 052421 cc Auj� �� 1. GRANTEE AGREEMENT WITH OLYCAP FOR $75,000 IN FUNDING FROM -- FUND 148 — AFFORDABLE HOUSING - FOR THE 7TH AND HENDRICKS AFFORDABLE HOUSING PROJECT 0 This Grantee Agreement ("Agreement") is by and between Jefferson County, a Washington political subdivision("County")and OlyCAP, ("OlyCAP"or"Grantee"). WHEREAS, on July 31,2017,the Jefferson County Board of Commissioners adopted Resolution No. 35-17, finding "that an emergency exists with respect to the availability of housing that is affordable to low-income households and with respect to the availability of housing that is affordable to very low-income households in Jefferson County;"and WHEREAS, on November 26, 2018 the County and the City entered into an lnterlocal Cooperation Agreement Between Jefferson County and The City of Port Townsend To Support Affordable Housing and Homeless Housing Programs Pursuant to RCW 36.22.178, RCW 36.22.179, and RCW 36.22.1791 (the "Affordable Housing/Homeless Housing ILA"); and WHEREAS, the Affordable Housing/Homeless Housing ILA established a Joint Oversight Board and a Homeless Housing Task Force to evaluate and recommend for approval by the Board of County Commissioners the budget and all expenditures of all funds subject to the ILA for affordable housing and homeless housing, and to develop and recommend a Five-Year Homeless Housing Plan as required by state statute; and WHEREAS, OlyCAP is a local non-profit community action agency that provides a variety of housing and human services to low income residents of Jefferson County; and WHEREAS, OlyCAP seeks to purchase parcel APN 948-323-702 for the purpose of construction and operation of the 7th & Hendricks Affordable Housing Project, a two to four- story multi-use building with a variety of sizes of residential apartment units and possibly an early learning center, in which the residential apartment units must be offered for rent to low income households at 60% of area median income or less, which project OlyCAP has named "7th & Hendricks Affordable Housing Project" and which may contain up to 44 units of affordable housing; and WHEREAS, OlyCAP presented to the Homeless Housing Task Force their affordable housing proposal including a funding request for a $75,000 commitment from Jefferson County Fund 148 affordable housing funds to support the 7th & Hendricks Affordable Housing Project and OlyCAP's application for the project to the Washington State Housing Trust Fund; and WHEREAS, there are sufficient funds in the fund balance of Fund 148; and WHEREAS, the Homeless Housing Task Force recommended to the Joint Oversight Board support for the OlyCAP request for an allocation of$75,000 to the project from Fund 148; and WHEREAS, the Joint Oversight Board unanimously voted to recommend to the Board of County Commissioners that the Board approve OlyCAP's request for a $75,000 commitment from Fund 148 affordable housing funds and have submitted a Letter of Recommendation to the Board of County Commissioners stating that "the affordable housing project meets the affordable housing 1 goals of the City of Port Townsend and Jefferson County and it will increase the quality and quantity of affordable housing stock for our citizens, something that the Task Force and Joint Oversight Board wholeheartedly support; and WHEREAS,pursuant to the recommendation from the Joint Oversight Board,the Board of County Commissioners did via Resolution 18-21, reallocate $75,000 of Fund 148 Affordable Housing funds for capital development of the 7th & Hendricks Affordable Housing Project, and directed that a grant agreement with OlyCAP be prepared for this purpose contingent on OlyCAP successfully obtaining funding commitments within twelve months from the Washington State Housing Trust Fund in sufficient quantity to support successful funding of construction of the 7th & Hendricks Affordable Housing Project; and that if such contingency is not met, the Fund 148 funds shall remain in Fund 148; and WHEREAS, OlyCAP has documented that they have secured the required funding to the satisfaction of the County. NOW THEREFORE, in consideration of the foregoing recitals,which are incorporated herein by reference, and the terms and condition set forth below,the parties agree as follows: 1. Effective Date and Term. This Agreement shall commence on when last executed by the parties and remain in effect until December 31, 2022, unless terminated earlier by the County in writing. 2. Grant Amount and Grantee's Use of Grant Funds. The Grantee shall ensure that any funds expended are eligible in accordance with the terms of the grant. The Grant amount is $75,000, payable using funds from Fund 148 —Affordable Housing. The Grant amount shall be paid to Grantee by County no later than 30 days after the effective date of this agreement. On or before December 31, 2021, the Grantee shall provide proof to the County that the grant funding was used for the 7th& Hendricks Affordable Housing Project. 3. Termination. The County may terminate this Agreement, for convenience or otherwise and for no consideration or damages, upon prior notice to the Grantee. 4. Independent Grantee. Each party under this Agreement shall be for all purposes an independent Grantee. Nothing contained herein will be deemed to create an association, a partnership, a joint venture, or a relationship of principal and agent, or employer and employee between the parties. The Grantee shall not be, or be deemed to be, or act or purport to act, as an employee, agent, or representative of the County for any purpose. 5. Indemnification. The Grantee agrees to defend, indemnify and hold the County, its officers, officials, employees, agents and volunteers (and their marital communities) harmless from and against any and all claims, injuries, damages, losses or expenses including without limitation personal injury, bodily injury, sickness, disease, or death, or damage to or destruction of property, which are alleged or proven to be caused in whole or in part by an act or omission of the Grantee,its officers,directors,employees,and/or agents relating to the Grantees' performance or failure to perform under this Agreement. The section shall survive the expiration or termination of this Agreement. 2 6. Insurance. Prior to commencing work, the Grantee shall obtain at its own cost and expense the following insurance coverage specified below and shall keep such coverage in force during the terms of the Agreement. Commercial Automobile Liability Insurance providing bodily injury and property damage liability coverage for all owned and non-owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than $500,000 each occurrence with the County named as an additional insured in connection with the Consultant's performance of his Agreement. This insurance shall indicate on the certificate of insurance the following coverage: (a) Owned automobiles; (b) Hired automobiles; and, (3) Non-owned automobiles. Commercial General Liability. Insurance in an amount not less than a single limit of $1,000,000 per occurrence and an aggregate of not less than two (2) times the occurrence amount ($2,000,000.00 minimum) for bodily injury, including death and property damage, unless a greater amount is specified in the contract specifications. The commercial general liability insurance coverage shall contain no limitations on the scope of the protection provided and include the following minimum coverage: a. Broad Form Property Damage, with no employee exclusion; b. Personal Injury Liability, including extended bodily injury; c. Broad Form Contractual/Commercial Liability — including coverage for products and completed operations; d. Premises — Operations Liability (M&C); e. Blanket Contractual Liability. The County shall be named as an "additional named insured" under all insurance policies required by this Agreement, except Professional Liability Insurance when not allowed by the insurer, and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the County. Such insurance coverage shall be evidenced by one of the following methods: (a) Certificate of Insurance; or, (b) Self-insurance through an irrevocable Letter of Credit from a qualified financial institution. The Grantee shall furnish the County with properly executed certificates of insurance that, at a minimum, shall include: (a) The limits of overage; (b) The project name to which it applies; (c) The certificate holder as Jefferson County, Washington and its elected officials, officers, and employees with the address of Jefferson County Risk Management, P.O. Box 1220, Port Townsend, WA 98368, and, (d) A statement that the insurance policy shall not be canceled or allowed to expire except on thirty (30) days prior written notice to the County. If the proof of insurance or certificate indicating the County is an "additional insured" to a policy obtained by the Consultant refers to an endorsement (by number or name) but does not provide the full text of that endorsement, then it shall be the obligation of the Consultant to obtain the full text of that 3 endorsement and forward that full text to the County. Certificates of coverage as required by this section shall be delivered to the County within fifteen (15) days of execution of this Agreement. Failure of the Grantee to take out or maintain any required insurance shall not relieve the Grantee from any liability under this Agreement, nor shall the insurance requirements be construed to conflict with or otherwise limit the obligations concerning indemnification of the County. The Grantee's insurers shall have no right of recovery or subrogation against the County (including its employees and other agents and agencies), it being the intention of the parties that the insurance policies, with the exception of Professional Liability Insurance, so affected shall protect all the parties and shall be primary coverage for all losses covered by the above described insurance. Insurance companies issuing the Grantee's insurance policy or policies shall have no recourse against the County (including its employees and other agents and agencies) for payment of any premiums or for assessments under any form of insurance policy. All deductibles in the Grantee's insurance policies shall be assumed by and be at the sole risk of the Grantee. Any deductibles or self-insured retention shall be declared to and approved by the County prior to the approval of this Agreement by the County. At the option of the County, the insurer shall reduce or eliminate deductibles or self-insured retention, or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. Any judgments for which the County may be liable, in excess of insured amounts required by this Agreement, or any portion thereof, may be withheld from payment due, or to become due, to the Grantee until the Grantee shall furnish additional security covering such judgment as may be determined by the County. Any coverage for third party liability claims provided to the County by a "Risk Pool" created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any insurance policy the Grantee shall provide to comply with this Agreement. The County may, upon the Grantee's failure to comply with all provisions of this Agreement relating to insurance, withhold payment or compensation that would otherwise be due to the Grantee. The Grantee shall provide a copy of all insurance policies specified in this Agreement. Written notice of cancellation or change in the Grantee's insurance required by this Agreement shall reference the project name and agreement number and shall be mailed to the County at the following address: Jefferson County Risk Management, P.O. Box 1220, Port Townsend, WA 98368. 4 The Grantee's liability insurance provisions shall be primary and noncontributory with respect to any insurance or self-insurance programs covering the County, its elected and appointed officers, officials, employees, and agents. Any failure to comply with reporting provisions of the insurance policies shall not affect coverage provided to the County, its officers, officials, employees, or agents. The Grantee's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. The Grantee shall include all Sub-Grantees as insured under its insurance policies or shall furnish separate certificates and endorsements for each Sub-Grantee. All insurance coverage for Sub- Grantees shall be subject to all the requirements stated in this Agreement. The insurance limits mandated for any insurance coverage required by this Agreement are not intended to be an indication of exposure nor are they limitations on indemnification. The Grantee shall maintain all required insurance policies in force from the time services commence until services are completed. Certificates, insurance policies, and endorsements expiring before completion of services shall be promptly replaced. All the insurance policies required by this Agreement shall provide that thirty (30) days prior to cancellation, suspension, reduction or material change in the policy, notice of same shall be given to the County Risk Manager by registered mail, return receipt requested. The Grantee shall place insurance with insurers licensed to do business in the State of Washington and having A.M. Best Company ratings of no less than A-, with the exception that excess and umbrella coverage used to meet the requirements for limits of liability or gaps in coverage need not be placed with insurers or re-insurers licensed in the State of Washington. The County reserves the right to request additional insurance on an individual basis for extra hazardous contracts and specific service agreements. 7. Worker's Compensation (Industrial Insurance). If and only if the Consultant employs any person(s) in the status of employee or employees separate from or in addition to any equity owners, sole proprietor, partners, owners or shareholders of the Consultant, the Grantee shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to Jefferson County Risk Management, upon request. Worker's compensation insurance covering all employees with limits meeting all applicable state and federal laws. This coverage shall include Employer's Liability with limits meeting all applicable state and federal laws. This coverage shall extend to any Sub-Grantee that does not have their own worker's compensation and employer's liability insurance. 5 The Grantee expressly waives by mutual negotiation all immunity and limitations on liability, with respect to the County, under any industrial insurance act, disability benefit act, or other employee benefit act of any jurisdiction which would otherwise be applicable in the case of such claim. If the County incurs any costs to enforce the provisions of this subsection, all cost and fees shall be recoverable from the Grantee. 8. Compliance with Laws. Guidelines. The Grantee shall comply with all federal, state, and local laws and all requirements (including certifications and audits), to the extent applicable, when seeking Reimbursement. 9. Maintenance and Audit of Records. The Grantee shall maintain records, books, documents, and other materials relevant to its performance under this Agreement. These records shall be subject to inspection, review and audit by the County or its designee, the Washington State Auditor's Office. If it is determined during the course of the audit that the Grantee was reimbursed for unallowable costs under this Agreement or any, the Grantee agrees to promptly reimburse the County for such payments upon request. 10. Notices. Any notice desired or required to be given hereunder shall be in writing, and shall be deemed received five(5)days after deposit with the U.S. Postal Service, postage fully prepaid, certified mail, return receipt requested, and addressed to the party to which it is intended at its last known address, or to such other person or address as either party shall designate to the other from time to time in writing forwarded in like manner: Grantee Cherish Cronmiller Executive Director 823 Commerce Loop Port Townsend, WA 98368 Jefferson County Mark McCauley Central Services Director Jefferson County Courthouse 1820 Jefferson Street Port Townsend, WA 98368 11. Improper Influence. Each party warrants that it did not and will not employ, retain, or contract with any person or entity on a contingent compensation basis for the purpose of seeking, obtaining, maintaining, or extending this Agreement. Each party agrees, warrants, and represents that no gratuity whatsoever has been or will offered or conferred with a view towards obtaining, maintaining, or extending this Agreement. 12. Conflict of Interest. The elected and appointed officials and employees of the parties shall not have any personal interest, direct or indirect, which gives rise to a conflict of interest. 6 13. Time. Time is of the essence in this Agreement. 14. Survival. The provisions of this Agreement that by their sense and purpose should survive expiration or termination of this Agreement shall so survive. Those provisions include without limitation Indemnification and Maintenance and Audit of Records. 15. Amendment. No amendment or modification to this Agreement will be effective without the prior written consent of the authorized representatives of the parties. 16. Governing Law; Venue. This Agreement will be governed in all respects by the laws of Washington state, both as to interpretation and performance, without regard to conflicts of law or choice of law provisions. Any action arising out of or in connection with this Agreement may be instituted and maintained only in a court of competent jurisdiction in Jefferson County, Washington or as provided by RCW 36.01.050. 17. Non-Waiver. No failure on the part of the County to exercise, and no delay in exercising, any right hereunder shall operate as a wavier thereof; nor shall any single or partial exercise by the County of any right hereunder preclude any other or further exercise thereof or the exercise of any other right. The remedies herein provided are cumulative and not exclusive of any remedy available to the County at law or in equity. 18. Binding Effect.This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors. 19. Assignment. Neither party shall assign or transfer any of its interests in or obligations under this Agreement without the prior written consent of the other party. 20. Entire Agreement. This Agreement constitutes the entire agreement between the County and the Grantee for the use of funds received under this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between the parties with respect to this Agreement. 21. No Third Party Beneficiaries. Nothing herein shall or be deemed to create or confer any right, action, or benefit in, to, or on the part of any person or entity that is not a party to this Agreement. This provision shall not limit any obligation which either party has to the Washington State Department of Commerce of these grant funds, including the obligation to provide access to records and cooperate with audits as provided in this Agreement. 22. Severability. In the event that one or more provisions of this Agreement shall be determined to be invalid by any court of competent jurisdiction or agency having jurisdiction thereof,the remainder of this Agreement shall remain in full force and effect and the invalid provisions shall be deemed deleted. 23. Counterparts. This Agreement may be executed in counterparts, any of which shall be deemed an original but all of which together shall constitute one and the same instrument. 24. Authorization. Each party warrants to the other party, that the person executing this Agreement on its behalf has the full power and authority to do so. 7 25. Public Records Act.Notwithstanding any provisions of this Agreement to the contrary, to the extent any record, including any electronic, audio, paper or other media, is required to be kept or indexed as a public record in accordance with the Washington Public Records Act,Chapter 42.56 RCW (as may be amended), the Grantee agrees to maintain all records constituting public records and to produce or assist the County in producing such records, within the time frames and parameters set forth in state law. The Grantee also agrees that upon receipt of any written public record request, Grantee shall, within two business days, notify the County by providing a copy of the request per the notice provisions of this Agreement. (SIGNATURES APPEAR ON THE NEXT PAGE) 8 IN WITNESS WHEREOF, this Agreement is executed and shall become effective as of the last date signed below. BOARD OF COUNTY COMMISSIONERS OLYMPIC COMMUNITY ACTION JEFFERSON COUNTY,WASHINGTON PROGRAMS,A WASHINGTON NON-PROFIT CORPORATION By: (--i4----...., /z.S! i 1 By: /7G- ,� Z 1 Kate Dean, air TE Cherish Cronmiller, A�E Executive Director q5 By: Z ./Z / Gre rotherton,Commissioner DATE 4 __z_________s/2.‘,/2, By: H 'Eisenhour,Commissioner DATE 'lit SEAL: / • 1", ATTEST: 3 ` al Ve, 6 awcIfi c ,zy2 Carolyn Galloway bATE Clerk of the Board Approved as to form only: - ="" �` _ May 19, 2021 Philip C.Hunsucker DATE Chief Civil Deputy Prosecuting Attorney 823 Commerce Loop, Port Townsend,WA 98368-2904 Phone(360)385-2571 Fax: (360)385-5185 www.olycap.org June 15, 2021 Board of County Commissioners Attn: Adiel McKnight 1820 Jefferson Street PO Box 1220 Port Townsend WA, 98368 Greetings, Please find the enclosed, signed agreement RE: Affordable Housing for the 7th and Hendricks Affordable Housing Project: In the Amount of$75,000, Funding from Fund 148; Jefferson County Central Services; Olympic Community Action Programs, OlyCAP, along with the newly issued certificate of insurance issued per the stipulations in this grant. Thank you for your assistance, please let me know if you require anything further. Best Re rds, Audrey Morford Executive Coordinator Strengthening the community—one family at a time... OIyCAP is an Equal Opportunity Provider Ac o® CERTIFICATE OF LIABILITY INSURANCE DATE(MMDD/YYY) �..-� 06/18/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Aaron Avila NAME: The Partners Group Ltd PHONE FAX (A/C,No,Ext): (877)455-5640 (A/C,No): (425)455-6727 11225 SE 6th St. ADDREss, aavila@tpgrp.com Suite 110 INSURER(S)AFFORDING COVERAGE NAIL# Bellevue WA 98004 INSURERA: Philadelphia Indemnity Ins Co 18058 INSURED INSURER B: Olympic Community Action Programs INSURER C 823 Commerce Loop INSURER D INSURER E: Port Townsend WA 98368 INSURER F: COVERAGES CERTIFICATE NUMBER: 2021-22 GL,Auto,EL,UMB REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR AUUL SUHFt LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER MM DPOLICY POLICY EXP ( ) (MM/DDlVYYY) LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED CLAIMS-MADE X OCCUR PREMISES(Ea occurrence) $ 100,000 MED EXP(Any one person) $ 5,000 A PHPK2280591 06/01/2021 06/01/2022 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER'. GENERAL AGGREGATE $ 2,000,000 POLICY PET LOC PRODUCTS-COMP/OPAGG $ 2,000,000 OTHER: Employee Benefits $ 1,000,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 (Ea accident) X ANY AUTO BODILY INJURY(Per person) $ A OWNED SCHEDULED PHPK2280591 06/01/2021 06/01/2022 BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS X HIRED N/ NON-OWNED PROPERTY DAMAGE _ AUTOS ONLY AUTOS ONLY (Per accident) $ X UMBRELLA LIAR OCCUR EACH OCCURRENCE $ 5,000,000 A EXCESS LIAB CLAIMS-MADE PHUB769972 06/01/2021 06/01/2022 AGGREGATE $ 5.000• .000 • DED X RETENTION$ 10.000 $ WORKERS COMPENSATION PER OTH- WA Stop Gap AND EMPLOYERS'LIABILITY Y/N STATUTE X ER A ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? N/A PHPK2280591 06/01/2021 06/01/2022 (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Jefferson County,Washington,its elected officials,officers,and employees are noted as additional insureds under the General Liability per PI-GLD-HS 1001,coverage is primary&non-contributory,waiver of subrogation applies per PI-GLD-HS CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Jefferson County ACCORDANCE WITH THE POLICY PROVISIONS. PO BOX 1220 AUTHORIZED REPRESENTATIVE Port Townsend WA 98368 .4-------a. -—Th,,..t. ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST TO: Board of County Commissioners FROM: Mark McCauley, Central Services Director DATE: December 21, 2020 SUBJECT: Request Board of County Commissioners approval of a grant agreement with OlyCAP to provide $75,000 in support of the 7th and Hendricks affordable housing project, per Resolution 18-21 STATEMENT OF ISSUE: The Jefferson County Board of Commissioners, per Resolution 18-21, committed to provide$75,000 in funding from Fund 148—Affordable Housing—contingent on OlyCAP securing sufficient funding to complete the project. OlyCAP submitted documentation to the County that satisfies that contingency. The Board, also in Resolution 18-21, directed that a grant agreement be prepared for the$75,000 grant. Said grant agreement is attached. ANALYSIS: The attached grant agreement will allow the County to fulfill the commitment it made in Resolution 18-21. FISCAL IMPACT: The cost of the grant is $75,000 which will be covered by the County's Affordable Housing Fund—Fund 148. RECOMMENDATION: That the Board of County Commissioners approve the attached grant agreement with OlyCAP. REV EWED BY: / 7 Mark Mc uley, Interim County ministrator ate /// CONTRACT REVIEW FORM CONTRACT WITH: OlyCAP TRACKING NO.: (Contractor/Consultant) CONTRACT FOR: 7th and Hendricks Affordable Housing Proj. TERM: Thru 12-31-22 COUNTY DEPARTMENT: Central Services For More Information Contact: Mark McCauley Contact Phone #: 360-385-9130 (cell 360-774-1290) RETURN TO: Mark McCauley RETURN BY: As soon as possible (Person in Department) (Date) AMOUNT: $75,000 PROCESS: 0 Exempt from Bid Process ❑ Consultant Selection Process Revenue N/A ❑ Cooperative Purchase Expenditure $75,000 ❑ Competitive Sealed Bid Matching funds Required N/A ❑ Small Works Roster Source(s) of Matching Funds N/A ❑ Vendor List Bid ❑ RFP or RFQ ❑ Other Step 1: REVIEW BY RISK MANAGEMENT Review by: Date Reviewed: ❑ APPROVED FORM ❑ Returned for revision(See Comments) Comments Step 2: REVIEW BY PROSECUTING ATTORNEY Review by: __ Philip C. Hunsucker Date Reviewed: May 19, 2021 Chief Civil Deputy Prosecuting Attorney ❑� APPROVED AS TO FORM 0 Returned for revision(See Comments) Comments Step 3: (If required) DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF ORIGINALS Step 5: SUBMIT TO BOCC FOR APPROVAL Submit original Contract(s),Agenda Request,and Contract Review form. Also,please send 2 copies of just the Contract(s)(with the originals)to the BOCC Office. Place"Sign Here"markers on all places the BOCC needs to sign. MUST be in BOCC Office by 4:30 p.m.TUESDAY for the following Monday's agenda. (This form to stay with contract throughout the contract review process.) p7ON CP11 Board of County Commissioners coy p�Z 1820 Jefferson Street \� ' PO Box 1220 It Port Townsend, WA 98368 -:eis __I ,tO) Kate Dean,District 1 Heidi Eisenhour,District 2 Greg Brotherton,District 3 JUNG May 25, 2021 Olympic Community Action Programs Attn: Cherish Cronmiller, Executive Director 823 Commerce Loop Port Townsend,WA 98368 Dear Ms. Cronmiller, Enclosed for signature are two (2) originals for AGREEMENT re: Affordable Housing for the 7th and Hendricks Affordable Housing Project: In the Amount of$75,000, Funding from Fund 148; Jefferson County Central Services; Olympic Community Action Programs, OlyCAP Please sign both, keep one and return the second to: Jefferson County Commissioner's Office Attn: Adiel McKnight P.O. Box 1220 Port Townsend, WA 98368 • OlyCAP shall obtain insurance as outlined in the terms of the Agreement and provide a copy to this office. • Payment will be provided subject to the terms of the Agreement. Thank you for your assistance. Sincerely, Adiel McKnight Executive Assistant Phone (360) 385-9100 Fax (360) 385-9382 jeffbocc@co.jefferson.wa.us