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HomeMy WebLinkAboutM051589 ~.. -, ..... .................................. .............-............................ ;i::i~t::::~,::Ifi.i~:~:;iq~t~:~~:~~~I~~~ti.t~~:~:;~;~~~;:i:;:::~~;;~~[~~~;;.;f~;~~~~i~~ijjif~:~~~~i::::~~g!ty~;;~~liMil~i.ifi~i.ili:.;r:. _tl~t~~.UJ~;~B.l!t~fSli:~tffiifi'1111~:~fmi~_II~Jlllifif~~lli~Sfl:JifIJ~iiiifif%~fl~!~~~ifl~ I ~ M I N U or E S WEEK OF MAY 15, 1989 The meeting was called to order by Chairman George C. Brown in the presence of Commissioner B.G. Brown and Commissioner Larry W. Dennison. APPROVAL OF MINUTES: Commissioner B. G. Brown moved to approve the Minutes of April 24, 1989 as read. Commissioner Dennison seconded the motion which carried by a unanimous vote. BEARING re: Proposed Budaet Appropriations/Extensions: Various Countv DeDartments: Chairman Brown read the requests for budget appropria- tionslextension$ as submitted by the Superior Court, Sheriff and Hotel/Motel Tax Fund noting that the Planning and Building department request has been withdrawn. The Chairman opened the hearing and when no one appeared to speak for or against the requests, the hearing was closed. Commissioner B. G. Brown moved to approve and sign Resolution No. 40-89 ordering the budget appropriations/extensions requested for the Hotel/Motel Tax Fund in the amount of $1,000; the Superior Court in the amount of $61,500 and the Sherifffs Department in the amount of $10,190.32. The Planning Department request for $5,800 was withdrawn. Commissioner Dennison seconded the motion. The motion carried by a unanimous vote. ReappOintments to the .Jefferson. County Board of EQUalization: Commissioner Dennison moved to re-appoint A. C. Dalgleish, Archie Barber, Jr. and David Douglas to each serve a three year term on the 3efferson County Board of Equalization with ...TamesA. DeLeo to serve as alternate. Commis- sioner B. G. Brown seconded the motion. The motion carried by a unanimous vote. Reappointment to the Community Health Nursina Advisorv Board: The following members of the Community Health Nursing Advisory Board were each re-appointed to two year terms by motion of Commissioner B. G. Brown: Carol Baird, Anne K. Prielipp, ...Tan Hall, Zelia M. 3ensen, .John C. Lane, and Gloria Houston-Way. Commissioner Dennison seconded the motion which carried by a unanimous vote. ' Appointment to the Communi tv Health Nursina Advisorv Board: Commissioner B. G. Brown moved to appoint Pat Hogan to a two year term on the Community Health Nursing Advisory Board. Commissioner Dennison seconded the motion which carried by a unanimous vote. :R "~ N';f 2079 .~ot la [rA~ 0.0 ;{.d .., . Jl Commissioners' Meeting Minutes: Week of May 15, 1989 Page: 2 BUSINESS FROM COUNTY DEPARTMENTS: PUBLIC WORKS BID OPENING re: Furnishing' One ( 1 ) Small, Wide Track Tractor: County Engineer Bob Nesbitt opened and read the bids received for furnishing one (1) small wide track tractor: BIDDERS: BID TOTALS: Case Power & Equipment, Auburn 850 D Case Trade in $21,050 net total including tax $42,807.60 $60,650.00 N.C. Machinery, Port Angeles Caterpillar D4C (New) Trade In $11,000 net total including tax $44,885.28 $52,522.00 (Alternate Bid Trade in $11,000 Caterpillar D3B - Used) net total including tax $34,075.28 $42,522.00 Howard,Cooper, Tukwila No Bid Smith Tractor, Tacoma .John Deere 550G Trade In $11,200 net total including tax $57,770.02 $64,790.00 Commissioner B. G. Brown moved to have the Public Works Department check the bids for accuracy and make a recommendation for bid award that is most advantageous to the County. Commissioner Dennison seconded the motion which carried by a unanimous vote. CONTRACT re: ODDerHoh Road CR0749: Bruch & Bruch Const:ruct:ion. Inc.: Commissioner B. G. Brown moved to approve the contract with Bruch and Bruch Construction, Inc. as awarded on April 24, 1989. Commissjoner Larry Dennison seconded the motion which carried by a unanimous vote. BID OPENING re: Furnishing' One (1) New Backhoe: The bids received for furnishing one (1) new backhoe were opened and read by County Engineer Bob Nesbitt as follows: BIDDERS: BID TOTALS: Case Power << Equipment, Auburn 580K 4WD, with Extend-A-Hoe Trade in $1,700, net total including tax $43,668.62 $42,115.00 N.C. Machinery, Port Angeles Caterpillar 425 Trade In $2,000, net total including tax $57,594.60 $55,279.00 Smith Tractor, Tacoma 30hn Deere 410C Trade In $2,500, net total including tax $63,213.92 $61,140.00 The bids were referred to the Public Works Department to be checked for accuracy and recommendation for bid award that would be to the, best advantage of the County, by motion of Commissioner B. G. Brown seconded by Commissioner Dennison. The motion carried by a unanimous vote. _ Y.GL 15 irA~ 00 2280 .., , " Commissioners'Meeting Minutes: Week of May 15, 1989 Page: 3 DEED. Quit Claim re: 1) Portions of the 100 foot Riaht-of-Wav of the Port Townsend Southern Railroad ComDallV: In the IrvinaPark Addition t:o the City of Port Townsend (3.19 acres +) and '2) Port:ions of the 100 foot: Riaht-of Wavof the Port Townsend Southern Railroad Company: In port:ions,of Section 16 and 17. Township 30 North., RanGe 1 West, of the Willamet:t:e Meridian. Jefferson County (13.56 acres +):CMC Real Estate: Commissioner B. G. Brown moved to accept the Deeds from CMC Real Estate as presented. Commissioner Dennison seconded the motion which carried by a unanimous vote. GRAIfT #G0089017 re: Amendment: No.1; Litter Control and Recvclina Project: Washinaton State Department of Ecoloav: This amendment extends the grant time frame from' .June 30, 1989 to August 31, 1989, Bob Nesbitt explained. Commissioner B. G. Brown moved to accept the grant amendment and have the Chairman sign the form. Commissioner Dennison seconded the motion which carried by a unanimous vote. RevisinG County Road Project Desianated as CR0486: Queets River Bridae: Bob Nesbitt explained that this revision raises the total cost for this project to $5,316,120.00 which includes $4,252,896.00 in federal aid funding. Commissioner B. G. moved to approved and sign Resolution No. 41-89 revising CRf2)486 as submitted. Commissioner Dennison seconded the motion which carried by a unanimous vote. .' RevisinG County Road Project Desianated as CR0528: Point Whi tnev Road: This revision to the Point Whitney Road project will increase the project funding to $428,000 with $195,000 of rural arterial funding, Bob Nesbi tt explained. Commissioner B. G. Brown moved to approve and sign Resolution No. 42-89. Commissioner Dennison seconded the motion. The motion carried by a unanimous vote. Revisina CountvRoad Project Desianated as CR0749: UDDer Hoh Road: Commissioner Dennison moved to approve Resolut:ion No. 43-89 revising CR~749, Upper Hoh Road increasing funding to $651,000.00 which includes $220,400 in Rural Arterial Funding. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. Bid Award Recommendation: Horizont:al,' Baler: Bob Nesbitt reported that last week bids were opened on a horizontal baler. Three bid prices were read at that time. Upon review of the bids it was found that Weyerhauser had submi tted two alternate bids. Bob Nesbitt then read the alternate bids submitted by Weyerhauser: Alternate 1 $82,758.06. Alternate 2 $77,874.61. Alternate 1 has a different size ram and motor. After reviewing all of the bids received, Bob Nesbitt reported that the Public Works Department recommends that the bid be awarded to Weyerhauser on their Alternate 1 bid. The G.K. Equipment bid was lower but, because the Weyerhauser alternate bid was for a baler with better capacity and included a warranty, the recommendation to award the bid to them. Since the recommendation is not the lowest bid that meets specifications, the Board asked that more justification be provided for not taking the minimum bid. The bid was not awarded at this time. CONTRACTre: SelfProDelled VibratorvRoller: SahlberG EquiDment. Inc.: Commissioner B. G. Brown moved to approve the contract with Sahlberg Equipment, Inc. for the self propelled vibratory roller as awarded. Commissioner George Brown seconded the motion which carried by a unanimous vote. Call" for Bids: Two (2) Used Passenger Vehicles - 1987 or Newer: Commissioner Dennison moved to approve the call for bids and set the bid opening on two used 1987 .or newer passenger vehicles for 3une 5, 1989 at "\lot 15 tME 002281 . ,. .:J Commissioners' Meeting Minutes: Week of May 15, 1989 Page: 4 10:30 a.m. Commissioner B. G. BroWn seconded the motion. The motion carried by a unanimous vote. Establishina a Private Road Name: Tala Estates Drive: Eileen Simon read a letter from an attorney representing the Tala Point Partnership regarding the establishment of a private road name for a road in the Tala Point area. They suggested Tala Point Lane with a second choice of Tala Estates Drive. There will be confusion between Tala Point and Kala Point Commissioner B. G. Brown noted. The Board directed that the Attorney be contacted 'and asked to take the "Tala Point" out of .this road name, and suggest another .name. FACILITrES MANAGEMENT Nola Clowers. Tri Area Garden Club re: Clean Up of Grounds at ,the Tri Area Community Center: Nola Clowers explained that they would like to have the large blocks that supported the parking bumper logs at the Tri Area Community Center removed and that concrete or asphalt parking lot curbs be installed. Carter Breskin reported that she will have the blocks and old logs removed and ask the County Engineer to inspect the parking lot to make sure that the drainage will allow the installation of curbs, as well as to look at the parking lot for striping. Puaet Power Enerav Audit PrOpOsal for 3efferson County Correct:ion Center: Carter Breskin explained that puget Power has put together a number of recommendations for increasing the energy efficiency of the Correction Center (jail). The proposal would retrofit four elements of the jail to increase the heat efficiency and decrease the cost of heating. Installation costs are estimated at $60,900.00. A grant of $42,996.00 can be secured from puget Power, with the balance to be paid by the County. The Board concurred that Carter Breskin proceed with the installation of these conservation measures as presented by puget Power. County Shop Renovation Proposal: The Board attended a presentation last week regarding the upgrading of the County shop facility, Carter Breskin reported and asked if the suggestions presented should be implemented? Commissioner B. G. Brown stated that he felt some of the suggestions were not as important as others. Commissioner Dennison stated that he felt the suggestions were fine, and could be implemented if funding can be found. After further discussion of the suggestions, which are estimated to cost between $40,000 to $50,000, CommissionerB. G. Brown said that he would like to see a more detailed proposal which would include the cost of each item. Port Townsend Communi tv Center Project Update: Carter Breskin reported that another meeting is being held witij the City Finance Committee tonight to explain the need' for more funding from the Ci ty for the Port Townsend Community Center project. The total amoiunt being requested from the City is $130,000. The project is about one month behind schedule. Discussion of, Updatina Park Comprehensive Plan: The Parks Comprehensive Plan is out of date and must be updated before grants can be applied for, Carter Breskin reported. She asked the Board members to attend the next couple of Parks Advisory Board meetings because they will be discussing setting priorities for County parks. A meeting between the Parks Advisory Board and the Commissioners was scheduled for 1:30 p.m. on Wednesday. She also recommended that the Parks Advisory Board, the Board of Commissioners and representatives of the City, meet to discuss mutual concerns. ~\lGl 15 f6~!E 00 2282 . , Commissioners' Meeting Minutes: Week of May 15, 1989 Page: 5 CONTRACT re: Roofina of Brinnon Senior Center Buildina; HODe Roofina and Remodelina: Commissioner B. G. Brown moved to approve the contract with Hope Roofing and Remodeling for remodeling and repairs to the Brinnon Senior Center building for a total of $9,151.42. Commissioner Dennison seconded the motion which carried by a unanimous vote. After discussion of the condition of the carpet in the apartment the Board agreed that the carpet be replaced. PLANNING AND BUILDING DEPARTMENT Bob Dalevre: Boardls ADDroval.of, TemDOrarv Batch ASDhalt: Plant:; Fred Hill Materials Site on Hiahwav 20: Bob Daley, owner, Olympic Green House was present when Planning and Building Department Director David Goldsmith reviewed the temporary approval given for placement of a batch asphalt plant on the site of Fred Hill Materials. Gerald Crane from Associated Sand and Gravel and Fred Hill were both present. The Chairman asked Mr. Daley to state his concerns. Bob Dalev: Mr. Daley stated that he doesn't like to get notices like this after ,an approval has been given. Mitigative measure #18 on the approval (granted in 3uly 1984) of the Fred Hill Materials operation at this site says fIno asphalt plants will be permitted on this site." Mr. Daley added that there are many perennial plants that collapse if exposed to asphalt fumes. June is still the prime season for these plants and there can be a lot of damage from this plant operating at this site. Mr. Daley stated that there is another asphalt plant on Highway 104 and asked why they couldn't use that site? He stated, in response to Commissioner B.G. Brown's inquiry, that one day of operation by this batch plant could cause damage to his plants. Gerald Crane, Associated Sand and Gravel: Mr. Crane stated that they have been in the p~ving business for 40 years. The job they bid for and received if for paying the State highway. They have operated in residential areas right next to orchards in Wenatchee and he has never seen a case of detrimental affects on these orchards. This is not a batch plant, it is a drum mix plant. In order to operate in this area, they have to operate under standards set up by the Olympic Air Pollution Control Agency. They will have to receive a permit for this operation and operate under specific standards. This plant will be located one half mile away from Mr. Daley's business. The prevailing wind blows from the area of the nursery toward the Fred Hill site. He added that if anything is wrong 'the policing agency is the Olympia Air Pollution Control Authority. If something happens, they will take care of it, Mr. Daley added. Commissioner B. G. Brown stated that the Olympic Air Pollution Control Authority will respond to a complaint and fine the operation if there is a violation of their standards, but they will not do anything for Mr. Daley, if damage occurs. Commissioner Dennison stated that if something happens to Mr. Daley's plants he will have to pursue collection for that damage from Associated Sand and Gravel, not the Olympic Air Pollution Control Authority. Fred Hill stated that when this permit was approved, he didn't have any interest in a batch plant on the site. The mitigative measures represent a compromise that was worked out with the neighborhood, Commissioner Dennison added, and they should not be changed. Mr. Crane stated that he has no concern about signing a lette.r or working out an agreement with Mr. Daley to see that damages are taken care of, if that should happen. Mr. Crane stated that he doesn't have any alternative sites to locate at. Mr. Daley stated that he has $25,000 to $50,000 worth of plants that could be harmed. Mr. Crane stated that he can't believe that there would be too much damage, since the type of plant that he operates is one of the best. Commissioner B. G. Brown stated that the Board has two choices; to either withdraw the approval or to come up with something that Mr. Daley would be agreeable to if damage was done. Commissioner B. G. Brown asked if Associated Sand and Gravel would consider obtaining a bond for up to $50,000 to cover any damage, as an alternative? Mr. Crane stated that he and Mr. Daley could work this out. ~VOL 15 i[.~GE lOP 2283 f\ ..~ "1 Commissioners' Meeting Minutes: Week of May 15, 1989 Page: 6 Miti.gative Measure #18 from the original Fred Hill Materials application was then discussed. Commissioner B. G. Brown stated that this measure needs to be addressed, if this temporary approval is granted. Commissioner B.G. Brown moved to rescind the temporary batch plant approval issued last week and re-issue the approval with the suspension of Mitigative Measure #18 from the Fred Hill Material application (approved 3uly 1984) for a two week period during the' month of ..Tune 1989 and contingent on an agreement between Associated Sand and Gravel and Bob Daley, to cover any damage that may be done, to Mr. Daley's plants. Commissioner Dennison seconded motion which carried by a unanimous vote. State Environmental PolicY Act Review.: Shoreline Permit for Rip Rap Shore Defense Work and storm water Pil tration SyStem: Chimacum Creek Log Yard: George Cot:t:onand Port Townsend Paper Comoanv: Associate Planner 3im Pearson reviewed the environmental checklist and suggested mitigative measures for the project to place 1',200 feet of rip rap as shore defense work along the shoreline of Port Townsend Bay and the Lower Chimacum Creek estuary. The Chimacum Creek estuary was pointed .out to the Board on an aerial photo. The proposal is to build five sedimentation ponds for catching storm water that is running off the site, which is a log processing yard for the Port Townsend Paper Company. In addition to the shoreline permits, a Department of Fisheries hydraulic permit is required as well asa permit from the Army Corp of Engineers. The State Department of Ecology may also require a permit for this project. The shoreline fronting this area has eroded over the years, Jim Pearson reported. That eroded material has ended up in the Bay and then into the estuary of ChimacumCreek because of the wind and tidal action. This work would take place wi thin 200 feet of where Chimacum Creek flows into Port Townsend Bay. 385 cubic yards of material would be excavated within the Chimacum Creek estuary. Discussion ensued regarding the work to be done in the estuary. The State Department of Fisheries and the Army Corps of Engineers will be reviewing this proposal closely due to the nature and placement of the work. Commissioner Dennison asked if a mitigative measure could be developed to address the removal of debris from the mouth of,theChimacum Creek? This will be reviewed by the Shoreline Commission. Commissioner Dennison moved to issue a mitigated determination of non- significance as proposed. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. state Environmental PolicY Act Threshold Determination: State Rhodv Industrial Park, Anderson Lake Road; Tom Graves. Steve Gratzer and Mike Graves, Applicants: Seven interested area residents were present when David Goldsmith reviewed the process that the Board has gone through to date on this proposal to construct an industrial park on Anderson Lake Road near Rhody Drive. At this point the Board can 1) re-issue the mitigated Determination of Non-Significance or 2) adopt findings and conclusions that there are significant impacts and require 'an ,environmental impact statement. An Environmental Impact Stateme;nt would need to address; transportation; housing and land use. The Chairman asked if the Board had any questions of staff. Commissioner Dennison clarified that if it is found that the environmental impacts are significant that a scoped EIS would be required? David Goldsmith indicated that was correct. The EISwould be scoped to deal only with the issues that surfaced at the public hearing on May 1, 1989, ,as outlined. Commissioner Dennison stated that since during the public hearing it was apparent that the community feels that there are questions about the land use issues (particularly the section of the area plan that deals with commercial development on that corner), he moved to issue a determination of significance and require that a scoped environmental impact statement be ,VOL 15 g;xori 2284 ~ . I" .. ., Commissioners' Meeting Minutes: Week of May 15, 1989 Page: 7 re~~ired on the areas of transportation, housing and land use. Commissioner B. G. Brown seconded the motion. The motion carried by a unanimous vote. State Environmental Policv Act Review: 'Comments from Aaencies; Shoreline Permit for Kala Point Residences: Laaoon Associates: Jim Pearson reported that the State Department of Ecology feels that the shoreline in the area of this project is in the Conservancy designation not a suburban designation, which means that the proposal will be processed as a condition use. The DOE expressed concern for preserving any archeological resources on this site. 3im Pearson added that in searching the old file on this project he found a reference to a resolution issued by the Board which recognized an agreement between Kala Point Development Company and the Snohomish Indian Tribe. No record of a resolution can be found in the Commissioners' records, the Clerk of the Board reported. 3imPearson reported that he doesn't feel that the environmental impact needs to be changed, but a shoreline permit will be required for the entire project, since the designation of the site is conservancy. David Goldsmith stated that the setback for the condominiums will be 50 feet instead of 35 feet. There are two things that determine the shoreline designation, 3im Pearson reported, 1) the shoreline program map; and 2) the legal description in the text of the program. ASSES,SOR Assessor, Jack Westerman re: County Bond Indebtedness and Timber Land Transfer Between PODe Resources and the. State DeDart:ment of Natural Resources: Assessor 3ack Westerman reported that as' he was reading the Minutes about the Port Townsend Community Center project, the Balloon Hangar project and the capital improvement projects planned for the Courthouse, he noted that the bond indebtedness limit of the County must be considered, if property tax is involved in paying off the bonds issued for these projects. The Assessor then updated the Board on the proposed transfer of State timber lands between Pope Resources and the State Department of Natural Resources. JEFFERSON COUNTY BOARD OF COMMISSIONERS b~.~ George Brown, Chairman ATTEST B. G. Brown, Member ~e~ VOL 15 i~CI OP 2285