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HomeMy WebLinkAboutM052289 .. ~ .iA- MINUTES WEEK OF MAY 22, 1989 The meeting ,was called to order by Chairman George C. Brown in the presence of Commissioner B. G. Brown. Commissioner Larry W. Dennison was not present. Audi tor Mary aabourv. Salary Administrat:ion Commi'ttee Chairman re: Salary Adminis'tration PolicY Chanae Recommendat:ions and Job Classification Reauest:s: Mary Gaboury reported that a new position has been classified for the Prosecuting Attorney's Office which they need approved by June 1, 1989. The Salary Administration Committee recommends that the position of Receptionist/Legal Secretary be classified at Grade 20. Commissioner B. G. Brown moved to approve the classification as recommended. Chairman George C. Brown seconded the motion. The motion carried by a unanimous vote. Commissioner B. G. Brown moved to approve the job classification for the Health Department Administrator/Budget Manager at Grade 33 as recommended by the Salary Administration Committee. Chairman George Brown seconded the motion. which carried by a unanimous vote. She then presented the Salary Administration Committee recommendation for wording changes in the Salary Administration Policy. The following policy wording changes were approved by motion of Commissioner B. G. Brown, seconded by Chairman George Brown and passed by a unanimous vote: Add to Section VIII Job Descriptions and Section IX Salary Administration: (As paragraph four and in A. Program Purpose at the end of the second of five key elements on page 1) "The department head may elect to augment the more generic/general job description with specific job duties and responsibilities, which would serve as an addendum to the job description and be utilized in performance reviews and in the hiring process." Add to Section VII Pav-for-Performance: (Page 6 before the Performance Level section) "Employees will only be eligible for salary review in accordance with the Frequency of Review table." Add to Section VII Pay-for-Performance, D. Frequencv of Review: (Page 5 under O'ther) "Leave of absence in excess of 30 uninterrtlpted days, may not be eligible for step increase." !!!m! : Office George AGREEMENT re: TvDewrit:er Maintenance 1989: Steve's Office EauiD- Commissioner B. G. Brown moved to approve the agreement with Steve's Equipment for typewriter maintenance in 1989 as submitted. Chairman Brown seconded the motion which carried by a unanimous vote. vOt. 15 ~M1 tl. 2405 . . Commissioners' Meeting Minutes: Week of May 22, 1989 Page: 2 1989 Budaet Transfer; Plannina and BuildinG Deoart:ment: Commis- sioner B. G. Brown moved to approve and sign Resolut:ion 110. 44-89 authorizing the budget transfer requested by the Planning and Building Department. Chairman George C. Brown seconded the motion which carried by a unanimous vote. COlft'RACT #2200-73618 re: Communi tv Mental Health Services, 1989- 1991= Washinaton State Deoart:mentof Social and Health Services: Commissioner B.G. Brown moved to approve the contract with the Department of Social and Health Services for the Community Mental Health Services for 1989-1991 as presented. Chairman George C. Brown seconded the motion. The motion carried by a unanimous vote. Re....aDDointment of Jefferson Coun~Re])resentative on OlVDlDic Area on AGina Advisory Council: Commissioner B. G. Brown moved to re-appoint Harry Pollard to a three year term on the OlYmPic Area Agency on Aging Advisory Council. Chairman George C. Brown seconded the motion which carried by a unanimous vote. ReQUest for ADDroval of Beer Garden Addition to Trail's End Tavern, Sout:h Point:: Commissioner B. G. Brown moved to approve the expansion of the Trails End Tavern for a beer garden contingent on the condition that hot water be installed in the mens restroom. Chairman George C. Brown seconded the motion. The motion carried by a unanimous vote. ADDOint:ment to the Mental Health AdvisorY Board: Commissioner B. G. Brown moved to appoint Carole Norris to a three year term on the Mental Health Advisory Board as recommended by the Human Services Department. Chairman George C. Brown seconded the motion which carried by a ttnanimous vote. ADDoint:ment to the DeveloDDJent:al Disabilities Advisory Board: Commissioner B. G. Brown moved to appoint Martha O. Foley to a three year term on the Developmental Disabilities Advisory Board as recommended by the Human Services Department. Chairman George C. Brown seconded the motion which carried by a unanimous vote. Washinaton State LiQUor Control Board = Soecial Occasion LiQUor License; Friends of PhiladelDhia Strlna OUart:et:: Commissioner B. G. Brown moved that the County has no objection to the applicant or the location for the Special Occasion Liquor License applied for by the Friends of the Philadelphia String Quartet. Chairman George C. Brown seconded the motion. The motion carried by a unanimous vote. Recommendation for Re-aDDoint:ment to, the Solid Wast:e Advisorv Commit:tee: Commissioner B. G. Brown moved to re-appoint Charles E. O'Connor and William Michaels each to a two year term on the Solid Waste Advisory Commi ttee as recommended by the Committee. Chairman George C. Brown seconded the motion. The motion carried by a unanimous vote. ...: 15 f'~C; or 2406 1. Commissioners' Meeting Minutes: Week of May 22, 1989 Page: 3 BUSINESS FROM COUNTY DEPARTMENTS: PUBLIC WORKS BID OPENINGS re: Public Works Director Gary Rowe opened the. bids for the following items at the appointed time: 1) Construction of Improvements to 0.83 Miles of Point Whitney Bee Mill Road CR0528: BIDDERS: BID TOTALS: Seton Construction, Inc. Port Townsend Delhur Industries, Inc., Port Angeles Ace Paving Co., Inc., Bremerton KSC, Inc. Kennewick $169,774.25 $209,228.92 $242,618.50 $199,410.55 Engineer's Estimate $235,767.52 Later in the dav: CommissionerB. G. Brown moved to award the bid to Seton Construction as recommended by the Public Works Department. Chairman George C. Brown seconded the motion which carried by a unanimous vote. 2) For OWl Creek Bridge Replacement CR0719: BIDDERS: BID TOTALS: Henry and Henry Construction, Inc. Forks Rognlin, Inc., Aberdeen $143,445.80 $213,225.00 Engineer's Estimate $130,780.27 Commissioner B. G. Brown moved to have the Public Works Department check the bids for each of these projects for accl1racy and make a recommendation for bid award that is to the best advantage of the County. Chairman George C. Brown seconded the motion Which carried bya unanimous vote. 2 :00 D.m. Mondav: The Board reconvened their meeting after lunch. The Clerk of the Board reported that a bid was received in the mail brought to the Courthouse at 9:30 a.m. and placed in the Commissioners' Office mailbox located in the Treasurer' s Office. The office mail was not picked up I however, until Noon and that is why the bid was not opened on time even though it was received on time. The bid was then opened by Public Works Director, Gary Rowe, and read as follows: One Way Construction Company, Inc. Sedro Woolley $168,029.12 Commissioner B. G. Brown moved that this bid be considered with the other two bids on this project and that the Public Works Department check the bid for accuracy and make a recommendation for bid award. Chairman GeorgEic. Brown seconded the motion which carried by a linanimous vote. Mav 23, 1989: Commissioner B. G. Br,own moved to award the bid for the Owl Creek Bridge replacement project to.Henry and Henry Construction, Inc. of Newport, Wa. for $143,611.81 as recommended by the Public Works Department. Chairman George Brown seconded the motion which carried by a unanimous vote. AGREEMENT ~ 'Supplement #3 re: Oak Bav /FlaalerRoad 'Intersection ImDrovement CR0738: County Engineer Bob Nesbitt explained that this supple- ment to the agreement is for the construction phase of this intersection improvement project. The design has been completed on the project. Commissioner B. G. Brown moved to approve Supplement #3 to the agreement as wt 15 P.l'; or 2407 . . Commissioners' Meeting Minutes: Week of May 22, 1989 Page: 4 presented. Chairman George C. Brown seconded the motion which carried by a u.nanimous vote. Establishina a Name for a Private Road; East Ludlow Ridae Road: Administrative Secretary Eileen Simon explained that there is not another road in the County wi ththis name. Commissioner B. G. Brown moved to approve Resolution No. 45-89 establishing the private road name of East Ludlow Ridge Road. Chairman George C. Brown seconded the motion which carried by a llnanimous vote. Revisina CR'138; Oak Bav/Flaaler Road Intersection: Commissioner B. G. Brown moved to approve Resolution No. 46-89 revising CR(iJ738 as presented. Chairman George C. Brown seconded the motion. The motion carried by a unanimous vote. Call for Bids: Pavement Markina 1989 MT0808: Commissioner B. G. Brown moved to call forbids for pavement marking in 1989 and to set the bid opening for 3une 12, 1989 at 10:30 a.m. Chairman George C. Brown seconded the motion. The motion carried by a unanimous vote. Application to Open County Road Riaht-of-Wav;Havs street, Irondale Acre Tracts; Discoverv TimberCompanv, Applicant: Bob Nesbitt explained that this proposal from Discovery Bay Timber is to open the 30 foot right-of-way to private standards, for access. Commissioner B. G. Brown moved to approve the application as recommended. Chairman George C. Brown seconded the motion which carried by a unanimous vote. Application to Open Count:V Road Riaht-of-Wav; Eisenbeis Bavview Addition; Discoverv Timber Company, Applicant: This application, Bob Nesbitt explained is to open 300 feet of right-of-way in the Eisenbeis Bayview Addition to private road standards. This right-of-way is in the area of the Glen Cove transportation study, however, that study will have no effect on this segment of right-of-way and the Public Works Department recommends that the application be approved. Commissioner B. G. Brown moved to approve the application to open right-of-way as recommended. Chairman George C. Brown seconded the motion which carried by a unanimous vote. Hearina Notice re: ProDosedOounty Road Vacation; A Portion of 11th Avenue in Riverside Addition to Irondale: Eileen Simon reported that this hearing notice is for a proposed road vacation application submitted by Port Townsend Realty. The road is located to the east of Rhody Drive at the Four Corners intersection. Commissioner B. G. Brown moved to approve the hearing notice and set the public hearing for 10:00 a.m. on Monday .June 26, 1989. Chairman George C. Brown seconded the motion. The motion carried by a unanimous vote. Recommendation for Bid Award and CONTRACT: One { 1} Small, Wide Track, Tractor: County Engineer Bob Nesbitt reported that the recommendation is to award the bid for the small, wide track, tractor to N.C. Machinery of Seattle for the D4C Caterpillar. The old tractor would be traded in for this tractor. Bob Nesbitt further reported that he has checked with the Prosecuting Attorney and the sales tax on this purchase will be paid here irt Jefferson County, which saves 3/10th of a percent in tax. Commissioner B. G. Brown moved to award the bid for aD4C tractor to NC Machinery for the net price of $44,885.28 as recommended and to approve the contract as submitted. Chairman George C. Brown seconded the motion which carried by a unanimous vote. Recommendation for Bid Award re: Horizontal Baler with Feed Conveyor and Fluffer: The bid for supplying one (1) horizontal baler with feed conveyor and fluffer was awarded to Weyerhauser Paper, Kent, for their 'r'fl.. 15 f~f; 002408 ":- .. Commissioners' Meeting Minutes: Week of May 22, 1989 Page: 5 Alternative #1 bid of $82,758.06, as recommended by the Public Works Department, by motion of Commlssioner B. G. Brown, seconded by Chairman George C. Brown. The motion carried by a unanimous vote. FACILITIES MANAGEMENT County ShOD Renovation - Phase ReDort; Carter Breskin reported that a phase report has been developed for the proposed County shop renovation. Phase 1 would include moving the compressor out andconstru.cting the restroom facilities. Phase 2 would construct the wall for the new parts room. Phase 3 would be to construct the office and locker room. Thetotal cost would be slightly more to do this project in phases. Commissioner B. G. Brown suggested that the Board meet with Carter Breskin and Earl Wells to discuss this project further, because he has some ideas about how to proceed wi th these changes. Carter Breskin reported that she will look into alternatives for housing the compressor. ReQUest for ProDertv Exchanae; East Beach' Park. Marrowstone Island; Mike Thornilev. ProDertv OWner: Carter Breskin stated that this request is for a property exchange between the County and Mr. & Mrs. Mike Thorniley who own property next to East Beach Park on Marrowstone Island. The Thorniley's own Tax 25 next to the picnic shelter at the park. In lieu of sharing the cost of a fence, Mrs. Thorniley would like to exchange a portion of their property with a piece of County property which extends toward the road. This exchange would straighten the property line between these properties. Property exchanges with the County must be for property of equal or greater value and the Thorniley's must bear the cost of an appraisal of the proper,..- ties to be traded, Carter Breskin reported. The primary concern of the Throniley's is to straighten out their property boundary. The Board concurred that Carter Breskin proceed with doing the wort<: necessary on this property exchange. PLANNING A:ND BUILDING DEPARTMENT Shoreline Substantial DeveloDment Permit SDP89-0006; Intertidal Shellfish CUltivation Usina Racks and Jacks; Thorndvke Bav; Jonathan Davis: Associate Planner, .Jim Pearson reported that a Determination of Non-Sig- nificance was issued on this project to develop intertidal shellfish cultivation racks in Hood Canal on May 1, 1989. 12 x 8 foot racks, con- structed of PCV pipe and re-bar (sacks of oysters will be placed on these racks). will be placed on the beach, as well as mesh sacks of clams being placed directly on the beach. Jim Pearson then reviewed the staff findings and suggested conditions for this project. The State Department of Wildlife has stated concern for a bald eagle nesting area in this area. An eagle area management plan may be required for this proposal. The Department of Wildlife will deal with the project proponent on this directly. There are no plans to build roads into this area or to do any processing on the site, Jim Pearson stated. The nine suggested condi- tions of approval for this project were then reviewed. Commissioner B. G. Brown noted that a comment was received from the State Department of Ecology also. .JimPearson then read the letter. The DOE stated that the SEPA conditions should be included as conditions on the shoreline permit. 3im Pearson then explained that the SEPA conditions are either inclu.ded as condi tions on the Shoreline permit or will be covered by other agency licenses that are required for the project. No comments have been received from the adjacent property owners. 30nathan Davis stated that he has been working with the State Department of Fisheries on this project to assure compliance with the interim guidelines on eel grass and the completed project will be smaller in size than what is 'Jrl 15 ~.\~; or 2409 . .. Commissioners' Meeting Minutes: Week of May 22,1989 Page: 6 being conside~ed today based on the eel grass studies that have been conducted. Jim Olson (who owns the beach where this project will be placed) stated that Mr. Davis is getting his doctorate in' Marine Biology specializing in shellfish aquaculture. We will learn things from this particular aquaculture project on how these racks effect eel grass and the substrate which will benefit 3efferson County, because of Mr~ Davis bac~ground. He is very much in favor or this project. CommissionerB. G. Brown moved to approve the Shoreline Substantial Develop- ment Permit with the nine conditions as suggested. Chairman George C. Brown seconded the motion which carried by a unanimous vote. Shoreline Permit Application SDP89-0004: Construct Barrier Weir~ Fish Ladder and Rip Rap and Remove, Existina Weir . at Bia Quilcene River Hatcherv: U.S. Fish and Wildlife Service, Applicant: Jim Pearson reviewed the findings for this project to construct a barrier weir, fish ladder, and rip rap as well as to remove an existing weir at the Big Quilcene River Hatchery. The new weir will be built approximately 100 feet downstream from where the existing weir will be removed. The four proposed conditions for the conditional use permit required on this project were also reviewed as well as the Shoreline Commission recommendation. The Shoreline CommiSSion recommends that the permit be approved with the conditions as proposed. Commissioner B. G. Brown moved to approve the SSDP #89-0004 wi th the conditions as proposed. Chairman George C. Brown seconded the motion which carried by a unanimous vote. Temporary Asphalt Batch Plant: Fred Hill Materials Pit. Airport Cutoff Road: Associated Sand and Gravel: Planning and Building Department Director, David Goldsmith, explained that on May $, 1989 the Board granted permission for the location of a temporary batch asphalt plant at the Fred Hill Materials pit on the Airport Cutoff Road. Mr. Daley, Olympic Green- house, met with the Board on May 15 because of CQncern he has about the operation of this plant due to possible damage to the nursery stock at his business located across Highway 20 from the Fred Bill Materials site. The Board waived Mitigative Measure #18 of the Fred Hill Material project, and approved temporary placement .of the batch plant contingent on Mr. Daley and Associated Sand and Gravel working out an agreement to cover Mr. Daley if there was damage to his nursery stock ,caused by the operation of this plant. Since that meeting Mr. Daley has written to the B(.)ard members stating that he now feels that the batch plant should not be allowed on this site at all. Commissioner B. G. Brown reported that he discussed this project with the Olympic Air Pollution Control Authority staff and they feel that this batch plant meets the minimtm standards for air emissions and that it would not have 'any harmful effect on the atmosphere in the area. Mr. Crane, Associated Sand and Gravel, stated that this is not a batch plant, it is a drum mix plant. Mr. Crane added that . he has drafted a letter regarding the possi1:,lleliability to Mr. Daley's business. Chairman George Brown then read the letter from As,sociated Sand and Gravel. Commissioner B. G. Brown added that he would like to address the neighboring property owners fears about damage from the operation of this plant at this site. Mr. Daley is asking that the temporary permit be revoked. He added that he is not sure what other site the b~achplant could utilized. Chairman George C. Brown asked how big a site is needed. for this ope:ration? Mr. Crane stated that about one acre is needed, plus the stockpile .areas. Commissioner B. G. Brown added that the mitigative measure on the Fred Hill Materials approval states that !1Q asphalt plants can be placed at this site. Since the Board members have not had a chance to talk with Mr. Daley about his letter, action was deferred until 10:00 a.m. on Tuesday. \,'(1_ 15 ;.~(;;a'k41.0 Commissioners' Meeting Minutes: Week of May 22, 1989 Page: 7 MaV 23, 1989, 10:00 a.m.: Gerald Crane, Associated Sand and Gravel, was present when Chairman George Brown reconvened the meeting to consider the request to place a temporary drum mix asphalt plant at the Fred Hill Materials site at Highway 20 and the Airport Cutoff Road. Commissioner B. G. Brown reported that he had discussed this request with Mr. Daley of Olympic Greenhouse, and his main concern is that the mitigative measure on the Fred Hill Materials project indicates that there will be no batch asphalt plant allowed on the site. If the approval of this request is withdrawn now because of the timeframe for the placement of this plant, a real hardship would be created for Associated Sand and Gravel. The letter to Mr. Daley, addressing damage to his business, from Associated Sand and Gravel was then discussed. The sentence which states "if perchance any compensation is in order~ every effort shall be made to avoid litiga- tion." was questioned. Mr. Crane stated that this sentence was added because Mr. Daley indiacated that he does not want to have to litigate to settle for any damage that might be done to his nursery stock. Commissioner B. G. Brown moved suspend Mitigative Measure #18 of the Fred Hill Material application (approved July 1984) for a two week period during the month of June 1989 and to approve the temporary placement of a drum mix asphalt plant at the Fred Hill Materials site. This approval includes the letter dated May 17, 1989 from Associated Sand and Gravel to Bob Daley which addresses damage that may be done to Mr. Daley's plants. Chairman George C. Brown seconded the motion which carried by a unanimous vote. Request for Occuoancv: Members Particioat:inG in Project Const:ruc- tion: Evergreen' Ooho Escaoee Retreat: A request. is being made, David Goldsmith reported, to allow occupancy of 58 recreational vehicle sites at the Evergreen Coho Escapee Retreat Recreational Vehicle park (south of Evergreen Circle) for members of the club who are participating in the construction of the project. There will be sewer, water, and electric to each of the 58 sites. No site will be occupied until there are utilities to each site, Howard Delong stated. Commissioner B. G. Brown moved to approve the request to allow member workers to occupy the 58 spaces as designated on the south portion of the Evergreen Coho Escapee Retreat project as the utilities are completed at each site. Chairman George C. Brown seconded the motion which carried by a unanimous vote. Reauest for BuildinG Setback Variance: 80 Pattison Street, Hadlock; Williaa J. ICremnet:z: Mr. Kremnetz is requesting a variance from the setback from patison Street for placement of a storage building between the street and his residence, David Goldsmith reported. The storage building would come to within 4 1/2 feet of the right-of-way. The Public Works Department has reviewed the request and found that no sight distance problem would be created by this request. Three adjacent property owners have responded to this request by noting that they see no reason to grant this variance because there is ade~~ate room for placing the storage shed at the back of Mr. Kremnetz's property and that if the variance is granted it would set a precedence. Muriel King stated that Mr. Kremnetz has more than adequate room to place this shop at the back of his property. He doesn't want to take out any trees at the back, of his property and he isn' tsure where his septic tank is located. The neighbors would be reluctant to see the open spaciousness of the area changed by the granting of this variance. The streets and lots immediately to the south toward Rhody Drive are very deteriorated, and Ms. King would hate to see that happen to this area. Commissioner B. G. Brown moved to table action on this request until Mr. Kremnetz can be contacted about the condi tions that have prompted this request. Chairman George C. Brown seconded the motion which carried by a unanimous vote. , \-'fI. 15 :-:v;; or 2411 , 0 Commissioners' Meeting Minutes: Week of May 22, 1989 Page: 8 Stat:e EnviroDDlental PolicY Act Review: Shoreline Permit:(s) for Placement: of a Privat:e MoorinG Buov(s): 1) Kilisut Harbor Bet:ween Indian and Marrowst:one rsland: David and Jeanet:t:e Lord. ADDlicant:s and 2) Placement of 12 Moorina Buoys in Mvst:erv Bav: DebeauchamD. et al. ADDlicants: These Shoreline Permit applications for placement of mooring buoys in Mystery Bay (12) and Scow Bay, Kilisut Harbor (1) are a result, Jim Pearson noted, of work to get all the people with mooring buoys in the Bay to apply for a Shoreline Permit. 3im Pearson then reviewed the environmental checklist for these re~~ests as well as suggested mitigative conditions. In all of these cases, the applicants own property on Marrowstone Island, 3im Pearson reported. Commissioner B. G. Brown asked if a Shoreline Permit will be required for these mooring buoys? Jim Pearson stated that since a mooring buoy is a primary use in the shoreline designation, a shoreline permit is required, but the requests do not have to be reviewed by the Shoreline Commission. Commissioner B. G. Brown moved to issue a mitigated determination of non- significance on the shoreline permit applications submitted for: 1) David and 3eanette Lord and 2) the Debeauchamp, et aI, (see list of 12 applicants) application. Chairman George C. Brown seconded the motion which carried by a unanimous vote. * * * ADDlication for Assist:ance from the Soldiers' and Sailors' Relief Fund: Commissioner B. G. Brown moved to approve the application for assistance from the Soldiers' and Sailors' Relief fund for Izair R. Chute in the amount of $350.00 and Keith Hogan in the amount of $201.38, as presented. Chairman George C. Brown seconded the motion which carried by a unanimous vote. CONTRACT re: Personal Services: Mental Healt:h Counselor: Virainia White: Commissioner B. G. Brown moved to approve the personal services contract for Virginia White to provide mental health counselling services for the Human Services Department as submitted. Chairman George C. Brown seconded the motion which carried by a unanimous vote. The meeting was recessed on Monday evening and reconvened on Tuesday morning at 10:00 a.m.. Commissioner B. G. Brown and Chairman George C. Brown were both present. Commissioner Larry W. Dennison was not present. APPROVAL OF MrNUTES: The Minutes of May 1, 1989 were approved as corrected by motion of Commissioner B. G. Brown, seconded by Chairman George C. Brown. The motion carried by a unanimous vote. ,,~ 15' :'A"; Or 241.2 ~ . . t Commissioners' Meeting Minutes: Week of May 22, 1989 Page: 9 COftRACT #1440-62179 Amendment 6 re: Alcohol .& Drua Abuse Services Provided bv the Jefferson COlJD:tv Human Services DeDart:ment:: State Deoart:ment: of Social and Health Services: Commissioner B. G. Brown moved to approve amendment #6 to the Alcohol and Drug Abuse Services contract with the State Department of Social and Health Services as presented. Chairman George C. Brown seconded the motion which carried by a unanimous vote. CONTRACT .7000-60812 re: Develoumental Disabilities Services Provided bv the Jefferson Count:v Human Services Deoart:ment: Stat:e Deoart:ment of Social and Health Services: Commissioner B. G. Brown moved to approve the contract with the State Department of Social and Health Services for funding of the Jefferson County Human Services Developmental Disabilities program. Chairman George C. Brown seconded the motion which carried by a unanimous vote. MEETING AD30URNED CL Delaney, the Board '.T.t~ 3EFFERSON COUNTY BOARD OF COMMISSIONERS -d~. (j~1~ .J 8~AA~) B. G. Brown, Member Member 15 "V;; OP 2413