Loading...
HomeMy WebLinkAboutM082989 to MINUTES WEEK OF AUGUST 29, 1.989 The meeting was called to order at the appointed time by Chairman George C. Brown, in the presence of Commissioner B. G. Brown and Commissioner Larry W. Dennison. 1.989 Bqdget Transfers: county Clerk, SuPerior Court and Juvenile and Family Court Services: commissioner B. G. Brown moved to approve and sign RESOLUTION BO. 75-89 authorizing the budget transfers as requested by the Superior Court and Juvenile and Family Court Services. commissioner Dennison seconded the motion which carried by a unanimous vote. BUSINESS FROM COUNTY DEP~S: PUBLIC WORKS Leonard Pedersen re: South Bay Lane CUI de Sac: Mr. Leonard .. Pedersen came before the Board to discuss the South Bay Lane CuI de Sac. Mr. Pedersen stated that he has reviewed the plan to improve the South Bay Lane CuI de Sac and he is impressed. This proposal will improve the street to what was originally planned for it. Now he understands that those plans have been changed. Public Works Director, Gary Rowe, reported that he has not seen the final plans for the improvements to South Bay Lane, which are being done by Pope Resources. Mr. Pedersen explained that he was told that the road would be brought to its' full width except in one place where there are some cedar trees. The plans now show that the cedar trees would be left standing. Mr. Pe4ersen stated that there are workers out there right now that could remove these trees easily. Commissioner B. G. Brown said that the County doesn't usually clear the whole width of a right-of-way to build a road. The actual road will be ap- proximatel~ 22 feet in width. Mr. Pedersen stated that he feels the road should be centered in the middle of the right-of-way. The right-of-way width is fifty feet, Commissioner B. G. Brown stated, but that doesn't mean that any more of the right-of-way will be used than is necessary. If alignment of the road in the center of the right-of-way is determined to be a benefit to the county, then it will be considered, but placing a road in the middle of the right-of-way for the sake of it being in the middle is not necessarily what will be done. Gary Rowe reported that the plan is for a 22 foot road surface which goes to one side of the right-of-way at one point to minimize the costs of the project. Mr. Pedersen asked that the County leave the road as it is if the road is not re-aligned. commissioner B. G. Brown stated that the difference : VOL 15.. "'.- tfi;\.-'.4097 t:r-',''--'~ lJ(]- commissioners' Meeting Minutes: Week of August 29, 1989 Page: 2 in cost would have to be researched. Commissioner Dennison stated that the costs would have to be looked at and he would like to know how the rest of the neighborhood feels about realignment of the road before any determination is made on Mr. Pedersen's request. Mr. Pedersen asked to be notified when the Board is going to make a decision on his request. REOUEST FOR STATEMENT OF OUALIFICATIONS re: Providing a Pavement Management Inventory and Computer Databa~e PrQ9ram: pavedex: Public Works Planning and programming Manager, Carter Breskin, reported that this program would computerize the pavement management program for the Public Works Department. This is very specialized work and that is why a statement of qualifications needs to be requested. Commissioner B. G. Brown asked how many roads are involved and an estimate of costs for this program. Carter Breskin stated that all paved roads in the county would be inventoried for an estimated cost of about $16,000. This type of system, Scott Kilmer, Transportation Planner reported would save about 950 man hours for the inspection of the paved roads. This system would make a video recording of all of the paved roads in the County and place that information in the computer database that is already used for pavement management. Gary Rowe added that this process in done every year. Once this information is in the computer then the County will have the information necessary to do the most cost effecti ve maintenance on the paved roads. Commissioner Dennison asked if this type of system could be purchased by the County and the work done by county staff? Gary Rowe responded that the cost of the equipment is prohibitive as well as the work needed to get the system operational. There are things that can be done to minimize the costs of the process, once the database is developed. When the County spends half a million dollars per year on paving, the Public Works Department wants to be sure they are doing the right work to the right roads. Commissioner B. G. Brown moved to approve the Request for Statement of Qualifications for the Pavement Management Inventory system. Commissioner Dennison seconded the motion which carried by a unanimous vote. FACILITIES MANAGEMENT Call for Bids re: Port Townsend Communi ty Center Ren9vation - Project: Architectural Coordinator, Frank Gifford, reported that a section has been added to this call for bids for the renovation of the Port Townsend 'community Center that explains that the plans can be reviewed at plan centers around the area and that there will be a pre-bid conference to discuss information that potential bidders may need to know before they submit their bids. After further discussion of the County's role in the management of this renovation project, commissioner Dennison moved to approve the bid call and set the bid opening for September 25, 1989 at the hour of 11:00 a.m. Commissioner B. G. Brown seconded the motion. The motion carried by a unanimous vote. EnvirQnmental Checklist for the Port Townsend Communi ty Center- Renovation Project: commissioner Dennison moved to approve the Environmental Checklist and have the Chairman sign it for the Port Townsend community Center renovation project. commissioner B. G. Brown seconded the motion which carried by a unanimous vote. HEALTH DEPARTMENT NOTICE OF PUBLIC HEARING re,: Proposed Additions to Ordinance No. 2-77: Jefferson County Health D~partment Rules and Regulations: Commissioner B. G. Brown moved to approve the notice setting the public hearing on the proposed additions to Ordinance No. 2-77 (Healtb\Department Rules and Regula- ~ VOL 15 , I~~ l'r~t~ ,.., :-4098 , . on. ' . ~',' ......'.1 Commissioners' Meeting Minutes: Week of August 29, 1989 Page: 3 tions for Food Service) on September 11, 1989 at 10:00 a.m.. Commissioner Dennison seconded the motion. The motion carried by a unanimous vote. PLANNING AND BUILDING Setback V~ri~ce R~est: Construption of a Garag~: LloY4 Reinha~, Applicant: Mr. & Mrs. Lloyd Reinhart were present when Assistant Planner, Jerry smith, reviewed this request for a setback variance 9f 15 feet from West Mat Mats Lane on the front side of a proposed garage. The garage would be 23 feet from the traveled portion of this narrow gravel road. Mr. Reinhart stated that the edge of the road is 6 feet higher than his property. The drainfield and well are both installed on the property and a house will be bu~lt in the future. f Mr. Reinhart noted that a hardship has been created by the location of the road in relation to his property. Commissioner Dennison stated that one of the criteria for granting a variance is that there is a hardship created by the property itself. He then questioned the design of the driveway? Mr. Reinhart stated that the driveway has been installed and there is no way to place the driveway between the garage and the septic system. The whole piece of property is on a 13% grade. Mr. Reinhart stated that there is no other place to locate the garage. He added that the driveway was built the way it is to allow the placement of his fifth wheel trailer. Mats Mats Lane is a private road which requires a 20 foot setback for a building. Commissioner B. G. Brown noted that comments have been recei ved from neighbors stating that the 15 foot variance is rather extreme. Mrs. Mosely stated that she feels that the potential for future growth must be considered before a variance request is granted. There is some movement to get PUD water into this area and if that happens people will be moving in and the roads will have to be enlarged. Mr. Reinhart added that the roof of the garage would only be five to six feet above the road and would not bother anyone's view in the future. The plat map indicates approximately a 60 foot right-of-way, Jerry Smith reported. Mrs. Reinhart reviewed the placement of the road, the driveway and the septic system on the property for the Board. Commissioner B. G. Brown stated that it is hard to know what options are available for placement of the garage without knowing what the topography of the site. The discu.ssion continued regarding the site and possible alternatives for the placement of the garage. Commissioner B. G. Brown stated that he doesn't feel that a 15 foot variance is justified, from the information that has been provided. The neighbors stated that they feel a 5 to 10 foot variance would be reasonable. Commissioner Dennison stated that he would like to see some otheralterna- tive placements of the garage. The Board explained that they would like to see a map with some measurements for the placement of the driveway and the. road, etc. Commissioner Dennison moved to table action on this variance request until more information is provided. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. J)iscussion of O\1ilcenelDabob Watershed Action . Plan 8.l\d lWproval of Submission to State. Department of Ecology: Pat Rubida, Water Quality Planner, reviewed the following items on the Quilcene/Dabob Watershed Action Plan: 1) Plan review and approval process; 2) Statements of Concurrence and Non-Concurrence; 3) Proposed adoption the Watershed Action Plan. The Watershed Management Committee met last week to review the Statements of Non-Concurrence received from various agencies. The Agricultural Stabiliza- tion and Conservation service (ASCS) cannot meet action element number 9 because they recei ve federal funding and cannot provide funding to non- commercial farms. A revised action element was approved by the Committee to replace this one which states "Jefferson County shall investigate the feasibility and carry out, if possible, a cost share program for non- commercial farm Best Management Practices implementation. The soil Conservation District shall offer to provide technical assistance to non- commercial farms by drafting B.M.P.'s for farm land management." A request has been made to the State for funding to implement a program for non- commercial farms. Commissioner Dennison suggested that the wording of the element be changed from cost share to loan program, since the county would VOL . ~. --.4099 15 fACE 00, commissioners' Meeting Minutes: Week of August 29, 1989 Page: 4 not be participating in the cost. Pat RUbida concurred with the change in wording. Action Item #24 was submitted to the State Department of Equality regarding oil spilt from 55 gallon drums in clear cut logging operations. Logging operators are changing oil in their vehicles in logging operations, placing the used oil in 55 gallon drums and then leaving the drums in the clear cut areas. The DOE. did not concur with this action item because they did not have proof of the problem. The DOE will accept photo documentation of this problem, Pat Rubida explained. commissioner Dennison questioned the role of DOE in this matter, in light of their past performance with various County issues. Commissioner B. G. Brown stated that this action item should possibly be taken out of the Action Plan, especially if the problem is not documented and nothing will be done about it in the future. Pat Rubida stated that the Watershed Management Committee had .some strong feelings about this issue. The Board asked that documentation of this problem be provided before they will consider concurrence with this action item. Pat Rubida suggested that a comment will be placed on the document that Action Item #24 will be addressed when the problem is documented or established. Commissioner B. G. Brown moved to concur with the elements of the Quilcene/Dabob Bay Action Plan as amended by the Board. Commissioner Dennison seconded the motion which carried by a unanimous vote. Commissioner B. G. Brown moved to adopt the Quilcene/Dabob Watershed Management Plan as reviewed. Commissioner Dennison seconded the motion which carried by a unanimous vote. state Envirotl'IDental Policy Act Review: Olympic Shores Preliminazy Plat. South Point: Al Schoenfeld, Peninsula Properties, Proponent: Jerry Smi th reviewed the environmental checklist for the preliminary plat of OlYmpic Shores at South Point which is located about a mile from the old South Point ferry terminal. This plat is a re-subdivision of two lots that are not suitable for an on-site septic systems, into four lots. proposed Lot #1 has. a portion on an extreme steep slope. There is a buildable area on each of the four lots. The discussion turned to the steep slopes in the area and the problems that the topography causes in development of the lots. This area is currently designated as suburban by the County Comprehensive Plan and is an environmentally sensitive area due to unstable soils. Commissioner B. G. Brown stated that the stability of the soils should be reviewed by the project engineer again and more information be provided (Item 46) and that no lot access be allowed on South Point Road. Cotnmissioner Dennison added that he feels that a slope analysis is needed to find out if there are unstable soils and what the erosion potential is on these lots. This will provide the information needed to formulate the mitigative measures for this project. Commissioner B. G. Brown moved that more information be provided in the areas discussed. Commissioner Dennison seconded the motion which carried by a unanimous vote. commissioner Dennison moved to table action on this SEPA review until the information is provided. Commissioner B. G. Brown seconded the motion. The motion carried by a unanimous vote. COOPERATIVE EXTENSION Sally.McDole. Cooperative Extension Chairman/Agent re: Aquaculture position: Sally McDole reviewed the proposed position for a water quality specialist to be funded by the puget Sound Water Quality Authority, Sea Grant from the University of Washington and WSU cooperative Extension Services from Mason, Jefferson and Kitsap Counties, as well as private funding. There is no funding available from Puget Sound Water Quality Authority this year, but it is being worked on and will be happening in the future. This position would be housed in Mason County because they are providing most of the funding. Jefferson County's portion of the funding for this position would be directly related to the amount of time the person spends in the county. .YOl 15 rAGE otf4100 " " .. Commissioners' Meeting Minutes: Week of August 29, 1989 Page: 5 The county would not be contributing more than $4,000 in funding toward this position, Sally reported. Commissioner B. G. Brown stated that he would like to see this position provide technical assi$tance to the County on water quality issues. Sally McDole asked the Board if they want her to keep pursuing this position and if the Boa+dwould write a letter of support for this project in Jefferson County to the Washington State University Cooperative Extension? Sally McDole then stated that she would like to have a part-time program assistant to help in the Cooperative Extension Office. This person would come in on a part-time basis to help with youth programs, including the 4~H programs. The workload for Cooperative Ext.ension has increase<;i over the last nine years a;nd'the staffing level has decreased. (There were two Extension agents in'1980 and there is one Agent currently). WSU would not help with funding this position at this time. Approximately $4,000 would be needed next year to'bring a program assistant in one and 3/4 days per week, or 88 days during the year. This position is being requested for the 19~0 budget. * * * Gene Fraker. re:. Qpen Range In the Hoh Area of the West End: Mr . Gene Fraker presented the Board with a petition regarding termination of the open range policy on the Upper Hoh from the Upper Hoh Road to U.S. Highway 101 to the Park Entrance. Chairman George Brown reported that he has had calls from people in that area who are opposed to closing the open range. Commissioner B. G. Brown added that a public hearing would have to be held on this 'matter before the Board could make a determination on this request. The Board advised Mr. Fraker that they would take this peti tion under advisement. The legal description of the area to be closed will have to be determined before a public hearing can be advertised, Commissioner B. G. Brown added. Appoin'tment . to Olympic Private Indusb:y: commissioner Dennison moved to reeommehd 'I ~Arl\ Meador for appointment to the OlYmPic pri vate Industry c:o~(:'i~,:.., C\~i::j;s~'oner B. G. Brown seconded the motion which carried by a unan~/ eus "vc;>te.:' '"-""'1; 0:1 '\ _~.(r-":#' . '~""_........ _ MEETING ~: iCim&EQ~' ;'>}~'rl ~:~; '" , ; , -~- " 1 'I lr ~ 1,_ ~f \\ - lIIl ,;' I ". , \ " . ~ ,\ .' . . - ,../. - :: . ! J ~... .." _ ,. >--~- _ t /.~~ J CII. \\ J* \. ,'<:,~ ~\. jf:) ~: ~.l ~.. --~ ... \.'-<", -"", f, ".) )~. ~\);;,..../ .. "'~--~,"~' SEAL: ATTEST: '/0'i .& 15. tAfl (lfJ 41fll