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HomeMy WebLinkAboutM091889 " MINUTES WEEK OF SEPTEMBER 18, 1989 The m~eting called to order by Chairman George C. Brown in the presence of Commissioner B. G. Brown and Commissioner Larry W. Dennison. BUSINESS FROM COUNTY DEPARTMENTS IlUMAN SERVICES DEPARTMENT Ella Sandvig, Human Services coordinator re: Human Services Funding Request to City of Port Townsend: Human Services Coordinator Ella Sandvig came before the Board to discuss the Memorandum of Understanding between Clallam, Kitsap and Jefferson Counties signed on May 15, 1989, regarding a regional mental health program. She suggested that the quorum for the regional meetings should be five of the nine members instead of three. The Board reported that this was discussed at the meeting with Clallam and Kitsap last Friday and it was decided that three members would be adequate for a quorum. The discussion turned to funding and services being provided in each County and how this plan would impact these items. The percentages of services to the County and City for Alcohol/Drug Abuse were then reviewed by EIl~ Sandvig. The percentage of people served, in the county, by the Alcohol/Drug Abuse program to date in 1989, has increased by 4%. The Board requested that these figures be tracked on a monthly basis in the future. The request from the County for the Al- cohol/Drug Abuse program is $23,000 for 1990. Ella Sandvig then reported that she is having trouble taking the vacation she has accrued and must take before the end of December. She reported that the work load right now will not allow her to take this time off. The Board suggested that she take as much time off as possible between now and the end of the year and report back to them in December about any time she may loose. PUBLIC WORKS Establishing a Name fQr certain Pr;i. vate Roads: Alpine Court, Bvwater way North. Olympic Ridge ori ve, Ship view Court and Hidden Springs Drive; Bridgeview Estate Tracts. Pope and Talbot: Administrative Secre- tary, Eileen Simon, reported that the names suggested for these private roads do not conflict with any currently named County roads. Commissioner B. G. Brown moved to approve and sign Resolution No. 84-89 establishing the names for the private roads in the Bridgeview Estate Tracts as proposed. Commissioner Dennison .seconded the motion which carried by a unanimous vote. \/".' 1, :... 15(.- f)[j 4434 l' Commissioners' Meeting Minutes: Week of September 18, 1989 Page: 2 Initiating A County ~oad Project Desiqnat~d as CR'8~5: Airport, cutoff Road and SR20 Intersect.i,.on: This resolution will establish funds for the engineering and right-of-way acquisition for improvements to the Airport Cutoff Road/SR20 intersection, ~ruce Laurie, Construction Engineer, reported. The state will be paying part of the costs of these improve- ments. Commissioner Dennison moved to approve and sign Resolution No. 85-89 initiating CR~825 for improvements to the Airport cutoff/SR20 intersection, as submitted. Commissioner B. G. Brown seconded the motion. The motion carried by a unanimous vote. Ap,plication to O,penRiqht-of-way: Hunt Road from Colw~ll street to Rhododendron Avenue and Thomas Drive from Rhododendron Avenue to Turner Streetf Chalmer's No.2. Irondale: Wil~iQ A. Meyer, Applicant: This application to open right-of-way was submitte~ by William A. Meyer for a private driveway. The Public Works Department recommendation is to approve the application to open the right-of-way to private driveway standards. Commissioner B. G. Brown moved to approve the application as recommended. Commissioner Dennison seconded the motion which carried by a unanimous vote. . Notice to PUblic: CO_P$U'ative Bid Pq;rchase re: Recycling Drop Boxes: This comparative bid is for purchasing drop boxes for the recycling project funded by a State grant, County Engineer Bob Nesbitt reported. The low bid was from Cascade Container, Vancouver Washington for $2,083.50 each. Commissioner Dennison moved to approve the posting of the compa~a- tive bid purchase for the drop boxes and the purchase of the boxes from Cascade Container of Vancouver, after the three day posting period expires. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. Discussion of Costs and Project Initialization: South Bay Lane CUl de Sac: County Engineer Bob Nesbitt reported on the cost for the various alternatives for improving the South Bay Lane Cui de Sac. Alterna- tive #1 would re-construct South Bay Lane on the right-of-way to a width of 22 feet for $9,797.00 with a hot mix asphalt surface. This same work with a light bituminous surface reduces the cost by $3,700.00 Alternate 2 would move the location of road to the center of right-of-way and improve it to the same standard as the rest of south Bay Lane to a width of 26 feet for a cost of $14,525.00 with an asphalt surface. This work with a light bituminous surface would reduce the cost by $4,300. Leonard Pedersen stated that the county would save money in the long run by paving the road with asphalt, because of the maintenance that will be required on a light bituminous surface. There are many nice homes in this area. The road is not in the center of the right-of-way as it is now, and there are telephone poles along the road. There is potential in the future for a great deal of traffic on this road. Mr. Pedersen asked that the County postpone work on the road to a later date if the work isn't going to be done correctly (asphalt paving) now. Commissioner Dennison asked what the value centering the road in the right- of-way would be to the County? Bob Nesbitt reported that he has received a call from Mr. Beckman who has a license to use a portion of the right-of- way for a carport and centering the road in the right-of-way would help his situation. Commissioner Dennison asked how the difference in cost would be justified if the road is moved? Gary Rowe reported that the difference in cost includes a wider roadway as well as the centering costs. The benefit of centering the road is that once it is qone right there is less chance that the drainage work and utility easements will not have to be moved in the future. Bob Nesbitt reported that wider shoulders will also be better for pedestrians. One of the costs, Gary Rowe reported is that there is already a contractor in the area and this work could be done now without a great deal of additional ad- ministration costs. Gary Rowe recommended that the road be centered in the right-of-way. L VOL 15 r ~:-)~ [D 4435 Commissioners' Meeting Minutes: Week of September 18, 1989 Page: 3 Bob Nesbitt reported that light bituminous surface doesn't last as long as asphalt. Commissioner B. G. Brown stated that he doesn't see that this road will have enough traffic in the future to need an asphalt surface. Commissioner B. G. Brown asked how far out of alignment the road is now? Bob Nesbitt reported that the road is on the edge of the right-of-way on the north side at the cul-de-sac. Commissioner B. G. Brown stated that he would like to make a site inspection of the area before he is willing to make a decision on these alternatives. Commissioner B. G. Brown moved to table action on this project. Commis- sioner Dennison seconded the motion which carried by a unanimous vote. Request froJll Solid Waste Advisozy Committee for Reimbursement of ~nses for Solid Waste Conference: Commissioner Dennison moved to approve the request for reimbursement of expenses for members of the Solid Waste Advisory Committee to attend the conference sponsored by the State Department of Ecology on October 13 and 14, 1989. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. FACILITIES MANAGEMENT Initial Changes to Agreement:. Archltectu+al Services for the Pprt Towns~d Community Center Renovation: The MillerlHull Partnership: This contract for the design services for the Port Townsend Community Center was reviewed by the Farmers Home Administration who asked for these changes. A clause is being added to say that the county and Farmers Home Administra- tion are the owners of the building. They also asked for a detailed cost breakdown on estimated reimbursable expenses. Commissioner B. G. Brown moved to authorize the Chairman to initial the changes to the contract with the Miller/Hull partnership as presented. Commissioner Dennison seconded the motion which carried by a unanimous vote. Property Exchange: Property Adjoining East Beach park, Mar- rowstone Islan9: Michael Thorniley: This property exchange, requested by the Thorniley's, who own property adjacent to the East Beach Park on Marrowstone Island, needed an appraisal before it could occur, Carter Breskin reported and the appraisal has been completed. The amount of the exchange would be worth $1,100 (from Thorniley's) and $1,500 (from the county). The Thorniley's are proposing that an extra four feet Qe given (for a length of 75 feet near the East Marrowstone Road) to the County whiCh will make the exchange equal in value. After discussion of the value of the extra property proposed for exchange, Mr. Thorniley asked that this exchange be completed as soon as possible because he needs the additional property for installation of a septic system drainfield. Mrs. Thorniley reported that the appraisal was done at their expense. Commissioner Dennison moved to approve the exchange of property in prin- ciple, until it is reviewed by the Superior Court Judge. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. Request for Use of Chimacum Park: Wild Olympic Salmon Festival: Members of the group sponsoring the wild Olympic Salmon Festival were supposed to be present to discuss their festival plans. Since no one from that group was present, Carter Breskin reported that on November 25 this group would like to use the Chimacum Park to stage a Salmon Festival. They will be using the Tri Area Community Center and some of the Chimacum School facilities as well. They expect about 1,000 people to attend this fes- tival. A tent will be used (the Mule Barn tent from Fort Worden) and food will be served. ~~riff Mel Mefford stated that there are two ordinances that have to be !!~a ressed for this type of activity: 1) Ordinance No. 1-70 which regulates ":~i!A 'semblies of large crowds and, 2) Ordinance 2-77 for Health and Sanitation d Ordinance No. 4-73 governing use of county Parks. The Sheriff is 15 r~~)~ tn 4436 lVOL Commissioners' Meeting Minutes: Week of September 18, 1989 Page: 4 concerned about traffic control, movement of people and recommends that there be no parking allowed on Rhody Drive. The festival organizers reported that they have permission from the School to use their parking lot, but then the people will have to be transported to the Tri Area community Center and the Chimacum Park. Carter Breskin reported that the issue of insurance was discussed with the organizers. Commissioner B. G. Brown stated that he would like to see the event happen, if the County's concerns can be addressed. The other two Board members concurred. The Public Works Department and the Sheriff will work with the Festival organizers to address the concerns and make sure that all of the regulations are met. PLANNING AND BUILDING A,ppointment with Dave Schamburg re: Dis~sion of Mobile Home Placement, Property on Black Bear Road: Dave Schamburg moved a mobile home from Clallam County to Jefferson County, planning and Building Department Director, David Goldsmith, reported. Mr. Schamburg was given a permit to move the mobile home and the Health Department gave him approval to place the home on the property. The Health Department found that the septic system was only approved for a one bedroom mobile home, not a five bedroom home, which is what M:r;. Schamburg moved onto the property. The property is owned by a third party. Mr. Schamburg reported that the owner of the land doesn't want to upgrade his sewage disposal system and has now leased the property to someone else. David Goldsmith reported that Mr. Schamburg would like the County to pay the mobile home moving expenses, because he was given incorrect informa- tion regarding the property. Mr. Schamburg stated that moving the one section of mobile home from the Sequim area to the Black Bear Road property and back to Sequim will cost him a total of $400.00. He has two single wide mobile homes, put together and the portion of the mobile home that is on the Black Bear Road property is the part that provides the heat for the rest of his home. Right now is family of six is living in a two bedroom mobile home which doesn't have any heat. David Goldsmith clarified that the Health Department had verified that there was a valid sewage disposal permit for the property when the planning Department check with them before issuing the building permit, but they did not check the number of bedrooms the sewage disposal permit was valid for. There was a time lapse before it was found that the septic system was approved for a one bedroom mobile home, not a five bedroom home. Mr. Schamburg stated that he applied in the morning and issued the building permit. The permit was then denied at 4:20 p.m. that day, but he was not informed until the next day. The Board agreed that the County was partial- ly responsible for Mr. Schamburg incurring an unnecessary debt. Mr. Schamburg stated that he figures $500 would cover the moving expense and the repair to the rOOfing that will be required to put his home back together. Commissioner B. G. Brown stated that part of the responsibility should be borne by the property owner because he knew that the septic system was only approved for a one bedroom home. Commissioner Dennison stated that he feels that the County could reimburse Mr. Schamburg for the moving expen- ses, but not for the replacement of the roofing. After discussion of the county's responsibility, th,e Board concurred that the mover be authorized to move the mobile home back and that the County be billed for the expense up to $200.00. Memorandum of Unde:rstanding re: Coastal Counties and 1;he Grays Harbor Reqional Planning Co~ission: This Memorandum of Understanding is to allow the Gary Harbor Regional Planning Commission to provide management services for the grant for the position of Ocean Issues Coordinator. Clallam, Jefferson, ~acific, and Grays Harbor counties are the four ocean counties involved in this grant. The Ocean Issues Coordinator position will direct the activities for the coastal counties regarding issues such ~ VOl 15 rV~ Cn 4437 commissioners' Meeting Minutes: Week of September 18, 1989 Page: 5 as offshore oil drilling and the marine sanctuary. This Memorandum would obligate the County to provide a portion of the funding match for the grant, in the amount of $6,250. Commissioner B. G. Brown moved to approve the Memorandum of Understanding with the Grays Harbor Regional Planning Commission as part of the four coastal county consortium. commissioner Dennison seconded the motion which carried by a unanimous vote. Amendment to Open ~P8ce Timber Agre~ent IC1-84: piscovery Road: Paul & Trudy Thomas: Jeff Chapman, Assessment Operations Manager for the Assessor's Office reported that Paul and Trudy Thomas have eight acres that has been in the Open Space Timber classification since 1984. They pur- chased the railroad corridor across their property and have asked that this strip of land be included in the classification. An updated Forest Management Plan has been submitted, as required by the original agreement, and the railroad corridor was included in that plan. Commissioner B. G. Brown moved to approve the amendment to the 1984 Open Space Timber Agree- ment for Paul and Trudy Thomas as requested. commissioner Dennison seconded the motion which carried by a unanimous vote. '- * * * , Appointments (2) to the Gardiner community Center Board of Directors: Commissioner B. G. Brown moved to approve the appoint~ent of Dick Howe and Suzanne Berg to each serve a three year term on the Gardiner community Center Board of Directors. commissioner Dennison seconded the motion which carried by a unanimous vote. Their respective terms will expire on October 20, 1992. Applications for Assistance fro~ the Soldiers' and Sailors' Relief Fund: Commissioner Dennison moved to approve the application for assistance from the Soldiers' and sailors' Relief Fund as follows: Clinton Rogers $250 (asked for $500, but was already awarded $250 in 1989), Charles Johnson $77.26, Paul A. Anderson $100.00 and Thomas M. Forest $500.00. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. AI Jakeway and Frank Petrich, Jefferson County Soil conservation District re: Proposals for 1990 Funding: Frank Petrich, Manager and Al Jakeway, of the Jefferson County Soil Conservation District came before the Board to discuss the three ~990 budget proposals submitted by the Conserva- tion District. Al Jakeway reported that he was just notified that the District's State and National dues are going to increase, but it is not known by how much yet. Along with the basic funding the State Conservation Commission will be providing an additional $5,000 (possibly as much as $8,239.00) to tpe Conservation District Qasedon a match of the District's 1988 budget. This ~5,000 would be used in the 1990 budget and the Conser- vation District hopes that the County will match that amount. The discussion then turned to the three budget proposals, which Frank Petrich explained. Proposal #2 would allow funding to keep a District Manager on a part-time basis and allow continued work on the three grants the District has received, as well as other services. Frank Petrich urged the Board to continue funding a part-time manager. commissioner B. G. Brown explained that these proposals will be considered during the budget hearing process. APP~OVAL OF MINUTES: Commissioner Dennison moved to approve the Minutes of the August 14, 21, and 29, 1989 meetings as corrected. Commis- sioner B. G. Brown seconded the motion which carried by a unanimous vote. Employee Medical Expense Reimbursement Plan: Commissioner Dennison moved to approve Resolution No. 86-89 amending, in part, the Health Insurance Trust Fund established by Resolution No. 21-85 and tvOL , 1 5 'lr.;: rn 4438 t>l" L. commissioners' Meeting Minutes: Week of September 18, 1989 Page: 6 adopting the Supplemental Reimbursement Plan for employees. This plan will bring the county's employee medical expense reimbursement plan into compliance with the Internal Revenue Code. Commissioner B. G. Brown seconded the motion which carried by a unanimous vote. The meeting was recessed at the end of the business day on Monday and reconvened at 2:00 p.m. on Tuesday with all Board members present. Decision on AdQption of Jefferson County DeveloPJIlent c~: Ten interested County residents were present when Chairman George Brown reconvened the public meeting to discuss the prop~sed Jefferson County Development Code. Commissioner Dennison read a letter from Dale Leavitt which stated "I am aware that you had a private meeting in July with a landowner concerning the possible future uses of hi.s land as it pertained to the proposed Development Code. Since that meeting changes have been made to the Code which is now before you for adoptioJ1.. since this action casts a shadOW of doubt on the appearance of fairness, I ask that you disqualify yourself from the vote for adoption of the ordinance." Commis- sioner Dennison noted that the appearance of fairness has to do with judicial and quasi-judicial issues not legislative issues, such as the adoption of this code. He does not feel that this request is appropriate. Chairman George Brown stated that the Planning Commission and the Planning Department have put a tremendous amount of time into this document. This is not a pUblic hearing, but since it is a public meeting the public is invited to be present. Planning and Building Director David Goldsmith, highlighted the changes made to the document since tl1e workshop on July 25, 1989: There is no section dealing with how to amend the Code: The RCW 36.70 provides for amending the code and that has been addressed in Section 9 (page 63). No provision for Sandwich Board signs: section 28 (page 48) has been added to provide provisions for these signs. No provision for Event signs: Promotion and Grand opening event signs are now addressed in Section 19. Planned Residential co~unity Signs: This is now provided for on Page 48, section 23. Sign Sizes: The original proposed Code provided for 48 square feet of free standing and projecting commercial signs per de- velopment. Page 47, Section 7A and l1B, now allows for 64 square feet of commercial signs. Concern for Language on Page 2: Relationship between the Deve- lopment Code and the community plans. This language was deleted. Goncern for language for environmental impacts and review pro- qe~s: This was dealt with on Page 20 section 5.1.220 which makes the Code consistent with State Environmental pOlicy Act language. Height of Commercial anq MUlti-family Structures: This height was increased to 50 feet for commercial and mUlti-family struc- tures. (Page 33 and 36). Approval Process: The time and the ability to appeal a decision was of concern. If a project is commercial, the decision is administrative and there is no appeal. If a non-commercial project is denied administratively and the decision appealed, it is forwarded to the Board of commissioners for a determination. If a condition was added to a project administratively and the project proponent did not agree with it, an appeal could be made to the county Commissioners. [VGl 15 f~f,~ mo 4439 . . commissioners' Meeting Minutes: Week of September 18, 1989 Page: 7 Home Businesses: Page 51. A number of concerns were raised. A definition of Home Business was developed. References to number of employees as a limiting factor was deleted. The business is limited to 2,500 square feet in area or 30% of the parcel size, excluding storage of items that are used off the site. A Ho~e Based business (logging trucks, surveying equipment) has equipment that is used off the $ite. conversion of Forest Lands: This issue is not addressed in the Development Code. There was concern for this issue, David Goldsmith reported, in the Quilcene ~nd West End areas where people are concerned about the loss of forest related jobs. possible Proliferations of Planned unit Developments: To address this concern a provision that a business plan (page 36, Section 4.d) be developed for a planned unit commercial development was added. This would require a market analysis as well as a plan for the type of businesses that would be included in the develop- ment. Redress for citizens whose R~qhts were effected by the Process: The language on page 66 was suggested by Prosecuting Attorney John Raymond. Grandfathered Use section: Page 57. A paragraph was adqed to further explain the grandfathered use section. Lou Madau asked how the County established what is grandfathered and op- erating today? David Goldsmith reported that the Comprehensive Plan map identifies the areas that are designated commercial, etc. and a business is grandfathered if it is operating outside an area designated for such a use. Fred Tuso: Mr. Tuso added that the Board had said that this document would be available to the public and published in its entirety before they took final action to adopt it. He added that the agricultural exemption (page 14 #8) does not include processing and retail sales on the site. Pro- cessing of product on site by an agricultural business is exempted from this provision. David GOldsmith suggested that a definition of "processing" be added. He explained that this section was intended to mean that products brought to a processing plan for processing are and retail outlets are not exempt from the Code. The level of processing being discussed needs to be defined further. Commissioner B. G. Brown stated that the docUMent has to be in its final form for adoption before it is published. Commissioner Dennison outlined the following changes he would like to see made: Page 25 #1 and 2 are redundant. suggested that number 2 be delet.ed. Page 33 - Lifting height on residential structures from 35 feet to 50 feet. David Goldsmith reported that this only pertains to mUlti-familY structures. Page 48 - Sandwich Boards. The way this is written will create an end run around the Off-premise sign rules. Suggested that a limitation be placed on the distance a sandwich sign could be placed from the premises. Page 49 - Bill board signs not addressed directly. Would like to add a section that says that new bill board signs are not allowed. Page 52 ~ Home businesses. There is no limit on the number of employees. Will this create a problem? Should there be a limit to the number of employees. Fred Tuso stated that what was discussed in the July workshop was limiting the size of the home business by t VOL 15 r~E GO- t1440 Commissioners' Meeting Minutes: Week of September 18, 1989 the square footage of the business and the hours of operation. Page: 8 Page 54 - Temporary activities or structures. Sug- gested that the examples include a temporary real estate sales office. David Goldsmith explained that this section as it is written would include that type of temporary structure. Commissioner B. G. Brown suggested that the "such as" items be noted as ex- amples. Page 66 - citizen Redress. This section should either be deleted or changed back to the original wording proposed. Commissioner B. G. Brown stated that the changes suggested are not major ones, except adding the definition of processing of agricultural projects. David Goldsmith asked for direction of the following three issues: page 25, items 1 and 2. It was a concensus of the Board that item 2 be deleted. Page 48 - Sandwich Board signs. It was a consensus of the Board that sandwich board signs be limited to placement within 150 feet of the bus- iness. Page 52 - limiting the number of employees for a home occupied business. The discussion turned to how enforce a provision limiting the number of employees. It was a consensus of the Board that the number of employees in a home occupied business be limited to 10. Page 49 - Bill Board signs - A statement will added that any new bill board signs will be prohibited. Lou Madau: Mr. Madau asked what importance it is to ask for a market analysis for a Planned unit Development. (page 41 and Page 36) This applies to planned industrial parks and planned commercial developments only, which are located outside of areas designated for this use. Commissioner Den- nison stated that a market analysis is needed for a planned unit devel- opment to show the need for it. Dale Leavitt stated that the County will be facing litigation over this requirement. The discussion turned to expansion of a commercial develop- ments onto adjacent, non-commercially designated areas. Commissioner B. G. Brown stated that limiting this expansion to 660 feet has been a part of the plan to help deter commercial strip development. David Goldsmith stated that he would develop the final language for the changes that have been discussed today and bring them to the Board on October 2, 1989 for finalization and then the final document can be pub- lished before it is adopted. Daryl Moegll1.t<1~asked if the final changes will be available to the public? David "G" '~","'" ""~~~~.s1:,, ~ted that he, would have the copies of the pages that are chang,ea~~~, ,iie;L,n the Plann~ng Department. '~'("r.' 'I. .:~'k' !j, \ MEEntNOURN~ " · , "'C' ." ' ,. "~c' i '~t:(? '. ~ '\ JEFFERSON COUNTY \:~ \<' .l.,~,','i" ,'I ; ::, ~ BOARD OF COMMISSIONERS .' " ":,, , !i ..," ,"', '~' ',1.. ~ ' n/l2:'"a _,_~ \<:~~:~~,,:;,~ j\:~~)/ . B~rman ATTESTK<' SO" \', '.\ . ~,/ o!~71~~ Lorna L. Delaney, <J Clerk of the Board ~ B. G. Brown, Member " VOL 15 r~r,r (t~ 4.441.