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HomeMy WebLinkAboutM092589 .~ ':" " -, M I NUT E S WEEK OF SEPTEMBER 25, 1989 The meeting was called to order by Chairman George C. Brown. Commissioner B. G. Brown was present. Commissioner Larry W. Dennison was not in attendance. HEARIJlG RE: 1989 Proposed Budget Appropriations/Extensions: Health ~~ent, Clerk, and HotellHotel Fund: Jack Westerman, president, Port' Townsend Chamber of Commerce was present when Chairman George Brown opened the public hearing to take te$timony for or against the budget appropria- tions/extensions requested by the County Clerk, the Health Department and for the Hotel/Motel Fund. Jack Westerman advised that he was present to answer any questions the Board may have regarding the Chamber's appropriation request. Hearing no further public comment, the Chairman closed the hearing. commissioper B. G. Brown moved to approve and sign Resolution No. 87-89 authQri~ing the budget appropriations/extensions as requested. Chairman George Brown seconded the motion which carried by a unanimous vote. BUSINESS FROM COUNTY DEPARTMENTS TREASURER Treasurer Ila Mikkelsenre: Mobile Home Fee Collection: Treasurer Ila Mikkelsen reported that the Mobile Home Relocation Act (Engrossed Substitute House Bill #2136) passed by the State Legislature requires that all County Treasurer's collect an $11.00 fee on all mobile homes on leased or rented property. These fees will go into a fund to assist people to relocate, who are displaced from mobile home parks due to development. Ila Mikkelsen further reported that the State Treasurer's Association passed a resolution to support the individual County Treasurers in their decision to withhold collection of this assessment until the State fully compensates the County for all administrative costs associated with this fee collection. The intent of the law is good, but this problem is not faced by rural counties, such as Jefferson County. The law provides that each County will be reimbursed $.55 per fee collected for administrative costs. This figures falls far short of what it will actually cost to collect the fee. Commis- sioner B. G. Brown noted that the fee collection is statewide, but the relocation problem is only in three urban counties. If the county could at least be reimbursed for the costs to collect this fee, it may be a program that the county could support. Commissioner B. G. Brown moved to approve and sign Resolution No. 88-89 in support of the policy adopted by the WaShington Association of County Treasurers and the Jefferson County Treasurer in their decision to withhold collection of this assessment until the State fully compensates the County V0!_ 15 rH~ 00 4609 i1* 1,., Commissioners' Meeting Minutes: Week of September 25, 1989 Page: 2 for all administrative costs. Chairman George Brown seconded the motion which carried by a unanimous vote. PUBLIC WORKS . Amending Ordinance 2-88 "AdQJ)'ting 'the Wal1hington Model 'l!raIfic OrdinRl1ce and other 'l!raIfic S'tat:u'tes 'to Regula'te TraIfic on Jefferson County Roads": Paradise Bay Road: Administrative secretary, Eileen Simon, reported that this +esolution will amend Ordinance No. 2-88 to reduce the speed on Paradise Bay Road from milepost 2.79 to milepost 3.97 from 35 miles per hour to 30 miles per hour. Commissioner B. G. Brown moved to approve and sign Resolution No. 89-89 to amend the Ordinance as requested. Chairman George Brown seconded the motion which carried by a unanimous vote. county Engineer Bob Nesbitt has contacted Pope Resources and asked them to re-route their materials trucks, Eileen Simon added. Pope Resources has agreed to do this. AGBREMENT. Supplemental re: CRl'785 countywide Bridge Rail Retrofit \. Proqram: Sargent. Engineers, Inc.: Construction Engineer Bruce Laurie, explained that this supplement to the agreement with sargent Engineers for CR~785 is to allow more time for the project. Commissioner B. G. Brown moved to approve the supplement to the Agreement with Sargent Engineers. Chairman George Brown seconded the motion which carried by a unanimous vote. Notice of Comparative Bid Purchase: 1 Used Forklift: Public Works Maintenance Manager, Earl Wells, explained that this forklift is needed because the one that is currently used is not adequate for use on asphalt. The low bid on a used forklift that will meet the Department's needs was received from Earl Woodley, Hadlock, for $3,500.00. Commissioner B. G. Brown moved to approve the posting of the notice for the purchase of the used forklift and to approve its purchase from Earl woodley after the posting period expires. Chairman George Brown seconded the motion which carried by a unanimous vote. Reqq.est for out of State Travel: Attendance at a Riqht-of-Way Workshop: Aubrey Palmer: The request for out of state travel is to send Aubrey Palmer to a right-Of-way workshop being held in Portland Oregon, Bruce Laurie reported. The current changes in the right-Of-way process and the federal guidelines will be covered in this seminar, as well as the use of old railroad corridors for right-Of-way and several other pertinent topics. commissioner B. G. Brown stated that he would like to discuss this workshop with Aubrey Palmer before making a final decision on this request. Later that day: After discussing the need for this training with Aubrey Palmer and Bruce Laurie, Commissioner B. G. Brown moved to approve the out of state travel request for Aubrey Palmer to attend a right-of-way seminar in Portland Oregon. Chairman George Brown seconded the motion which carried by a unanimous vote. FACILITIES MANAGEMENT BID OPENINGS: Renovatio,," of the Port Townsend Community Center: Frank Gifford, Architectural Coordinator, opened and read the bids received on the renovation of the Port Townsend Community Center as follows: BIDDERS: BID TOTALS: Western construction, Bellevue Base Bid $965,886.00 Alternate 1 $ 4,000.00 Alternate 2 $18,600.00 Alternate 3 $16,000.00 Alternate 4$10,000.00 Alternate 5 $27,500.00 Alternate 6 $14,500.00 15 :,! r'r , , 00 - 461.0 t , . commissioners' Meeting Minutes: Week of September 25, 1989 Stan Palmer construction, Base Bid not identified Silverdale Alternate 1 $10,025.00 Alternate 2 $12,670.00 Alternate 3 $19,500.00 Alternate 4 $17,850.00 Alternate 5 $17,500.00 Alternate 6 $14,550.00 Total Bid $1,188,307.00. This bid will have to be reviewed because it is unclear re~arding the base bid amount. Page: 3 Lumpkin General contractor, Base Bid $1,049,600.00 Seattle Alternate 1 $19,100.00 Alternate 2 $17,600.00 Alternate 3 $13,400.00 Alternate 4 $13,500.00 Alternate 5 $16,500.00 Alternate 6 $16,000.00 John Korsmo construction, Base Bid $1,080,708.00 Tacoma Alternate 1 $12,355.00 Alternate 2 $18,992.00 Alternate 3 $14,587.00 Alternate 4 $11,395.00 Alternate 5 $ 7,514.00 Alternate 6 $15,255.00 Architect/Engineers Estimate, Base Bid $916,300.00 Alternate 1 $33,418.00 Alternate 2 $12,397.00 Alternate 3 $12,397.00 Alternate 4 $ 9,702.00 Alternate 5 $11,858.00 Alternate 6 $16,170.00 After checking with all other Courthouse Departments to make sure that no bids were turned in, Commissioner B. G. Brown moved to have the Public Works Department check the bids for accuracy and make a recommendation for bid award that is to the best advantage of the County and the city. Chairman George Brown seconded the motion which carried by a unanimous vote. Request ;for statement of OUalifications: Roofing and. Masonry: Jefferson County Courthouse: Frank Gifford reported that an architectural firm is needed to put together the specifications for the exterior and roofing work needed on the County Courthouse. This project will not be done "in house" because there are several projects such as inspection work on the Port Townsend Community Center, that will take a great deal of the Architec- tural Coordinator's time. There is a Farmers Home Administration loan approved to do this project which means that the work must be done next year. Commissioner B. G. Brown moved to approve the notice requesting Statements of Qualifications for the roofing and masonry work to the Courthouse. Chairman George Brown seconded the motion which carried by a unanimous vote. PLANNING AND BUILDING Shoreline SUbstantial Development Permit 189-0007: Construct Beach Access Stairwa,y for use by owners of Eiqht Adjacent Acreage Parcels: White Rock Cove Between Paradise Bay ang Hood Head: Pope Resources: Assistant Planner Jim Pearson explained that this proposal is to construct a wooden stairway for beach access on White Rock Cove. The site where this stairway will be built is a 1.2 acre common area for the properties being sold by Pope Resources between Paradise Bay and Hood Head. The site is an old slide area. An inspection of the site was done by Jerry Thorson, CPG, who stated that the bluff area is Subjected to slow erosion, but it is resistant to wave action. The proposal was amended to include a collection basin on the ditch with a tight line down the slope to an area covered with rock to disperse the runoff from this ditch. Jim Pearson then reviewed the condition recommended on the project which is "Areas disturbed during construction activities shall "",- t: ~i!_ 15 t~n: Oft - 461.1. 'i t~ Commissioners' Meeting Minutes: Week of September 25, 1989 Page: 4 be re-vegetated after completion of construction." He noted that the Planning and Building Department recommends that the project be approved with the condition as noted. Commissioner B. G. Brown moved to approve the Shoreline Substantial Development Permit #89-0007 with the condition as proposed. Chairman George Brown seconded the motion which carried by a unanimous vote. Joanne Clyde, a neighboring property owner, asked who would maintain this stairway and who would be liable for any accidents in the area? Commissioner B. G. Brown explained that since it is on private property, the property owner which could be defined by covenant (such as a property owners organization), would be responsible for the maintenance and liability on the stairway. David Goldsmith advised Mrs. Clyde to discuss her concerns with Jim Pearson, of the Planning Department. state Environmental Pol;i.cy Act R~vil!i!w: Construction ofa Building to House a Well Drilling COllq)anY: Hiqhway 20. ~d Aiz:port Cqtoff Road: Hancock Well Drilling. Myrl Hancock: Mr. Hancock is proposing to build a building of undetermined size on his property at Highway 20 and Airport Cutoff Road. The building will house his well drilling business with access off of Highway 20, just past the site of the old Yesteryear Wrecking Yard. The State Department of Transportation has reviewed the site for an access permit and found that the sight distance was adequate. David Goldsmith then reviewed the environmental checklist noting that this area is designated as suburba.n residential, on the County Comprehensive Plan. The proposed use of the site is more in the nature of a home business, rather than a commercial operation. He then reviewed the five suggested mitigative measures for this project. commissioner B. G. Brown moved to issue a mitigative determination of non- significance with the five mitigative measures as suggested. Chairman George Brown seconded the motion which carried by a unanimous vote. state Environmental Pplicy Act Review: Adoption of Gardiner Community DevelQpment Pl,an as Special Cha.pter of the Jefferson County COlllPrehensive Plan: Gardiner Area: Jefferson County: Associate Planner, Jerry Smith, reported that the Gardiner Community Plan has been developed by members of the Gardiner Community over the past two years. Approximately seven square miles of area is covered by this plan. Jerry Smith then reviewed the environmental checklist for this plan. For many of the items reviewed under the Environmental Checklist, Jerry Smith noted, adoption of the plan will not create any impacts and the implementa- tion of the plan will result in reduction of potential impacts. An additional questionnaire was completed on this plan as required on all non- project reviews such as for a community development plan. Based on the review of the environmental checklist, Commissioner B. G. Brown moved to issue a determination of non-significance for the Gardiner Community Plan. Chairman George Brown seconded the motion. The motion carried by a unanimous vote. state Ep.vironmental Policy Act Review: Adoption of Jefferson County Development Code: Jefferson County Board of COJqlissioners: Planning Department Director, David Goldsmith explained that this is also a non- project review of potential environmental impacts from the adoption of the proposed Jefferson County Development Code. He then reviewed the environmen- tal checklist for the document. Earth: The Code will establish uniform site development standards which would reduce or control potential erosion problems related to development. No change in air quality will be caused by the Code but the review criteria would minimize emission to the air related to developments. Air: \''''1 15 ~ 4. ..... ~ 1-"'" l- i t--()~ nn, UI.. i l 461.2 ~ " ~ commissioners' Meeting Minutes: Week of September 25, 1989 pa~~ 5 Surface Water: There will be no direct impact on surface water. Any proj.ects wi th a surface water impact would b~ reviewed under SEPA. Ground Water: Any project with an impact to ground water would be reviewed in SEPA. Plant: There are provisions for screening f buffers and landscap- ing which are intended to preserve and enhance vegetation on a county-wide basis as development occurs. Animals: Development standards which would enrich habi tat are proposed. Noise: Uniform site development standards would reduce or control noise related to development. Land Use: This code will effect land use very significantly. It effects all land use categories, except single family residences. The code is to establish the mechanism for the County to ensure that project proposals are com- patible with existing and projected land uses and plans. Transportation: The code deals with setbacks from the highway, group access, etc. but creates no improvements. Im- plementation would encourage orderly development. Public Services: :kO impact but will provide a standardized notification process of affected agencies. The code establishes standards that discharges into water of toxic and hazardous substances will be less likely to occur. David Goldsmi th explained that Jefferson County is the only agency with jurisdiction over this environmental review. CommissionerB. G. Brown moved to issue a determination of non-significance on the Jefferson County Develop- ment Code. Chairman George Brown seconded the motion. The motion carried by a unanimous vote. Reapppintments to the Planning commission (2): Commissioner B. G. Brown moved to re-appoint Dan Titterness, representing Commissioner District #1 and John Illman, representing commissioner District #2, to each serve their first complete four year term on the Jefferson County Planning Commis- sion. Chairman George Brown seconded the motion which carried by a unanimous vote. HEALTH DEPARTMENT CONTRACT re: Professional Services: Primazy Care Dental PrOCJram Consultant: Cynthia S. Newmall, R.D.H.: commissioner B. G. Brown moved to approve the contract. with Cynthia S. Newman, R. D. H. to provide dental consul ting services for the Heal th Department. Chairman George Brown seconded the motion which carried by a unanimous vote. AUDITOR Auditor Mary Gabouzy re: Auditor Mary Gaboury submitted the read her letter of transmittal. Or-t' 'y '~"-~, .. '.- '\~. . t. tJ" ...., , 't.~ 1,( , ,;,~ . .... ., t "- MEET I NGl ~ "'", .. . . . J' e> \ ~ {,-__., ",\~W~'A . .... _ iI -... - .. ,...,-. ., , Q- ~ ' '.)i,i .. :)P, ,., fA...' ...~. ,I "-!A ." t " .l".! '-" .. v.. \"'-~').: ! '" --7' SEAL. ......, ".""'."o::.,~',:' ". !' ../ . I" '. Ji.....~..", ",'.., ' \:..~. ;;Jr ,f: . ... .. 11 ~i: ATTEST: . '. 4",.<"........... ';">.'. ' -.i.~ .:1. ." ' " '" ,. 'I} ~ c ') , ,'1' "' _.,~~'<, Pre~entation of 1990 Preliminazy Budqet: preliminary 1990 budget to the Board and JEFFERSON COUNTY BOARD OF COMMISSIONERS ~~~ George C Brown. Chairman ~ B. G. Brown, Member \'~' ~ lJI_ 15 f~,L~q~ 461.3