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HomeMy WebLinkAboutM010488 " .. .. ., ., _I -, _I -, -I ., ., _I .' District No. 1 Commissioner: District No. 2 Commissioner: District No. 3 Commissioner: Larry W. Dennison, B.G. Brown, Member George C. Brown, Member I , I Chairman' , I I I , 1 . - - - - - - - - ~ .1EFFERSON COUNTY BOARD OF COMMISSIONERS Clerk of the Board: Public Works Director: Jerdine C. Bragg Gary A. Rowe - - - M I NUT E S Week of 3anuary 4, 1988 The meeting was called to order by Chairman Larry W. Den- nison. Commissioner B. G. Brown and Commissioner George C. Brown were both present. HEARING re: Budaet ADDroDriations and Extensions: Countv Fair. Facilities Mana~ement. Plannina and Communitv DeveloDment and Draa Fund: Chairman Dennison opened the hearing regarding the budget appropriations and extensions requested by the County Fair $13,000.00, Facilities Management $5,750.00, Planning and Community Development $149,795.00 and the Drug Fund $2,500.00. When no one appeared to speak for or against the proposed budget appropriations and extensions the Chairman closed the hearing. Commissioner B.G. Brown moved to approve and sign Resolution No. 1-88 ordering the budget appropriations and extensions as proposed. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. APPROVAL OF MINUTES: The minutes for the Week of December 28, 1987 were approved as read by motion of Commissioner B.G. Brown, seconded by Commissioner George Brown. The motion passed by a un- animous vote. ADDlication for Assistance from the Soldiers' and Sailors I Relief FUnd: Commissioner B.G. Brown moved to approve the application for assistance from the Soldiers I and Sailors' Relief Fund submitted for Tommie L. 3ohnson. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS .. CONTRACT re: SUDDlvina Petroleum Products in 1988: HarDer 011 Comoanv and Thomas Oil Com~v. Port Townsend: Commissioner B.G. Brown moved to approve and sign the following contracts for supplying petroleum products in 1988: Harper Oil Company - Regular and Unleaded Gas Thomas Oil Company - Diesel & #2 Heating Fuel Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. VOl 14 ~AGf 0-' 1 Commissioners' Meeting Minutes: Week of 3anuary 4. 1988 Page: 2 CONTRACT CHANGE ORDER re: CR0486 Queets River Bridae: Washinaton state Deoartment of TransDOrtation: This contract change order, Public Works Director Gary Rowe reported, is a credit to the contract of $200.00 for a bearing inspection report. Commissioner B.G. Brown moved to approve the contract change order as submi tted. Commissioner George Brown seconded the motion which carried by a unanimous vote. BEARING HOTICES re: Petitions for Vacation of County Road Riaht-of-wav: 1), Portion of Forest Drive in the Williams Addition: Calvin and Erma Rav. Detitioners and 2) Portion of Rhododendron Avenue and Lot Lines in the Chalmer's Second Addition: Garv 3ensen. Detition- ~ The public hearing notices were approved and the hearings set for the following petitions to vacate County road right-of-way by motion of Commissioner B.G. Brown, seconded by Commissioner George Brown: 1) Portion of Forest Drive in the Williams Addition; Calvin and Erma Ray, petitioners -- hearing set for February 8. 1988 at 10:30 a.m. 2) Portion of Rhododendron Avenue and Lot Lines in the Chalmer's Second Addition; Gary 3ensen, petitioner -- hearing set for February 8, 1988 at 11:00 a.m. The motion passed by a unanimous vote. Bid Award re: Core Drillina and Wall Sawine for the Courthouse Renovation Project: (See also Minutes of December 28, 1987) The Public Works Department reviewed the bids received on this project and the bid was awarded to the low bidder, Tollshark construction of Chimacum for $15,448.00 as previously moved by the Board, Gary Rowe reported. Thermostatic Radiator Controls: Washinaton State Deoartment of Enerav: The County has been approved for a loan from the Washington State Department of Energy, Gary Rowe reported, for installation of thermostatic controls on the radiators in the Courthouse. Proposals were requested and received from Vern Rogers Plumbing ($7,570.44), Port Ludlow Plumbing ($7,998.00) and West Coast Plumbing ($14,227.00}.The lowest bid from Vern Rogers Plumbing is within the amount of the loan. Commissioner George Brown moved to accept the low bid. Commissioner B.G. Brown seconded the motion, which carried by a unanimous vote. PLARNIHG Letter from State Deoartment of Ecoloav re: Caoe Gearae Colony Club Breakwater Extension and Maintenance Dredeina prooosal:' Planning and Building Department Director. David Goldsmith reported, that a Determination of Non Significance was issued for this proposal on December 7, 1987. A letter was received from the State Department of Ecology stating that they feel it warrants a detailed study by a coastal oceanographer or a geologist to determine the projects feasibi- lity in resolving the problem and the impacts that the project will have on littoral drift, bank erosion and sedimentation. The DOE also recommended that a limited environmental impact statement be required by the County. The project proponent had submitted an assessment concerning the proposal which details the process used in the design of the project. This design was the result ofa collaboration of retired engineers who live in Cape George Colony, the Army Corps of Engineers and the State Department of Fisheries. A staff geologist for the State Department of Natural Resources also made a site inspection and submitted his findings and this proposal to a coastal engineer (3eff Leighton) who was retained by the project proponent as a reviewing consultant. yoc.' 14 fAr,f ~/{f ,# 2 Commissioners' Meeting Minutes: Week of 3anuary 4, 1988 Page: 3 The County's Shoreline Program, David Goldsmith continued, requires that competent technical evidence be provided for shore defense struc- tures. This project is a shore defense structure and the question now is whether or not the work that the proponent has done is competent technical evidence. Commissioner B.G. Brown moved to direct the Planning Department to contact the project proponent and ask them for additional technical information to address the concerns expressed by the DOE. Commissioner George Brown seconded the motion which carried unanimously. Setback Variance Reauest: Buildina Setback: Teresa Nomura and Mike Bowen. 380 Moore Street. Irondale: Senior Planner Rachel Nathan- son reviewed the setback variance request submitted by Teresa Nomura and Mike Bowen, for a zero lot line setback for a shed on their property at 380 Moore Street in Irondale (See also Minutes of December 21, 1987). Currently this shed is located partially on County road right- of-way. Mike Ajax, Building Inspector, made a site inspection and reported that the roof line of the shed is approximately 25 1/2 feet from the center line of the road. Mr. Ajax further reported that he feels this is a dangerous corner especially with the shed where it is currently located. The need for additional right-of-way in the future in this area must also be considered due to the chipper operation down the road and possible future development of the area. Mike Bowen stated that the plat map of Irondale that he was using did not show the increase in right-of-way from fifty feet to sixty feet adjacent to his lot, and that is why the shed is partially located on the right-of-way. Mr. Bowen added that they plan to build a fence on each side of the property along the right-of-way to keep their children safely in the yard. The trucks that use this road do not slow down in this area. A setback will create a hardship for him, Mr. Bowen added. After further discussion with Mr. Bowen regarding the placement and design of the shed and the possibility of making changes, the Board advised Mr. Bowen that he should apply for a license to use the County road right-of-way and leave the shed where it is now. Rachel Nathanson reminded the Board that the Public Works Department did a sight inspection and reported that the structure interferes with the sight distance for trucks using the road and requested that the structure be removed from the right-of-way. Mr. Bowen added that he has discussed this situation with the Public Works Department since their original inspection and now they do not feel that the shed will interfere with the eight distance. Commissioner B.G. Brown moved to table action on this variance request to give the applicant time apply for a license to use the right-of-way. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. CONTRACTSre: Personal Services: Water Qualitv Proaram: 3anet Welch. 30hn Heal. Patrick Rubida. and Lois Sherwood: David Goldsmith introduced 30hn Heal and Pat Rubida, who will be working on the water quality program, to the Board. ' Commissioner B.G. Brown moved to approve the personal services contracts for the water quality program as follows: 3anet Welch, 30hn Heal, Patrick Rubida, and Lois Sherwood Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. CHARTER AGREEMENT re: Boat for Water Qualitv Proaram: Sailina Foundation: David Goldsmith reported that this charter agreement for a 17 foot Boston Whaler boat with a 70 horse power motor, is a lease 'JOt. 14 ~AGt - 0 3. Commissioners' Meeting Minutes: Week of 3anuary 4. 1988 Page: 4. purchase arrangement and at the end of the charter the County has the option of purchasing the boat. All of the money paid into the lease will be applied to the purchase price if the boat is purchased. Commissioner B. G . Brown moved to sign the charter agreement with the Sailing Foundation for $250.00 for the first two months and $204.00 for each additional month. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. AGREEMENT re: Utilization of Truck to Tow Boat for the Water Oualitv Proaram: 3anet Welch: This agreement, David Goldsmith reported will allow the County to utilize 3anet Welch's pickup for a year to tow the boat to be used by the water quality program. The cost will be $200.00 per month. Ms. Welch ,advised that her insurance will cover the this arrangement. Commissioner George Brown moved to approve agreement with 3anet Welch for the use of her truck. Commissioner B. G. Brown seconded the motion. The motion passed by a unanimous vote. Discussion: Attornev General's OD1nion: Moratorium on Fish Pens: David Goldsmith presented a copy of a State Attorney General's opinion regarding moratoriums on development fish pens facilities in the marine waters of the State. A copy of this opinion was also sent to the Prosecuting Attorney. The Board will discuss this matter with the Prosecuting Attorney at a later date. Plannina Commission Meetina Minutes: Rachel Nathanson reported that the Planning Commission has expressed concern about presenting information from their meetings to the Board. They have suggested two possible ways to deal with this: 1} A Planning Commis- sion member will attend the Commissioners' meeting when an item is presented that they feel needs some type of explanation from them beyond what is in the staff report, and/or 2} Have a draft of their Planning Commission meeting minutes available for the Board at the same time the staff report is reviewed. Rachel Nathanson ,added that her concern regarding the Planning Commis- sion meeting minutes availability, is that this puts an additional workload on the Planning Commission secretary. David Goldsmith suggested that the draft Planning Commission meeting minutes could be prepared by the second monday following the meeting, and the department could make sure that items are not put on the County Commissioners' meeting agenda until that time. The Board concurred with this sugges- tion. SUPERIOR AND DISTRICT COURT AGREEMENT re: 1988 Criminal Defense and Related Services for Indiaent Defendants: Clallam-3efferson Public Defender: Commissioner B.G. Brown moved to approve the agreement for indigent. defense services for the Superior and the District Courts in 1988 with the Clallam 3efferson Public Defender. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. BtJMAN SERVICES CONTRACT #2200-60653 Amendment #3 re: Involuntarv Treatment Administration - Ruman Services DeDartment: Washinaton State Deoartment of Social and Health Services: Commissioner B.G. Brown moved to approve amendment #3 for the involuntary treatment administration contract for the Human Services Department with the State Department of \101. 14 ;~~tr -0' 4 , . '-' Commissioners' Meeting Minutes: Week of .1anuary 4, 1988 Page: 5 Social and Health Services. Commissioner George Brown seconded the motion, which carried unanimously. TREASURER Petition for Prooertv Tax Refund: Church of the Nazarene- Port Townaend: Commissioner B.G. Brown moved to approve the petition for property tax refund in the amount of $118.69 as submitted for the Church of the Nazarene. Commissioner George Brown seconded the motion which carried by a unanimous vote. Cancellation of Uncollectible Personal prooertv Taxes: Commissioner B.G. Brown moved to approve the cancellation of uncollec- tible personal property taxes for F & 3 Logging Company, ~ichard Gainer and David Tar, as requested by the Treasurer. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. * * * I I HEARING NOTICE re: osed Bud et A ro riations and Extensions: Various County Deoartments: Commiss oner B.G. Brown moved to approve and sign Resolution No. 2-88 setting he public hearing for ---- I budget appropriations and extensions reques~ed by the following departments: Brinnon Senior Center Project, Solid Waste, I BUilding Inspec- tion, Shoreline Commission, Planning co~mission. County Roads. Coroner, and Clerk The hearing was set for .1anuary 19, 1987 at 10:00 a.m. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. MEETING AD.10URNED .1EFFERSON COUNTY BOARD OF COMMISSIONERS >' Chairman ~~ B.G. Brown, Member ~ .~. 'Geo~wn, Member l,'m t 4- rAfl f1 5